HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3757
Date: 03/09/2018
Commission Meeting Date: 04/12/2018
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Contract Renewal - MLK Blvd & Traffic Circles Maintenance
Purpose of Item:
The nature of this item is to approve the third option to renew with SFM Services, Inc.
(SFM), for a one (1) year period in an annual amount not to exceed of $318,668.00 for
the project entitled "Dr. Martin Luther King Jr. Boulevard and Traffic Circles
Maintenance Contract", subject to the availability of funding and Contractor's
performance. The exercising of this option will provide for the continued citywide
maintenance of traffic circles and associated traffic separators and allow, at the
discretion of the Public Works Department (Public Works), for maintenance along the
MLK Boulevard corridor as identified in the Contract Documents. Authorizing the City
Manager to negotiate and execute all other documents, including any contracts,
amendments, renewals, extensions, and modifications, including without limitation,
increases in capacity and increases to the contract funding which may be
administratively approved by the City Manager subject to allocations, appropriations and
budgetary approval having been previously made, and in compliance with applicable
provisions of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
On October 14, 2014, Public Works issued IFB No. 13-14-026 for the project entitled
"Dr. Martin Luther King Jr. (MLK) Boulevard and Traffic Circles Maintenance." This
contract is intended to provide landscape services for MLK Boulevard, Butterfly
Gardens, 62nd Street embankments of 1-95, Traffic Circles Citywide, and associated
triangle medians. At the bid closing, two (2) Contractors submitted bids. SFM
submitted the lowest responsive and responsible bid in the amount of $318,668.00. In
order to provide education and training; involve local area youth; provide them with
employment experience and thereby benefit the community, on December 10, 2015, the
City Commission awarded the Greater Miami Service Corps maintenance responsibility
for MLK Boulevard, Butterfly Gardens, and 62nd Street embankments of 1-95, in
addition to other areas along the MLK corridor. Public Works will authorize SFM work
on MLK, only as needed. Therefore, the exercising of this option will serve only to
provide redundancy and ensure that there are no lapses in service for MLK Boulevard,
should unforeseen conditions arise.
Budget Impact Analysis
Item is an Expenditure
Item is NOT funded by Bonds
Item is NOT Related to Revenue
Total Fiscal Impact:
$318,668.00
Special Revenue Account No: 13000.201000.534000
Department of Resilience and Public Works
Review Completed
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Office of the Mayor
Office of the City Clerk
Office of the City Attorney
Office of the City Clerk
Reviewed B
03/14/2018 12:03 PM
Donovan Dawson
Christopher M Rose
Nzeribe Ihekwaba
Nzeribe Ihekwaba
Valentin J Alvarez
Valentin J Alvarez
Victoria Mendez
Nicole Ewan
Valentin J Alvarez
Mayor's Office
City Clerk's Office
Victoria Mendez
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Department Head
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Legislative Division Review Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Approved Form and Correctness with Modification(s)
Rendered Completed
03/19/2018 7:57 PM
03/20/2018 4:01 AM
03/20/2018 5:40 AM
03/20/2018 5:40 AM
03/21/2018 9:20 AM
03/21/2018 9:20 AM
03/22/2018 3:18 PM
04/12/2018 9:00 AM
04/16/2018 3:04 PM
04/19/2018 6:21 PM
04/19/2018 6:36 PM
Completed
04/20/2018 11:50 AM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0136
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3757 Final Action Date:4/12/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION APPROVING THE THIRD
OPTION TO RENEW THE CONTRACT WITH SFM SERVICES, INC., A FLORIDA
PROFIT CORPORATION, FOR A ONE (1) YEAR PERIOD FOR FISCAL YEAR 2018-
2019, IN AN ANNUAL AMOUNT NOT TO EXCEED $318,668.00, FOR THE PROJECT
ENTITLED "DR. MARTIN LUTHER KING JR. (MLK) BOULEVARD AND TRAFFIC
CIRCLES MAINTENANCE CONTRACT, M-0109"; ALLOCATING FUNDS FOR SAID
THIRD YEAR OPTION TO RENEW FROM SPECIAL REVENUE ACCOUNT NO.
13000.201000.534000; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING,
WITHOUT LIMITATION, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, on January 8, 2015, the City Commission adopted Resolution No. 15-0010
accepting the bid received from SFM Services, Inc., a Florida Profit Corporation ("SFM") for the
project entitled "Dr. Martin Luther King Jr. (MLK) Boulevard and Traffic Circles Maintenance
Contract, M-0109" ("Project") for a one (1) year period; and
WHEREAS, said Resolution further authorized four (4) additional (1) year options to
renew in an annual amount not to exceed $318,668.00, subject to City Manager approval and
availability of funding and Contractor's performance; and
WHEREAS, funds are available, in an amount not to exceed $318,668.00, from Special
Revenue Account No. 13000.201000.534000 for Fiscal Year 2018-2019, for the third option to
renew;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The third option to renew the Contract with SFM, for a one (1) year period for
FY 2018-2019, in an amount not to exceed $318,668.00, for the Project, is hereby approved.
Section 3. Funds for the said third option to renew are hereby allocated from Special
Revenue Account No. 13000.201000.534000.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, without limitation, the City of Miami's Procurement Ordinance, Anti -Deficiency Act and
Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with applicable regulations, as may be necessary for
said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity (tor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.