HomeMy WebLinkAboutExhibit - MemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: May 1, 2018
of the City Commission
FROM: Emilio T. Gonzalez
City Manager
SUBJECT: Information for the
FY 2017-18 Mid -Year
Budget Amendment, No. 2
Information for the Proposed Second Mid -Year Budget Amendment
This Proposed Second Mid -Year Budget Amendment reflects the recommendations presented on April 26,
2018, without the funding for the enhanced Electronic Plans Review (due to adoption on that date) and
with corrections to scriveners' errors. All other recommendations remain consistent with those made in
the original item presented to the City Commission.
Background for the Recommended General Fund Amendments
The Mid -Year Budget Amendment for FY 2017-18 gives the new administration the opportunity to
recommend budgetary adjustments to the ongoing adopted budget that align with needs that have arisen
since the adoption of the current budget and allow the re -alignment of priorities on a going forward basis.
Along with changes to policy or emphasis, these adjustments are recommended for additional reasons such
as unforeseen differences in revenue or expense projections, changes in law, and modifications to
implementation. The accompanying proposed Budget Resolution is brought to the Commission for
conside ration.
This recommendation is the maximum amount that the City can afford in the mid -year budget amendment
by effectively spending budget surplus in the current year. it takes into account the most recent projections
from the Office of Management and Budget (OMB) and the needs of ail departments to address trends that
have developed in light of the priorities of the new administration. These recommendations set the tone
and include many of the enhancements that would normally be proposed in next year's budget, As such it
does not reserve for additional changes to the budget such as lawsuits, economic downturns, large weather
events, or spending beyond that anticipated in the monthly budget projections. Because these
recommendations are as much as can be afforded, if new information comes to light during the remainder
of the year, the administration will take internal measures to reduce spending. It should also be noted that
many of these amendments will have ongoing financial impacts.
This memorandum describes the operational budget changes that are recommended for FY 2017-18. The
proposed net changes for the General Fund amount to $8.87 million or approximately one percent of the
Adopted General Fund Budget ($726,83 million) as listed in Attachment A. The recommended changes to
the budget include an additional $3.57 million transfer to Capital as noted in Attachment B, allocations of
rollover funds ($689,000) pursuant to the Financial Integrity Principles (for Elected Officials, Information
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Technology, Parks and Recreation, and the Department of Real Estate and Asset Management), and other
changes or corrections to various departments as noted below. Changes to the Special Revenue Funds are
detailed in Attachment C to this memorandum.
These changes are able to be made with funding from the following sources:
• Changes to the General Fund using the available budget surplus in the current year ($4.10 million)
• Additional revenues in the General Fund ($1.76 million)
• Prior year fund balance for one-time expenses such as capital projects or legal settlements
($7.11 million)
• Adjustments to Special Revenue and capital accounts ($2.39 million)
Among the changes included in the Special Revenue Funds is a new $2 million allocation for Citywide
Beautification Projects ($1 million from the Lane Closure Fund and $1 million from the Tree Trust Fund).
Changes to the City Table of Organization
Included in the recommendations are the merging and arranging of several functions across various
Departments and Offices to better accomplish the priorities stated above.
The Information Technology Department is proposed to be renamed the Innovation and Technology
Department with an expanded set of responsibilities that include the proposed incorporation of four
positions transferred from the City Manager's Office (including the Chief Innovation Officer and the Strategic
Planning and Performance Manager). The funding for these four positions is proposed to be partially
absorbed by the Innovation and Technology Department and partially added to the Department.
The Public Works Department is proposed to be renamed the Resilience and Public Works Department, also
with an expanded set of responsibilities and includes the proposed incorporation of four positions
transferred from the Office of Resilience and Sustainability and the proposed incorporation of eight
positions transferred from the Office of Transportation Management. All Trolley Operations and
Sustainability functions are proposed to be added to the Public Works and Sustainability Department. The
remaining two positions from the former Office of Transportation Management are proposed to be
transferred to the Office of Capital Improvements to accomplish traffic studies while the remaining one
position in the former Office of Resilience and Sustainability is proposed to be transferred to the City
Manager's Office to assist with administrative and legislative support. The funding for these positions is
proposed to be transferred along with the positions. If these recommendations are enacted, the Office of
Resilience and Sustainability and the Office of Transportation Management will no longer be on the City of
Miami Table of Organization, but the functions and funding will continue to exist in the newly named
Departments, including both general and special revenue funding.
This change elevates the focus and begins the process of fully integrating resilience into planning and
operations. The Resilience and Public Works Department will be a blend of the different areas of practice;
implement practical templates and drive the Citywide engineering and resilience programs, technical
standards and construction permitting, platting, and subdivision regulations; as well as provide guidance,
strategy, and criteria for resilience. The intent is to address Citywide organizational challenges in accessing
resources and information. It will also tap into an existing back office function of the large, current Public
Works Department to be of assistance with human resources, procurement, fiscal, and other administrative
functions.
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Other proposed changes to the Citywide Table of Organization are explained in each of the departmental
sections below and shown in Attachment D to this memorandum.
