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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #4099 Date: 05/01/2018 Commission Meeting Date: 05/10/2018 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Type: Resolution Subject: Mid -Year Capital Budget Amendment Purpose of Item: To reprogram and re -appropriate existing funding sources, appropriate new funding sources, and to amend the Fiscal Year 2017-18 Multi -Year Capital Plan adopted with modifications on September 19, 2017 pursuant to Resolution No. 17-0445 and subsequently amended by Resolution No. 17-0475 adopted on September 28, 2017, Resolution No. 17-0489 adopted on October 12, 2017, Resolution No. 17-0541 adopted on November 16, 2017, Resolution No. 18-0071 adopted on February 22, 2018, and Resolution No. 18-0176 adopted on April 26, 2018 as amended to reflect the reprogramming of existing funding. Background of Item: This resolution reprograms and re -appropriates existing funding to high -priority projects from projects that are complete or are of a lower immediate priority and appropriates new funding, requiring the existing Capital Plan, adopted as Resolution No. 17-0445, be amended to reflect these changes. A new appropriation of a grant from Miami -Dade County is established in the amount of $1,073,951.99 to fund various capital roadway projects (Exhibit A, lines 1 to 3). A new appropriation of a grant from Miami -Dade County Cultural Affairs is established in the amount of $7,154 to fund the Manuel Artime Theater Equipment project (Exhibit A, line 4). A new appropriation of a grant from the Florida Inland Navigation District is established in the amount of $3,898,433.50 to fund various capital projects (Exhibit A, lines 5 to 14). A new appropriations of a grant from the Florida Department of Cultural Affairs is established in the amount of $38,903 to fund the Manuel Artime Interior Renovations project (Exhibit A, line 15). A new appropriation of a grant from the Florida Division of Emergency Management is established in the amount of $315,860.15 to fund the Solid Waste Department Building Retrofit project (Exhibit A, line 16). A new appropriation of a grant from the Florida Department of Transportation is established in the amount of $783,461 to fund various capital project is (Exhibit A, lines 17 to 18). A new appropriation of a special assessment for Flagler Street is established in the amount of $869,322 (the amount collected to date of the total $1,000,000 assessment) to fund the Downtown Sidewalk and Street Improvements project (Exhibit A, line 19). A contribution from the Coconut Grove BID is established in the amount of $308,526.61 to fund the Coconut Grove Business Improvement District project (Exhibit A, line 20). A Public Benefits contribution from FDG Rail Holdings 25 LLC is established in the amount of $500,000 to fund the Fire Station 1 project (Exhibit A, line 21). A donation from Makaira, Inc. is established in the amount of $25,000 to fund the Marine Stadium Restoration project (Exhibit A, line 22). A contribution from the City of Miami General Fund is established in the amount of $3,573,000 to fund various capital projects (Exhibit A, lines 24 to 45). A new appropriation of Transit Half Cent Surtax dollars is established in the amount of $1,400,000 to fund the City of Miami Trolley Acquisition project (Exhibit A, line 46) A contribution from the City of Miami Special Revenue Fund is established in the amount of $2,871,752 to fund various capital projects (Exhibit A, lines 47 to 54). Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $15,665,364.25 Start Up Capital Cost:$15,665,364.25 Office of Management and Budget City Manager's Office City Manager's Office City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of Management and Budget Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Christopher M Rose Fernando Casamayor Joseph Napoli Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Christopher M Rose Xavier Alban Barnaby L. Min Victoria Mendez City Clerk's Office Department Head Review Assistant City Manager Review City Manager Review Meeting Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Budget Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 05/01/2018 5:45 PM 05/01/2018 5:51 PM 05/01/2018 6:06 PM 05/10/2018 9:00 AM 05/18/2018 3:15 PM 05/18/2018 3:49 PM 03/07/2019 9:47 AM 05/20/2019 11:53 AM 07/22/2019 9:05 AM 07/22/2019 12:00 PM Completed 07/23/2019 6:54 PM City of Miami Legislation Resolution Enactment Number: R-18-0194 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 4099 Final Action Date:5/10/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, ADDING CAPITAL PROJECTS TO THE FISCAL YEAR 2017-18 MULTI -YEAR CAPITAL PLAN ADOPTED ON SEPTEMBER 19, 2017 PURSUANT TO RESOLUTION NO. 17-0445 AND AS SUBSEQUENTLY AMENDED ON SEPTEMBER 28, 2017 PURSUANT TO RESOLUTION NO. 17-0475, ON OCTOBER 12, 2017 PURSUANT TO RESOLUTION NO. 17-0489, ON NOVEMBER 16, 2017 PURSUANT TO RESOLUTION NO. 17-0541, ON FEBRUARY 22, 2018 PURSUANT TO RESOLUTION NO. 18-0071, AND ON APRIL 26, 2018 PURSUANT TO RESOLUTION NO. 18-0176; REVISING CURRENT APPROPRIATIONS AMONG APPROVED PROJECTS; FURTHER APPROPRIATING AND RE -APPROPRIATING FUNDING FOR THE EXISTING AND ADDED PROJECTS; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND GRANTS IN PROGRESS. WHEREAS, except for such changes as set forth herein, all previous appropriations remain authorized to continue as previously approved