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Home My WebLink AboutPre-LegislationCity of Miami Legislation Resolution City Hail 3500 Pan American Drive - Miami, FL 33133 www.miamIgcv.com File Number: 16.00452 Final Actton. Date. A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE FIRST OPTION TO RENEW TO SFM SERVICES, .INC. FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 2016-2017 IN AN ANNUAL AMOUNT NOT TO EXCEED $318.,668.00 FOR THE PROJECT ENTITLED "DR. MARTIN LUTHER KING, JR, BOULEVARD AND TRAFFIC CIRCLES LANDSCAPING CONTRACTS, M-0109"; ALLOCATING FUNDS FOR THE FIRST YEAR OPTION TO RENEW FROM ACCOUNT NO. 20-6500:03 (SPECIAL REVENUE). WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. 15-0010 accepting the bid received from SFM Services, Inc. for the project entitled "Dr. Martin Luther King, Jr. Boulevard and Traffic Circles Maintenance Contract, M-0109" ("Maintenance Contract") for a one (1) year period; and WHEREAS, said Resolution authorized four (4) additional one (1) year options to renew In an annual .amount not to exceed $318,688,00, subject to City Commission approval and availability of funding; and WHEREAS, on December 10, 2015, the City Commission awarded the Greater Miami Service Corps., a Florida Not for Profit corporation, maintenance responsibility for, Inter alia, Dr. Martin Luther King, Jr. Boulevard, along with other services already in the scope of services of the Maintenance Contract; and WHEREAS, to ensure a continuity of service for Dr. Martin Luther King, Jr, Boulevard, should unforeseen conditions require the same, the Public Works Department wishes to preserve the Maintenance Contract's existing scope of services for Dr. Martin Luther King., Jr. Boulevard, which may be altered or amended pursuant to the existing provisions in the Maintenance Contract; and WHEREAS, funds are available, in an amount not to exceed .$318,668,00, from Account No. 20-650003 (Special Revenue) for Fiscal Year 2016-2017 for the first option to renew; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained In the preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The first option to renew to SFM Services, Inc. for a one (1) year period for Fiscal -Year 2016-2017, in an amount not to exceed $318,668.00, for the project entitled "Dr, Martin Luther King, Jr. Boulevard and Traffic Circles Maintenance Contract, M-01099", Is hereby approved. Section 3. Funds for the said first option to renew are hereby allocated from Account No. 20-650003 (Special Revenue). City of Miami Page 1 of 2 File Id:166.00452 (Version: 1) Printed Om, 4/4/2.016. Fffe Number: 16-Q0452 Section 4, This Resolution shall become effective immediately upon Its adoption and signature of the Mayor. {1 } APPROVED AS TO FORM AND CORRECTNESS: VI ORIA MENDEZ CITY ATTORNEY�4 {1} if the Mayor does not sign this Resolution, it shall become effective at the end of ten ('10) calendar days from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 of 2 File Id:16-00452 (Version: 1) Printed Oa: 4/4/2016 City of Miami Master Report Enactment Number: R-15-0010 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 14-01161 Version: 2 File Name: Bid Award for MLK Blvd. & Traffic Circle Maint. Requester: Department of Public Works Cost: File Type: Resolution Status: Passed Reference: Controlling Body: City Attorney Introduced: 10/31/2014 Final Action: 1/8/2015 Title: ARESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED OCTOBER 14, 2014, PURSUANT TO INVITATION FOR BID NO. 13-14-026, FROM SFM SERVICES, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PROJECT ENTITLED "DR. MARTIN LUTHER KING JR. BOULEVARD AND TRAFFIC CIRCLES MAINTENANCE CONTRACT, M-0109," FOR AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00; FOR AN INITIAL TERM OF ONE (1) YEAR, WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (1) YEAR PERIODS, SUBJECT TO CITY COMMISSION APPROVAL; ALLOCATING SAID FUNDS FROM SPECIAL REVENUE ACCOUNT NO. 20-65003; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SAID OPTIONS TO RENEW, SUBJECT TO THE AVAILABILITY OF FUNDS AND THE CONTRACTOR'S PERFORMANCE. Sponsors: Notes: Indexes: Attachments: 14-01161 Summary Form.pdf,14-01161 Back -Up - Best & Final Offer.pdf,14-01161 