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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3590 Date: 02/01/2018 Commission Meeting Date: 03/08/2018 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: District 5 Type: Resolution Subject: FIND Grant - Little River Mini Park Phase 1 Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed $41,990.00, for the design and permitting of a seawall and baywalk at Little River Mini Park ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed $41,990.00 plus $31,893.32 in City non -reimbursable administrative costs, to be provided by the Office of Capital Improvement (OCI) Project 40-B193501 for a total project cost of $115,873.32; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2018-2019. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for $41,990.00 in grant funding from the Florida Inland Navigation District (FIND) for the design and permitting of a seawall and baywalk at Little River Mini Park. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non - reimbursable administrative costs. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $115,873.32 ($73,883.32 City funds & $41,990 FIND) OCI Project No: 40-B193501 Reviewed B Office of Grants Administration Office of Capital Improvements Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Lillian P Blondet Hector L Badia Yvette Smith Christopher M Rose Fernando Casamayor Alberto N. Parjus Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 02/05/2018 4:09 PM OCI Department Head Review Completed 02/09/2018 2:12 PM Budget Analyst Review Completed 02/16/2018 5:56 PM Budget Review Completed 02/20/2018 7:19 AM Assistant City Manager Review Completed 02/21/2018 10:26 AM City Manager Review Completed 02/21/2018 12:25 PM Legislative Division Review Completed 02/22/2018 5:52 PM Deputy City Attorney Review Completed 02/22/2018 6:04 PM Approved Form and Correctness Completed 02/23/2018 2:47 PM Meeting Completed 03/08/2018 9:00 AM Signed by the Mayor Completed 03/19/2018 2:19 PM Signed and Attested by the City Clerk Completed 03/19/2018 3:17 PM Rendered Completed 03/19/2018 3:17 PM City of Miami Legislation Resolution Enactment Number: R-18-0107 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3590 Final Action Date:3/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION PROPOSAL ("PROPOSAL"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM, IN AN AMOUNT NOT TO EXCEED $41,990.00, FOR THE DESIGN AND PERMITTING OF A SEAWALL AND BAYWALK AT LITTLE RIVER MINI PARK ("PROJECT"); MAKING REQUIRED CERTIFICATIONS TO FIND; IN THE EVENT OF THE AWARD, (A) AUTHORIZING THE CITY MANAGER TO ACCEPT, ALLOCATE, AND APPROPRIATE GRANT FUNDING, IN AN AMOUNT NOT TO EXCEED $41,990.00, AND (B) AUTHORIZING THE CITY MANAGER TO ALLOCATE MATCHING AND OTHER PROJECT FUNDS IN A TOTAL AMOUNT, NOT TO EXCEED $73,883.32, WITH APPROPRIATION TO OCCUR BY SEPARATE RESOLUTION AT TIME OF NEED FROM OFFICE OF CAPITAL IMPROVEMENTS PROJECT NO. 40-B193501 OR OTHER LEGALLY AVAILABLE FUNDING SOURCES; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF SAID PROPOSAL, THE EXECUTION OF THE GRANT, PROJECT, OR DEED AGREEMENTS AND AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND THE ACCEPTANCE OF GRANT FUNDS IN THE EVENT OF THE AWARD OF THE GRANT FOR FISCAL YEAR 2018- 2019. WHEREAS, the City of Miami ("City") has previously by Resolution No 12-0171, adopted April 26, 2012, designated a portion of Northeast 10th Avenue located between Northeast Little River Drive and the Little River as a play street known as "Little River Mini Park"; and WHEREAS, the City now wishes to design and obtain permits for a seawall and baywalk at Little River Mini Park ("Project"); and WHEREAS, the total cost of this phase of the Project is estimated not to exceed $115,873.32; and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") for this Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the City wishes to apply by submitting a proposal ("Proposal") for reimbursement grant funding from FIND, in an amount not to exceed $41,990.00 or fifty percent (50%) of the total eligible Project cost; and WHEREAS, in the event of the award, the City wishes to allocate hereby required matching funds, in an amount not to exceed $41,990.00 or fifty percent (50%) of the total eligible Project cost, plus an additional amount not to exceed $31,893.32 towards non - reimbursable administrative costs, as defined in FIND Rule 66B-2.008, F.A.C., for a total City Project funding amount, not to exceed $73,883.32; and WHEREAS, in the event of an award, the appropriation of funds for both eligible and non -reimbursable administrative Project costs for such City funding amount, not to exceed $73,883.32, shall be by separate Resolution at time of need from funds available under the Office of Capital Improvements Project No. 40- B193501 or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to submit a Proposal, in a form acceptable to the City Attorney, for reimbursement grant funding to FIND Waterways Assistance Program ("Program"), in an amount not to exceed $41,990.00, for the Project and to execute any and all necessary documents, in a form acceptable to the City Attorney, in connection with the submission of said Proposal, the execution of grant, project, or deed agreements and amendments, modifications, renewals, extensions, in a form acceptable to the City Attorney, and the acceptance of grant funds in the event of an award of the grant for Fiscal Year 2018- 2019 in order to implement this Resolution. Section 3. The City certifies to FIND the following matters: (1) The City accepts the terms and conditions set forth in FIND Rule 66B-2 F.A.C., which outlines the Program and which will be a part of the project agreement ("Project Agreement") for any assistance awarded under the City's Proposal; (2) The City is in complete accord with the Proposal and agrees to carry out the Program in the manner described in the Proposal and any plan and specifications attached thereto unless prior approval for any change has been received from FIND; (3) The City has the ability and intention to finance its share of the cost of the Project and the Project will be operated and maintained at the expense of the City for public use; (4) The City will not unlawfully discriminate against any person on the basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to the Proposal and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by persons with disabilities as well as other federal, state, and local laws, rules, and requirements; (5) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and (6) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, request for the final ten percent (10%) of the funding agreed to by FIND. Section 4. In the event of the award, (A) the City Manager is authorized' to accept, allocate, and appropriate reimbursement grant funding, in an amount not to exceed $41,990.00 and (B) the City Manager is further authorized' to allocate required matching funds and other Project funds, in a total amount not to exceed $73,883.00, with the appropriation to occur by separate Resolution at time of need from funds available under the Office of Capital Improvements Project No. 40-B193501 or other legally available funding sources. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 2/23/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.