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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3945 Date: 04/13/2018 Commission Meeting Date: 05/10/2018 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: All Type: Resolution Subject: Approve Addition of Vendors to Pre -Qualified Pool - General Appraisal Services Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), accepting and approving the findings of the City Manager, pursuant to Request for Qualifications ("RFQ") No. 762383, for addition of two (2) vendors to the Pre -Qualified Pool as listed in the background information, attached and incorporated, for the provision of general appraisal services for the Department of Real Estate and Asset Management ("DREAM"); authorizing the City Manager to execute Professional Service Agreement(s) ("PSA"), in the attached form, for an initial period of two (2) years, with the option to renew for three (3) additional one (1) year periods, or the expiration of the original RFQ 498330, whichever comes first; allocating funds from the various sources of funds of the user department, subject to the availability of funds and budgetary approval at time of need. The City Manager is further authorized to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the code of the city of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami ("City") has a need to add additional members to the General Appraisal Services Pool. Request for Qualifications ("RFQ") No. 762383 was advertised under full and open competition. On January 3, 2018, three (3) Proposals were received in response to the solicitation. Proposals were evaluated pursuant to the guidelines in the written document by a Review Team ("Team") appointed by the City Manager. The Team ranked the proposals and determined that Proposers scoring a total of 255 points and above, out of an available 300 points should be recommended for inclusion in the Pool. The Team recommended to execute a PSA with the following Proposers: 1 The Urban Group, Inc. 2. Real Estate Analysts, LLC Adding members to the Pre -qualified Pool will assist the City with an expedited selection of firms having the requisite expertise for the required General Appraisal Services. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: $375,000 over the five (5) year potential term General Account No: As required by the department Real Estate and Asset Management Aldo Bustamante Office of Management and Budget Carolina Aguila Office of Management and Budget Everton Garvis Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Christopher M Rose Annie Perez Fernando Casamayor Nikolas Pascual Valentin J Alvarez Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 04/13/2018 2:04 PM Budget Analyst Review Skipped 04/16/2018 11:22 AM Budget Analyst Review Completed 04/20/2018 11:08 AM Budget Review Completed 04/21/2018 7:56 AM Procurement Review Completed 04/25/2018 6:56 PM Assistant City Manager Review Completed 04/27/2018 1:44 PM City Manager Review Completed 04/30/2018 5:11 PM Legislative Division Review Completed 04/30/2018 6:29 PM Deputy City Attorney Review Skipped 04/30/2018 6:29 PM Approved Form and Correctness Completed 04/30/2018 6:45 PM Meeting Completed 05/10/2018 9:00 AM Signed by the Mayor Completed 05/18/2018 2:52 PM Signed and Attested by the City Clerk Completed 05/18/2018 3:23 PM Rendered Completed 05/18/2018 3:23 PM City of Miami Legislation Resolution Enactment Number: R-18-0180 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3945 Final Action Date:5/10/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING AND APPROVING THE FINDINGS OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 762383, TO ADD TWO (2) VENDORS TO THE PRE -QUALIFIED POOL, FOR THE PROVISION OF GENERAL APPRAISAL SERVICES FOR THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT ("DREAM"); AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM, WITH EACH VENDOR FOR AN INITIAL PERIOD OF TWO (2) YEARS, WITH AN OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS OR THE EXPIRATION OF THE ORIGINAL RFQ 498330, WHICHEVER COMES FIRST; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Real Estate and Asset Management ("DREAM") has a need for additional vendors to provide General Appraisal Services; and WHEREAS, the City of Miami ("City") issued Request for Qualifications ("RFQ") No.762383 seeking experienced and qualified proposers for the purpose of providing General Appraisal Services; and WHEREAS, the City's Review Team recommended the addition of two (2) vendors, identified on "Attachment 1," attached and incorporated, for the provision of General Appraisal Services; and WHEREAS, all vendors which are used by the City pursuant to this RFQ are registered, licensed, or certified under Chapter 475, Florida Statutes, and applicable regulations; and WHEREAS, it is in the best interest of the City to authorize the City Manager to execute a Professional Services Agreement ("PSA"), in substantially the attached form, with each vendor, on an as -needed basis, for an initial term of two (2) years, with the option to renew for three (3) additional one (1) year periods, or the expiration of the original RFQ 498330, which sets the term of the Agreement for these General Appraisal Services, whichever comes first; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposals received January 03, 2018, pursuant to RFQ No. 762383, from the two (2) vendors, as listed on "Attachment 1," attached and incorporated, for the provision of General Appraisal Services for DREAM, for an initial period of two (2) years, with an option to renew for three (3) additional one (1) year periods or the expiration of the original RFQ 498330, whichever comes first, are accepted. Section 3. Funding to be allocated from the various sources of funds from the user department, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to execute a PSA, in substantially the attached form, with each of the two (2) vendors, as listed on "Attachment 1," attached and incorporated. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 4/30/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.