Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3420 Date: 12/29/2017 Commission Meeting Date: 02/08/2018 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 5 Type: Resolution Subject: Authorize Lease Agreement with 33 Downtown, LLC Purpose of Item: A Resolution of the Miami City Commission, authorizing the City Manager to execute a Lease Agreement ("Agreement"), in a form acceptable to the City Attorney, between the City of Miami ("City") AND 33 Downtown, L.L.C., for the use of approximately twelve thousand five hundred six square feet (12,506 SF) of office space in the building located at 33 SW 2nd Avenue, Miami, FL, for the Department of Community and Economic Development ("CED"), with a monthly rental fee of twenty thousand eight hundred and forty three dollars ($20,843.00), with additional operating expenses and increases of three percent (3%) per year, for a period of five (5) years with two additional five (5) year options to renew; with terms and conditions as more specifically set forth in said agreement; and to execute a Parking Agreement, in a form acceptable to the City Attorney, between the City and the Department of Off -Street Parking ("DOSP"), for the use of up to forty (40) parking spaces for CED, in the lot located at 155 SW 2nd Avenue, Miami, FL 33130 ("LOT 33"), on a month -to -month basis, with a monthly rental fee of forty dollars ($40.00) per space. Background of Item: The City's Department of Real Estate and Asset Management ("DREAM") was tasked by the City Administration to find suitable office space to move CED to a nearby location to enable the necessary growth of other City Departments. DREAM reviewed the current inventory of office space(s) on the market, and was able to locate a suitable location that fits the needs of CED at a base rate of $20.00 per square foot, which is inclusive of electricity and water for the space, with additional operating expense adjustment per percentage of leased square footage and increases of three percent (3%) per year with funds for the buildout of the space being allocated from CIP Project 40-B183101. The City and 33 DOWNTOWN, LLC ("Lessor"), wish to enter into a Lease Agreement ("Agreement") for a period of five (5) years, with two additional five (5) year options to renew, in a form acceptable to the City Attorney. In addition, the Agreement does not provide for parking and as such, the City wishes to enter into a Parking Agreement with the Department of Off Street Parking, on a month- to -month basis, for up to 40 parking spaces at a rate of $40.00 per space to provide parking for CED employees. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Start Up Capital Cost:$312,000.00 Rental Cost:$250,116.00 per year with 3% increases Parking Cost: $ 19,200.00 not to exceed Total Fiscal Impact: $581,316.00 General Account No: 544000 Rentals and Leases CIP Project No: 40-B183101 Real Estate and Asset Management Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Mark Burns Yvette Smith Christopher M Rose Alberto N. Parjus Valentin J Alvarez Carolina Aguila Alberto N. Parjus Barnaby L. Min Victoria Mendez Maricarmen Lopez Valentin J Alvarez Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 12/29/2017 3:12 PM Review Pending Completed 01/11/2018 12:10 PM Budget Review Completed 01/12/2018 6:33 AM Assistant City Manager Review Completed 01/14/2018 8:46 AM Legislative Division Review Completed 01/16/2018 9:33 AM City Manager Review Skipped 01/16/2018 10:50 AM City Manager Review Completed 01/16/2018 3:23 PM Deputy City Attorney Review Completed 01/16/2018 3:50 PM Approved Form and Correctness Completed 01/16/2018 6:28 PM Meeting Completed 01/25/2018 9:00 AM Legislaltive Division Review Completed 01/30/2018 6:39 PM Deputy City Attorney Review Skipped 01/30/2018 6:40 PM Approved Form and Correctness Completed 01/30/2018 8:00 PM Meeting Completed 02/08/2018 9:00 AM Signed by the Mayor Completed 02/20/2018 10:05 AM Signed and Attested by the City Clerk Completed 02/20/2018 10:25 AM Rendered Completed 02/20/2018 10:25 AM City of Miami Legislation Resolution Enactment Number: R-18-0046 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3420 Final Action