HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso, DATE: December 15, 2017 FILE:
City Manager
FROM; Annie Perez, CPPO
Director, Procurement
SUBJECT: Recommendation of Award of a Contract
for Urban Design and Landscape Architect/Engineering
Services for the Wynwood NW 3`d Avenue Woonerf
Project
REFERENCES: RFQ No. 16-17-049
ENCLOSURES: Chairperson's Report with Score
Sheets; Evaluation Committee Appointment Memo
Recommendation
Based on the findings below, the Procurement Department (Procurement) hereby recommends
award of Contract No. RFQ 16-17-049, to Local Office Landscape and Urban Design (Local
Office), for the Wynwood NW 3'd Avenue Woonerf Project (Project).
The Project is necessary to develop the NW 3`d Avenue Woonerf design identified within the
adopted NRD-1 ordinance. The overall goal of the Project is to work with the community to
develop a blueprint for a Woonerf (i.e. a Dutch version of a pedestrian -primary, bicycle friendly
"shared" street) consisting of street trees, landscaping, street furniture, sculptures, artistic
wayfinding and other streetscape enhancements to an area. The NW 3rd Ave Woonerf will
encompass the entire publicly owned right-of-way along NW 31 Avenue, from NW 25th Street to
NW 29°h Street. Wynwood is an eclectic district that thrives on color, innovation, and character.
With a higher concentration of street art than anywhere in America, Wynwood is further defined
by its vibrant look and feel. Wynwood's boundaries generally stretch from NW 20th Street to NW
29th Street and from 1-95 to the Florida East Coast (FEC) Railway, east of North Miami Avenue.
Wynwood is now in transition and is transforming into a globally recognized destination for art,
fashion, innovation, and creative enterprise. As a result of Wynwood's industrial past, there is a
dramatic need for green and open space areas along with an enhancement to tree canopy for
the benefits of its current and future residents and visitors.
Fiscal Impact
The fiscal impact to the City of Miami (City) for the development of the Project is $392,900.00
(negotiated). This fee is comprised of a fee for Basic Services in the amount of $315,178.00,
and Reimbursable Expenses in the amount of $45,822.00. The negotiated fee includes costs in
the amount of $31,900.00, for a demonstration project, to maximize opportunities for feedback
and metrics for the design of the Woonerf. The City reserves the right to remove the
demonstration project from the scope at any time during the term of the contract.
Local Office's negotiated price is firm and fixed, which in turn will protect the City from future
change orders. Notwithstanding the foregoing, the City in collaboration with the Wynwood
Business Improvement District (BID), is currently considering different sources of funding to be
allocated to this Project. The Agreement shall be effective until final completion, and acceptance
of the Project by the City.
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Background
On June 15, 2017,.the Department of Planning (Planning) through Procurement, issued RFQ
No. 16-17-049 under full and open competition, to obtain proposals from qualified and
experienced professional consulting firms to work in conjunction with City staff and the
Wynwood BID and interested business owners and residents to provide urban design and
landscape architecture/engineering to design the Wynwood NW 3RD Avenue Woonerf. On
August 2, 2017, eight (8) proposals were received in response to the RFQ. Following
evaluations of the proposals, the Evaluation Committee recommended Local Office, the highest
ranked responsive and responsible proposer, for negotiations.
Subsequently, a Negotiations Team (Team) met on October 31, 2017 to review the scope, and
requested that the firm provide a full price proposal. The Team met again on November 17,
2017 and December 4, 2017 to negotiate the Scope of Services and the firm's price proposal;
negotiation was successfully completed on December 14, 2017. As a result of the negotiations,
the City achieved approximately thirty-seven (37%) savings, or $232,660 from the firm's
proposed price of $625,560.00. If the demonstration project discussed above is removed from
the scope by the City, this could save the City an additional $31,900.00 off the initial proposed
price.
Local Office demonstrated in their proposal that they meet the minimum qualifications and have
the technical capabilities to complete the Project, as evidenced by their experience and
proposed approach. Should Local Office experience any setbacks after the first phase of the
Scope, after a contract is awarded, the City reserves the right to find Local Office in default,
terminate the contract with Local Office, and begin negotiations of a full price proposal with the
second ranked firm.
Consequently, approval of this recommendation to award is requested. Your signature below
will indicate approval of this recommendation.
Approved:
Qa �' J. Alfonso, City Manager
Date: i 2)1 / f -'17
c: Fernando J. Casamayor, Chief Financial Officer/Assistant City Manager
Alberto N, Parjus, Assistant City Manager
Nzeribe Ihekwaba, PhD., P.E., Chief of Operations/Assistant City Manager
Rafael Suarez -Rivas, Senior Assistant City Attorney
Francisco Garcia, Director, Planning
Lydia Osborne, PhD, CPPO, CPPB, Assistant Director/Chief Negotiator, Procurement
David Snow, Chief of Environmental Resources, Planning
Marto Darrington, CPPO, CPPB, Construction Contracts Compliance Manager, OC1
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