HomeMy WebLinkAboutAttachment ACITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Emilio T. Gonzalez, Ph.D.,
DATE February. 1 ;. 20 l S FILE
City Manager
SUBJECT:
.Annie Perez, CPPO. Director of Procurement
Recommendation for Approval to .Award
Sole Source Contract with Airbus
REFERENCES
Helicopters, Inc. for the H-Care Program
ENCLOSURES:
RECOMMENDATION:
Based on the findings below. the Procurement Department (._Procurement') hereby recommends award to
.Airbus I lelicopters, Inc., for utilization ot'the H-Care Program for parts by the hour for the police helicopter.
Contract Nurnber!Title:
Contract Amount:
Recommended Vendor:
B.1CkGROL \I):
16-17-01 5, H-Care Program for the Police Helicopter
N A
.Airbus Helicopters. Inc.
The City of Miami Police Department ("Polio') has a need for the procurement of a parts by the hour
maintenance plan. for the recently acquired Airbus model AS3S0B2 helicopter. The H-Care Program is
designed to establish a fixed parts cost. for most parts on the helicopter, on a per flight hour basis. and will
be active for as long_ as the helicopter is owned by Police. The II -Care Program may be terminated at any
time. and a refund will be provided for any monies not utilized for the parts. However, if parts utilized exceed
the monies paid into the H-Care Program. an invoice will be issued for the outstanding balance.
In February 2014 when the previous Police helicopter was sent to Rotortech Services Inc. for inspection. it
was found that the main rotor gearbox had a corrosion issue. and needed to be sent directly to Airbus
Helicopter for repair or overhaul. An estimate was provided to Police in the amount of S245.000, for the
repair or overhaul. Since monies had not been allocated for said repairs. the helicopter was out of service for
approximately 1 S months. Had there been an H-Care: Program in place, the cost of the parts would have been
the same. and the helicopter would have been repaired immediately. In addition. the City would not have
incurred additional repair costs due to the amount of time the helicopter was not utilized. This program will
allow Police to properly budget for maintenance and repairs of the helicopter, without having to declare an
emergency, when an ected or unexpect d repair or maintenance is needed.
Approved:
ionzilez_, "h.1, y Manager
Date: 1' 'l'l I
c: Fernando Casamayor. Assistant City Manager, Chief Financial Officer
Jorge Colina, Chief of Police
Lydia Osborne. Ph.D., CPPO, CPPB, Chief -Negotiator, Procurement Assistant Director
PR I,+'+t