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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3981 Date: 04/25/2018 Commission Meeting Date: 05/24/2018 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: Accept Grant - Cities for Financial Empowerment Fund Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager to accept a multi -year grant award, in an total amount not to exceed $370,000.00, from the Cities for Financial Empowerment Fund ("CFE Fund") in the following phases; 1st year, the acceptance and allocation in the amount of $20,000.00 for planning purposes; 2nd year, a 1:1 match grant in the amount not to exceed $150,000.00 for implementation; 3rd year, a 1:2 match grant in an amount not to exceed $200,000.00 for program integration; further authorizing the City Manager to negotiate and execute the necessary documents, amendments, modifications, renewals, and extensions, in a form acceptable to the City Attorney, in order to implement the acceptance of and compliance with said grant award and match fund. Background of Item: The Office of Grants Administration is seeking City Commission authorization to accept a multi -year grant award, in an amount not to exceed $370,000.00, from the CFE Fund to implement an existing program and facilitate a comprehensive and coordinated effort to affect and improve the self-sufficiency of its low/moderate income working families and small business owners by increasing their access to the financial tools and education that are fundamental to economic prosperity and success. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $370,000.00 (up to $350,000.00 City match) Special Revenue Account No: TBD Reviewed B Office of Grants Administration Lillian P Blondet Department Head Review Completed 04/25/2018 3:22 PM Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 04/27/2018 12:07 PM Office of Management and Budget Christopher M Rose Budget Review Completed 04/27/2018 12:14 PM City Manager's Office Fernando Casamayor Assistant City Manager Review Completed 04/27/2018 1:45 PM City Manager's Office Nikolas Pascual City Manager Review Completed 04/30/2018 5:09 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/15/2018 2:44 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 05/15/2018 5:41 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/15/2018 7:36 PM City Commission Nicole Ewan Meeting Completed 05/24/2018 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 05/30/2018 4:54 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/30/2018 5:07 PM Office of the City Clerk City Clerk's Office Rendered Completed 05/30/2018 5:08 PM City of Miami Legislation Resolution Enactment Number: R-18-0216 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3981 Final Action Date:5/24/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER A DULY NOTICED PUBLIC HEARING, (1) WAIVING COMPETITIVE BIDDING PURSUANT TO SECTION 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; (2) AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT AWARDS FROM THE CITIES FOR FINANCIAL EMPOWERMENT FUND, INC., A DELAWARE NON-PROFIT CORPORATION ("CFE FUND"), FOR THE FIRST (1ST) YEAR IN AN AMOUNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) WITH NO MATCH, FOR THE SECOND (2ND) YEAR IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00) WITH AN EQUIVALENT MATCH FROM THE CITY OF MIAMI ("CITY"), AND FOR THE THIRD (3RD) YEAR IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00) WITH A MATCH FROM THE CITY IN AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00); AND (3) AUTHORIZING THE CITY'S IN -KIND CONTRIBUTION OF COMMUNICATIONS, MARKETING, PUBLICITY MEDIA EVENTS, AND SOCIAL MEDIA IN AN AMOUNT NOT TO EXCEED TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500.00) ("IN -KIND CONTRIBUTION"); AUTHORIZING THE CITY MANAGER TO SECURE SAID MATCHES FOR THE PURPOSES OF ESTABLISHING A FINANCIAL EMPOWERMENT CENTER ("PROJECT") AND PROVIDING FINANCIAL EDUCATION AND PERSONALIZED COACHING TO LOCAL RESIDENTS ("PROGRAM"); ESTABLISHING A NEW SPECIAL REVENUE PROJECT FUND, ENTITLED "MULTI -YEAR FINANCIAL EMPOWERMENT EXPANSION PROGRAM 2018-2020" AND APPROPRIATING THE GRANT AND IN -KIND CONTRIBUTION, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE GRANT AGREEMENTS AND ALL OTHER NECESSARY DOCUMENTS, APPLICATIONS, RENEWALS, EXTENSIONS, AND MODIFICATIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT AWARD FROM THE CFE FUND AND IN -KIND CONTRIBUTION; AND PROVIDING THAT CITY MATCH FUNDS SHALL BE APPROPRIATED BY SEPARATE LEGISLATION AT TIME OF FUNDING. WHEREAS, ACCESS Miami stands for "Assets Capital, Community, Education, Savings and Success", an initiative that unites City of Miami ("City") resources with similar resources available in public, private, and non-profit sectors to offer tools and education that enable City residents to improve their quality of life; and WHEREAS, the ACCESS Miami Fund has, as one of its four (4) cornerstones, the goal of assisting City residents, entrepreneurs, and small businesses access to benefits and the opportunity to reach financial self-sufficiency; and WHEREAS, the City has been awarded a multi -year grant to replicate and implement a Financial Empowerment Center ("Project") in the City to implement an existing program model ("Program") to facilitate comprehensive and coordinated efforts to affect and improve the self- sufficiency of its low to moderate income working families and small business owners by increasing their access to the financial tools and education that are fundamental to economic prosperity and success; and WHEREAS, the Cities for Financial Empowerment Fund ("CFE Fund") is providing a multi -year grant in a total amount