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HomeMy WebLinkAboutExhibit - MemoCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FRO; Emilio T. Gonzalez City Manager DATE: April 17, 2018 SUBJECT: Information for the FY 2017-18 Mid -Year Budget Amendment Background for the Recommended General Fund Amendments The Mid -Year Budget Amendment for FY 2017-18 gives the new administration the opportunity to recommend budgetary adjustments to the ongoing adopted budget that align with needs that have arisen since the adoption of the current budget and allow the re -alignment of priorities on a going forward basis. Along with changes to policy or emphasis, these adjustments are recommended for additional reasons such as unforeseen differences in revenue or expense projections, changes in law, and modifications to implementation. The accompanying proposed Budget Resolution is brought to the Commission for consideration. This recommendation is the maximum amount that the City can afford in the mid -year budget amendment by effectively spending budget surplus in the current year. It takes into account the most recent projections from the Office of Management and Budget (OMB) and the needs of all departments to address trends that have developed in light of the priorities of the new administration. These recommendations set the tone and include many of the enhancements that would normally be proposed in next year's budget. As such it does not reserve for additional changes to the budget such as lawsuits, economic downturns, large weather events, or spending beyond that anticipated in the monthly budget projections. Because these recommendations are as much as can be afforded, if new information comes to light during the remainder of the year, the administration will take internal measures to reduce spending. It should also be noted that many of these amendments will have ongoing financial impacts. This memorandum describes the operational budget changes that are recommended for FY 2017-18. The proposed net changes for the General Fund amount to $8.87 million or approximately one percent of the Adopted General Fund Budget ($726.83 million) as listed in Attachment A. The recommended changes to the budget include an additional $7.97 million transfer to Capital as noted in Attachment B, allocations of rollover funds ($689,000) pursuant to the Financial Integrity Principles (for Elected Officials, Information Technology, Parks and Recreation, and the Department of Real Estate and Asset Management), and other changes or corrections to various departments as noted below. Changes to the Special Revenue Funds are detailed in Attachment C to this memorandum. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 2 of 13 These changes are able to be made with funding from the following sources: • Changes to the General Fund using the available budget surplus in the current year ($4.10 million) • Additional revenues in the General Fund ($1.76 million) • Prior year fund balance for one-time expenses such as capital projects or legal settlements ($7.11 million) • Spending of the Building Department Reserve contained in the Non -Departmental Accounts on permitting and development improvements including Electronic Plans Review ($5.23 million) • Adjustments to Special Revenue and capital accounts ($2.39 million) Among the changes included in the Special Revenue Funds is a new $2 million allocation for Citywide Beautification Projects ($1 million from the Lane Closure Fund and $1 million from the Tree Trust Fund). Changes to the City Table of Organization Included in the recommendations are the merging and arranging of several functions across various Departments and Offices to better accomplish the priorities stated above. The Information Technology Department is proposed to be renamed the Innovation and Technology Department with an expanded set of responsibilities that include the proposed incorporation of four positions transferred from the City Manager's Office (including the Chief Innovation Officer and the Strategic Planning and Performance Manager). The funding for these four positions is proposed to be partially absorbed by the Innovation and Technology Department and partially added to the Department. The Public Works Department is proposed to be renamed the Public Works and Sustainability Department, also with an expanded set of responsibilities and includes the proposed incorporation of four positions transferred from the Office of Resilience and Sustainability and the proposed incorporation of eight positions transferred from the Office of Transportation Management. All Trolley Operations and Sustainability functions are proposed to be added to the Public Works and Sustainability Department. The remaining two positions from the former Office of Transportation Management are proposed to be transferred to the Office of Capital Improvements to accomplish traffic studies while the remaining one position in the former Office of Resilience and Sustainability is proposed to be transferred to the City Manager's Office to assist with administrative and legislative support. The funding for these positions is proposed to be transferred along with the positions. If these recommendations are enacted, the Office of Resilience and Sustainability and the Office of Transportation Management will no longer be on the City of Miami Table of Organization, but the functions and funding will continue to exist in the newly named Departments, including both general and special revenue funding. Other proposed changes to the Citywide Table of Organization are explained in each of the departmental sections below and shown in Attachment D to this memorandum. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 3 of 13 Recommended Adjustments to the General Fund Revenue Line Items (figures detailed in Attachment A) Transfers -In The FY 2017-18 Adopted Budget for Transfers -In is $6.46 million. It is recommended that the budget be increased by $558,000; $476,000 to account for prior revenues from Miami Rowing Club that belong to the General Fund (Resolution R-11-0315 and R-09-022) that were previously deposited to Parks Capital Project Fund 35000 (this is a technical fix to the operating budget) and $82,000 from the Mayor's Special Revenue Funds to the Mayor's General Fund Budget. Other Revenues The FY 2017-18 Adopted Budget is $22.73 million. It is recommended that the budget be increased by $7.27 million as noted below: • Increase in the amount of $1.2 million in the Fire -Rescue Department due to higher than anticipated revenues for special events. • Even though the Office of Community and Economic Development is not a department listed in the Financial Integrity Principles as one that would gain unspent funds from prior years, it is treated as such (in this case only) in order not to leave a gap in funding with the outside private agencies to which the City has already allocated funding that was budgeted to be spent in FY 2016-17. As such, it is recommended that $306,000 of prior year unspent funds be allocated to the Office of Community and Economic Development. • Allocate prior year unspent funds in the amount of $689,000 in the departments (Mayor, Commissioners, Information Technology, Parks and Recreation, and Department of Real Estate and Asset Management) in accordance with the Financial Integrity Principles. • Allocate prior year fund rollover in the amount of $7.11 million to cover some or part of the one- time expenditures for the Capital Projects as noted in Attachment B. Adjustments to Expenditures or Staffing (figures detailed in Attachment A) Office of the Mayor The FY 2017-18 Adopted Budget for the Office of the Mayor is $1.33 million. It is recommended that $82,000 currently budgeted in the Mayor's Office Special Revenue account for Department Improvement Initiatives EB-5 Program be transferred to the General Fund increasing the Mayor's Office Budget by a like amount. Office of Capital Improvements The FY 2017-18 Adopted General Fund Budget for the Office of Capital Improvements is $3.25 million. It is recommended that the budget be increased by $109,000 to cover the addition of one Capital Program/Bond Program Coordinator position ($35,000) to manage the bond program; the addition of one Communication Outreach Coordinator position ($36,000) to cultivate strategic partnerships through community outreach activities; increased funding for professional development training ($25,000); and funding for additional computers and phones ($13,000) as replacements and for the new positions. It is Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 4 of 13 also recommended that two Public Relation Agent positions be transferred from Communications with no fiscal impact. The position count of the Office will be increased by four positions. Office of the City Attorney The FY 2017-18 Adopted Budget of the Office of the City Attorney is $8.26 million. It is recommended that the budget be increased by $260,000 to align attrition to the current level. Attrition is the idea that not all positions in a department or office will be filled for the entire year. As such, the budget is proposed with an amount reduced for this phenomenon consistent with historic vacancies in each department. In some cases, such as the City Attorney's Office, the historic trend does not hold true into the new year and additional funds are proposed to be added to the department to cover the difference. Office of the City Manager The FY 2017-18 Adopted Budget for the Office of the City Manager is $3.20 million. It is proposed that one position be transferred into the Office of the City Manager from the former Office of Resilience and Sustainability and that four positions be transferred from the Office of the City Manager to the Innovation and Technology Department. The Office position count will decrease by three positions with no change in funding. Office of Code Compliance The FY 2017-18 Adopted Budget is $6.73 million. It is recommended that the budget be increased by $164,000 to fund four Code Compliance Inspectors ($63,000); funding for laptop mounts ($34,000); uniforms and supplies ($48,000); cameras in the main waiting area ($6,000); ten additional global positioning system installations for current code compliance officer vehicles ($10,000); and 20 bike racks for transportation of existing bikes ($3,000). The position count for the Office will be increased by four positions. Office of Communications The FY 2017-18 Adopted Budget for the Office of Communications is $1.60 million. It is recommended that the budget be increased by $109,000 to cover the addition of one Broadcast Engineer position ($31,000); one Media Relation Specialist position ($27,000); a Social Media Manager position ($45,000), and funding staff salary increases over that which was budgeted ($6,000). It is also recommended that two Public Relation Agent positions be transferred to the Office of Capital Improvements with no fiscal impact. The position count for the Office will show a net increase of one position. Office of Community and Economic Development The FY 2017-18 Adopted General Fund Budget of the Office of Community and Economic Development is $2.41 million. It is recommended that the budget be decreased by $743,000 to move the funds allocated to the line item "aids to private organizations" from the General Fund to the proper special revenue account. Human Resources Department The FY 2017-18 Adopted Budget of the Human Resources Department is $4.60 million. It is recommended that the budget be increased by $150,000 to align attrition to the current level. