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HomeMy WebLinkAboutExhibitU.S. Department of Justice Office of Justice Programs National Institute of Justice Grant PAGE I OF 23 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Miami 3500 Pan American Drive Miami, FL 33133 4. AWARD N1JMIBER: 2017-AK-BX-0013 5. PROJECT PERIOD: FROM 01.01 2018 TO 12;31 2020 BUDGET PERIOD: FROM 01.03'2018 TO 12'31. 2020 6. AWARD DATE 09129i2017 2a. GRANTEE IRSrVENDOR NO. 5960013-107 2b. GRANTEE DUNS NO. 072220791 3. PROJECT TITLE City of Miami Police FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project 8. SUPPLEMENT NUMBER 00 7. ACTION Initial 9. PREVIOUS AWARD AMOUNT S 0 10. AMOUNT OF THIS AWARD S 264,263 I I. TOTAL AWARD 3 264,263 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY17)N1J - BJA Sexual Assault Kit Initiative (SAFE-1TR grants)) Pub. L. No. 115-31, 131 Stat. 135, 204; 28 USC 530C 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.741 - DNA Backlog Reduction Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Alan R. Hanson Acting Assistant Attorney General I8. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Lillian P. Blonder Director. Office of Grants Administration 17. SIGNATURE OF APPROVING OFFICIAL tR aL3I- 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A, DATE AGENCYUSEONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B AK 60 00 00 264263 21. SAKSGT0362 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) U.S. Department of iustice Office of Justice Programs National Institute of Justice PROJECT NUMBER 2017-AK-BX-0013 AWARD DATE 09/29,2017 SPECIAL CONDITIONS 1. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period -- may result in the Office ofJustice Programs ("'OJP") taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. The Department ofJustice ("DOJ"), including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 42 U.S.C. 3795a), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect pennitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2017 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 201-1. If this FY 2017 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2017 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Par1200UniformRequirements.htm. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the DOJ Grants Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. OJP FORM 4000/2 (REV. 4481 U.S. Department of Justice Office ofJustice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PAGE 3 OF 13 PROJECT NUMBER 2017-AK-BX-0013 AWARD DATE 09.29.2017 SPECIAL CONDITIONS 4. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2015, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after-- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GNIS (in the case ofa new FPOC). Successful completion of such a training on or after January I, 2015, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp,gov/tmining/fmts.him. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 5. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the"de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 6. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency. must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. OJP FORM 4000/2 (REV. 4-88) U.S. Department ofJustice Office ofJustice Programs Nationa[ Institute ofJustice AWARD CONTINUATION SHEET Grant PAGE 4 OF 13 PROJECT NUMBER 2017-AK-BX.0013 AWARD DATE 09,29,2017 SPECIAL CONDITIONS 7. Requirements related to System for Award ivianagement and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at hops:/!www.sam.govl. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Nojp,gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 8. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of' federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at hups:l/ojp.govlfunding'Explore/SubawardAuthorization.htm (Award condition: MI subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. 9. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, S 150,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at hops://ojp.gov/funding(Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed 5150,000)), and are incorporated by reference here. OJP FORM 400012 iREV. 4-88) U.S. Department ofJustice Office ofJustice Programs National Institute ofJustice AWARD CONTINUATION SHEET Grant PAGE 5 OF 13 PROJECT NUMBER 2017•AKd3X-0013 AWARD DATE 09 29.2017 SPECIAL CONDITIONS 10. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:f/ojp.govlfunding Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 1 I . Compliance with applicable rules regarding approval, planning. and reporting of conferences, meetings. trainings, and other events The recipient, and any subrecipient (""subgrantee") at any tier, must comply with all applicable laws, regulations. policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food andlor beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DO1 definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DO1 Grants Financial Guide"). 12. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010. and other applicable laws. l3. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/ojptrainingguidingprinciples.htm. 14. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (01P or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 15. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. OJP FORM 40062 REV. 4-881 U.S. Department ofJustice Office ofJustice Programs National Institute of Justice PROJECT NUMBER ER 2017-AK-BX-0013 AWARD CONTINUATION SHEET Grant AWARD DATE 09,29 2017 PAGE 6 OF 13 SPECIAL CONDITIONS 16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of' 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 17. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient. and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4, 2016. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as niles and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at https:l/www.ecfr.gov/cgi- bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 19. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law,) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. OJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2017-AK-BX-0013 AWARD DATE 09.29,2017 PAGE 7 OF 13 SPECIAL CONDITIONS 20. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2017) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2017, are set out at https:llojp.govlfunding/Explore/FY 17AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal fonds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 21. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at hops:/Jwww.usdoj.govloig. OJP FORM 4001E7 (REV. 4-88) U.S. Department of Justice Office ofdustice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2017-AK-ax-0013 AWARD DATE 09,29r2oI7 22, SPECIAL CONDITIONS Restrictions and certifications regarding non -disclosure agreements and related matters PAGE 8 OF 13 No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information). Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient — a, represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. lithe recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that— (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. DJP FORM 4000/2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2017-AK-8r-0013 AWARD DATE 09,29.2017 PAGE 9 OF 13 SPECIAL CONDITIONS 23. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal Funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law. rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award. the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 24. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October I, 2009), DO1 encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 25. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReportinggojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk. 2. The date the recipient was designated high risk. 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. OJP FORM 400012 (REV. 4-881 U.S. Department ofJustice Office ofJustice Programs National Institute ofJustice AWARD CONTINUATION SHEET Grant PAGE 10 OF 13 PROTECT NUMBER 20I7-AK-BX-0013 AWARD DATE 09,29;2017 SPECIAL CONDITIONS 26. (a) Use of Funds (no DNA testing expenses); No Research Funds provided under this award shall be used only for the purposes and types of expenses set forth in the fiscal year 2017 program solicitation. The recipient shall ensure that none of the funds under this award are used for DNA testing (such as DNA testing expenses for personnel. equipment, supplies, procurement contracts). The recipient shall ensure that none of the funds provided under this award are used for research or statistical projects or activities as defined by 28 CFR Part 22 or for research as defined by 28 CFR Part 46. Any questions concerning this provision should be directed to the NIJ grant manager for the award. (b) Sexual Assault Kit Tracking Requirements The recipient shalt ensure that it tracks and reports on any sexual assault kit within its inventory for a period of not less than twelve months. The recipient shall ensure that any "new" sexual assault kit is incorporated into its inventory within 90 days of possession as set forth in the FY 2017 program solicitation, The recipient shall ensure that a unique identifier is assigned to each sexual assault kit tracked with funding under this award. The recipient must identify the date upon which the prosecution of the person(s) to whom any sexual assault kit tracked with funding under this award relates would be time -barred by an applicable statute(s) of limitations. (c) Reporting of sexual assault kit metrics (posting on appropriate public website required); reports must not include personally identifiable information The recipient shall ensure that it posts sexual assault kit metrics to an appropriate website hosted by the recipient and open (accessible) to the public every 60 days. The recipient agrees that it will post the first such "60-day" report to its website not later than 60 days after the date of inventory completion specified on a properly -executed inventory certification submitted to NIJ in accordance with the FY 2017 program solicitation. The recipient shall ensure that "60-day" reports (or any other reports or documentation published under this program) do not contain personally identifiable information or any details about a sexual assault that might lead to the identification of the individuals involved. The recipient shall provide its "60-day" reports (captured during the applicable semi-annual progress reporting period) in its semi-annual progress reports submitted during the life of this award. 27. The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https:l/grants.ojp.usdoj.gov) using the SF 425 Federal Financial Report form (available for viewing at www.whitehouse.govtomb/grants/standard_fontts/ff report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 28. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are June 30 and December 3 t, for the life of the award. These reports will be submitted to the Office ofJustice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/. 