Recommended Adjustments to the General Fund Revenue Line Items (figures detailed in Attachment A)
Transfers -I n
The FY 2017-18 Adopted Budget for Transfers-ln is $6.46 million. It is recommended that the budget be
increased by $558,000; $476,000 to account for prior revenues from Miami Rowing Club that belong to the
General Fund {Resolution R-11-0315 and R-09-022) that were previously deposited to Parks Capital Project
Fund 35000 (this is a technical fix to the operating budget) and $82,000 from the Mayor's Special Revenue
Funds to the Mayor's General Fund Budget.
Other Revenues
The FY 2017-18 Adopted Budget is $22.73 million. It is recommended that the budget be increased by $7.27
million as noted below:
• Increase in the amount of $1.2 million in the Fire -Rescue Department due to higher than anticipated
revenues for special events.
• Even though the Office of Community and Economic Development is not a department listed in the
Financial Integrity Principles as one that would gain unspent funds from prior years, it is treated as
such (in this case only) in order not to leave a gap in funding with the outside private agencies to
which the City has already allocated funding that was budgeted to be spent in FY 2016-17. As such,
it is recommended that $306,000 of prior year unspent funds be allocated to the Office of
Community and Economic Development.
• Allocate prior year unspent funds in the amount of $689,000 in the departments (Mayor,
Commissioners, Information Technology, Parks and Recreation, and Department of Real Estate and
Asset Management) in accordance with the Financial Integrity Principles.
• Allocate prior year fund rollover in the amount of $7.11 million to cover some or part of the one-
time expenditures for the Capital Projects as noted in Attachment B.
Adjustments to Expenditures or Staffing (figures detailed in Attachment A)
Office of the Mayor
The FY 2017-18 Adopted Budget for the Office of the Mayor is $1.33 million. It is recommended that $82,000
currently budgeted in the Mayor's Office Special Revenue account for Department Improvement Initiatives
EB-5 Program be transferred to the General Fund increasing the Mayor's Office Budget by a like amount.
Office of Capital Improvements
The FY 2017-18 Adopted General Fund Budget for the Office of Capital Improvements is $3.25 million. It is
recommended that the budget be increased by$109,000 to cover the addition of one Capital Program/Bond
Program Coordinator position ($35,000) to manage the bond program; the addition of one Communication
Outreach Coordinator position ($36,000) to cultivate strategic partnerships through community outreach
activities; increased funding for professional development training ($25,000); and funding for additional
computers and phones ($13,000) as replacements and for the new positions. It is also recommended that
two Public Relation Agent positions be transferred from Communications and two to be transferred from
the Office of Transportation with no fiscal impact. The position count of the Office will be increased by six
positions.
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Office of the City Attorney
The FY 2017-18 Adopted Budget of the Office of the City Attorney is $8.26 million. It is recommended that
the budget be increased by $260,000 to align attrition to the current level. Attrition is the idea that not all
positions in a department or office will be filled for the entire year. As such, the budget is proposed with
an amount reduced for this phenomenon consistent with historic vacancies in each department. In some
cases, such as the City Attorney's Office, the historic trend does not hold true into the new year and
additional funds are proposed to be added to the department to cover the difference.
Office of the City Manager
The FY 2017-18 Adopted Budget for the Office of the City Manager is $3.20 million. It is proposed that one
position be transferred into the Office of the City Manager from the former Office of Resilience and
Sustainability and that four positions be transferred from the Office of the City Manager to the Innovation
and Technology Department. The Office position count will decrease by three positions with no change in
funding.
Office of Code Compliance
The FY 2017-18 Adopted Budget is $6.73 million. It is recommended that the budget be increased by
$164,000 to fund four Code Compliance Inspectors ($63,000); funding for laptop mounts ($34,000);
uniforms and supplies ($48,000); cameras in the main waiting area ($6,000); ten additional global
positioning system installations for current code compliance officer vehicles ($10,000); and 20 bike racks
for transportation of existing bikes ($3,000). The position count for the Office will be increased by four
positio ns.
Office of Communications
The FY 2017-18 Adopted Budget for the Office of Communications is $1.60 million. It is recommended that
the budget be increased by $109,000 to cover the addition of one Broadcast Engineer position ($31,000);
one Media Relation Specialist position ($27,000); a Social Media Manager position ($45,000), and funding
staff salary increases over that which was budgeted ($6,000). It is also recommended that two Public
Relation Agent positions be transferred to the Office of Capital Improvements with no fiscal impact. The
position count for the Office will show a net increase of one position.
Office of Community and Economic Development
The FY 2017-18 Adopted General Fund Budget of the Office of Community and Economic Development is
$2.41 million. It is recommended that the budget be decreased by $743,000 to move the funds allocated to
the line item "Aids to private organizations" from the General Fund to the proper special revenue account.
Human Resources Department
The FY 2017-18 Adopted Budget of the Human Resources Department is $4.60 million. It is recommended
that the budget be increased by $150,000 to align attrition to the current level.
Innovation and Technology Department
The FY 2017-18 Adopted Budget of the Information Technology Department is $10.97 million. As noted
above, it is recommended that the Department name be changed, four positions be transferred from the
Office of the City Manager, and the budget be increased by $68,000 to partially offset the cost of the
transferred positions. The position count for the Office will be increased by four positions.