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 5 of 13 Innovation and Technology Department The FY 2017-18 Adopted Budget of the Information Technology Department is $10.97 million. As noted above, it is recommended that the Department name be changed, four positions be transferred from the Office of the City Manager, and the budget be increased by $68,000 to partially offset the cost of the transferred positions. The position count for the Office will be decreased by one position. Office of Management and Budget The FY 2017-18 Adopted Budget is $2.84 million. It is recommended that one Senior Project Representative be transferred from the Office of Management and Budget to the Department of Real Estate and Asset Management with no fiscal impact. The position count for the Office will be decreased by one position. Neighborhood Enhancement Team (NET) The FY 2017-18 Adopted Budget for NET is $6.52 million. It is recommended that the budget be increased by $28,000 to fund one Administrative Service Manager position that is proposed to be transferred from the Solid Waste Department. The position count will be increased by one position. Building Department The FY 2017-18 Adopted Budget of the Building Department is $12.53 million. It is recommended that the budget be increased by $480,000 to cover the cost of consulting engineers ($350,000) to accommodate increased expenses for structural review and inspection services by contract; funding to conduct a building revenues fee schedule analysis ($103,000), and funding for two temporary Staff Services Assistant positions ($27,000) to assist with scanning of plans and of deteriorating microfilm jackets. This funding is available from the Building Department Reserve in the Non -Departmental Accounts. Planning Department The FY 2017-18 Adopted Budget of the Planning Department is $4.76 million. It is recommended that the budget be increased by $166,000 to align attrition to the current level. Office of Zoning The FY 2017-18 Adopted Budget for the Office of Zoning is $2.31 million. It is recommended that the budget be increased by $221,000 to fund one full-time Zoning Information Supervisor ($30,000), a Zoning Technician position ($35,000) to coordinate the new Alcohol ordinance process and funding for contractors to reduce or eliminate the current backlog of zoning plans ($156,000). This funding is available from the Building Department Reserve in the Non -Departmental Accounts. The Office position count will be increased by two positions. Public Works Department The FY 2017-18 Adopted Budget for Public Works Department is $21.11 million. As noted above, it is recommended that eight positions be transferred to the Public Works and Sustainability Department from the Office of Transportation Management and four positions and the associated funding be transferred Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 6 of 13 from the Office of Resilience and Sustainability ($429,000). The Office position count will be increased by a total of twelve positions. Office of Transportation Management The Office of Transportation Management does not have a general fund budget, with all of the funding in FY 2017-18 contained in a special revenue account. As noted above, it is recommended that eight positions be transferred from the Office of Transportation Management to the Public Works Department and two positions be transferred to the Office of Capital Improvements. The Office position count will be decreased by a total of ten positions, thereby removing the Department from the City Table of Organization. Office of Resilience and Sustainability The FY 2017-18 Adopted General Fund Budget for the Office of Resilience and Sustainability is $785,000. As noted above, it is recommended that four positions and the associated funding be transferred from the Office of Resilience and Sustainability ($352,000). The Office position count will be decreased by a total of four positions, thereby removing the Office from the City Table of Organization. Solid Waste Department The FY 2017-18 Adopted Budget for the Solid Waste Department is $33.29 million. It is recommended that the budget be increased by $10,000 for drainage repairs at the Solid Waste Mini Dump. Additionally, it is also recommended that one Administrative Service Manager be transferred to the Neighborhood Enhancement Team and a new Administrative Service Manager be added to the Solid Waste Department with no fiscal impact. The position count for the Department will remain the same. Fire- Rescue Department The FY 2017-18 Adopted Budget of the Fire -Rescue Department is $130.864 million. It is recommended that the budget be increased to $2.15 million to add partial year funding for Engine 13 ($716,000) and 17 additional positions, additional overtime primarily for special events ($1.200 million) with the same amount be added to revenues as noted above, the addition of an Assistant Fire Chief ($102,000) , the addition of a Fire Lieutenant and Administrative Aide II to handle Department's EMS billing ($72,000), addition of a Emergency Management Coordinator position for the Hazard and Mitigation program ($29,000), funding for an Administrative Aide I temporary position for part of the year ($28,000). Parks and