29. The recipient shall submit a report within 90 days of the end of the award period documenting all relevant project activities during the entire period of support under this award. At a minimum, with respect to funds provided under this FY 2017 award, the final report shall provide: (l) a summary and assessment of the program carried out with the funds made available under this FY 2017 award; (2) data associated with the performance measures set out in the FY 2017 program solicitation. The recipient shall ensure that all data and information necessary for the report are collected throughout the award period. The report must be submitted to the Office ofJustice Programs, on-line through https://grants.ojp.usdoj.gov/. OJP FORM 4000r2 (REV. 4-88) U.S. Department of Justice Office of Justice Programs National Institute of Justice PROJECT NUMBER 2017-AK-BX-0013 AWARD CONTINUATION SHEET Grant AWARD DATE 09, 29. 2017 PAGE 11 OF 13 SPECIAL CONDITIONS 30, To assist in information sharing, the award recipient shall provide the NIJ grant manager with a copy of publications (including those prepared for conferences and other presentations) resulting from this award, prior to or simultaneous with their public release. NIJ defines publications as any written, visual or sound material substantively based on the project, formally prepared by the award recipient for dissemination to the public. Submission of publications prior to or simultaneous with their public release aids NIJ in responding to any inquiries that may arise. Any publications - excluding press releases and newsletters - whether published at the recipient's or government's expense, shall contain the following statement: "This project was supported by Award No. , awarded by the National Institute of Justice, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this publication/program/exhibition are those of the authors) and do not necessarily reflect those of the Department of Justice." This statement shall appear on the first page of written publications. For audio and video publications, it shall be included immediately after the title of the publication in the audio or video file. 31. The recipient shall transmit to the NIJ grant manager copies of all official award -related press releases at least ten (IQ) working days prior to public release. Advance notice permits time for coordination of release of information by NIJ where appropriate and to respond to press or public inquiries. 32. The recipient agrees to cooperate with any assessments. national evaluation efforts, or information or data collection requests, including. but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 33. The Project Director and key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved, and such approval is contingent upon submission of appropriate information, including, but not limited to, a resume. OJP will not unreasonably withhold approval. Changes in other program personnel require only notification to OJP and submission of resumes. unless otherwise designated in the award document. 34. Pursuant to 28 C.F.R. Part 18, OJP may suspend or terminate funding under this award before the completion of the project funded by this award, for the recipient's failure to comply with these special conditions or with the project's goals, plans and methodology set forth in the approved application. In the case of suspension, the recipient will be unable to draw down funds until OJP determines that the recipient is in compliance. 35. The recipient acknowledges that the Office of Justice Programs (OJP) reserves a royalty -free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (l) any work subject to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227- 14 (Rights in Data - General). It is the responsibility of the recipient (arid of each subrecipient, if applicable) to ensure that this condition is included in any subaward under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfil] the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. OJP FORM 4000/2 (REV. 4-88) U.S. Department ofJustice Office ofJustice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PROJECT NUMBER 2017-AK4BY-0013 AWARD DATE 09'29,2017 PAGE 12 OF 13 SPECIAL CONDITIONS 36. Approval of this award does not indicate approval of any consultant rate in excess of S650 per day. A detailed justification must be submitted to and approved by the Office ofJustice Programs (OJP) program office prior to obligation or expenditure of such funds. 37. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds I I0°/a of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year, (An award recipient may compensate an employee at a higher rate. provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. 38. The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of S25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first-tier"subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 39. The recipient agrees to comply with all Federal. Stale, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NUJ has determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as defined in the Department ofJustice Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the proposed activities' very limited and predictable potential environmental impacts, both on an individual and a cumulative basis, does not have a significant impact on the quality of the human environment. Consequently. no further environmental impact analysis is necessary under the requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities. Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of this categorical exclusion, it will inform NIJ of-- (1) any change(s) that it is considering making to the previously assessed activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new activities or changed circumstances that may require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a proposed change or new activity until Ni), with the assistance of the recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under an NIJ-conducted environmental impact review process. 