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Office of Management and Budget
The FY 2017-18 Adopted Budget is $2.84 million. It is recommended that one Senior Project
Representative be transferred from the Office of Management and Budget to the Department of Real
Estate and Asset Management with no fiscal impact. The position count for the Office will be decreased by
one position.
Neighborhood Enhancement Team (NET)
The FY 2017-18 Adopted Budget for NET is $6.51 million. It is recommended that the budget be increased
by $28,000 to fund one Administrative Service Manager position that is proposed to be transferred from
the Solid Waste Department. The position count will be increased by one position.
Building Department
The FY 2017-18 Adopted Budget of the Building Department is $12.53 million. It is recommended that the
budget be increased by $480,000 to cover the cost of consulting engineers ($350,000) to accommodate
increased expenses for structural review and inspection services by contract; funding to conduct a building
revenues fee schedule analysis ($103,000), and funding for two temporary Staff Services Assistant positions
($27,000) to assist with scanning of plans and of deteriorating microfilm jackets. This funding is available
from the Building Department Reserve in the Non -Departmental Accounts.
Planning Department
The FY 2017-18 Adopted Budget of the Planning Department is $4.76 million. It is recommended that the
budget be increased by $166,000 to align attrition to the current level.
Office of Zoning
The FY 2017-18 Adopted Budget for the Office of Zoning is $2.31 million. It is recommended that the budget
be increased by $221,000 to fund one full-time Zoning Information Supervisor ($30,000), a Zoning
Technician position ($35,000) to coordinate the new Alcohol ordinance process and funding for contractors
to reduce or eliminate the current backlog of zoning plans ($156,000). This funding is available from the
Building Department Reserve in the Non -Departmental Accounts. The Office position count will be
increased by two positions.
Resilience and Public Works Department
The FY 2017-18 Adopted Budget for Public Works Department is $21.11 million. As noted above, it is
recommended that eight positions be transferred to the Public Works and Sustainability Department from
the Office of Transportation Management and four positions and the associated funding be transferred from
the Office of Resilience and Sustainability ($429,000). The Office position count will be increased by a total
of twelve positions.
Office of Transportation Management
The Office of Transportation Management does not have a general fund budget, with all of the funding in
FY 2017-18 contained in a special revenue account. As noted above, it is recommended that eight positions
be transferred from the Office of Transportation Management to the Public Works Department and two
positions be transferred to the Office of Capital Improvements. The Office position count will be decreased
by a total of ten positions, thereby removing the Department from the City Table of Organization.
Office of Resilience and Sustainability
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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The FY 2017-18 Adopted General Fund Budget for the Office of Resilience and Sustainability is $785,000. As
noted above, it is recommended that four positions and the associated funding be transferred from the
Office of Resilience and Sustainability ($352,000). The Office position count will be decreased by a total of
five positions, thereby removing the Office from the City Table of Organization.
Solid Waste Department
The FY 2017-18 Adopted Budget for the Solid Waste Department is $33.29 million. It is recommended that
the budget be increased by $10,000 for drainage repairs at the Solid Waste Mini Dump. Additionally, it is
also recommended that one Administrative Service Manager be transferred to the Neighborhood
Enhancement Team and a new Administrative Service Manager be added to the Solid Waste Department
with no fiscal impact. The position count for the Department will remain the same.
Fire -Rescue Department
The FY 2017-18 Adopted Budget of the Fire -Rescue Department is $130.86 million. It is recommended that
the budget be increased to $2.15 million to add partial year funding for Engine 13 ($716,000) and 17
additional positions, additional overtime primarily for special events ($1.200 million) with the same amount
be added to revenues as noted above, the addition of an Assistant Fire Chief ($102,000) , the addition of a
Fire Lieutenant and Administrative Aide II to handle Department's EMS billing ($72,000), addition of a
Emergency Management Coordinator position for the Hazard and Mitigation program ($29,000), funding
for an Administrative Aide I temporary position for part of the year ($28,000). The Department position
count will be increased by a total of 21 positions.
Parks and Recreation Department
The FY 2017-2018 Adopted Budget for Parks and Recreation is $44.75 million. It is recommended that one
Principal Staff Analyst position be added due to a roll back of a prior classification. It is recommended that
the budget be increased by $1.2 million to accommodate the following increases: to cover additional
expenditures for the Martin Luther King Vigil ($48,000), to align attrition to the current level ($492,000), to
cover an increase in the current utility expenditures based upon last three years of historical data and the
addition of new facilities ($300,000), to repair and replace Citywide Parks fences ($100,000), to cover off -
duty police services at Virginia Key Beach, Grapeland Water Park and Hadley Pool to assist with crime
prevention ($200,000), and to install a new closed circuit television system at Williams Park and Curtis Park
($55,000). The position count will be increased by one position.
