HomeMy WebLinkAboutR-18-0124City of Miami
Resolution R-18-0124
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3700 Final Action Date: 3/22/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE PROPOSAL RECEIVED JUNE 26, 2017, PURSUANT TO
REQUEST FOR PROPOSALS NO. 681390 FROM MARSH CLEARSIGHT LLC,
A FOREIGN LIMITED LIABILITY COMPANY ("MARSH CLEARSIGHT"), TO
PROVIDE A RISK MANAGEMENT INFORMATION SYSTEM ("SYSTEM") FOR
THE DEPARTMENT OF RISK MANAGEMENT ("RISK"), FOR A PERIOD OF
THREE (3) YEARS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES
OF FUNDS OF THE END -USER DEPARTMENT, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN
SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS,
INCLUDING ANY CONTRACTS, AMENDMENTS, RENEWALS, EXTENSIONS,
AND MODIFICATIONS, INCLUDING WITHOUT LIMITATION, INCREASES IN
CAPACITY AND INCREASES TO THE CONTRACT FUNDING WHICH MAY BE
ADMINISTRATIVELY APPROVED BY THE CITY MANAGER SUBJECT TO
ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING
BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, ("CITY CODE"), INCLUDING, WITHOUT LIMITATION, THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY
FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need for a risk management information
system to effectively and efficiently support and improve the claims administration process of
the City's self-insurance program ("System"), managed by the Department of Risk Management
("Risk"); and
WHEREAS, on May 12, 2017, the Department of Procurement ("Procurement") issued
Request for Proposal ("RFP") No. 681390 to secure a qualified and experienced firm for the
provision of the System; and
WHEREAS, on June 26, 2017, eight (8) proposals were received by the Office of the
City Clerk in response to the RFP; and
WHEREAS, on July 27, 2017, the Evaluation Committee ("Committee") appointed by the
City Manager convened to discuss and evaluate the eight (8) responsive proposals following the
City of Miami Page 1 of 3 File ID: 3700 (Revision:) Printed On: 3/31/2025
File ID: 3700 Enactment Number: R-18-0124
guidelines and criteria established within the RFP, and ranked Marsh ClearSight LLC, a foreign
limited liability company ("Marsh Clearsight") as the highest ranked responsive and responsible
proposer; and
WHEREAS, on August 8, 2017, the City Manager concurred with the recommendation of
the Committee and authorized Procurement to enter into negotiations with Marsh ClearSight for
a Professional Services Agreement ("PSA") for the System; and
WHEREAS, Procurement and a designated team have successfully completed
negotiations with Marsh ClearSight and have recommended to the City Manager the execution
of a PSA with Marsh ClearSight;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Proposal received June 26, 2017, pursuant to RFP No. 681390 from
Marsh ClearSight for the provision of a risk management information system for Risk, for an
initial period of three (3) years, allocating funds from the various sources of funds of the end -
user department, subject to the availability of funds and budgetary approval at the time of need,
is accepted.
Section 3. The City Manager is authorized' to execute the negotiated PSA, in
substantially the attached form.
Section 4. The City Manager is further authorized' to negotiate and execute all other
documents, including any contracts, amendments, renewals, extensions, and modifications,
including without limitation, increases in capacity and increases to the contract funding which
may be administratively approved by the City Manager subject to allocations, appropriations and
budgetary approval having been previously made, and in compliance with applicable provisions
of the Code of the City of Miami, Florida as amended ("City Code"), including, without limitation,
the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles all as
set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 3 File ID: 3700 (Revision:) Printed on: 3/31/2025
File ID: 3700 Enactment Number: R-18-0124
APPROVED AS TO FORM AND CORRECTNESS:
City of Miami Page 3 of 3 File ID: 3700 (Revision:) Printed on: 3/31/2025