Recreation Department The FY 2017-2018 Adopted Budget for Parks and Recreation is $44.75 million. It is recommended that one Principal Staff Analyst position be added due to a roll back of a prior classification. The departmental position count will be increased by one position. It is recommended that the budget be increased by $1.2 million to accommodate the following increases: to cover additional expenditures for the Martin Luther King Vigil ($48,000), to align attrition to the current level ($492,000), to cover an increase in the current utility expenditures based upon last three years of historical data and the addition of new facilities ($300,000), to repair and replace Citywide Parks fences ($100,000), to cover off -duty police services at Virginia Key Beach, Grapeland Water Park and Hadley Pool to assist with crime prevention ($200,000), and Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 7 of 13 to install a new closed circuit television system at Williams Park and Curtis Park ($55,000). The position count will be increased by one position. Police Department The FY 2017-18 Adopted Budget for the Police Department is $235.49 million. It is recommended that the budget be increased by $899,000 to cover emergency cameras for Liberty Square ($90,000); one additional Sergeant -at -Arms position ($80,000); partial year funding for the addition of 15 Sergeants — five for the Problem -Solving Teams, eight for Criminal Investigations, and two for Homeland Security Detail ($383,000 five month cost); mandatory Department of Justice Independent Reviewer costs and expenditures ($125,000); additional funding for ammunition racks ($11,000); additional funding for 100 bullet-proof vests ($35,000); two chiller maintenance renewals for the College of Police ($100,000); additional funds for fire alarm system maintenance to comply with the fire panel recertification ($25,000); additional funds for the security system annual maintenance ($12,000); additional funds for the air conditioning maintenance at various locations ($28,000); and additional funds for the fire sprinkler system ($10,000). The position count will be increased by 16 positions. Real Estate and Asset Management The FY 2017-18 Adopted Budget is $12.05 million. It is recommended that one Senior Project Representative be added from the Management and Budget Department with no fiscal impact. The departmental position count will be increased by one position. Additionally, it is also recommended that the budget be increased by $292,000 for additional private security guard services at various facilities. Non -Departmental Accounts (NDA) The FY 2017-18 Adopted Budget for NDA expenses and reserves excluding Transfers -Out is $55.05 million. It is recommended that the budget be decreased by $7.13 million as noted below: • Decrease the Building Reserve in NDA in the amount of $5.23 million to transfer out additional funds to the Electronic Plan Review capital project and vehicles replacement in the amount of $4.59 million (See the Transfer Out schedule attachment) and other operating expenditures related to the Building Department in the amount of $876,000. • Decrease Line Item "Aids to Government Agencies" by $50,000 (from $1.174 million to $1.124 million) to allocate less operating funding to the Civilian Investigative Panel and add a new Capital Project entitled "CIP Office Renovations". • Allocate $145,000 to the State Attorney's Office (line item "Aids to Government Agencies") • Allocate $2 million for the legal settlement associated with the 346 NW 29th St LLC Case in accordance with R-18-0036. • Allocate $2,000 for Sister Cities International membership program (line item "Subscriptions, Memberships, Licenses") • Allocate $22,000 to the Miami -Dade County Transportation Planning Organization (line item "Aids to Government Agencies) • A decrease of $4.37 million from the Budget Reserve line item to offset the increased costs in other sections of the budget as noted above. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 8 of 13 Transfers -Out The FY 2017-18 Adopted Budget is $72.08 million. It is recommended that the budget be increased by $10.36 million as noted in Attachment B. In addition to the rollover allocations for Elected Officials, Parks and Recreation, Innovation and Technology, and Real Estate and Asset Management, additional transfers out from the General Fund to Special Revenue Accounts are recommended as follows: • Additional expenditures on City Sponsored events such as the Three Kings Parade, the Dr. Martin Luther King, Jr. Day Parade, the New Years Eve Events, and cleanups prior to Art Basel and local marathons ($192,000) • A City contribution to the Endeavor Incubator to match a minimum of $100,000 from the Knight Foundation ($100,000) • A transfer to Community and Economic Development for public service activities in current year budget ($538,000) • A transfer to Community and Economic Development for public service activities - Prior year unspent fund ($306,000) • An adjustment to the current year allocation to the Mayor's Anti -Poverty Initiative rectify a mistake made the prior year ($27,000) • An additional allocation to the Mayor's Anti -Poverty Initiative to bring the Mayor's Office even with the average of the five Commission Offices ($200,000) (from $250,000 to $450,000) • A transfer to Community and Economic Development to begin the 2019-2024 City of Miami Consolidated Housing Plan ($50,000) • Transfer to Office of Transportation Management for On -Demand transportation services not allowed to be paid by the County Half -Penny Transit Surtax ($31,000) • General Fund Grant