Police Department
The FY 2017-18 Adopted Budget for the Police Department is $235.49 million. It is recommended that the
budget be increased by $899,000 to cover emergency cameras for Liberty Square ($90,000); one additional
Sergeant -at -Arms position ($80,000); partial year funding for the addition of 15 Sergeants — five for the
Problem -Solving Teams, eight for Criminal Investigations, and two for Homeland Security Detail ($383,000
five month cost); mandatory Department of Justice Independent Reviewer costs and expenditures
($125,000); additional funding for ammunition racks ($11,000); additional funding for 100 bullet-proof vests
($35,000); two chiller maintenance renewals for the College of Police ($100,000); additional funds for fire
alarm system maintenance to comply with the fire panel recertification ($25,000); additional funds for the
security system annual maintenance ($12,000); additional funds for the air conditioning maintenance at
various locations ($28,000); and additional funds for the fire sprinkler system ($10,000). It is also
recommended that two Video Retrieval Specialist positions be added to meet the workload associated with
additional closed circuit television monitoring and body -worn cameras (no fiscal impact) and that 15 Police
Officer positions be added for the COPS 2017 grant (no fiscal impact).
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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The position count will be increased by 33 (Positions funded in both the General Fund and Special Revenues
Funds).
Real Estate and Asset Management
The FY 2017-18 Adopted Budget is $12.05 million. It is recommended that one Senior Project Representative
be added from the Management and Budget Department with no fiscal impact. The departmental position
count will be increased by one position. Additionally, it is also recommended that the budget be increased
by $292,000 for additional private security guard services at various facilities.
Non -Departmental Accounts (NDA)
The FY 2017-18 Adopted Budget for NDA expenses and reserves excluding Transfers -Out is $50.65 million.
It is recommended that the budget be decreased by $2.81 million as noted below:
• Decrease the Building Reserve in NDA in the amount of $828,000 to transfer out additional funds
to vehicles replacement in the amount of $4.59 million (See the Transfer Out schedule attachment)
and other operating for expenditures related to the Building Department.
• Decrease Line Item "Aids to Government Agencies" by $50,000 (from $1.174 million to $1.124
million) to allocate less operating funding to the Civilian Investigative Panel and add a new Capital
Project entitled "CIP Office Renovations".
• Allocate $145,000 to the State Attorney's Office (line item "Aids to Government Agencies")
• Allocate $2 million for the legal settlement associated with the 346 NW 29th St LLC Case in
accordance with R-18-0036.
• Allocate $2,000 for Sister Cities International membership program (line item "Subscriptions,
Memberships, Licenses")
• Allocate $22,000 to the Miami -Dade County Transportation Planning Organization (line item "Aids
to Government Agencies)
• A decrease of $4.37 million from the Budget Reserve line item to offset the increased costs in other
sections of the budget as noted above.
Tra nsfers-Out
The FY 2017-18 Adopted Budget is $76.48 million. It is recommended that the budget be increased by $5.97
million as noted in Attachment B. In addition to the rollover allocations for Elected Officials, Parks and
Recreation, Innovation and Technology, and Real Estate and Asset Management, additional transfers out
from the General Fund to Special Revenue Accounts are recommended as follows:
• Additional expenditures on City Sponsored events such as the Three Kings Parade, the Dr. Martin
Luther King, Jr. Day Parade, the New Year's Eve Events, and cleanups prior to Art Basel and local
marathons ($192,000)
• A City contribution to the Endeavor Incubator to match a minimum of $100,000 from the Knight
Foundation ($100,000)
• A transfer to Community and Economic Development for public service activities in current year
budget ($538,000)
• A transfer to Community and Economic Development for public service activities - Prior year
unspent fund ($306,000)
• An adjustment to the current year allocation to the Mayor's Anti -Poverty Initiative rectify a mistake
made the prior year ($27,000)
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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• An additional allocation to the Mayor's Anti -Poverty Initiative to bring the Mayor's Office even with
the average of the five Commission Offices ($200,000) (from $250,000 to $450,000)
• A transfer to Community and Economic Development to begin the 2019-2024 City of Miami
Consolidated Housing Plan ($50,000)
• Transfer to Office of Transportation Management for On -Demand transportation services not
allowed to be paid by the County Half -Penny Transit Surtax ($31,000)
• General Fund Grant Match for the Assistance to Firefighters Grant, pursuant to Resolution R-17-
0407 ($63,000)
• Mural FDOT Account Adjustment to correct prior year misposting ($196,000)
The following transfers out from the General Fund to Capital Accounts are recommended as follows:
• To begin funding for the Code Compliance Electronic Tracking System ($100,000)
• North District Substation Security Fortification for the Police Department ($30,000)
• Grant Match for the Body Worn Camera Program for the Police Department ($95,000)
• ShotSpotter Integration with the current Closed Circuit Television system for the Police Department
($100,000)
• Funding for Citywide Neighborhood Speed Reduction Signage ($1.056 million)
• Funding for Content Center Furniture for Communications Department ($16,000)
• Funding for Allapattah Elderly Center Air-conditioning Replacement ($70,000)
• Funding for General Firefighting and EMS Equipment for the Fire Rescue Department ($100,000)
• Funding for one MedCat Armored Rescue Vehicle for the Fire -Rescue Department to assist with
hurricane response and active shooter situations ($354,000)
• Additional funding for the Office of Capital Improvements Reconfiguration ($7,000)
• Additional funding for the GSA Restoration of City Hall Offices ($30,000)
• Funding for Civilian Investigative Panel (CIP) Office Reconfiguration as transferred from the current
year mandated allocation to the CIP ($50,000)
• Accelerated Vehicle Acquisition and Replacement of six SUVs for the Building Department
($192,000)
• Accelerated Vehicle Acquisition and Replacement a Ford Explorer for District 5 ($26,000)
• Additional funding for NW 71 Avenue Railroad Crossing Closure ($10,000)
• Additional funding for SW 5 Street between SW 27 Avenue and SW 28 Avenue Roadway
Improvements ($50,000)
• Additional funding for Manatee Bend Park for lighting life safety improvements ($53,000)
• Additional funding for Morningside Park Floating Dock ($70,000)
• Additional funding for Improvements at the Barnyard ($15,000)
• Acquisition of Solid Waste Roll Off Containers ($62,000)
• City Contribution to Renovations of Dilapidated Structures in District 5 ($1,000,000)
• Citywide Fleet Replacement ($87,000)
• Barnyard Improvements ($15,000)
Changes in Special Revenue Funds (figures detailed in Attachment C)
A number of Special Revenue funds require changes to comply with the Financial Integrity Principles. Due
to the fact that the City ended FY 2016-17 with a budget surplus, as noted above, the unspent allocations
of the Elected Officials, Parks and Recreation, Information Technology, and Department of Real Estate and
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Asset Management budgets need to be transferred to Special Revenue to be used by the aforementioned
organizations in the current year.
