HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3942
Date: 04/10/2018
Commission Meeting Date: 05/10/2018
Type:
Subject:
Requesting Department: Office of Grants
Administration
Sponsored By:
District Impacted: District 1, District 3
Resolution
Accept Grant - KaBoom Play Everywhere Challenge
Purpose of Item:
A Resolution of the Miami City Commission authorizing the City Manager to accept a
grant award in a total amount not to exceed $20,000.00, from the KaBoom! Play
Everywhere Challenge for the "Miami 1, 2, Trees! Go! Project" for the program year
March 10, 2018 through August 31, 2018; Establishing and appropriating the grant from
a new special revenue project fund entitled "Miami 1, 2, Trees! Go! Project" in order to
fund the program; Further authorizing the City Manager to negotiate and execute the
necessary documents, amendments, modifications, renewals, and extensions, in a form
acceptable to the City Attorney, in order to implement the acceptance of and
compliance with the said grant award.
Background of Item:
The Office of Grants Administration is seeking City Commission authorization to accept
$20,000.00 in grant funding from the KaBoom! Play Everywhere Challenge for the
"Miami 1, 2, Trees! Go! Project" to revitalize pedestrian -centric corridors in up to five
neighborhoods throughout Miami by wrapping trees along the path in vibrant colors.
Select trees will also function as "Play Zones," that will encourage fun, creative physical
activities children and families can enjoy together or on their own.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$20,000.00
Special Revenue Account No: TBD
Office of Grants Administration
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Reviewed B
Lillian P Blondet
Jacques Joseph
Christopher M Rose
Fernando Casamayor
Nikolas Pascual
Department Head Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Completed
Completed
Completed
Completed
Completed
04/10/2018 3:27 PM
04/11/2018 11:47 AM
04/14/2018 10:57 AM
04/23/2018 2:48 PM
04/25/2018 5:02 PM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 05/01/2018 1:03 PM
Office of the City Attorney Valentin J Alvarez Deputy City Attorney Review Skipped 05/01/2018 1:03 PM
Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/01/2018 2:07 PM
City Commission Nicole Ewan Meeting Completed 05/10/2018 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 05/18/2018 3:06 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/18/2018 3:44 PM
Office of the City Clerk City Clerk's Office Rendered Completed 05/18/2018 3:44 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0188
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3942 Final Action Date:5/10/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE, AFTER A DULY NOTICED PUBLIC HEARING: (1) WAIVING
COMPETITIVE BIDDING PURSUANT TO SECTION 18-86 OF THE CODE OF THE
CITY OF MIAMI, AS AMENDED; (2) AUTHORIZING THE CITY MANAGER TO
ACCEPT A GRANT AWARD IN A TOTAL AMOUNT NOT TO EXCEED TWENTY
THOUSAND DOLLARS ($20,000.00), FROM KABOOM! PLAY EVERYWHERE
CHALLENGE ("GRANTOR") FOR THE "MIAMI 1, 2, TREES! GO! PROJECT"
("PROJECT"); AND (3) AUTHORIZING A CITY OF MIAMI ("CITY') CASH AND IN -KIND
MATCH TOTAL NOT TO EXCEED ONE THOUSAND, TWO HUNDRED FIFTY
DOLLARS ($1,250.00) ("CITY MATCH") FOR THE PROGRAM YEAR COMMENCING
MARCH 10, 2018, AND ENDING AUGUST 31, 2018; ESTABLISHING A NEW
SPECIAL REVENUE PROJECT FUND ENTITLED; "MIAMI 1, 2, TREES! GO!
PROJECT" AND APPROPRIATING THE GRANT AND THE CITY MATCH, SUBJECT
TO BUDGETARY APPROVAL AT TIME OF NEED, IN ORDER TO FUND THE
PROJECT; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT
AGREEMENT AND ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS,
EXTENSIONS, RENEWALS, AND MODIFICATIONS IN ORDER TO IMPLEMENT THE
ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT AWARD FOR THE
PROJECT.
WHEREAS, on February 8, 2018, the KaBoom! Play Everywhere Challenge ("Grantor")
awarded the City of Miami ("City") Twenty Thousand Dollars ($20,000.00) ("Grant"), for the
"Miami 1, 2, Trees! Go! Project" ("Project"), with a cash and in -kind total City match not to
exceed One Thousand Two Hundred Fifty Dollars ($1,250.00) ("City Match") for project
management, advertisement and media; and
WHEREAS, the purpose of the Project is to revitalize pedestrian -centric corridors in up
to five (5) neighborhoods throughout the City by wrapping trees along the path in vibrant colors
to function as "Play Zones" that will encourage fun, creative physical activities children and
families can enjoy together or on their own; and
WHEREAS, the funds will be utilized to wrap trees in vibrant fabrics approved by the City
Arborist to transform the average walk into a journey into a colorful obstacle course that brings
together play, exercise, art and an appreciation for the urban forest; and
WHEREAS, the City wishes (1) to accept the Grant from the Grantor for the Project, and
(2) to establish and appropriate the Grant and the City Match from a new Special Revenue
Project Fund in order to fund the Project; and
WHEREAS, in order to accept the Grant and to comply with the Grant's requirements
by providing a portion of the City's Match for advertisement and media as in -kind services, it is
in the best interests of the City to waive competitive bidding pursuant to Section 18-86 of the
Code of the City of Miami, as amended ("City Code"), by a four -fifths (4/5ths) affirmative vote,
after a duly noticed public hearing;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after a duly noticed public hearing:
(1) the competitive bidding requirements of Section 18-86 of the City Code are waived; (2) the
City Manager is authorized1 to accept the Grant from the Grantor for the Project for the program
year commencing March 10, 2018, and ending August 31, 2018, and (3) the City's In -Kind
Contribution is authorized.'
Section 3. The following new Special Revenues Project Fund is established and
resources are appropriated as described herein:
FUND TITLE: "Miami 1, 2, Trees! Go!" Project
RESOURCES: The Play Everywhere Challenge $20,000.00
City Match 1,250.00
APPROPRIATIONS: Miami 1, 2, Trees! Go! Project $20,000.00
City Match 1,250.002
TOTAL: $21,250.00
Section 4. The City Manager is further authorized' to negotiate and execute, in a form
acceptable to the City Attorney, a grant agreement and all other necessary documents,
amendments, extensions, renewals, and modifications in order to implement the acceptance of
and compliance with said Grant award for the Project.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.3
APPROVED AS TO FORM AND CORRECTNESS:
"ndez, City tor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 Subject to budgetary approval.
3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.