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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3633 Date: 02/01/2018 Commission Meeting Date: 03/08/2018 Requesting Department: Department of Planning Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Urban Design and Landscape Architect/Engineering Services - Wynwood Purpose of Item: A resolution of the Miami City Commission, accepting the proposal received August 2, 2017, from Local Office Landscape and Urban Design (Local Office), the highest ranked responsive and responsible firm to provide urban design and landscape architect/engineering services required by Request for Qualifications (RFQ) No. 16-17- 049, for the development of the Wynwood NW 3rd Avenue Woonerf (a Dutch version of a pedestrian -primary, bicycle friendly "shared" street), on a contractual basis, in the amount of $392,900.00 with negotiated staff billing rates, allocating funds from the Wynwood Business Improvement District in the amount of $50,000, and from the FEC Corridor Improvement Trust Fund Account No. 32-110145 in the amount of $342,900; authorizing the City Manager to execute the negotiated Professional Service Agreement (PSA) in substantially the attached form; further authorizing the City Manager to negotiate the cost of and execute any amendments to the PSA required to complete any subsequent project tasks; and further authorizing the City Manager to negotiate and execute all other documents, including work orders, amendments, extensions, and modifications to the PSA, including without limitation, increases in capacity and increases to the contract funding which may be administratively approved by the City Manager subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On June 15, 2017, the Procurement Department (Procurement), on behalf of Planning Department (Planning), issued RFQ No. 16-17-049, Urban Design and Landscape Architect/Engineering Services for the Wynwood NW 3rd Avenue Woonerf (Project). As required by the Procurement Code, the RFQ was advertised and issued online. On August 2, 2017, eight (8) proposals were received in response to the RFQ. On September 29, 2017, the duly appointed Evaluation Committee convened to evaluate and rank the proposals, and determined that Local Office Landscape and Urban Design (Local Office) is the most qualified firm to complete the Project. The City Manager authorized Procurement and Planning to negotiate with Local Office, the scope, the hourly staff billing rates, and cost proposal for completion of the tasks, necessary to complete the Project. The City reserves the right to apportion award to the Consultant for Schematic Design, Design Development, Construction Documents, Permitting, Bidding and Construction, Administration Phases, after the approval of all stakeholders, and acceptance of the Project. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $392,900 (Completion of Project) Special Revenue Account No: $50,000 (Wynwood Business Improvement District) $342,900 (FEC Corridor Improvement Trust Fund Account #32-110145) Department of Planning Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Luciana Gonzalez Lydia Osborne Fred Pericles Christopher M Rose Nzeribe Ihekwaba Nzeribe Ihekwaba Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Procurement Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 02/15/2018 5:07 PM 02/16/2018 2:24 PM 02/20/2018 2:42 PM 02/22/2018 6:23 PM 02/22/2018 7:16 PM 02/22/2018 7:16 PM 02/23/2018 10:02 AM 02/23/2018 10:26 AM 02/26/2018 3:53 PM 03/08/2018 9:00 AM 03/19/2018 2:30 PM 03/19/2018 3:37 PM 03/19/2018 3:37 PM City of Miami Legislation Resolution Enactment Number: R-18-0113 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3633 Final Action Date:3/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED AUGUST 2, 2017 PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-049 FROM LOCAL OFFICE LANDSCAPE AND URBAN DESIGN, LLC, A FOREIGN LIMITED LIABILITY CORPORATION ("LOCAL OFFICE"), THE HIGHEST RANKED RESPONSIVE AND RESPONSIBLE FIRM FOR THE URBAN DESIGN AND LANDSCAPE ARCHITECT/ENGINEERING SERVICES FOR THE DEVELOPMENT OF THE WYNWWOD NORTHWEST 3RD AVENUE WOONERF ("PROJECT"), ACCEPTING THE NEGOTIATED HOURLY STAFF RATES AND THE FULL PRICE PROPOSAL FOR COMPLETION OF THE PROJECT IN AN AMOUNT OF $392,900.00, WHICH SHALL SERVE AS A GUARANTEED MAXIMUM PRICE; ALLOCATING FUNDS FROM THE WYNWOOD BUSINESS IMPROVEMENT DISTRICT IN THE AMOUNT OF $50,000.00 AND FROM THE FLORIDA EAST COAST CORRIDOR IMPROVEMENT TRUST FUND ACCOUNT NO. 32-110145 IN THE AMOUNT OF $342,900.00; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE COST OF AND EXECUTE ANY AND ALL AMENDMENTS TO THE PSA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, REQUIRED TO COMPLETE ANY SUBSEQUENT PROJECT TASKS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING WORK ORDERS, AMENDMENTS, EXTENSIONS, AND MODIFICATIONS TO THE PSA, INCLUDING WITHOUT LIMITATION, INCREASES IN CAPACITY AND INCREASES TO THE CONTRACT FUNDING, WHICH MAY BE ADMINISTRATIVELY APPROVED BY THE CITY MANAGER SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Procurement Department ("Procurement"), on behalf of the Department of Planning ("Planning"), issued Request for Qualifications ("RFQ") No. 16-17-049 for Urban Design and Landscape Architect/Engineering Services for the Wynwood 3rd Avenue Woonerf ("Project"); and WHEREAS, the Project includes design documents for the implementation of a Woonerf, which has been officially defined as a living street as originally implemented in the Netherlands and in Flanders and which includes shared space inclusive of bicycles, traffic calming devices, and low speed limits; and WHEREAS, on August 2, 2017, eight (8) proposals were received by the Office of the City Clerk in response to the RFQ; and WHEREAS, the duly appointed Evaluation Committee convened on September 29, 2017, to evaluate and rank the respondent firms and determined that Local Office Landscape and Urban Design, LLC, a foreign limited liability corporation ("Local Office"), is the highest ranked and most qualified firm to complete the services required by RFQ No. 16-17-049; and WHEREAS, the City Manager authorized Procurement and Planning to negotiate with Local Office the hourly staff billing rates and price proposal for completion of the Project; and WHEREAS, the City Manager requests authorization to execute the Professional Service Agreement ("PSA") with Local Office in the amount of $392,900.00, which shall serve as the Guaranteed Maximum Price for all fees charged under the PSA for completion of the Project; and WHEREAS, the City Manager requests further authorization to negotiate the cost of and execute any and all other documents including any work orders, amendments, extensions, and modifications to the PSA required to complete any subsequent Project tasks after consultation with the City Attorney; and WHEREAS, funds in the total amount of $392,900.00 for the completion of the Project are to be allocated from the Wynwood Business Improvement District in the amount of $50,000.00 and from the Florida East Coast ("FEC") Corridor Improvement Trust Fund Account No. 32-110145 in the amount of $342,900.00; and WHEREAS, pursuant to Section 62-324 of the Code of the City of Miami, Florida, as amended ("City Code"), all disbursals of the FEC Corridor Improvement Trust Fund shall be made by the City Commission after due consideration is given to the written recommendations of the City Manager and the Directors of Zoning, Building, Public Works, Capital Improvement Program ("CIP"), Transportation, and Planning; and WHEREAS, the overall goal of the Project is to develop a blueprint for a Woonerf (i.e. a Dutch version of a pedestrian -primary, bicycle friendly "shared" street) consisting of street trees, landscaping, street furniture, sculptures, artistic wayfinding, and other streetscape enhancements; and WHEREAS, the Project will encompass the entire publicly owned right-of-way along Northwest 3rd Avenue from Northwest 25th Street to Northwest 29th Street, Miami, Florida; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received August 2, 2017, pursuant to RFQ No. 16-17-049 from Local Office, the highest ranked responsive and responsible firm, for the Project and the negotiated staff billing rates and price proposal for completion of the Project in the amount of $392,900.00 are accepted. Section 3. Funds in the total amount of $392,900.00 are to be allocated from the Wynwood Business Improvement District in the amount of $50,000.00 and from the FEC Corridor Improvement Trust Fund in the amount of $342,900.00. Section 4. The City Manager' is authorized to execute a PSA with Local Office, in substantially the attached form. Section 5. The City Manager is authorized' to negotiate the cost of and execute any and all amendments to the PSA, in a form acceptable to the City Attorney, required to complete any subsequent project tasks. Section 6. The City Manager is further authorized to negotiate and execute any and all other documents, including work orders, amendments, extensions, and modifications to the PSA, including without limitation, increases in capacity and increases to the contract funding which may be administratively approved by the City Manager subject to allocations, appropriations, and budgetary approval having been previously made and in compliance with all applicable provisions of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable regulations as may be necessary for said purpose. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 2/26/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.