Additionally, it is recommended that the Special Revenue Funds be amended to appropriate the sum total
of grants accepted by the City Commission that were not captured in the Adopted Budget as of
October 2017. These grants include actual cash awards, as well as reimbursement grants for various Special
Revenue funds such as: Fire -Rescue Services, Police Services, and Parks and Recreation Services. Other
changes to Special Revenue funds are needed to allocate the remaining prior year available fund balance
based upon the reconciliation of the year end revenues and expenditures.
The Special Revenue Fund Budget was approved by the City Commission in September of 2017 and totaled
$164.11 million. This Budget Amendment, if approved, adds $12.06 million for a revised total Special
Revenue Fund Budget of $176.18 million. Attachment C includes a listing of the various Special Revenue
funds and the amounts by which they changed as a result of the activity described above and detailed as
follows.
City Clerk Services
The FY 2017-18 Adopted Special Revenue Budget for City Clerk Services is $749,000. It is recommended
that the budget be increased by $391,000 to include higher than anticipated prior year fund balance.
Community and Economic Development
The FY 2017-18 Adopted Special Revenue Budget for Community and Economic Development is $50.23
million. It is recommended that the budget be increased by $894,000 to include a transfer from the General
Fund to cover: a gap for public service activities ($538,000), a prior year unspent fund for housing activities
($306,000), and to start the Five -Year Consolidated Plan/Annual Action Plan required by the U.S.
Department of Housing and Urban Development ($50,000). This plan will assist in gathering data and
assessing affordable housing and community development needs through public input and market analysis.
Departmental Improvement Initiatives
The FY 2017-18 Adopted Special Revenue Budget for Department Improvement Initiatives is $11.34 million.
It is recommended that the budget be increased by $3.32 million to include the rollover ($689,000) of prior
year surplus in selected departments, as required by the Financial Integrity Principles, a higher than
anticipated prior year fund balance carryover ($2.09 million), a new grant accepted pursuant to City
resolution R-17-0580 for the Live Healthy Little Havana Initiative ($24,000), a donation accepted pursuant
to Code section 18-115 from Waste Management, Inc. to support the Keep Miami Beautiful educational
efforts ($3,000), and a City contribution to cover over expenditures on City parades ($192,000), an
adjustment to the current year allocation to the Mayor's Anti -Poverty Initiative to rectify a mistake made
the prior year ($27,000), an additional allocation to the Mayor's Anti -Poverty Initiative to bring the Mayor's
Office even with the average of the five Commission Offices ($200,000), and a City contribution to the
Endeavor Incubator to match a minimum of $100,000 from the Knight Foundation ($100,000). It is also
recommended that $82,000 currently budgeted in the Mayor's Office Special Revenue account for
Department Improvement Initiatives EB-5 Program be transferred to the General Fund thereby increasing
the Mayor's Office Budget by a like amount.
Economic Development and Planning Services
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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The FY 2017-18 Adopted Special Revenue Budget for Economic Development and Planning Services is
$13.32 million. It is recommended that the budget be increased by $2.41 million to include higher than
anticipated prior year fund balance carryover.
Fire -Rescue Services
The FY 2017-18 Adopted Special Revenue Budget for Fire -Rescue Services is $3.09 million. It is
recommended that the budget be increased by $246,000 to include lower than anticipated prior year fund
balance carryover (a decrease of $1.32 million) and $1.57 million in budget adjustments of grant funds
accepted, pursuant to City resolution R-17-0502 for an additional funding for the 2017 USAR grant
($102,100), R-17-0407 for the Assistance to Firefighter grant ($629,500) plus an additional matching
contribution from General Fund of ($63,000), R-17-0494 for the FY 2016 Program to Prepare Communities
for Complex Coordinated Terrorist Attacks ($724,000), R-17-0615 for supplemental funding on the
FEMA/USAR FY 2015 grant ($50,000).