Match for the Assistance to Firefighters Grant, pursuant to Resolution R-17- 0407 ($63,000) • Mural FDOT Account Adjustment to correct prior year misposting ($196,000) The following transfers out from the General Fund to Capital Accounts are recommended as follows: • To fully fund the expanded Electronic Plan Review system ($4.398 million) • To begin funding for the Code Compliance Electronic Tracking System ($100,000) • North District Substation Security Fortification for the Police Department ($30,000) • Grant Match for the Body Worn Camera Program for the Police Department ($95,000) • ShotSpotter Integration with the current Closed Circuit Television system for the Police Department ($100,000) • Funding for Citywide Neighborhood Speed Reduction Signage ($1.056 million) • Funding for Content Center Furniture for Communications Department ($16,000) • Funding for Allapattah Elderly Center Air-conditioning Replacement ($70,000) • Funding for General Firefighting and EMS Equipment for the Fire Rescue Department ($100,000) • Funding for one BearCat Armored Rescue Vehicle for the Fire -Rescue Department to assist with hurricane response and active shooter situations ($354,000) • Additional funding for the Office of Capital Improvements Reconfiguration ($7,000) • Additional funding for the GSA Restoration of City Hall Offices ($30,000) Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 9 of 13 • Funding for Civilian Investigative Panel (CIP) Office Reconfiguration as transferred from the current year mandated allocation to the CIP ($50,000) • Accelerated Vehicle Acquisition and Replacement of six SUVs for the Building Department ($192,000) • Accelerated Vehicle Acquisition and Replacement a Ford Explorer for District 5 ($26,000) • Additional funding for NW 71 Avenue Railroad Crossing Closure ($10,000) • Additional funding for SW 5 Street between SW 27 Avenue and SW 28 Avenue Roadway Improvements ($50,000) • Additional funding for Manatee Bend Park for lighting life safety improvements ($53,000) • Additional funding for Morningside Park Floating Dock ($70,000) • Additional funding for Improvements at the Barnyard ($15,000) • Acquisition of Solid Waste Roll Off Containers ($62,000) • City Contribution to Rebuild the Overtown Youth Center ($1,000,000) • Citywide Fleet Replacement ($87,000) • Barnyard Improvements ($15,000) Changes in Special Revenue Funds (figures detailed in Attachment C) A number of Special Revenue funds require changes to comply with the Financial Integrity Principles. Due to the fact that the City ended FY 2016-17 with a budget surplus, as noted above, the unspent allocations of the Elected Officials, Parks and Recreation, Information Technology, and Department of Real Estate and Asset Management budgets need to be transferred to Special Revenue to be used by the aforementioned organizations in the current year. Additionally, it is recommended that the Special Revenue Funds be amended to appropriate the sum total of grants accepted by the City Commission that were not captured in the Adopted Budget as of October 2017. These grants include actual cash awards, as well as reimbursement grants for various Special Revenue funds such as: Fire -Rescue Services, Police Services, and Parks and Recreation Services. Other changes to Special Revenue funds are needed to allocate the remaining prior year available fund balance based upon the reconciliation of the year end revenues and expenditures. The Special Revenue Fund Budget was approved by the City Commission in September of 2017 and totaled $164.11 million. This Budget Amendment, if approved, adds $12.06 million for a revised total Special Revenue Fund Budget of $176.18 million. Attachment C includes a listing of the various Special Revenue funds and the amounts by which they changed as a result of the activity described above and detailed as follows. City Clerk Services The FY 2017-18 Adopted Special Revenue Budget for City Clerk Services is $749,000. It is recommended that the budget be increased by $391,000 to include higher than anticipated prior year fund balance. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 10 of 13 Community and Economic Development The FY 2017-18 Adopted Special Revenue Budget for Community and Economic Development is $50.23 million. It is recommended that the budget be increased by $894,000 to include a transfer from the General Fund to cover: a gap for public service activities ($538,000), a prior year unspent fund for housing activities ($306,000), and to start the Five -Year Consolidated Plan/Annual Action Plan required by the U.S. Department of Housing and Urban Development ($50,000). This plan will assist in gathering data and assessing affordable housing and community development needs through public input and market analysis. Departmental Improvement Initiatives The FY 2017-18 Adopted Special Revenue Budget for Department Improvement Initiatives is $11.34 million. It is recommended that the budget be increased by $3.32 million to include the rollover ($689,000) of prior year surplus in selected departments, as required by the Financial Integrity Principles, a higher than anticipated prior year fund balance carryover ($2.09 million), a new grant accepted pursuant to City resolution R-17-0580 for the Live Healthy Little Havana Initiative ($24,000), a donation accepted pursuant to Code section 18-115 from Waste Management, Inc. to support the Keep Miami Beautiful educational efforts ($3,000), and a City contribution to cover over expenditures on City parades ($192,000), an adjustment to the current year allocation to the Mayor's Anti -Poverty Initiative to rectify