HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3978
Date: 04/13/2018
Commission Meeting Date: 05/10/2018
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Sidewalk Repair and Replacement Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
pursuant to IFB 781382 for citywide sidewalk repair and replacement services for the
Public Works Department ("Public Works"), on an as needed basis, with GPE
Engineering and General Contractor Corp. ("GPE") as the sole vendor for Group 1:
Federally Funded Projects; with GPE as the primary vendor, and Metro Express, Inc.
("Metro Express") as the secondary vendor for Group 2: Non -Federally Funded
Projects, for an initial term of five (5) years, with the option to renew for three (3)
additional two (2) year periods, allocating funds from Capital Improvements Project No.
40-B43114B and other funding sources, subject to the availability of funds and budget
approval at the time of need. Authorizing the City Manager to negotiate and execute all
other documents, including any contracts, amendments, renewals and extensions
subject to allocations, appropriations and budgetary approval having been previously
made, and in compliance with applicable provisions of the City Code, including the City
of Miami Procurement Ordinance, the City of Miami Anti -Deficiency Act, and Financial
Integrity Principles all set forth in Chapter 18, as amended, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for
said purpose.
Background of Item:
On March 6, 2018, the Department of Procurement ("Procurement") issued IFB No.
781382 — Citywide Sidewalk Repair and Replacement Services under full and open
competition. On March 27, 2018, at bid closing three (3) bids were received. Bids were
evaluated and tabulated. During evaluation, RJ Spencer Construction, LLC was found
non -responsive due to an inability to provide the required bid bond. Procurement is
recommending award to GPE as the sole vendor for Group 1: Federally Funded
Projects; and GPE as the primary vendor, and Metro Express as the secondary vendor
for Group 2: Non -Federally Funded Projects.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
Federally Funded: $2,011,923.50 annually (aggregate of $22,131,158.50 for eleven (11) years)
Non -Federally Funded: $2,021,936.20 annually (aggregate of $22,241,298.20
for eleven (11) years
General Account No: CIP Project No. 40-B43114B and other funding sources
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Works
04/20/2018 10:06 AM
Carolina Aguila
Yvette Smith
Christopher M Rose
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Nikolas Pascual
Valentin J Alvarez
Victoria Mendez
Nicole Ewan
Mayor's Office
City Clerk's Office
City Clerk's Office
Juvenal Santana
Department Head
Budget Analyst Review Skipped 04/25/2018 4:21 PM
Budget Analyst Review Completed 04/30/2018 9:51 AM
Budget Review Completed 05/01/2018 11:52 AM
Procurement Review Completed 05/01/2018 1:07 PM
Assistant City Manager Review Completed 05/01/2018 1:26 PM
Legislative Division Review Completed 05/01/2018 1:44 PM
City Manager Review Completed 05/01/2018 2:05 PM
Deputy City Attorney Review Skipped 05/01/2018 1:44 PM
Approved Form and Correctness Completed 05/01/2018 9:41 PM
Meeting Completed 05/10/2018 9:00 AM
Signed by the Mayor Completed 05/18/2018 3:13 PM
Signed and Attested by the City Clerk Completed 05/18/2018 3:47 PM
Rendered Completed 05/18/2018 3:47 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0191
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3978 Final Action Date:5/10/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS
RECEIVED ON MARCH 27, 2018 PURSUANT TO INVITATION FOR BID ("IFB") NO.
781382 FOR CITYWIDE SIDEWALK REPAIR AND REPLACEMENT SERVICES FOR
THE PUBLIC WORKS DEPARTMENT ("PUBLIC WORKS"), ON AN AS NEEDED
BASIS, WITH GPE ENGINEERING AND GENERAL CONTRACTOR CORP. ("GPE")
AS THE SOLE VENDOR FOR GROUP 1: FEDERALLY FUNDED PROJECTS
("PROJECT"); WITH GPE AS THE PRIMARY VENDOR, AND METRO EXPRESS, INC.
("METRO EXPRESS") AS THE SECONDARY VENDOR FOR GROUP 2: NON -
FEDERALLY FUNDED PROJECTS, FOR AN INITIAL TERM OF FIVE (5) YEARS,
WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO (2) YEAR
PERIODS, ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROJECT
("CIP") NO. B43114 AND OTHER FUNDING SOURCES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGET APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL
HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED,
("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS
MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Department of Public Works has a need for sidewalk repair and
replacement services; and
WHEREAS, the Department of Procurement ("Procurement") issued Invitation for Bid
("IFB") No. 781382, to establish a Contract for Citywide Sidewalk Repair and Replacement
Services; and
WHEREAS, award of the contract is on a Primary and Secondary basis.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received March 27, 2018, pursuant to IFB No. 781382, from GPE as
the sole vendor for Group 1: Federally Funded Projects; with GPE as the primary vendor, and
Metro Express, Inc. ("Metro Express") as the secondary vendor for Group 2: Non -Federally
Funded Projects, for an initial term of five (5) years, with the option to renew for three (3)
additional two (2) year periods are accepted.
Section 3. Funds to be allocated from Capital Improvements Project No. B43114 and
other funding sources, subject to the availability of funds and budget approval at the time of
need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 5/1/2018
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.