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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3632 Date: 02/01/2018 Commission Meeting Date: 03/08/2018 Requesting Department: Department of Planning Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Wynwood Streetscape and Street Tree Master Plan Purpose of Item: A resolution of the Miami City Commission, accepting the proposal received August 8, 2017, from Arquitectonica GEO Corporation (Arquitectonica), the highest ranked responsive and responsible firm to provide urban design and landscape architect/engineering services required by Request for Qualifications (RFQ) No. 16-17- 044, for the development of a Wynwood Streetscape and Street Tree Master Plan (Plan), on a contractual basis, in the amount of $615,140, with negotiated staff billing rates, allocating funds from CIP B-50566A in the amount of $85,000 and FEC Corridor Improvement Trust Fund Account No. 32-110145 in the amount of $530,140; authorizing the City Manager to execute the negotiated Professional Service Agreement (PSA) in substantially the attached form, and further authorizing the City Manager to negotiate and execute all other documents, including any work orders, amendments, extensions, and modifications, including without limitation, increases in capacity and increases to the contract funding which may be administratively approved by the City Manager subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On June 22, 2017, the Procurement Department (Procurement), on behalf of Planning and Zoning Department, issued RFQ No. 16-17-044, Urban Design and Landscape Architect/Engineering Services for the Wynwood Streetscape and Street Tree Master Plan (Plan). As required by the Procurement Code, the RFQ was advertised and issued online. On August 8, 2017, nine (9) proposals were received in response to the RFQ. On September 29, 2017, the duly appointed Evaluation Committee convened to evaluate and rank the proposals, and determined that Arquitectonica is the most qualified firm to complete the Plan. The City Manager authorized Procurement and Planning departments to negotiate with Arquitectonica, the scope, the hourly staff billing rates, and cost proposal for completion of the Tasks, necessary to complete the Plan. The City reserves the right to apportion award to the Consultant for Schematic Design, Design Development, Construction Documents, Permitting, Bidding and Construction, Administration Phases, after the approval of all stakeholders, and acceptance of the Plan. The Master Plan scope of work will include site analysis and assessment of resources, community outreach and public input process, plan schematics, tree specimen palette, and management plan, cost estimates and maintenance plan, and public presentations. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $615,140 (Completion of Master Plan) Special Revenue Account No: FEC Corridor Improvement Trust Fund Account No. 32-110145 ($530,140) and CIP B-50566A ($85,000) Department of Planning Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Luciana Gonzalez Yvette Smith Christopher M Rose Lydia Osborne Nzeribe Ihekwaba Nzeribe Ihekwaba Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Pending Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 02/15/2018 5:08 PM 02/23/2018 2:27 PM 02/26/2018 9:23 AM 02/26/2018 9:56 AM 02/26/2018 12:50 PM 02/26/2018 12:50 PM 02/26/2018 12:59 PM 02/26/2018 1:56 PM 02/26/2018 3:27 PM 03/08/2018 9:00 AM 03/19/2018 2:29 PM 03/19/2018 3:36 PM 03/19/2018 3:36 PM City of Miami Legislation Resolution Enactment Number: R-18-0112 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3632 Final Action Date:3/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED AUGUST 8, 2017 PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 16-17-044 FROM ARQUITECTONICA GEO CORPORATION, A FLORIDA PROFIT CORPORATION ("ARQUITECTONICA"), THE HIGHEST RANKED RESPONSIVE AND RESPONSIBLE FIRM FOR URBAN DESIGN AND LANDSCAPE ARCHITECT/ENGINEERING SERVICES FOR THE CREATION OF A WYNWWOD STREETSCAPE AND STREET TREE MASTER PLAN ("PLAN"); ACCEPTING THE NEGOTIATED HOURLY STAFF RATES AND THE FULL PRICE PROPOSAL FOR COMPLETION OF THE PLAN IN AN AMOUNT NOT TO EXCEED $615,140.00 AS A GUARANTEED MAXIMUM PRICE; ALLOCATING FUNDS FROM CAPITAL IMPROVEMENTS PROGRAM ("CIP") PROJECT NO. B-50566A IN THE AMOUNT OF $85,000.00 AND FROM THE FLORIDA EAST COAST CORRIDOR IMPROVEMENT TRUST FUND ACCOUNT NO. 32-110145 IN THE AMOUNT OF $530,140.00; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE COST OF AND EXECUTE ANY AND ALL AMENDMENTS TO THE PSA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, REQUIRED TO COMPLETE ANY SUBSEQUENT PROJECT TASKS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING BUT NOT LIMITED TO