a mistake made the prior year ($27,000), an additional allocation to the Mayor's Anti -Poverty Initiative to bring the Mayor's Office even with the average of the five Commission Offices ($200,000), and a City contribution to the Endeavor Incubator to match a minimum of $100,000 from the Knight Foundation ($100,000). It is also recommended that $82,000 currently budgeted in the Mayor's Office Special Revenue account for Department Improvement Initiatives EB-5 Program be transferred to the General Fund thereby increasing the Mayor's Office Budget by a like amount. Economic Development and Planning Services The FY 2017-18 Adopted Special Revenue Budget for Economic Development and Planning Services is $13.32 million. It is recommended that the budget be increased by $2.41 million to include higher than anticipated prior year fund balance carryover. Fire -Rescue Services The FY 2017-18 Adopted Special Revenue Budget for Fire -Rescue Services is $3.09 million. It is recommended that the budget be increased by $246,000 to include lower than anticipated prior year fund balance carryover (a decrease of $1.32 million) and $1.57 million in budget adjustments of grant funds accepted, pursuant to City resolution R-17-0502 for an additional funding for the 2017 USAR grant ($102,100), R-17-0407 for the Assistance to Firefighter grant ($629,500) plus an additional matching contribution from General Fund of ($63,000), R-17-0494 for the FY 2016 Program to Prepare Communities for Complex Coordinated Terrorist Attacks ($724,000), R-17-0615 for supplemental funding on the FEMA/USAR FY 2015 grant ($50,000). General Special Revenue The FY 2017-18 Adopted Special Revenue Budget for General Special Revenue is $875,000. It is recommended that the budget be increased by $692,000 to include higher than anticipated prior year Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 11 of 13 fund balance carryover ($635,000), a donation accepted pursuant to Code section 18-115 for NET annual community events ($1,000); an acceptance of funds from the Miami Parking Authority for OCI to provide contract compliance monitoring services for MPA's Grove Bay Parking Garage project pursuant to Code Section 18-120 ($25,000) and a contribution from the General Fund to partially cover the cost of STS passengers who are ineligible for Transportation funding related to On -Demand Transportation Services ($31,000). Law Enforcement Trust Fund (LETF) The FY 2017-18 Adopted Special Revenue Budget for the LETF is $2.44 million. It is recommended that the budget be decreased by $448,000 due to a lower than anticipated prior year fund balance carryover. Parks and Recreation Services The FY 2017-18 Adopted Special Revenue Budget for Parks and Recreation Services is $2.18 million. It is recommended that the budget be increased by $42,000 to include a higher than anticipated prior year fund balance carryover ($23,000) and a donation accepted pursuant to Code section 18-115 for the Popup Mini Golf Revitalizing Little Haiti ($19,000). Police Services The FY 2017-18 Adopted Special Revenue Budget for Police Services is $13.17 million. It is recommended that the budget be increased by $836,000 to include budget adjustments primarily of grants accepted pursuant to City resolution R-17-0368 for the FY 2017-2018 Advanced Crime Reporting and Analytics Application ($700,000), R-17-0549 for Pedestrian and Bicycle Safety Enforcement Campaign 2018 ($30,000), R-18-0097 for MPD Gun Buyback Program and Anti -Gun Violence Initiative ($100,000), and a donation accepted pursuant to Code section 18-115 for the High Intensity Drug Trafficking Area (HIDTA) Operation "Cobra 13 - FBI" ($6,000). Additionally, it is recommended that two Video Retrieval Specialist positions be added to meet the workload associated with additional closed circuit television monitoring and body -worn cameras (no fiscal impact) and that 15 Police Officer positions be added for the COPS 2017 grant (no fiscal impact). Public Works Services The FY 2017-18 Adopted Special Revenue Budget for Public Works Services is $17.03 million. It is recommended that the budget be increased by $1.669 million to include higher than anticipated prior year fund balance carryover ($1.473 million) and a transfer -in from General Fund to reallocated fees collected for the murals inadvertently posted in the General Fund that belong to Special Revenue (collection from October 1' 2016 to May 31st 2017) ($196,000). It is also recommended that existing Lane Closure funds in the amount of ($2.48 million) be allocated to fund the following items: • Transfer -Out to Capital to fund Citywide Storm Sewer Repairs ($448,000) • Transfer -Out to Capital to increase funding in Citywide Landscaping Project ($97,000) • Stormwater Pump Stations Maintenance and Repair ($382,000) • Maintenance and Repairs of Generators ($32,000) • Maintenance for Irrigation System ($8,000) • Landscaping Related Supplies for Operations Division ($100,000) • Biscayne Boulevard Landscaping Maintenance contract ($84,000) Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 12 of 13 • Biscayne Boulevard Landscaping Maintenance ($43,000) • City Lots and Right -of Way Landscaping ($42,000) • Dr. MLK Blvd and Traffic Circles Maintenance contract ($58,000) • Coral Way Median Landscaping and Maintenance contract ($130,000) • US1 Landscaping Maintenance contract ($51,000) • Beautification ($1.0 million lane closure and $1.0 million from the tree trust fund) Solid Waste Recycling Educational Trust Fund The FY 2017-18 Adopted Special Revenue Budget for the Solid Waste Recycling Educational Trust Fund is $151,400. It is recommended