HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA
INTER -OFFICE MENIORANDLM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPO`
Director, Procurement
DATE: December 11, 2017 FILE:
SUBJECT: Recommendation of Award of a Contract
for Urban Design and Landscape Architect/Engineering
Services for the Wynwood Streetscape and Street Tree
Master Plan
REFERENCES: RFQ No. 16-17-044
ENCLOSURES: Chairperson's Report with Score
Sheets; Evaluation Committee Appointment Memo
Recommendation
Based on the findings below, the Procurement Department (Procurement) hereby recommends
award of Contract No. RFQ 16-17-044, to Arquitectonica GEO Corporation (Arquitectonica), for
the creation of the Wynwood Streetscape and Street Tree Master Plan (Plan).
This contract is necessary to create the Plan identified within the adopted Neighborhood
Revitalization District (NRD)-1 ordinance. The overall goal of the qualified fimi is to work with
the community to develop a blueprint for a "living street" consisting of street trees and other
streetscape improvements. Wynwood is an eclectic district that thrives on color, innovation, and
character. With a higher concentration of street art than anywhere in America, Wynwood is
further defined by its vibrant look and feel. Wynwood's boundaries generally stretch from NW
20th Street to NW 29th Street and from 1-95 to the Florida East Coast (FEC) Railway, east of
North Miami Avenue. Wynwood is now in transition and is transforming into a globally
recognized destination for art, fashion, innovation, and creative enterprise. As a result of
Wynwood's industrial past, there is a dramatic need for green and open space areas along with
an enhancement to tree canopy for the benefits of its current and future residents and visitors.
Fiscal Impact
The fiscal impact to the City of Miami (City) for the development of the Plan is $615,140
(negotiated), This fee is comprised of a fee for Basic Services in the amount of $507,903,
Additional and Other Miscellaneous Expenses in the amount of $92,000, and Reimbursable
Expenses in the amount of $15,237. Arquitectonica's negotiated price is firm and fixed, which in
turn will protect the City from future change orders. Notwithstanding the foregoing, the City in
collaboration with the Wynwood Business Improvement District (BID), is currently considering
different sources of funding to be allocated to this Project. The Agreement shall be effective
until final completion of the Project, and acceptance of the Plan by the City.
Background
On June 22, 2017, the Department cf Planning through Procurement, issued RFQ No. 15-17-
044 under full and open competition, to obtain proposals from qualified and experienced
professional consulting firms to procure a full range of professional urban design and planning,
landscape architecture and engineering services for the development of a comprehensive public
streetscape and street tree master plan for Wynwood. On August 8, 2017, nine (9) proposals
PR17360 1
were received in response to the RFQ. Following evaluations of the proposals, the Evaluation
Committee recommended Arquitectonica, the highest ranked responsive and responsible
proposer, for negotiations.
Subsequently, a Negotiations Team (Team) met on October 20, 2017 to review the scope, and
requested that Arquitectonica provide a full price proposal. The Team met again on November
16, 2017 and December 1, 2017 to negotiate the Scope of Services and the firm's price
proposal; negotiation was successfully completed on December 1, 2017. As a result of the
negotiations, the City achieved approximately twenty percent (20%) savings, or $149,894 from
the firm's proposed price of $765,034.
Arquitectonica demonstrated in their proposal that they meet the minimum qualifications and
have the technical capabilities to complete the project, as evidenced by their experience and
proposed approach. Consequently, approval of this recommendation to award is requested.
Your signature below will indicate approval of this recommendation.
Approved°
Daniel J. Alfonso,
yt Manager
Date: L 2.- i�,-A
c. Fernando J. Casamayor, Chief Financial Officer/Assistant City Manager
Alberto N, Parjus, Assistant City Manager
Nzeribe (hekwaba, PhD., P.E., Chief of Operations/Assistant City Manager
Rafael Suarez -Rivas, Senior Assistant City Attorney
Francisco Garcia, Director, Department of Planning (Planning)
Lydia Osborne, PhD, CPPO, CPPB, Assistant Director/Chief Negotiator, Procurement
David Snow, Chief of Environmental Resources, Planning
Marla Darrington, CPPO, CPPB, Construction Contracts Compliance Manager, OCI
PR17360 2