HomeMy WebLinkAboutMaster ReportCity of Miami
Master Report
Enactment Number: R-18-0221
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 4057 File Type: Resolution Status: ADOPTED
Revision: Controlling Body: City Commission
File Name: Request for Reimbursements - FEMA - Hurricane Introduced: 4/20/2018
Irma
Requesting Dept: Department of Finance Final Action Date: 5/24/2018
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND
CONFIRMING THE NECESSARY ACTIONS AND SUBMISSIONS BY THE CITY
MANAGER, THE FINANCE DIRECTOR, THE BUDGET DIRECTOR, THE
PROCUREMENT DIRECTOR, AND ALL OTHER DESIGNATED CITY OFFICIALS AND
CITY DEPARTMENTS OF ANY AND ALL REQUESTS ON BEHALF OF THE CITY OF
MIAMI ("CITY") FOR HURRICANE IRMA (A) EMERGENCY CIRCUMSTANCES AND
EXIGENCY CIRCUMSTANCES COST AND EXPENSE REIMBURSEMENTS FROM
THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY ("DHS") THROUGH
THE FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") AND THE STATE
OF FLORIDA ("STATE") DIVISION OF EMERGENCY MANAGEMENT ("DIVISION"),
WHICH ARE CURRENTLY ESTIMATED AT THIRTY-FOUR MILLION ONE HUNDRED
NINETY-THREE THOUSAND TWO HUNDRED TWENTY-EIGHT DOLLARS
($34,193,228.00), AND (B) REIMBURSEMENTS FROM INSURANCE PROCEEDS
BASED ON CLAIMED LOCATIONS IN AN ESTIMATED AMOUNT OF NINE MILLION
FOUR HUNDRED TWENTY-NINE THOUSAND THREE HUNDRED SEVENTY-THREE
DOLLARS ($9,429,373.00), ALL AS SET FORTH GENERALLY ON COMBINED
EXHIBIT "A"; ESTABLISHING TWO (2) SEPARATE NEW SPECIAL REVENUE
PROJECTS, RESPECTIVELY ENTITLED "HURRICANE IRMA FEDERALLY FUNDED
SUBAWARDS AND GRANTS FISCAL YEAR 2017-2018" AND "HURRICANE IRMA
INSURANCE PROCEEDS AWARDS FISCAL YEAR 2017-2018" AND APPROPRIATING
FUNDS FOR THE REIMBURSEMENTS OF CITY FUNDS ADVANCED AND
EXPENDED AND FOR RELATED MITIGATION COSTS AND EXPENSES FOR
REPAIRS AND REPLACEMENTS, ALL IN CONNECTION WITH HURRICANE IRMA, IN
THE AMOUNT(S) OF MULTIPLE GRANTS AND SUBAWARDS (COLLECTIVELY,
"GRANT AWARDS") CONSISTING OF GRANTS AND SUBGRANTS FROM FEMA,
WHETHER DIRECTLY TO THE CITY OR THROUGH THE DIVISION, AND
CONSISTING OF MULTIPLE INSURANCE PROCEED AWARDS ("INSURANCE
PROCEEDS AWARDS"); AUTHORIZING THE CITY MANAGER TO ACCEPT SAID
GRANT AWARDS AND INSURANCE PROCEED AWARDS IN CONNECTION WITH
THE SUBMISSIONS AS SET FORTH IN COMBINED EXHIBIT "A," AND TO
NEGOTIATE AND EXECUTE FEDERALLY -FUNDED SUBAWARD AGREEMENTS AND
GRANT AGREEMENTS (COLLECTIVELY, "GRANT AGREEMENTS") AND ANY AND
ALL NECESSARY INSURANCE AGREEMENTS, ALL IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, AND ANY AND ALL OTHER NECESSARY DOCUMENTS IN
ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID
MULTIPLE GRANT AWARDS AND MULTIPLE INSURANCE AWARDS; FURTHER
AUTHORIZING THE CITY MANAGER TO EXTEND SAID MULTIPLE GRANT
AGREEMENTS (FISCAL YEAR 2017-2018) AND INSURANCE AGREEMENTS (FISCAL
YEAR 2017-2018) AS NECESSARY AND TO NEGOTIATE AND EXECUTE ANY AND
ALL OTHER RELATED MODIFICATIONS, AMENDMENTS, RENEWALS, AND
EXTENSIONS ON ALL RELATED MATTERS, ALL IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY; AMENDING THE CITY'S APPROPRIATIONS RELATING TO THE
City of Miami Page 1 of 2 Printed on: 4/7/2026
City of Miami
Master Report
Enactment Number: R-18-0221
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
CITY'S OPERATING BUDGET AND THE MULTI -YEAR CAPITAL PLAN FOR THE
FISCAL YEAR 2017-2018, BOTH AS PREVIOUSLY AMENDED, IN CONNECTION
WITH THE CITY'S HURRICANE IRMA EMERGENCY CIRCUMSTANCES AND
EXIGENCY CIRCUMSTANCES EXPENDITURES AS NECESSARY FROM THE
DISASTER FUND, THE IRMA FUND 80000 ACCOUNT; RATIFYING, APPROVING,
AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER, THE
FINANCE DIRECTOR, THE BUDGET DIRECTOR, THE PROCUREMENT DIRECTOR,
OTHER DESIGNATED CITY OFFICIALS, AND DESIGNATED CITY DEPARTMENTS
TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS,
ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH
AND FOR ONGOING HURRICANE IRMA FUNDING COMPLIANCE AND INSURANCE
COMPLIANCE, REPAIRS, RELATED WORK, AND MULTIPLE GRANT AWARDS AND
INSURANCE PROCEED AWARDS IN PROGRESS; AND PROVIDING FOR
APPLICABLE EFFECTIVE DATES.
Notes:
Links:
Attachments: 4057 Exhibit A (PDF)
4057 State of Florida Executive Order (PDF)
4057 Declaration of Emergency (PDF)
4057 Grant Agreement - Draft (PDF)
4057 Grant Agreement - Sample (PDF)
4057-Submittal-Procurement Department -Back-up Documents (PDF)
History of Legislative File:
Revision: Acting Body: Date: Action: Result:
Erica T. Paschal 4/25/2018 Department Head Review Completed
Christopher M Rose 4/27/2018 Budget Review Completed
Fernando Casamayor 4/27/2018 Assistant City Manager Review Completed
Nikolas Pascual 4/30/2018 City Manager Review Completed
Legislative Division 5/15/2018 Legislative Division Review Completed
Barnaby L. Min 5/15/2018 Deputy City Attorney Review Completed
Victoria Mendez 5/15/2018 Approved Form and Completed
Correctness
City Commission 5/24/2018 Meeting Completed
City Commission 5/24/2018 ADOPTED Passed
Mayor's Office 5/30/2018 Signed by the Mayor Completed
City Clerk's Office 5/30/2018 Signed and Attested by the City Completed
Clerk
City Clerk's Office 5/30/2018 Rendered Completed
City of Miami Page 2 of 2 Printed on: 4/7/2026