40. The recipient may not obligate, expend or draw down funds until the Office of the Chief Financial Officer (QUO) has approved the budget and budget narrative and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. OJP FOR$'4 4000/2 (REV. 4-881 U.S. Department ofJustice Office of Justice Programs National Institute of Justice AWARD CONTINUATION SHEET Grant PAGE 13 OF 13 PROJECT NUMBER 20 1 7-AK-BX-0013 AWARD DATE 09i29,2017 SPECIAL CONDITIONS 41. Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages that provide results or outputs from the service: "This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component], Office ofJustice Programs, U.S. Department ofJustice. Neither the U.S. Department ofJustice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. 42. The recipient agrees that S216,155 will be withheld and that the recipient may not obligate, expend, or draw down any funds under this award for expenses directly related to Task 2 (Tracking) or Task 3 (Reporting) until: (1) the recipient has submitted a properly -executed inventory certification using the certification template provided as Appendix I to the FY 2017 Sexual Assault Forensic Evidence - Inventory, Tracking, and Reporting Program (SAFE-ITR) solicitation, and (2) a Grant Adjustment Notice has been issued modifying or removing this special condition. OJP FORM-1000i2 (REV, 4-581 U.S. Department of Justice Office of Justice Programs FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking and Reporting Program CITY OF MIAMI, a Florida Municipal Corporation By: Date: Daniel J. Alfonso, City Manager Attest: By: Date: Todd B. Hannon, City Clerk Approved as to Form and Correctness: By: Date: Victoria Mendez, City Attorney Approved as to Insurance Requirements: By: Date: Ann -Marie Sharpe, Director of Risk Management U.S. Department of Justice Office ofJustice Programs National Institute ofJustice iti'ushingran. D.C. 0531 Memorandum To: Official Grant File From: Steven Schuetz, Physical Scientist Subject: Categorical Exclusion for City of Miami The recipient agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. Categorical Exclusion: Based upon the information provided by the recipient in its application for these funds, NIJ has determined and the recipient understands that the proposed activities meet the definition of a categorical exclusion, as defined in the Department ofJustice Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61 (including Appendix D). A categorical exclusion is an action that because of the proposed activities' very limited and predictable potential environmental impacts, both on an individual and a cumulative basis, does not have a significant impact on the quality of the human environment. Consequently, no further environmental impact analysis is necessary under the requirements of the National Environmental Policy Act, 42 U.S.C. 4321, for these categorically excluded activities, Modifications: Throughout the term of this award, the recipient agrees that for any activities that are the subject of this categorical exclusion, it will inform N1J of-- (1) any change(s) that it is considering making to the previously assessed activities that may be relevant to the environmental impacts of the activities; or (2) any proposed new activities or changed circumstances that may require assessment as to environmental impact, such as new activities that involve the use of chemicals or involve construction or major renovation. The recipient will not implement a proposed change or new activity until NIJ, with the assistance of the recipient, has completed any applicable environmental impact review requirements necessitated by the proposed change or new activity (or changed circumstances) and NIJ has concurred in the proposed change or new activity. This approval will not be unreasonably withheld as long as any requested modification(s) is consistent with eligible program purposes and found acceptable under an NIJ-conducted environmental impact review process. Fly✓ Gbi---i- U.S. Department ofJttstiee ;. Office of Justice Programs National Institute of Justice i -s. r GRANT MANAGER'S MEMORANDUM, PT. 1: PROJECT SUMMARY Grant PROJECT NUMBER 2017-AK-BK-0013 PAGE 1 OF 1 This project is supported under FY17(NIJ - BJA Sexual Assault Kit Initiative (SAFE-1TR grants)) Pub. L. No. 115-31. 131 Slat. 135, 204: 28 USC 530C I. STAFF CONTACT (Name & telephone number) Theodore Robinson (202) 616-1739 2. PROJECT DIRECTOR (Name. address & telephone number) Lillian P. Blonder Director, Office of Grants Administration 444 S.W. 2nd Ave. 5th Floor Miami, FL 33130 (305)416-1536 3a. TITLE OF THE PROGRAM NU FY 17 Sexual Assault Forensic Evidence - Inventory. Tracking, and Reporting Program (SAFE-ITR) 3h. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4. TITLE OF PROJECT City of Miami Police FY2017 SAFE-ITR Inventory. Tracking and Reporting Project 5. NAME & ADDRESS OF GRANTEE City of Miami 3500 Pan American Drive Miami, FL 33133 6. NAME & ADRESS OF SL;BGRANTEE 7. PROGRAM PERIOD FROM: 01;01.2018 TO: 12. 312020 8. BUDGET PERIOD FROM: 01 '0 1'2018 TO: 12 31 2020 9- AMOUNT OF AWARD $ 264.263 10. DATE OF AWARD 09'29/2017 l 1. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD I4. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) With over 440,000 residents in the city of Miami. the Miami Police Department (MPD) oversees the safety of the largest municipality in Miami -Dade County and the second largest city in the state of Florida. In 2015. in cooperation with the Florida Sheriffs Association and the Florida Police Chiefs Association, the Florida Department of Law Enforcement (FDLE) developed and launched a sunvey of Florida's sheriff and police agencies to determine the number of unsubmitted sexual assault kits (SAKs). The assessment of unsubmitted sexual assault kits revealed there were over 13.435 unsubmitted SAKs throughout the state of Florida, and approximately 9.484 of them should be submitted. The report found that the city of Miami Police Department accounted for 2,243 of the unsubmitted SAKs, by far the highest number for any single law enforcement agency in the assessment. OJP FORM 400012 (REV. 4-88) Currently, MPD uses an outdated I2-year old database system for the management of SAKs. Lack of query capabilities. real-time tracking information and a system reliant on manual chain -of -custody. leads to incorrect data and delays the processing of SAKs. Our current W'inAce system restricts the ways in which we can categorize. catalog, and identify SAKs. An updated Automated Information Technology (MT) system, would give MPD the ability to have an accurate inventory database that follows the progression of SAKs from submission to disposition with an unalterable. electronic chain•oI' custody trail. This enhancement will significantly improve the accuracy and accountability over the current SAKs management process. This project will support FDLE's plan to reduce the statewide backlog.. Therefore. the city of Miami Police Department is requesting S264.263 to improve the processes for the following: Task I -Inventory. Task 2-Tracking, and Task 3-Reporting. The grant monies will fiord the following items: I . Acquire an advanced AIT system to include installation, data transfer. and training on the new system: 2. Overtime to fomt an evidence overtime team of property and evidence unit personnel to work on tasks 1, 2. and 3 throughout the life of the grant: and train MPD sworn personnel on she new AlT system. camel' U. S. Department of Justice Office of Justice Programs FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking, and Reporting Program PROGRAM NARRATIVE April 28, 2017 FY 2017 Sexual Assault Forensic Evidence-Inventorv, Tracking, and Reporting Program (SAFE-1TR) CFDA No. 16.741 Contact: Lillian Blondet Director of Citv of Miami Grants Administration 444 S.V. 2nd Avenue, Miami, Florida 33130 (305) 416 —1536 Lblondetlmiarni2ov.com PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project Table of Contents Title Page Table of Contents Main Body (Pro2raan Narrative) • Description of the Issue • Project Design and Implementation Task 1- Inventory • Task 2- Tracking ➢ Task 3- Reporting Page 1 Page 2 Pages 3-12 • Capabilities and Competencies • Plan for Collecting the Data Required for Performance Measures • Budget Detail Worksheet Attached • Budget Narrative Attached Appendices Project Abstract Attached Bibliography/References Attached List/Resumes of Key Personnel Attached Timeline Attached Human Subject Protection Paperwork Attached Privacy Certificate Attached List of Previous and Current NIJ Awards Attached Letter of Collaboration/Support Attached Page 2 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project MAIN BODY DESCRIPTION OF THE ISSUE As the largest municipality in Miami -Dade County and the second largest city in the State of Florida with a population of over 440,000, the City of Miami's Police Department (MPD) handled 202 sexual batteries incidents in 2016. According to Uniform Crime Reports (UCRs) from the past ten years for Part I & II crimes, sexual battery cases in the City of Miami (the City) have steadily increased since 2010. In cases of sexual assault, the victim is asked to submit to a medical forensic exam that includes collecting DNA evidence. That evidence is preserved in a Sexual Assault Kit (SAK) or rape kit. 'The forensic DNA evidence collected in a SAK, increases the likelihood of identifying the perpetrator. If the State Attorney presses charges against an assailant, DNA evidence will likely carry weight in court. 22In Florida, 1,266,000 women have been raped at some point in their lives. In August 2015, the Florida Sheriffs Association, the Florida Police Chiefs Association, and the Florida Department of Law Enforcement (FDLE) launched a survey of Florida's sheriff and police agencies to determine the number of unsubmitted SAKs and the reasons the kits had not been submitted to a forensic laboratory for testing. 3Responding agencies indicated there were over 13,435 unsubmitted SAKs within their inventories and roughly 9,484 of them should be submitted. The 2015 report found MPD accounted for 2,243 of the unsubmitted SAKs, by far the highest number for any law enforcement agency in the assessment. The inventory, tracking and reporting for SAKs are placed under the supervision of MPD's Property and Evidence Unit (Unit). This Unit is also responsible for all evidentiary and property items for all MPD criminal cases; and processed as much as 13,045 case -related items in 2015.The Page 3 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project current process in place for inventory, tracking and reporting, has remained static for the past 12 years and is supported by an outdated evidence database management system, called WinAce. A recent search query on all "Kits" revealed there are a total of 2,617 kits in the WinAce system. These kits may also include Gunshot Residue (GSR) kits. Since the WinAce system does not have the query search capabilities to differentiate between GSR and SAKs, nor can it identify which rape kits have been submitted or tested. Unit personnel must manually go into each entry in the WinAce system to make that determination. This causes inaccurate data and increases the potential for SAKs to remain in a backlog. Because we lack an automated system that can accurately categorize and identify evidence, MPD is unable to update the status of unsubmitted rape kits or detect backlogged SAKs without conducting a physical inventory. Presently, manual chain of custody begins once the evidence is submitted to the Unit. The Detective or Crime Scene Investigation (CSI) Technician on the scene turns in the SAK and a Sexual Assault Evidence Report, and then enters the information in the WinAce