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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3939 Date: 04/10/2018 Commission Meeting Date: 05/10/2018 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: District 3 Type: Resolution Subject: Accept Grant - Live Healthy Little Havana Initiative Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to accept a grant award in a total amount not to exceed $25,000.00, from The Simply Healthcare Company for the Live Healthy Little Havana Initiative — Miami Diabetes Project for the program year from January 1, 2018 through January 31, 2019; Establishing and appropriating the grant from a new special revenue project fund entitled "Live Healthy Little Havana Initiative — Miami Diabetes Project" in order to fund the program; Further authorizing the City Manager to negotiate and execute the necessary documents, amendments, modifications, renewals, and extensions, in a form acceptable to the City Attorney, in order to implement the acceptance of and compliance with the said grant award. Background of Item: The Office of Grants Administration is seeking City Commission authorization to accept $25,000.00 in grant funding from The Simply Healthcare Company for the Live Healthy Little Havana Initiative — Miami Diabetes Project to work in conjunction with Miami - Dade Area Health Education Center and Diabetes Empowerment Education Program for physical activity programming and cooking demonstrations for the purpose of reducing Type 2 Diabetes in Little Havana. The program will assist up to 200 residents. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $25,000.00 Special Revenue Account No: TBD Reviewed B Office of Grants Administration Lillian P Blondet Department Head Review Completed 04/10/2018 3:27 PM Office of Management and Budget Jacques Joseph Budget Analyst Review Completed 04/11/2018 11:49 AM Office of Management and Budget Christopher M Rose Budget Review Completed 04/14/2018 10:57 AM City Manager's Office Fernando Casamayor Assistant City Manager Review Completed 04/23/2018 2:48 PM City Manager's Office Nikolas Pascual City Manager Review Completed 04/25/2018 5:01 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 04/27/2018 3:34 PM Office of the City Attorney Barnaby L. Min Deputy City Attorney Review Completed 04/27/2018 3:41 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 05/01/2018 1:30 PM City Commission Nicole Ewan Meeting Completed 05/10/2018 9:00 AM Office of the Mayor Mayor's Office Signed by the Mayor Completed 05/18/2018 3:06 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 05/18/2018 3:43 PM Office of the City Clerk City Clerk's Office Rendered Completed 05/18/2018 3:43 PM City of Miami Legislation Resolution Enactment Number: R-18-0187 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3939 Final Action Date:5/10/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER A DULY NOTICED PUBLIC HEARING: (1) WAIVING COMPETITIVE BIDDING PURSUANT TO SECTION 18-86 OF THE CODE OF THE CITY OF MIAMI, AS AMENDED, (2) AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT AWARD IN A TOTAL AMOUNT NOT TO EXCEED $25,000.00 ("GRANT") FROM THE SIMPLY HEALTHCARE COMPANY ("GRANTOR") FOR THE CITY OF MIAMI ("CITY") LIVE HEALTHY LITTLE HAVANA INITIATIVE ("PROGRAM") — MIAMI DIABETES PROJECT ("PROJECT") TO COMPLEMENT AND ENHANCE THE PROGRAM FOR THE PROGRAM YEAR FROM JANUARY 1, 2018 THROUGH JANUARY 31, 2019, AND (3) AND AUTHORIZING THE CITY'S IN -KIND CONTRIBUTION OF PUBLICITY AND A SOCIAL MEDIA TOOL KIT IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00) ("CITY IN - KIND CONTRIBUTION"); ESTABLISHING A NEW SPECIAL REVENUE PROJECT FUND ENTITLED "LIVE HEALTHY LITTLE HAVANA INITIATIVE — MIAMI DIABETES PROJECT" AND APPROPRIATING THE GRANT AND THE CITY'S IN -KIND CONTRIBUTION, SUBJECT TO BUDGETARY APPROVAL AT TIME OF NEED, IN ORDER TO FUND THE PROJECT; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, A GRANT AGREEMENT AND THE OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, RENEWALS, AND MODIFICATIONS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT AWARD FROM THE GRANTOR FOR THE PROJECT. WHEREAS, in February 2014, the Health Foundation of South Florida ("Foundation") launched an initiative aimed at strengthening community capacity to plan collaboratively and collectively carryout strategies to improve health; and WHEREAS, after an extensive selection process, the Foundation selected the City of Miami ("City") neighborhood of Little Havana to invest up to $3.75 million over a six (6) year period; and WHEREAS, "root causes" of health issues in Little Havana have been identified based on an assessment of available data and input from community residents, which resulted in a comprehensive Community Action Plan aimed at addressing those root causes that have been prioritized; and WHEREAS, since 2015, the City has been responsible for the administration and coordination of the Live Healthy Little Havana Initiative ("Program") to ensure broad, multi - agency, and resident representation in the initiative; and WHEREAS, the Simply Healthcare Company ("Grantor") has awarded the City Twenty - Five Thousand Dollars ($25,000.00) ("Grant') for the Live Healthy Little Havana Initiative — Miami Diabetes Project ("Project") to work in conjunction with Miami -Dade Area Health Education Center ("AHEC's") Diabetes Empowerment Education Program ("DEEP") for physical activity programming and cooking demonstrations for the purpose of reducing Type 2 Diabetes in Little Havana; and WHEREAS, the funds will be utilized to provide physical activity programs, nutritional/cooking demonstrations, and information on other health related topics to 200 participants engaged in the AHEC and DEEP program in the Little Havana neighborhood; and WHEREAS, the City will further assist the Project by providing publicity and a social media tool kit in an amount not to exceed Five Hundred Dollars ($500.00) ("City In -Kind Contribution") which is subject to budgetary approval at time of need; and WHEREAS, the City wishes (1) to accept the Grant from the Grantor for the Project and (2) to establish a new Special Revenue Project Fund and to appropriate the Grant and the City In -Kind Contribution, subject to budgetary approval at time of need, from a new Special Revenue Project Fund in order to fund the Project in the total not to exceed amount of Twenty - Five Thousand Five Hundred Dollars ($25,500.00); and WHEREAS, in order to accept the Grant and to comply with the Grant's requirements by providing the City's In -Kind Contribution of publicity and a social media tool kit, it is in the best interests of the City to waive competitive bidding pursuant to Section 18-86 of the Code of the City of Miami, as amended ("City Code"), by a four -fifths (4/5ths) affirmative vote, after a duly noticed public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after a duly noticed public hearing: (1) the competitive bidding requirements of Section 18-86 of the City Code are waived; (2) the City Manager is authorized' to accept the Grant from the Grantor to complement and enhance the Program for the Program year from January 1, 2018 through January 31, 2019, and (3) the City's In -Kind Contribution is authorized. Section 3. The following new Special Revenues Project Fund is established and resources are appropriated as described herein: FUND TITLE: Live Healthy Little Havana Initiative — Miami Diabetes Project RESOURCES: The Simply Healthcare Company $25,000.00 City's In -Kind Contribution $500.00 APPROPRIATIONS: Live Healthy Little Havana Initiative City's In -Kind Contribution $25,000.00 $500.002 TOTAL: $25,500.00 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 Subject to budgetary approval at time of need. Section 4. The City Manager is further authorized' to negotiate and execute, in a form acceptable to the City Attorney, a grant agreement and the other necessary documents, amendments, extensions, renewals, and modifications in order to implement the acceptance of said Grant award from the Grantor for the Project. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 3 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 5/1/2018 3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.