Legislation.pdf,14-01161 Exhibit SUB.pdf, History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: 1 1 Office of the City 11/7/2014 Reviewed and Attorney Approved City Commission 12/11/2014 CONTINUED 2 City Commission 2 City Commmission 2 Office of the Mayor 2 Office of the City Clerk 2 Office of the City Attorney Action Note: 1/8/2015 ADOPTED WITH MODIFICATIONS 1/8/2015 ADOPTED WITH MODIFICATIONS 1/16/2015 Signed by the Mayor Office of the City Clerk 1/16/2015 Signed and Attested by City Clerk 7/31/2015 Reviewed and Approved MODIFICATIONS MADE TO RESOLUTION AND EXHIBIT Pass Pass Pass City ofMiami Page 1 Printed on 4/4/2016 City of Miami Master Report Enactment Number: R-15-0010 City Hall 3500 Pan. American Drive Miami, FL 33133 www.miamigov.com City of Miami Page 2 Printed on 4/4/2016 City of Miami Master Report Enactment Number: R-15-0535 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 15-01532 File Type: Resolution Version: 1 Reference: File Name: Auth. Allocation -Greater Miami Service Corps Requester: District 5 - Commissioner Keon Hardemon Cost: Status: Passed Controlling Body: Office of the City Clerk Introduced: 11/17/2015 Final Action: 12/10/2015 Title: Sponsors: Notes: A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDINGS, PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI FOR THE MAINTENANCE AND BEAUTIFICATION OF MARTIN LUTHER KING BOULEVARD; APPROVING THE AWARD OF SAID SERVICES TO GREATER MIAMI SERVICES, CORP., FOR THE PERIOD FROM JANUARY 1, 2016 THROUGH DECEMBER 3, 2016, AT AN AMOUNT NOT TO EXCEED $174,000.00; WITH FUNDS ALLOCATED FROM THE GENERAL FUND; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT, SATISFACTORY TO THE CITY MANAGER, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. Indexes: Attachments: 15-01532 Notice to the Public.pdf,15-01532 Legislation.pdf,15-01532-Submittal-City Manager -Backup Documents.pdf, History of Legislative File Version: Acting Body: Date: Action: Sent To: Due Date: Return Date: Result: Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk 12/1/2015 Reviewed and Approved 12/10/2015 ADOPTED 12/14/2015 Signed by the Mayor 12/14/2015 Signed and Attested by City Clerk Office of the City Clerk Pass City of Miami Page 1 Printed on 4/5/2016 Vir OP I[ 11 0 it City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 1517 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION!, WITH ATTACHMENT(S), APPROVING THE SECOND OPTION TO RENEW THE CONTRACT WITH SFM SERVICES, INC. FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 2017-2018, IN AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00, FOR THE PROJECT ENTITLED "DR. MARTIN LUTHER KING JR. (MLK) BOULEVARD AND TRAFFIC CIRCLES LANDSCAPING CONTRACTS, M-0109"; FURTHER, ALLOCATING FUNDS FOR SAID SECOND YEAR OPTION TO RENEW FROM ACCOUNT NO. 20-650003 (SPECIAL REVENUE). WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. R-15- 0010 accepting the bid received from SFM Services, Inc. for the project entitled "Dr. Martin Luther King Jr, (MLK) Boulevard and Traffic Circles Maintenance Contract, M-0109" ("Project") for a one (1) year period; and WHEREAS, said Resolution further authorized four (4) additional one (1) year options to renew in an annual amount not to exceed $318,668.00, subject to City Commission approval and availability of funding; and WHEREAS, funds are available, in an amount not to exceed $318,668.00, from Account No. 20-650003 (Special Revenue) for FY 2017-2018 for the second option to renew; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The second option to renew the contract with SFM Services, Inc. for a one (1) year period for FY 2017-2018, in an amount not to exceed $318,668.00, for the Project, is hereby approved. Section 3. Funds for the said second option to renew are hereby allocated from Account No. 20-650003 (Special Revenue). Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Page 3 of 4 APPROVED AS TO FORM AND CORRECTNESS: Page 4 of 4 * Milt n,tti k,, il , tr it Tilvii City of Miami Text File Report City Hall 3500 Pan American Drive Miami. FL 33133 www.miamigov.com File ID: 16-00452 Enactment #: R-16-0173 Version: 1 Type: Resolution Status: Passed Enactment Date: 4/14/16 Introduced: 3/29/16 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE FIRST OPTION TO RENEW TO SFM SERVICES, INC. FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 20I6-2017 IN AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00 FOR THE PROJECT ENTITLED "DR. MARTIN LUTHER KING, JR. BOULEVARD AND TRAFFIC CIRCLES LANDSCAPING CONTRACTS, M-0109"; ALLOCATING FUNDS FOR THE FIRST YEAR OPTION TO RENEW FROM ACCOUNT NO. 20-650003 (SPECIAL REVENUE). WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. 15-0010 accepting the bid received from SFM Services, Inc. for the project entitled "Dr. Martin Luther King, .Ir. Boulevard and Traffic Circles Maintenance Contract, M-0109" ("Maintenance Contract") for a one (1) year period; and WHEREAS, said Resolution authorized four (4) additional one (I) year options to renew in an annual amount not to exceed S318,668.00, subject to City Commission approval and availability of funding; and WHEREAS, on December 10, 2015, the City Commission awarded the Greater Miami Service Corps., a Florida Not for Profit corporation, maintenance responsibility for, inter alia, Dr. Martin Luther King, Jr. Boulevard, along with other services already in the scope of services of the Maintenance Contract; and WHEREAS, to ensure a continuity of service for Dr. Martin Luther King, Jr. Boulevard, should unforeseen conditions require the same, the Public Works Department wishes to preserve the Maintenance Contract's existing scope of services for Dr. Martin Luther King, Jr. Boulevard, which may be altered or amended pursuant to the existing provisions in the Maintenance Contract; and WHEREAS, funds are available, in an amount not to exceed $318,668.00, from Account No. 20-650003 (Special Revenue) for Fiscal Year 2016-2017 for the first option to renew; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The first option to renew to SFM Services, Inc. for a one (1) year period for Fiscal Year 2016-2017, in an amount not to exceed $318,668.00, for the project entitled "Dr. Martin Luther King, Jr. Boulevard and Traffic Circles Maintenance Contract, M-0109", is hereby approved. City of Miami Paget Printed an 12/7/2016 Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. { 1 } Ciry of Miami Page 2 Printed on 12/7/2016 City of Miami Text File Report City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File ID: 14-01161 Enactment #: R-I5-0010 Version: 2 Type: Resolution Status: Passed Enactment Date: 1/8115 Introduced: 10/31/14 Controlling Body: Office of the City Clerk A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BID RECEIVED OCTOBER 14, 2014, PURSUANT TO INVITATION FOR BID NO. 13-14-026, FROM SFM SERVICES, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PROJECT ENTITLED "DR. MARTIN LUTHER KING JR. BOULEVARD AND TRAFFIC CIRCLES MAINTENANCE CONTRACT, M-0109," FOR AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00; FOR AN INITIAL TERM OF ONE (I) YEAR, WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (I) YEAR PERIODS, SUBJECT TO CITY COMMISSION APPROVAL; ALLOCATING SAID FUNDS FROM SPECIAL REVENUE ACCOUNT NO. 20-65003; AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SAID OPTIONS TO RENEW, SUBJECT TO THE AVAILABILITY OF FUNDS AND THE CONTRACTOR'S PERFORMANCE. BE If RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bid received October 14, 2014, pursuant to invitation for Bid ("IFB") No. 13-14-026, from SFM Services. Inc., the lowest responsive and responsible bidder, for the project entitled "Dr. Martin Luther King Jr. Boulevard and Traffic Circles Maintenance Contract, M-0109," for an annual amount not to exceed $318,866.00. and for an initial term of one (1) year with the option to renew for four (4) additional one (1) year periods subject to City Commission approval, is accepted, with funds allocated from the Special Revenue Account No. 20-65003, Section 2. The City Manager is authorized{ 1) to execute a Contract consisting of the IFB contract documents, in substantially the attached form, for said purpose. Section 3. The City Manager is further authorized(1) to execute said options to renew, subject to the availability of funds and the contractors performance. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2) City of Miami Page I Printed an I /28/2015