that the budget be reduced by $8,000 due to lower than anticipated prior year fund balance carryover. Transportation and Transit The FY 2017-18 Adopted Special Revenue Budget for Transportation and Transit is $20.63 million. It is recommended that the budget be increased by $1.81 million due to a higher than anticipated prior year fund balance carryover. Of this amount, $1.4 million will be transferred out to the capital fund to purchase 4 trolleys for the newly implemented Little Haiti route with the remaining funds to be used towards the operations of the route. Tree Trust Fund The FY 2017-18 Adopted Special Revenue Budget for the Tree Trust Fund is $3.98 million. It is recommended that the budget be increased by $217,000 to include higher than anticipated prior year fund balance carryover. Debt Service Fund Amendment The FY 2017-18 Adopted Budget is $75.43 million. It is recommended that the budget be revised to $78.40 million to include an additional appropriation of $2.97 million from the Street Bond Debt Fund Balance to be transferred back to the Capital Fund titled "Transportation and Transit" as previously stated in a letter sent to the City Commission dated November 1, 2016. Revised Position Counts by Department (figures detailed in Attachment D) Some of the changes noted above caused the position counts in various departments to change. Attachment D shows the changes in position count for all departments. This includes the transfer of one position from the Office of Capital Improvements to the Procurement Department, the addition of nine permanent positions in the Building Department, one Zoning Plans Processor position, two positions in the General Services Administration, two Video Retrieval Specialists in Police and the recognition of 15 Police Officers associated with the most recent COPS grant, and a Recreation Specialist in the Parks Department. Information for the FY 2017-18 Mid -Year Budget Amendment April 17, 2018 Page 13 of 13 Capital Some of the changes noted above have an impact on the City of Miami Capital Plan. As such, a companion item on the same City Commission meeting agenda is included to appropriate new capital funding as noted above and as accepted in grants throughout the fiscal year as well as to re -appropriate existing funding to higher priority projects from projects that are either complete or of a lower current priority. Attachments Attachment A General Fund Revenues Citywide FY 2017-18 Adopted Budget Amendment Value FY 2017-18 Amended Budget Property Taxes $ 325,976,000 - 325,976,000 Franchise Fees and Other Taxes 110,344,000 - 110,344,000 Interest 2,500,000 - 2,500,000 Transfers -In 6,464,000 558,000 7,022,000 Fines and Forfeitures 15,743,000 - 15,743,000 Intergovernmental Revenues 67,662,000 - 67,662,000 Licenses and Permits 65,738,000 - 65,738,000 Other Revenues 5,340,000 1,200,000 6,540,000 Other Revenues /Carryover 17,388,000 7,109,000 24,497,000 Charges for Services 109,673,000 - 109,673,000 Total Revenues $ 726,828,000 $ 8,867,000 $ 735,695,000 General Fund Expenditures by Department FY 2017-18 Adopted Budget Amendment Value FY 2017-18 Amended Budget Mayor $ 1,333,000 82,000 1,415,000 Commissioners 3,602,000 - 3,602,000 City Manager 3,916,000 3,916,000 Office of Agenda Coordination 397,000 397,000 Auditor General 1,126,000 1,126,000 Capital Improvements and Transportation 3,252,000 109,000 3,361,000 City Attorney 8,418,000 260,000 8,678,000 City Clerk 1,753,000 1,753,000 Civil Service 428,000 428,000 Code Compliance 6,728,000 164,000 6,892,000 Office of Communications 1,592,000 109,000 1,701,000 Equal Opportunity and Diversity Programs 438,000 438,000 Office of Film and Entertainment 424,000 424,000 Finance 8,873,000 8,873,000 Grants Administration 1,741,000 1,741,000 Human Resources 4,603,000 150,000 4,753,000 Innovation and Technology Department 10,956,000 68,000 11,024,000 Management & Budget 2,843,000 - 2,843,000 Neighborhood Enhancement Team (NET) 6,514,000 28,000 6,542,000 Procurement 2,701,000 2,701,000 Building Department 12,533,000 480,000 13,013,000 Planning 4,763,000 166,000 4,929,000 Zoning 2,305,000 221,000 2,526,000 General Services Administration 23,067,000 23,067,000 Public Works and Sustainability Department 21,111,000 429,000 21,540,000 Solid Waste 33,291,000 10,000 33,301,000 Fire -Rescue 130,864,000 2,147,000 133,011,000 Police 235,486,000 899,000 236,385,000 Dept. of Real Estate and Asset Management 12,052,000 292,000 12,344,000 Parks & Recreation 44,752,000 1,195,000 45,947,000 Risk Management 2,920,000 2,920,000 Community and Economic Development 2,411,000 (743,000) 1,668,000 Office of Resilience and Sustainability 785,000 (352,000) 433,000 Veterans Affairs and Homeless Services 1,722,000 1,722,000 Non -Departmental Accounts (NDA) 55,051,000 (7,210,000) 47,841,000 (Transfers -Out) 72,077,000 10,363,000 82,440,000 Total Expenditures $ 726,828,000 8,867,000 $ 735,695,000 Revenue Over/Under Expenditures - $ - Transfers -Out Attachment B Attachment B Transfers - Out FY 2017-18 Adopted Budget Amendment Value FY 2017-18 Amended Budget Interfund Transfers 72,077,000 Special Revenue Funds : District 1 FY17 fund balance rolled over 102,000 District 2 FY17 fund balance rolled over 22,000 District 3 FY17 fund balance rolled over 2,000 District 4 FY17 fund balance rolled over 39,000 District 5 FY17 fund balance rolled over 84,000 Commission Chairpersons Office 32,000 Mayor's Office FY17 fund balance rolled over 24,000 Adjustment to the current year allocation to the Mayor's Anti -Poverty Initiative rectify a mistake made the prior year 27,000 Additional allocation to the Mayor's Anti -Poverty