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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3990 Date: 04/25/2018 Commission Meeting Date: 05/24/2018 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Retroactively Approve Emergency Finding - Emergency Derelict Vessel Removal Services Purpose of Item: A Resolution of the Miami City Commission by a four -fifths (4/5) affirmative vote, ratifying, confirming and approving the City Manager's emergency finding, that it is most advantageous for the City of Miami to waive the competitive sealed bidding procedures pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended ("City Code"), and retroactively approving the selection of Kearns Construction Company for emergency derelict vessel removal services for the Department of Real Estate and Asset Management ("DREAM"), for a total amount of $160,468.00. Background of Item: DREAM is requesting retroactive approval of an emergency purchase for the removal of several derelict vessels due to Hurricane Irma. The City's Marine Patrol Department identified approximately 137 damaged, abandoned, and/or derelict vessels in City of Miami waterways that posed an immediate threat to the environment, public health/safety, and navigational waterways. This emergency purchase was necessary to mitigate hazardous conditions consisting of sunken vessels, associated debris, such as wood, fiberglass, plastics, and other synthetics. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $160,468.00 General Account No: 80000.221001.552100.0000.00000 Reviewed B Real Estate and Asset Management Aldo Bustamante Office of Management and Budget Everton Garvis Office of Management and Budget Christopher M Rose Department of Procurement Annie Perez City Manager's Office Fernando Casamayor Legislative Division Valentin J Alvarez Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Legislative Division Review Completed Completed Completed Completed Completed Completed 04/25/2018 3:17 PM 04/27/2018 6:29 PM 04/28/2018 10:33 AM 04/30/2018 6:50 AM 05/08/2018 7:38 PM 05/09/2018 10:08 AM City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Nikolas Pascual Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/14/2018 2:44 PM 05/09/2018 10:08 AM 05/14/2018 5:23 PM 05/24/2018 9:00 AM 05/30/2018 4:53 PM 05/30/2018 5:10 PM 05/30/2018 5:10 PM City of Miami Legislation Resolution Enactment Number: R-18-0219 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3990 Final Action Date:5/24/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, RETROACTIVELY APPROVING, AND CONFIRMING THE CITY MANAGER'S EMERGENCY FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURES PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; RETROACTIVELY AUTHORIZING THE SELECTION OF KEARNS CONSTRUCTION COMPANY FOR EMERGENCY DERELICT VESSEL REMOVAL SERVICES FOR THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT, IN THE OF $160,468.00; FURTHER DIRECTING THE CITY MANAGER TO SEEK REIMBURSEMENT FOR THIS EXIGENCY AND EMERGENCY DERELICT VESSEL REMOVAL FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY AS APPLICABLE AND AS AVAILABLE. WHEREAS, the City of Miami's Department of Real Estates and Asset Management ("DREAM") required emergency removal services for derelict vessels due to Hurricane Irma; and WHEREAS, the Director of DREAM has submitted to the Chief Procurement Officer and the City Manager in writing a full explanation of the emergency, and the reasons for selection of Kearns Construction Company, and a certification of fund availability from the Director of the Office of Management and Budget; and WHEREAS, the City Administration will seek reimbursement for this exigency or emergency derelict vessel removal from the Federal Emergency Management Agency ("FEMA") as applicable and as available; and WHEREAS, the City Manager, pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), approved an emergency finding, attached and incorporated as Attachment "A," waiving competitively sealed bidding procedures to provide for the derelict vessel removal services; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency finding, attached and incorporated as Attachment "A," is ratified, retroactively approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the emergency procurement of the derelict vessel removal services from Kearns Construction Company for DREAM, in the amount of $160,468.00, is authorized.' Section 3. The City Administration is directed to seek reimbursement for this exigency and emergency derelict vessel removal from FEMA as applicable and as available. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. elf the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.