not to exceed Three Hundred and Seventy -Thousand Dollars ($370,000.00) ("Grant') to the City for the planning, implementation, and integration of the Project and the Program that requires yearly deliverables to be achieved in order to advance to the next phase; and WHEREAS, the total Grant has three (3) phases which includes a Twenty Thousand Dollar ($20,000.00) grant to be used in the planning phase during year one; a One Hundred Fifty Thousand Dollar ($150,000.00) grant with an equivalent match from the City to be used for implementation during year two; and a One Hundred Thousand Dollar ($100,000.00) grant with a City match of Two Hundred Thousand Dollars ($200,000.00) to be used for integration of the financial empowerment coaching services during year three; and WHEREAS, the City wishes to allocate required matching funds in an amount not to exceed Three Hundred Fifty Thousand Dollars ($350,000.00), of which the total match amount of One Hundred Fifty Thousand Dollars ($150,00.00) is to be secured as a deliverable of the first year's Twenty Thousand Dollar ($20,000.00) grant; and WHEREAS, the first -year match requirement will be provided in separate legislation for the appropriation of funds from the Miami Foundation under the ACCESS Miami Fund in an amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) from funds previously deposited pursuant to City Commission Resolution No. 11-0342 adopted September 15, 2011 to establish the ACCESS Miami Fund in support of financial literacy programs; and WHEREAS, remaining funds at the Miami Foundation not used in the second -year implementation will be used to match funds in the third -year funding cycle and will be appropriated by separate legislation; and WHEREAS, this additional funding from the Miami Foundation will enable the City to leverage and take its existing financial literacy program which has served thousands of residents and low income small business owners to the next level of individualized coaching and financial prosperity through the Project and the Program; and WHEREAS, the Program will work with existing local providers and community organizations to coordinate services and facilitate Program access to provide one-on-one financial counseling; and WHEREAS, the City wishes to allocate required matching funds in a total amount not to exceed Three Hundred Fifty Thousand Dollars ($350,000.00) ("City Match") and to enter into a Grant Agreement ("Agreement") with the CFE Fund to implement said Grant; and WHEREAS, the Grant Agreement requires the City to contribute communications, marketing, publicity media, and social media events in connection with the Project and the Program and the City desires to provide such in -kind contribution in an amount not to exceed Two Thousand Five Hundred Dollars ($2,500.00) ("City In -Kind Contribution"), subject to budgetary approval at time of need; and WHEREAS, the Grant, the City Match, and the City In -Kind Contribution will total a not to exceed amount of Seven Hundred Twenty -Two Thousand Five Hundred Dollars ($722,500.00) for costs for the Project and the Program; and WHEREAS, in order to accept the Grant and to comply with the Grant's requirements by providing the City's In -Kind Contribution of communications, marketing, publicity, social media, and media events, it is in the best interests of the City to waive competitive bidding pursuant to Section 18-86 of the Code of the City of Miami, as amended ("City Code"), by a four -fifths (4/5ths) affirmative vote, after a duly noticed public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and finding contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after a duly noticed public hearing, (1) the competitive bidding requirements of Section 18-86 of the City Code are waived; (2) the City Manager is authorized' to accept and allocate the total Grant from the CFE Fund for the first (1st) year in the amount of Twenty -Thousand Dollars ($20,000.00) with no match, for the second (2nd) year in an amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) with an equivalent match from the City, and for the third (31 year in an amount not to exceed One Hundred Thousand Dollars ($100,000.00) with a match from the City in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00); and (3) the City's In -Kind Contribution of communications, marketing, publicity media events, and social media in an amount not to exceed Two Thousand Five Hundred Dollars ($2,500.00), are authorized. Section 3. The following new Special Revenue Project Fund is established and resources are appropriated as described below: PROJECT TITLE: Multi -Year Financial Empowerment Expansion Program 2018-2020 RESOURCES: CFE Fund, Inc. City Match City In -Kind Contribution $270,000.00 $350,000.00 $2,500.00 APPROPRIATIONS Multi -Year Financial Empowerment Expansion Program 2018-2020 $620,000.00 City In -Kind Contribution $2,500.002 TOTAL: $622,500.00 Section 4. The City Manager is further authorized' to negotiate and execute the Grant Agreement(s) and any and all other necessary documents, applications, renewals, extensions, and modifications, in a form acceptable to the City Attorney, in order to implement the acceptance of and compliance with said Grant award from the CFE Fund and the City In -Kind Contribution for the Project and the Program. City Match funds shall be appropriated by separate legislation at time of funding. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 Subject to budgetary approval at time of need. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3 APPROVED AS TO FORM AND CORRECTNESS: .:.nde` z, City Httor ey 5/15/2018 3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.