General Special Revenue
The FY 2017-18 Adopted Special Revenue Budget for General Special Revenue is $875,000. It is
recommended that the budget be increased by $692,000 to include higher than anticipated prior year fund
balance carryover ($635,000), a donation accepted pursuant to Code section 18-115 for NET annual
community events ($1,000); an acceptance of funds from the Miami Parking Authority for OCI to provide
contract compliance monitoring services for MPA's Grove Bay Parking Garage project pursuant to Code
Section 18-120 ($25,000) and a contribution from the General Fund to partially cover the cost of STS
passengers who are ineligible for Transportation funding related to On -Demand Transportation Services
($31,000).
Law Enforcement Trust Fund (LETF)
The FY 2017-18 Adopted Special Revenue Budget for the LETF is $2.44 million. It is recommended that the
budget be decreased by $448,000 due to a lower than anticipated prior year fund balance carryover.
Parks and Recreation Services
The FY 2017-18 Adopted Special Revenue Budget for Parks and Recreation Services is $2.18 million. It is
recommended that the budget be increased by $42,000 to include a higher than anticipated prior year fund
balance carryover ($23,000) and a donation accepted pursuant to Code section 18-115 for the Popup Mini
Golf Revitalizing Little Haiti ($19,000).
Police Services
The FY 2017-18 Adopted Special Revenue Budget for Police Services is $13.17 million. It is recommended
that the budget be increased by $836,000 to include budget adjustments primarily of grants accepted
pursuant to City resolution R-17-0368 for the FY 2017-2018 Advanced Crime Reporting and Analytics
Application ($700,000), R-17-0549 for Pedestrian and Bicycle Safety Enforcement Campaign 2018 ($30,000),
R-18-0097 for MPD Gun Buyback Program and Anti -Gun Violence Initiative ($100,000), and a donation
accepted pursuant to Code section 18-115 for the High Intensity Drug Trafficking Area (HIDTA) Operation
"Cobra 13 - FBI" ($6,000). Additionally, it is recommended that two Video Retrieval Specialist positions be
added to meet the workload associated with additional closed circuit television monitoring and body -worn
cameras (no fiscal impact) and that 15 Police Officer positions be added for the COPS 2017 grant (no fiscal
impact).
Information for the FY 2017-18 Mid -Year Budget Amendment
May 1, 2018
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Public Works Services
The FY 2017-18 Adopted Special Revenue Budget for Public Works Services is $17.03 million. It is recommended
that the budget be increased by $1.669 million to include higher than anticipated prior year fund balance
carryover ($1.473 million) and a transfer -in from General Fund to reallocated fees collected for the murals
inadvertently posted in the General Fund that belong to Special Revenue (collection from October 1st 2016 to
May 315t 2017) ($196,000). It is also recommended that existing Lane Closure funds in the amount of ($2.48
million) be allocated to fund the following items:
• Transfer -Out to Capital to fund Citywide Storm Sewer Repairs ($448,000)
• Transfer -Out to Capital to increase funding in Citywide Landscaping Project ($97,000)
• Stormwater Pump Stations Maintenance and Repair ($382,000)
• Maintenance and Repairs of Generators ($32,000)
• Maintenance for Irrigation System ($8,000)
• Landscaping Related Supplies for Operations Division ($100,000)
• Biscayne Boulevard Landscaping Maintenance contract ($84,000)
• Biscayne Boulevard Landscaping Maintenance ($43,000)
• City Lots and Right -of Way Landscaping ($42,000)
• Dr. MLK Blvd and Traffic Circles Maintenance contract ($58,000)
• Coral Way Median Landscaping and Maintenance contract ($130,000)
• US1 Landscaping Maintenance contract ($51,000)
• Beautification ($1.0 million lane closure and $1.0 million from the tree trust fund)
Solid Waste Recycling Educational Trust Fund
The FY 2017-18 Adopted Special Revenue Budget for the Solid Waste Recycling Educational Trust Fund is
$151,400. It is recommended that the budget be reduced by $8,000 due to lower than anticipated prior year
fund balance carryover.
Transportation and Transit
The FY 2017-18 Adopted Special Revenue Budget for Transportation and Transit is $20.63 million. It is
recommended that the budget be increased by $1.81 million due to a higher than anticipated prior year fund
balance carryover. Of this amount, $1.4 million will be transferred out to the capital fund to purchase 4 trolleys
for the newly implemented Little Haiti route with the remaining funds to be used towards the operations of the
route.
Tree Trust Fund
The FY 2017-18 Adopted Special Revenue Budget for the Tree Trust Fund is $3.98 million. It is recommended
that the budget be increased by $217,000 to include higher than anticipated prior year fund balance carryover.
Revised Position Counts by Department (figures detailed in Attachment D)
Some of the changes noted above caused the position counts in various departments to change. Attachment D
shows the changes in position count for all departments.
Capital
Some of the changes noted above have an impact on the City of Miami Capital Plan. As such, a companion item
on the same City Commission meeting agenda is included to appropriate new capital funding as noted above and
as accepted in grants throughout the fiscal year as well as to re -appropriate existing funding to higher priority
projects from projects that are either complete or of a lower current priority.
