HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3864
Date: 03/23/2018
Commission Meeting Date: 05/10/2018
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Proposal - Citywide Stormwater Pump Station Maintenance and Repair
Services
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the proposal received October 10, 2017, for a service contract with Condo
Electric Motor Repair, Corp. ("Condo Electric"), the qualified, responsive, and
responsible proposer, pursuant to Request For Proposal ("RFP") No. 763388 for
Citywide Stormwater Pump Station Maintenance and Repair Services, for a period of
three (3) years, with the option to renew for two (2) additional two (2) year periods,
allocating funds from the Public Works Department, subject to the availability of funds
and budget approval at the time of need. Authorizing the City Manager to negotiate and
execute all other documents, including any amendments, renewals, and extensions,
subject to allocations, appropriations and budgetary approval having been previously
made, and in compliance with applicable provisions of the Code of the City of Miami,
Florida, as amended, ("City Code"), including, the City of Miami's procurement
ordinance, anti -deficiency act, and financial integrity principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
On September 19, 2017, the Department of Procurement ("Procurement") issued RFP
No. 763388 — Citywide Stormwater Pump Station Maintenance and Repair Services
(the "Project") under full and open competition. Proposers were required to meet all of
the minimum qualification requirements established in the RFP in order to be deemed
responsive and responsible to provide the services. On October 10, 2017, two (2)
proposals were received in response to the RFP. Only one was deemed responsive.
The Evaluation Committee ("Committee") appointed by the City Manager met on
December 19, 2017, and evaluated the sole responsive proposal. Pursuant to the RFP
requirement, the Committee recommended that Procurement negotiate and execute
and Agreement with Condo Electric. Procurement hereby recommends award of the
contract to Condo Electric. Total cost of the Project is estimated to be $944,890.00
annually ($6,614,230.00 in the aggregate).
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$944,890.00 annually (aggregate of $6,614,230.00 for seven (7) years)
General Account No: 00001.208000.534000.0000.00000
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
City Commission
Office of the City Attorney
Reviewed B
Works
03/23/2018 1:36 PM
Donovan Dawson
Christopher M Rose
Annie Perez
Nzeribe Ihekwaba
Valentin J Alvarez
Nzeribe Ihekwaba
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
Valentin J Alvarez
Nicole Ewan
Victoria Mendez
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Legislative Division Review
Meeting
Approved Form and Correctness
Department Head
Completed 04/04/2018 6:48 PM
Completed 04/05/2018 10:56 AM
Completed 04/06/2018 2:54 PM
Completed 04/10/2018 4:47 PM
Completed 04/11/2018 4:47 PM
Completed 04/12/2018 4:03 PM
Skipped 04/12/2018 2:48 PM
Completed 04/12/2018 4:35 PM
Completed 04/16/2018 10:49 AM
Completed 04/26/2018 9:00 AM
Completed 05/04/2018 4:27 PM
Completed 05/10/2018 9:00 AM
Pending
City of Miami
Legislation
Resolution
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3864 Final Action Date:5/10/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED ON OCTOBER 10, 2017 PURSUANT TO
REQUEST FOR PROPOSALS ("RFP") NO. 763388 FROM CONDO ELECTRIC
MOTOR REPAIR CORP., A FLORIDA PROFIT CORPORATION ("CONDO
ELECTRIC"), THE RESPONSIVE AND RESPONSIBLE PROPOSER RECOMMENDED
FOR AWARD, TO PROVIDE CITYWIDE STORMWATER PUMP STATION
MAINTENANCE AND REPAIR SERVICES ON AN AS -NEEDED CONTRACTUAL
BASIS FOR AN INITIAL TERM OF THREE (3) YEARS WITH TWO (2) ADDITIONAL
TWO (2) YEAR OPTIONS TO RENEW; ALLOCATING FUNDS FROM THE PUBLIC
WORKS DEPARTMENT ("PUBLIC WORKS"), SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL, AT THE TIME OF NEED; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL
SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND
BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN
COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF
MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE
WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Department of Public Works ("Public Works") has a need for stormwater
pump station maintenance and repair services; and
WHEREAS, the City of Miami ("City") issued Request for Proposals ("RFP") No. 763388
to establish a Citywide contract for stormwater pump station maintenance and repair services
on an as -needed contractual basis for an initial term of three (3) years with two (2) additional
two (2) year options to renew; and
WHEREAS, proposals were received October 10, 2017 pursuant to RFP No. 763388
and responsive and responsible proposer Condo Electric Motor Repair Corp., a Florida profit
corporation ("Condo Electric") is recommended for the award;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The proposals received October 10, 2017 pursuant to RFP No. 763388 from
Condo Electric, the responsive and responsible proposer, recommended for award to provide
Citywide stormwater pump station maintenance and repair services on an as -needed
contractual basis for an initial term of three (3) years with two (2) additional two (2) year options
to renew is accepted.
Section 3. The City Manager is authorized' to execute the negotiated PSA, in
substantially the attached form, with Condo Electric with funds allocated from Public Works,
subject to the availability of funds and budgetary approval, at the time of need.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.