capital projects (new, revised, and continued projects being collectively, "Projects") according to the Fiscal Year 2017-18 Multi - Year Capital Plan adopted on September 19, 2017 pursuant to Resolution No. 17-0445 and as subsequently amended on September 28, 2017 pursuant to Resolution No. 17-0475, on October 12, 2017 pursuant to Resolution No. 17-0489, on November 16, 2017 pursuant to Resolution No. 17-0541, on February 22, 2018 pursuant to Resolution No. 18-0071, and on April 26, 2018 pursuant to Resolution No. 18-0176 (collectively, "Plan"); and WHEREAS, new appropriations of grants from Miami -Dade County ("County") are established in the amount of $1,073,951.99 to fund various capital roadway projects; and WHEREAS, a new appropriation of a grant from the County's Cultural Affairs is established in the amount of $7,154.00 to fund the Manuel Artime Theater Equipment project; and WHEREAS, new appropriations of grants from Florida Inland Navigation District are established in the amount of $3,898,433.50 to fund various capital projects; and WHEREAS, a new appropriation of a grant from the Florida Department of Cultural Affairs is established in the amount of $38,903.00 to fund the Manuel Artime Interior Renovations project; and WHEREAS, a new appropriation of a grant from the Florida Division of Emergency Management is established in the amount of $315,860.15 to fund the Solid Waste Department Building Retrofit project; and WHEREAS, new appropriations of grants from the Florida Department of Transportation are established in the amount of $783,461.00 to fund various capital projects; and WHEREAS, a new appropriation of a special assessment for Flagler Street is established in the amount of $869,322.00 (the amount collected to date of the total $1,000,000.00 assessment) to fund the Downtown Sidewalk and Street Improvements project; and WHEREAS, a contribution from the Coconut Grove Business Improvement District is established in the amount of $308,526.61 to fund the Coconut Grove Business Improvement District project; and WHEREAS, a Public Benefits contribution from FDG Rail Holdings 25 LLC is established in the amount of $500,000.00 to fund the Fire Station 1 project; and WHEREAS, a donation from Makaira Inc. is established in the amount of $25,000.00 to fund the Marine Stadium Restoration project; and WHEREAS, a contribution from the City of Miami ("City") General Fund is established in the amount of $3,573,000.00 to fund various capital projects; and WHEREAS, a new appropriation of Transit Half Cent Surtax dollars is established in the amount of $1,400,000.00 to fund the City's Trolley Acquisition project; and WHEREAS, a contribution from the City's Special Revenue Fund is established in the amount of $2,871,752.00 to fund various capital projects; and WHEREAS, the new and revised appropriations and project additions, attached and incorporated as Exhibits "A" and "B," constitute updates to the Plan and select previous appropriations are being reallocated within Capital Funds for the Plan; and WHEREAS, in order to implement the Plan and the City's Fiscal Year 2017-18 Final Budget requirements authorized pursuant to Resolution No. 17-0475 adopted September 28, 2017 ("Final Budget"), as subsequently amended from time to time, the City Manager and certain designated City Departments continue to take necessary actions to update the City's relevant financial controls and computer systems and for grants in progress; and WHEREAS, it is now necessary to approve additional projects and appropriations as attached and incorporated for existing sources of revenues for Fiscal Year 2017-18 and to add to available balances in Capital Funds as set forth below: 31000 - General Government Projects 32000 - Public Safety 32100 - 2015 Vehicle Lease 33000 - Disaster Recovery 34000 - Public Facilities-CIP 35000 - Parks & Recreation 36000 - Streets & Sidewalks 37000 - Sanitary Sewers 38000 - Storm Sewers 39000 - Solid Waste-CIP 39900 - Mass Transit Previous Amount 43, 992, 386.56 11, 970,634.14 30, 439.90 - 1, 724, 681.03 - 85, 638, 047.51 859, 442.50 93, 983, 883.02 2, 585, 869.00 80, 404, 765.91 6, 248, 261.60 11,155, 614.49 - 23, 308, 548.37 1, 447, 931.00 567, 596.32 377, 860.15 3, 215, 914.63 1, 400, 000.00 Amendment Amount 1, 508, 000.00 1, 238, 000.00 Amounts Loaded in Oracle* (559, 000.00) (587, 539.50) (2,284,048.00) (1,073,951.99) (1, 000, 000.00) Final Amount 45, 500, 386.56 12, 649, 634.14 30,439.90 1,724,681.03 85, 909, 950.51 94, 285, 704.02 85, 579, 075.52 11,155, 614.49 23, 756, 479.37 945, 456.47 4, 615, 914.63 $355, 992, 511.88 $ 15, 665, 364.25 $ (5, 504, 539.49) $366,153, 336.64 *Grant acceptances by City Commission Resolutions already incorporated in Previous Amount, but not appropriated until now; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The herein project additions and appropriations adjustments, attached and incorporated as Exhibits "A" and "B," are hereby made to the Plan for implementation of municipal capital improvements of the City for the Fiscal Year ending September 30, 2018. Section 3. Certain necessary actions by the City Manager and designated City Departments made in order to update the City's relevant financial controls and computer systems and for grants in progress in connection with the Plan and the Final Budget to implement the Projects are ratified, approved, and confirmed. Section 4. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.