Attachments
Attachment A
General Fund Revenues Citywide
FY 2017-18
Adopted Budget
Amendment
Value
FY 2017-18
Amended Budget
Property Taxes
_
$
325,976,000
-
325,976,000
Franchise Fees and Other Taxes
110,344,000
-
110,344,000
Interest
2,500,000
-
2,500,000
Transfers -In
6,464,000
558,000
7,022,000
Fines and Forfeitures
15,743,000
15,743,000
Intergovernmental Revenues
67,662,000
-
67,662,000
Licenses and Permits
65,738,000
-
65,738,000
Other Revenues
5,340,000
1,200,000
6,540,000
Other Revenues /Carryover
17,388,000
7,109,000
24,497,000
Charges for Services
109,673,000
-
109,673,000
Total Revenues
$
726,828,000
$
8,867,000
$
735,695,000
General Fund Expenditures by Department
FY 2017-18
Adopted Budget
Amendment
Value
FY 2017-18
Amended Budget
Mayor
$
1,333,000
82,000
1,415,000
Commissioners
3,602,000
-
3,602,000
City Manager
3,916,000
3,916,000
Office of Agenda Coordination
397,000
397,000
Auditor General
1,126,000
1,126,000
Innovation and Technology Department
3,252,000
109,000
_ 3,361,000
City Attorney
8,418,000
260,000
8,678,000
City Clerk
1,753,000
1,753,000
Civil Service
428,000
428,000
Code Compliance
6,728,000
164,000
6,892,000
Office of Communications
1,592,000
109,000
1,701,000
Equal Opportunity and Diversity Programs
438,000
438,000
Office of Film and Entertainment
424,000
424,000
Finance
8,873,000
8,873,000
Grants Administration
1,741,000
1,741,000
Human Resources
4,603,000
150,000
4,753,000
Innovation and Technology Department
10,956,000
68,000
11,024,000
Management & Budget
2,843,000
-
2,843,000
Neighborhood Enhancement Team (NET)
6,514,000
28,000
6,542,000
Procurement
2,701,000
_
2,701,000
Building Department
12,533,000
480,000
13,013,000
Planning
4,763,000
166,000
4,929,000
Zoning
2,305,000
221,000
2,526,000
General Services Administration
23,067,000
23,067,000
Resilience and Public Works Department
21,111,000
429,000
21,540,000
Solid Waste
33,291,000
10,000
33,301,000
Fire -Rescue
130,864,000
2,147,000
133,011,000
Police
235,486,000
899,000
236,385,000
Dept. of Real Estate and Asset Management
12,052,000
292,000
12,344,000
Parks & Recreation
44,752,000
1,195,000
45,947,000
Risk Management
2,920,000
2,920,000
Community and Economic Development
2,411,000
(743,000)
1,668,000
Office of Resilience and Sustainability
785,000
(352,000)
433,000
Veterans Affairs and Homeless Services
1,722,000
1,722,000
Non -Departmental Accounts (NDA)
50,653,000
(2,812,000)
47,841,000
(Transfers -Out)
76,475,000
5,965,000
82,440,000
Total Expenditures
$
726,828,000
8,867,000
$
735,695,000
Revenue Over/Under Expenditures
-
$
-
Transfers -Out
Attachment B
Attachment B
Transfers - Out
FY 2017-18
Adopted
Budget
Amendment Value
FY 2017-18
Amended
Budget
Interfund Transfers
76,475,000
Special Revenue Funds :
District 1 FY17 fund balance rolled over
102,000
District 2 FY17 fund balance rolled over
22,000
District 3 FY17 fund balance rolled over
2,000
District 4 FY17 fund balance rolled over
39,000
District 5 FY17 fund balance rolled over
84,000
Commission Chairpersons Office
32,000
Mayor's Office FY17 fund balance rolled over
24,000
Adjustment to the current year allocation to the Mayor's Anti -Poverty
Initiative rectify a mistake made the prior year
27,000
Additional allocation to the Mayor's Anti -Poverty Initiative to bring the
Mayor's Office even with the average of the five Commission Offices
200,000
Parks and Recreation FY17 fund balance rolled over
14,000
Information Technology FY17 fund balance rolled over
222,000
Real Estate and Asset Management FY17 fund balance rolled over
148,000
Additional expenditures on City Sponsored events such as the Three
Kings Parade, the Dr. Martin Luther King, Jr. Day Parade, the New Years
Eve Events, and cleanups prior to Art Basel and local marathons
192,000
Transfer to Community and Economic Development for public service
activities in current year budget
538,000
Transfer to Community and Economic Development for public service
activities - Prior year unspent fund
306,000
Transfer to Community and Economic Development to begin the 2019-
2024 City of Miami Consolidated Housing Plan
50,000
Transfer to Office of Transportation Management for On -Demand
transportation services not allowed to be paid by the County Half -
Penny Transit Surtax
31,000
General Fund Grant Match for the Assistance to Firefighters Grant,
pursuant to Resolution R-170407
63,000
City contribution to the Endeavor Incubator to match a minimum of