Date:2/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT ("LEASE") IN A FORM ACCEPTABLE TO THE CITY ATTORNEY BETWEEN THE CITY OF MIAMI ("CITY") AND 33 DOWNTOWN, L.L.C., A DELAWARE LIMITED LIABILITY COMPANY ("LESSOR"), FOR THE USE OF APPROXIMATELY TWELVE THOUSAND FIVE HUNDRED SIX (12,506) SQUARE FEET OF OFFICE SPACE IN THE BUILDING LOCATED AT 33 SOUTHWEST 2ND AVENUE, MIAMI, FLORIDA, FOR THE CITY'S DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT ("CED"), WITH A MONTHLY RENTAL FEE OF TWENTY THOUSAND EIGHT HUNDRED FORTY THREE DOLLARS ($20,843.00) WITH ADDITIONAL OPERATING EXPENSES AND INCREASES OF THREE PERCENT (3%) PER YEAR FOR AN INITIAL FIVE (5) YEAR TERM WITH TWO (2) ADDITIONAL FIVE (5) YEAR OPTIONS TO RENEW, WITH TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID LEASE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PARKING AGREEMENT ("AGREEMENT"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, BETWEEN THE CITY AND THE CITY'S DEPARTMENT OF OFF- STREET PARKING, ALSO KNOWN AS THE MIAMI PARKING AUTHORITY ("MPA"), FOR THE USE OF UP TO FORTY (40) PARKING SPACES IN MPA LOT NO. 33 LOCATED AT 155 SOUTHWEST 2ND AVENUE, MIAMI, FLORIDA, FOR THE CED'S PARKING RELATED NEEDS, ON A MONTH -TO -MONTH BASIS, WITH A MONTHLY RENTAL FEE OF FORTY DOLLARS ($40.00) PER SPACE WITH TERMS AND CONDITIONS AS MORE SPECIFICALLY SET FORTH IN SAID AGREEMENT. WHEREAS, the City of Miami's ("City") Department of Real Estate and Asset Management ("DREAM") was tasked by the City Administration to find suitable office space to move the City's Department of Community and Economic Development ("CED") to a nearby location to enable the necessary growth of other City Departments remaining at the Miami Riverside Center building; and WHEREAS, DREAM reviewed the current inventory of office space(s) on the market, and located a suitable site fitting the needs of CED at a base rate of twenty dollars ($20.00) per square foot, inclusive of electricity and water for the space, with additional operating expense and increases of three percent (3%) per year; and WHEREAS, the City and 33 Downtown, L.L.C., a Delaware limited liability company ("Lessor"), wish to enter into a Lease Agreement ("Lease") in a form acceptable to the City Attorney for an initial of five (5) year term with two (2) additional five (5) year options to renew; and WHEREAS, funds for the buildout of the space will be allocated from the City's Capital Improvement Projects ("CIP") No. 40-B18310; and WHEREAS, the Lease does not provide for parking and as such, the City wishes to enter into a Parking Agreement ("Agreement") with the City's Department of Off -Street Parking, also known as the Miami Parking Authority ("MPA"), for the use of up to forty (40) parking spaces in MPA Lot No. 33 located at 155 Southwest 2nd Avenue, Miami, Florida, for CED on a month -to -month basis with a monthly rental fee of forty dollars ($40.00) per space; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized' to negotiate and execute a Lease, in a form acceptable to the City Attorney, between the City and the Lessor for the use of approximately twelve thousand five hundred six (12,506) square feet of office space in the building located at 33 Southwest 2nd Avenue, Miami, Florida, for CED with a monthly rental fee of twenty thousand eight hundred forty three dollars ($20,843.00) with additional operating expenses and increases of three percent (3%) per year for an initial term of five (5) years with two (2) additional five (5) year options to renew, with terms and conditions as more specifically set forth in said Lease. Section 3. The City Manager is hereby further authorized' to negotiate and execute an Agreement, in a form acceptable to the City Attorney, between the City and the MPA for the use of up to forty (40) parking spaces in MPA Lot No. 33 located at 155 Southwest 2nd Avenue, Miami, Florida, for the CED's parking related needs on a month -to -month basis with monthly rental fee forty dollars ($40.00) per space, with terms and conditions as more specifically set forth in said Agreement. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 /16/2018 ndez, ity Nttor ey 1/30/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.