system. Once the Unit receives the evidence, the Detective assigned to the case has 30 days to request the submission of the rape kit for testing to the Miami -Dade County Police Department Crime Lab (County Lab). The lab analysis request is made on a hard copy form which cannot be uploaded in the WinAce system. The entire process from delivery to the County Lab to the return of evidence to MPD once the SAK has been analyzed, is a series of physical stamps and hard copy tracking forms between Unit staff and County Lab personnel. At any time in the process, a SAK may pass through various hands with only hard copy forms to track the chain of evidence. If a SAK is lost there is no way for either party to determine specifically where the mistake was made or where the SAK is located. While the SAKs are marked with identifying bar codes, they do not provide real-time tracking Page 4 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project information. Once the County Lab completes DNA analysis of a rape kit, the results are sent back to the MPD as hard copies. These results are given to the Detective assigned to the case via interoffice mail. If the analysis were to be misplaced, the Unit would have to contact the County Lab to request another copy. The proper handling of rape kits is essential to the successful investigation of sexual assault crimes. The acquisition of a modernized Automated Information Technology (AIT) system will provide the tools to improve and speed up the way MPD processes, logs, categorizes, tracks and reports sexual assault kits. The new system will also automate the chain of custody to begin when the evidence is packaged by the CSI Technician or Detective, providing an electronic trail that can be tracked in real-time. The trauma of a sexual assault is pervasive and shattering. MPD is dedicated to improving the processes that will increase our ability to bring perpetrators to justice and give victims the peace of mind that they have the full support of law enforcement. This project will also support FDLE's plan to reduce the statewide backlog. Therefore, MPD is requesting $264,263 to improve the processes for: Task 1-Inventory, Task 2-Tracking and Task 3- Reporting. The grant monies will fund the following: > Acquire an advanced Automated Information Technology (AIT) system; to include installation, data transfer and training on the new system, > Overtime to form an Evidence Overtime Team (EOT Team) of Property and Evidence Unit personnel to work on tasks 1, 2 and 3 throughout the life of the grant and train MPD sworn personnel on the new AIT system. PROJECT DESIGN AND IMPLEMENTATION The Unit is staffed by one (1) Lieutenant (aka Deputy Commander), (2) Sergeants, (2) Police Officers, (5) Property Specialists II and (16) Property Specialists I. The Property Specialists I & II Page 5 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project are civilian personnel responsible for the inventory and maintenance of evidence collected for crimes within the jurisdiction of MPD. Property Specialists II provide training, guidance and supervision to Property Specialists I. The Unit's work is managed following Standard Operating Procedures (SOP) developed by the Unit Commander which is reviewed and approved by the Assistant Chief of Police of the Administrative Division. The Lieutenant and Sergeants assigned to the Unit, direct the activities and oversee the work product of all Property Specialists and are responsible for assuring compliance with the SOP. Unit SOP's are reviewed quarterly to allow for continual modifications and improvements of policies and procedures, if necessary. Procedures for evidence management in the SOP are established in accordance with Florida statutes. An amended SOP will be developed to include new procedures created to ensure the proper utilization of the new AIT system. The acquisition of state-of-the-art AIT system and training will enable the Unit to address: (Task 1) inventory all unsubmitted and untested MPD's SAKs and all untested SAKs in storage at the County Lab; (Task 2) acquire and implement a system that will track and provide an automated chain of custody process from the moment SAKs are collected through final disposition and (Task 3) create a webpage to report program required metrics, project progress and make information accessible to the public to ensure accountability and transparency. To prepare for the implementation of the AIT system, the Unit will receive a 5- day onsite consultation and training from the vendor, which also includes installation of the system. The vendor will help with the initial transfer of data from the WinAce database into the new system. The EOT Team will work with the vendor in the customization of forms currently used by MPD and County Lab personnel, as well as establish protocols and procedures. During the on -site visit Page 6 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project the Unit will coordinate with other departments to train as many sworn MPD personnel as possible. Curriculum will be train the trainer based to enable the EOT Team to work training details in Years 1, 2 and 3 to instruct remaining MPD sworn personnel to include Detectives, Patrol Officers an i Crime Scene Investigator (CSI) staff. MPD currently has approximately 1300 sworn personnel. The EOT Team assigned to all projects related to this grant will be comprised of (1) Lieutenant, (1) Sergeant, (1) Property Specialist II and (3) Property Specialists I. Task 1: Inventory 'The number of unsubmitted kits nationwide is unknown. Most kits that have not been tested languish in police custody and never make it to a crime lab. A physical audit is essential to identify unsubmitted kits and reduce the backlog. Overtime hours will be used for the EOT Team of Unit