$100,000 from the Knight Foundation
100,000
Mural FDOT Account Adjustment to correct prior year misposting
196,000
Total to Special Revenue Funds :
$ 2,392,000
To Capital Projects:
To begin funding for the Code Compliance Electronic Tracking System
100,000
Funding for Content Center Furniture for Communications Department
16,000
Funding for Allapattah Elderly Center Air-conditioning Replacement
70,000
Funding for General Firefighting and EMS Equipment for the Fire
Rescue Department
100,000
Funding for one BearCat Armored Rescue Vehicle for the Fire -Rescue
Department to assist with hurricane response and active shooter
situations
354,000
Additional funding for the Office of Capital Improvements
Reconfiguration
7,000
1 of 2
Transfers -Out
Attachment B
Attachment B
Additional funding for the GSA Restoration of City Hall Offices
30,000
Funding for Civilian Investigative Panel (CIP) Office Reconfiguration as
transferred from the current year mandated allocation to the CIP
50,000
Accelerated Vehicle Acquisition and Replacement Ford Explorer for
District 5
26,000
Accelerated Vehicle Acquisition and Replacement - six SUVs for the
Building Department
192,000
North District Substation Security Fortification for the Police
30,000
Grant Match for the Body Worn Camera Program for the Police
Department
95,000
ShotSpotter Integration with the current Closed Circuit Television
system for the Police Department
100,000
Additional funding for NW 71 Avenue Railroad Crossing Closure
10,000
Additional funding for SW 5 Street between SW 27 Avenue and SW 28
Avenue Roadway Improvements
50,000
Additional funding for Manatee Bend Park for lighting life safety
improvements
_
53,000
Additional funding for Morningside Park Floating Dock
70,000
Funding for Citywide Neighborhood Speed Reduction Signage
1,056,000
Barnyard Improvements
15,000
Acquisition of Solid Waste Roll Off Containers
62,000
City Contribution to Renovations of Dilapidated Structures in District 5
1,000,000
Citywide Fleet Replacement
87,000
Total To Capital Projects:
$ 3,573,000
Total Transfers -out
$76,475,000
$ 5,965,000
$ 82,440,000
2 of 2
Attachment C
SPECIAL REVENUE FUNDS
FY 2017-18
Adopted Budget
Adjustment
Budget Adjustment
loaded In Oracle
FY 2017-18 Amended
Budget
BayfrontlRiverfront Land Acquisition Rouse
Trust
$ 1,420,000
$ 1,420,000
City Clerk Services
749,000
391,000
1,140,000
Community Development
50,231,000
'894,000
51,125,000
Real Estate and Asset Management Services
1,119,000
1,119,000
Departmental Improvement Initiative
11,343,000
3,312,000
3,000
14,658,000
Emergency Funds
100,000
100,000
Fire -Rescue Services
3,087,000
3,087,000
General Special Revenue
875,000
(1,260,000)
1,506,000
1,121,000
Homeless Program
2,535,000
692,000
3,227,000
Law Enforcement Trust Fund
2,442,000
2,442,000
Miami Ballpark Parking Facilities
5,127,000
(448,000)
4,679,000
Parks and Recreation Services
2,176,000
2,176,000
Planning Services
13,320,000
23,000
19,000
13,362,000
Police Services
13,169,000
2,411,000
15,580,000
Public Works Services
17,027,000
836,000
17,863,000
Solid Waste Recycling Educational Trust Fund
151,000
1,669,000
1,820,000
Transportation and Transit
20,631,000
(8,000)
20,623,000
Tree Trust Fund
3,980,000
1,807,000
5,787,000
UASI-Fire-Rescue
14,629,000
217,000
14,846,000
TOTAL SPECIAL REVENUE FUNDS
$164,111,000
$ 9,700,000
$ 2,364,000
$ 176,175,000
Attachment D
GENERAL FUND
Adopted
Budget
FY 2017-18
Proposed
Changes
Amended
Budget
FY 2017-18
Departments, Boards & Offices:
Mayor
13
13
Commissioners
36
36
City Manager
22
(3)
19
Agenda Coordination
3
3
Independent Auditor General
9
9
Capital Improvements
45
6
51
City Attorney
60
60
City Clerk
13
13
Civil Service Boards
3
3
Code Compliance
59
4
63
Communications
13
1
14
Equal Opportunity and Diversity Progran
3
3
Film and Entertainment
5
5
Finance
70
70
Grants Administration
41
41
Human Resources
39
39
Information Technology
93
4
97
Management and Budget
19
(1)
18
Neighborhood Enhancement Teams
79
1
80
Veteran Affairs and Homeless Services
48
48
Resilience and Sustainability
5
(5)
-
Procurement
21
21
Building
97
97
Planning
49
49
Zoning
23
2
25
General Service Administration
141
141
Public Works
140
12
152
Transportation Management
10
(10)
-
Solid Waste
236
-
236
Fire -Rescue
847
21
868
Police
1,752
33
1,785
Real Estate and Asset Management
63
1
64
Parks and Recreation
300
1
301
Risk Management
20
20
Community and Economic Development
35
35
TOTAL GENERAL FUND
4,412
67
4,479