Initiative to bring the Mayor's Office even with the average of the five Commission Offices 200,000 Parks and Recreation FY17 fund balance rolled over 14,000 Information Technology FY17 fund balance rolled over 222,000 Real Estate and Asset Management FY17 fund balance rolled over 148,000 Additional expenditures on City Sponsored events such as the Three Kings Parade, the Dr. Martin Luther King, Jr. Day Parade, the New Years Eve Events, and cleanups prior to Art Basel and local marathons 192,000 Transfer to Community and Economic Development for public service activities in current year budget 538,000 Transfer to Community and Economic Development for public service activities - Prior year unspent fund 306,000 Transfer to Community and Economic Development to begin the 2019- 2024 City of Miami Consolidated Housing Plan 50,000 Transfer to Office of Transportation Management for On -Demand transportation services not allowed to be paid by the County Half - Penny Transit Surtax 31,000 General Fund Grant Match for the Assistance to Firefighters Grant, pursuant to Resolution R-170407 63,000 City contribution to the Endeavor Incubator to match a minimum of $100,000 from the Knight Foundation 100,000 Mural FDOT Account Adjustment to correct prior year misposting 196,000 Total to Special Revenue Funds : $ 2,392,000 To Capital Projects: To fully fund the expanded Electronic Plan Review system 4,398,000 To begin funding for the Code Compliance Electronic Tracking System 100,000 Funding for Content Center Furniture for Communications Department 16,000 Funding for Allapattah Elderly Center Air-conditioning Replacement 70,000 Funding for General Firefighting and EMS Equipment for the Fire Rescue Department 100,000 Funding for one BearCat Armored Rescue Vehicle for the Fire -Rescue Department to assist with hurricane response and active shooter situations 354,000 Additional funding for the Office of Capital Improvements Reconfiguration 7,000 1 of 2 Transfers -Out Attachment B Attachment B Additional funding for the GSA Restoration of City Hall Offices 30,000 Funding for Civilian Investigative Panel (CIP) Office Reconfiguration as transferred from the current year mandated allocation to the CIP 50,000 Accelerated Vehicle Acquisition and Replacement Ford Explorer for District 5 26,000 Accelerated Vehicle Acquisition and Replacement - six SUVs for the Building Department 192,000 North District Substation Security Fortification for the Police 30,000 Grant Match for the Body Worn Camera Program for the Police Department 95,000 ShotSpotter Integration with the current Closed Circuit Television system for the Police Department 100,000 Additional funding for NW 71 Avenue Railroad Crossing Closure 10,000 Additional funding for SW 5 Street between SW 27 Avenue and SW 28 Avenue Roadway Improvements 50,000 Additional funding for Manatee Bend Park for lighting life safety improvements 53,000 Additional funding for Morningside Park Floating Dock 70,000 Funding for Citywide Neighborhood Speed Reduction Signage 1,056,000 Barnyard Improvements 15,000 Acquisition of Solid Waste Roll Off Containers 62,000 City Contribution to Rebuild the Overtown Youth Center 1,000,000 Citywide Fleet Replacement 87,000 Total To Capital Projects: $ 7,971,000 Total Transfers -out $72,077,000 $ 10,363,000 $ 82,440,000 2 of 2 Attachment C SPECIAL REVENUE FUNDS FY 2017-18 Adopted Budget Adjustment Budget Adjustment loaded In Oracle FY 2017-18 Amended Budget Bayfront/Riverfront Land Acquisition Rouse Trust $ 1,420,000 $ 1,420,000 City Clerk Services 749,000 391,000 1,140,000 Community Development 50,231,000 894,000 51,125,000 Real Estate and Asset Management Services 1,119,000 1,119,000 Departmental Improvement Initiative 11,343,000 3,312,000 3,000 14,658,000 Emergency Funds 100,000 100,000 Fire -Rescue Services 3,087,000 3,087,000 General Special Revenue 875,000 (1,260,000) 1,506,000 1,121,000 Homeless Program 2,535,000 692,000 3,227,000 Law Enforcement Trust Fund 2,442,000 2,442,000 Miami Ballpark Parking Facilities 5,127,000 (448,000) 4,679,000 Parks and Recreation Services 2,176,000 2,176,000 Planning Services 13,320,000 23,000 19,000 13,362,000 Police Services 13,169,000 2,411,000 15,580,000 Public Works Services 17,027,000 836,000 17,863,000 Solid Waste Recycling Educational Trust Fund 151,000 1,669,000 1,820,000 Transportation and Transit 20,631,000 (8,000) 20,623,000 Tree Trust Fund 3,980,000 1,807,000 5,787,000 UASI-Fire-Rescue 14,629,000 217,000 14,846,000 TOTAL SPECIAL REVENUE FUNDS $164,111,000 $ 9,700,000 $ 2,364,000 $ 176,175,000 Attachment D GENERAL FUND Adopted Budget FY 2017-18 Proposed Changes Amended Budget FY 2017-18 Departments, Boards & Offices: Mayor 13 13 Commissioners 36 36 City Manager 22 (3) 19 Agenda Coordination 3 3 Independent Auditor General 9 9 Capital Improvements 45 4 49 City Attorney 60 60 City Clerk 13 13 Civil Service Boards 3 3 Code Compliance 59 4 63 Communications 13 1 14 Equal Opportunity and Diversity Prograi 3 3 Film and Entertainment 5 5 Finance 70 70 Grants Administration 41 41 Human Resources 39 39 Information Technology 93 4 97 Management and Budget 19 (1) 18 Neighborhood Enhancement Teams 79 1 80 Veteran Affairs and Homeless Services 48 48 Resilience and Sustainability 5 (5) - Procurement 21 21 Building 97 97 Planning 49 49 Zoning 23 2 25 General Service Administration 141 141 Public Works 140 12 152 Transportation Management 10 (10) - Solid Waste 236 (1) 235 Fire -Rescue 847 21 868 Police 1,752 33 1,785 Real Estate and Asset Management 63 1 64 Parks and Recreation 300 1 301 Risk Management 20 20 Community and Economic Developmer 35 35 TOTAL GENERAL FUND 4,412 64 4,476