personnel in Year 1, to conduct a complete physical inventory of all SAK kits in MPD's possession, purge and import all SAK files from the antiquated WinAce database to the new AIT system. Our current WinAce system is a custom-built application that was designed for property management however, it is antiquated and built by a small vendor with limited resources. The application does not support categorization. Presently, the system has the predefined value "Kit" which brings up any evidence with the word "Kit- in it, regardless of whether it is a SAK or not resulting in the need of a physical inventory. The acquisition of the AIT system will be equipped with software that can properly identify and catalog unsubmitted and untested SAKs, eradicating the need to manually pull up each entry. All fields and values will be customizable, providing the ability to track virtually any information needed. A specific category of -Sexual Assault Kit" can Page 7 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project be assigned to the evidence; data can be further customized to include case related information such as: • Specific information for all individuals involved, such as name, DOB, race, sex, etc. • Type of sexual assault such as a domestic violence case • The specific statute of the offense and any mitigating or aggravating charging factors • The disposition of the case, i.e. not filed, pled guilty, found guilty, found not guilty, etc. The Unit will have a complete inventory that is properly cataloged, updated in real-time and allows for limitless query options. MPD will now be able to accurately identify and categorize unsubmitted and untested SAKs. Once the inventory is completed by the end of Year 1, MPD will turn in the Inventory Certification form to the NIJ before continuing on to Task 2 of this project. Track 2: Tracking The AIT system will use barcode technology to track each SAK kit in custody from the time it is collected through final disposition. The component to access the lab information in real time via the barcode system will be reviewed by the County Lab and Miami Police IT to ensure uniform protocol between all entities are used. The new technology enables transactions and movements to be electronically date and time stamped including details on the user and computer used. The audit trail of these transactions is unalterable. The system will be able to generate a customized chain of custody report that includes all the pertinent information about that specific item, including the unalterable chain of custody from collection to final disposition. Real time technology will allow Unit personnel and Detectives to track the location and status of the SAK while in transit to and in possession of the County Lab. Enhanced tracking capabilities include, but are not limited to: • Transfer exhibits to other locations individually and in groups by either scanning the barcode(s) or transferring them manually. • Obtain a signature in connection with property transfers/releases. Page 8 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project • Assign permissions in user groups, including record security and field security • Create, perform, and store inventory projects • Maintain retention codes, document types, and access complete audit history The EOT Team will be assigned to complete on a quarterly basis of Years 2 and 3 of the project, the tracking and reporting tasks. They will track SAKs to identify the date upon which the State would be barred by the statute of limitations from prosecuting the person(s) to whom the SAK relates. For SAKs not in our possession at the beginning of the 3-year project period, within 90 days of possession, the EOT Team will enter the new SAKs into the AIT system. Concurrently, all required data will be collected to report tracking results. For the adjudication of cases in which the statutes of limitations will have expired on the SAKs prior to the completion of the inventory process, the Unit will utilize the information from those kits to enter DNA profiles in the FBI Federal DNA Database and the Combined DNA Index System (CODIS). The updated AIT system will assist in the creation of profiles of past and present offenders, possible serial offenders, offenders incarcerated for the same or other offenses. Additionally, it will allow Detectives to document, investigate, and pursue hits (offenders identified and unidentified) to prosecute within the statute of limitations and aid in solving cold case files. The testing of SAK kits outside the statute of limitations will assist Detectives in building profiles of offenders that maybe connected to other crimes or already incarcerated. Track 3: Reporting MPD has a public website that can be accessed 24 hours a day. The status of the rape kits will be posted on the Unit's webpage. Additionally, a "Quick Link" to the Property Unit webpage will be included on MPD's main page. All of the mandatory NIJ reporting metrics will be accounted for including the publication of reports and will be posted every 60 days. Once the Page 9 of 22 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project system is activated, MPD will notify the public of the new program by issuing press releases, notifying via social media (Twitter & Facebook), and producing a video log. For purposes of privacy and safety, the identity of victims will be protected and not displayed on the public websitr%r.otification. The AIT system will allow the Unit to report on metrics such as, but not limited to: • The cumulative total number of SAKs in the possession of the Unit. • The nurnber of SAKs identified by the Unit since the previous reporting period. The result of the purchase of the AIT system will be the significant improvement over current operations in efficiency, effectiveness