HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3874
Date: 03/23/2018
Commission Meeting Date: 04/26/2018
Type: Resolution
Subject: Approve Amendment No.1 -
and Maintenance Contract
Purpose of Item:
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
DBOM Street Lighting Design, Installation, Repairs
The nature of this item is to approve Amendment No. 1 to the Design -Build -Operate -
Maintain ("DBOM") Street Lighting Design, Installation, Repairs and Maintenance
Citywide Contract, No. 352306, between the City of Miami ("City") and Horsepower
Electric, Inc. ("Horsepower), for the addition of Christmas lighting equipment for various
types of trees, and the addition of lighting equipment to be furnished and installed on
NW 1st Street between NW 3rd Avenue and NW 1st Avenue, subject to the availability
of funds and budget approval at the time of need. Authorizing the City Manager to
negotiate and execute all other documents, including any amendments, renewals, and
extensions, including increases to the funding which may be administratively approved
by the City Manager subject to allocations, appropriations and budgetary approval
having been previously made, and in compliance with applicable provisions of the code
of the City of Miami, Florida, as amended, ("City Code"), including, without limitation, the
City of Miami's Procurement Ordinance, Anti -Deficiency Act, and financial integrity
principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for
said purpose. The current contract's initial term will end on December 11, 2018. There
are two (2) five (5) year options to renew.
Background of Item:
On December 12, 2013, pursuant to R-13-0497, the City Commission, approved
Contract No. 352306, between the City and Horsepower for DBOM Street Lighting
Design, Installation, Repairs and Maintenance for a five (5) year term with an additional
two (2) options to renew for five (5) years.
On December 14, 2017, pursuant to R-17-0591, the City Commission, authorized the
City Manager to establish a pilot program for holiday landscape lighting to enhance
signature corridors during the holiday seasons. The lighting was placed on Coral Way
(SW 22 ST). The installation was very well received by the general public and additional
locations in the City are currently being evaluated for implementation in the upcoming
Holiday Season.
Amendment No. 1 is being brought before the City Commission to add holiday lighting
equipment and installation of Holiday landscape lighting to the contract, to be furnished
and installed citywide where applicable.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$7,500,000.00 (in aggregate)
General Account No: Special Revenue Lane Closure Funds or other available sources
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Legislative Division
Office of the City Attorney
Office of the City Clerk
Reviewed B
Works
03/23/2018 1:37 PM
Donovan Dawson
Christopher M Rose
Annie Perez
Nzeribe Ihekwaba
Nzeribe Ihekwaba
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
Valentin J Alvarez
Victoria Mendez
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review Completed
Approved Form and Correctness with Modification(s)
Rendered Completed
03/29/2018 8:46 PM
03/29/2018 8:53 PM
04/02/2018 2:54 PM
04/12/2018 3:50 PM
04/12/2018 3:55 PM
04/12/2018 7:02 PM
04/12/2018 7:04 PM
04/16/2018 10:48 AM
04/17/2018 11:54 AM
04/26/2018 9:00 AM
05/01/2018 5:01 PM
05/01/2018 5:14 PM
05/04/2018 4:17 PM
Completed
05/07/2018 4:52 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0167
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3874 Final Action Date:4/26/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING THE DESIGN -BUILD -OPERATE -MAINTAIN ("DBOM") STREET
LIGHTING DESIGN, INSTALLATION, REPAIRS, AND MAINTENANCE CITYWIDE
CONTRACT BETWEEN THE CITY OF MIAMI ("CITY") AND HORSEPOWER
ELECTRIC INC., A FLORIDA FOR PROFIT CORPORATION ("HORSEPOWER"),
AWARDED BY RESOLUTION NO. 13-0497 DATED DECEMBER 12, 2013;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT WITH
HORSEPOWER, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO PROVIDE
ADDITIONAL SERVICES CONSISTING OF THE MUTUALLY AGREED ADDITION OF
HOLIDAY LANDSCAPE LIGHTING ON VARIOUS TYPES OF TREES AND THE
ADDITION OF LIGHTING EQUIPMENT TO BE FURNISHED AND INSTALLED ON
SPECIFIED STREET CORRIDORS; ALLOCATING FUNDS FROM VARIOUS
SOURCES OF FUNDS OF THE USER DEPARTMENTS, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY
APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE
REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 13-0497 adopted by the City Commission on
December 12, 2013, the City of Miami ("City") issued Request for Proposals ("RFP") No. 352306
to establish a contract to design -build -operate -maintain ("DBOM") street lighting design,
installation, repairs, and maintenance Citywide for an initial term of five (5) years with two (2)
additional five (5) year options to renew; and
WHEREAS, as a result of RFP No. 352306, the City executed a Professional Services
Agreement ("PSA") with Horsepower Electric, Inc., a Florida for profit corporation
("Horsepower"); and
WHEREAS the PSA's initial five (5) year term commenced on February 13, 2014 and
ends on February 12, 2019; and
WHEREAS, with the two (2) additional five (5) year options to renew, the PSA provides
for a possible total term of fifteen (15) years; and
WHEREAS, the City seeks to amend the PSA with Horsepower to provide additional
services consisting of the mutually agreed addition of holiday landscape lighting on various
types of trees and the addition of lighting equipment to be furnished and installed on specified
street corridors ("Amendment");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized' to execute the Amendment to the
PSA with Horsepower, in a form acceptable to the City Attorney, in order to provide additional
services consisting of the mutually agreed addition of holiday landscape lighting on various
types of trees and the addition of lighting equipment to be furnished and installed on specified
street corridors.
Section 3. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provis ions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 4/17/2018