WORK ORDERS, AMENDMENTS, EXTENSIONS, AND MODIFICATIONS TO THE PSA, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, INCLUDING WITHOUT LIMITATION, INCREASES IN CAPACITY AND INCREASES TO THE CONTRACT FUNDING, WHICH MAY BE ADMINISTRATIVELY APPROVED BY THE CITY MANAGER SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL, HAVING BEEN PREVIOUSLY MADE AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE REGULATIONS AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Procurement Department ("Procurement") on behalf of the Planning Department ("Planning") issued Request for Qualifications ("RFQ") No. 16-17-044 for Urban Design and Landscape Architect/Engineering Services for the creation of a Wynwood Streetscape and Street Tree Master Plan ("Plan"); and WHEREAS, on August 8, 2017, nine (9) proposals were received by the Office of the City Clerk; and WHEREAS, the duly appointed Evaluation Committee convened on September 29, 2017 to evaluate and rank the respondent firms and determined that Arquitectonica Geo Corporation, a Florida Profit Corporation ("Arquitectonica"), is the highest ranked and most qualified firm to complete the services required by RFQ No. 16-17-044; and WHEREAS, the City Manager authorized Procurement and Planning to negotiate with Arquitectonica the hourly staff billing rates and price proposal for completion of the Plan; and WHEREAS, the City Manager requests authorization to execute the Professional Service Agreement ("PSA"), in substantially the attached form, with Arquitectonica in the amount of $615,140.00, which shall serve as the Guaranteed Maximum Price of the professional fees for the completion of the Plan; and WHEREAS, the City Manager requests further authorization to negotiate the cost of and execute any and all amendments to the PSA, in a form acceptable to the City Attorney, required to complete any and all subsequent project tasks and to execute any and all other documents, including but not limited to any work orders, amendments, extensions, and modifications to the PSA, in a form acceptable to the City Attorney, subject to budgetary allocations and compliance with all applicable laws and regulations; and WHEREAS, funds for the completion of the Plan are to be allocated in an amount not to exceed $85,000.00 from Capital Improvement Program ("CIP") Project No B-50566A and in the amount of $530,140.00 from Florida East Coast ("FEC") Corridor Improvement Trust Fund Account No. 32-110145 for a total professional fee of $615,140.00; and WHEREAS, pursuant to Section 62-324 of the Code of the City of Miami, Florida, as amended ("City Code"), all disbursals of the FEC Corridor Improvement Trust Fund shall be made by the City Commission after due consideration is given to the written recommendations of the City Manager and the directors of the Departments of Zoning, Building, Public Works, CIP, Transportation, and Planning; and WHEREAS, the Plan's scope of work will include site analysis and assessment of resources, community outreach and public input process, plan schematics, tree specimen palette, management plan, cost estimates, maintenance plan, and public presentations; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received August 8, 2017 pursuant to RFQ No. 16-17-044 from Arquitectonica, the highest ranked responsive and responsible firm, for the creation of the Plan and the negotiated staff billing rates and price proposal for completion of the Plan in the amount of $615,140.00 is accepted Section 3. The City Manager is authorized to execute a PSA with Arquitectonica, in substantially the attached form. Section 4. Funds for the completion of the Plan in a total amount of 615,140.00 are to be allocated from CIP B-50566A in an amount not to exceed $85,000.00 and in the amount of $530,140.00 from the FEC Corridor Improvement Trust Fund Account No. 32-110145. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 5. The City Manager is authorized to negotiate the cost of and execute any and all amendments to the PSA, in a form acceptable to the City Attorney, required to complete any and all subsequent project tasks. Section 6. The City Manager is further authorized to negotiate and execute any and all other documents, including but not limited to work orders, amendments, extensions, and modifications to said PSA, including without limitation, increases in capacity and increases to the contract funding, which may be administratively approved by the City Manager, subject to allocations, appropriations, and budgetary approval having been previously made and in compliance with all applicable provisions of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable regulations as may be necessary for said purpose. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.