and timeliness. The Unit will have the ability to provide a level of thoroughness, expediency and accuracy that was previously unattainable. CAPABILITIES & COMPETENCIES Chief Rodolfo Llanes commands MPD, comprised of approximately 1,600 sworn and civilian personnel. He oversees the Field Operations, Criminal Investigations, Administration Divisions, Internal Affairs Section, and Public Information Office. Chief Llanes formulates departmental procedures, directs agency activities, and oversees a budget of $188,987,900. He holds both a Master of Professional Studies in Executive Management and a Bachelor of Arts in Organizational Leadership from St. Thomas University. Major Dana C. Carr oversees the Property and Evidence Section which includes the Property and Evidence Unit, Quartermaster Unit, Auto Pound Unit and Fleet Liaison. Major Carr is a 23 year veteran of law enforcement, possessing well-rounded expertise in management, operations and administration with 14 years of experience overseeing personnel, facilities, equipment and budgets. As Section Commander, Major Carr is in contact with the project managers of all grant -funded activities and will review recommended changes to the SOP in Page 10 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project relation to the SAFE-ITR Inventory, Tracking and Reporting Project, before submission for final approval. Lt. Saundria Anderson brings 22 years of law enforcement service, including 10 years of managerial experience and a BA in Organizational Leadership from St. Thomas University, to the Property and Evidence Unit. As Unit Deputy Commander, Lt. Anderson directs administrative personnel, develops and revises procedures to the SOP and oversees Unit security measures. Lt. Anderson will serve as the Project Manager for the SAFE-ITR Inventory, Tracking and Reporting Project and supervise the rollout of the AIT system. Sgt. Robert Robinson, 11 year career at MPD has seen him as a Detective for the Criminal Investigations Division, then as a Patrol Sergeant. As the Property and Evidence Unit Sergeant, Sgt. Robinson works under the direct supervision of Lt. Anderson. Sgt. Robinson supervises Unit personnel and checks their work for accuracy, reviews all logs books for completeness, provides for implementation of any changes to procedure necessary for improvement, as well as other supervisory and administrative functions. He will directly supervise the work of the Property Specialists I & II for this project. In December 2014, MPD received re -accreditation from the Commission on Accreditation for Law Enforcement Agencies (CALEA) reinforcing MPD's commitment to quality law enforcement and excellent policies and procedures. MPD has extensive experience managing grants and has successfully implemented projects that enhance department processes. The City of Miami will serve as the fiscal agent and manages 34 departments and agencies with approximately 4,346 employees, and an operating budget of over $979 million dollars including over $75 million federal, state, and local grants. In 2016, MPD's Administration Page 11 of 12 PROGRAM NARRATIVE City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project Division provided administrative and financial oversight for 34 grant -funded programs, totaling $24,894,788. MPD will be responsible for monitoring grant expenditures and drawdowns which are subsequently reviewed by the City's Management and Budget Department. As required by all grants, the tracking of all drawdowns and expenditures will be kept separately from all other funding. All expenses will be handled by the City's Finance Department, which was recently awarded the Certificate of Achievement for Excellence in Financial Reporting. PLAN FOR COLLECTING THE DATA REQUIRED FOR PERFORMANCE MEASURES The new AIT will support data collection plans. Reports with specific data will be generated in the new software to capture specified performance measures required by NIJ for this project. Performance measures will be reviewed to gage the success of the project during the grant period. The Property Specialists and their supervisors will create worksheets of their activities. Reports will be periodically reviewed by the Deputy Commander; updates will be reported to the Section Commander. The attached timeline details activities and schedule for implementation. Sexual assault victims must not only face the trauma of their assault, but often the injustice of learning that the invasive evidence collection process they went through, resulted in their rape kit sitting in police custody, untested for months, years, even decades. MPD is committed to performing its due diligence to bring justice to the victims of sexual assault. The acquisition of state of the art equipment and technology will give MPD the tools to implement a system that will improve the organization of our inventory, and enhance tracking and reporting processes, thereby significantly augmenting MPD's efforts to decrease and/or eliminate the 2,243 backlog of sexual assault kits. Page 12 of 12 U. S. Department of Justice Office of Justice Programs FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking, and Reporting Program PROGRAM ABSTRACT Part 1: Please identify the applicant point of contact (POC) Applicant POC Organization Name City of Miami POC Nanie Phone Number Email Address Lillian Blondet (305)416-1536 Mailing Address Iblondet@miamigov.com 444 SW 2nd Ave., 5th Floor Miami, FL 33130 Part 2: Please identify the application UFB tin 1121-11.1.:n Approval !spun. 07; ; lr 4011 Application Information Solicitation Name NIJ FY17 Sexual Assault Forensic Evidence - Inventory, Tracking, and Reporting Program (SAFE-ITR) Project Title City of Miami FY 2017 SAFE-ITR Inventory, Tracking and Reporting Project Proposed Start Date Proposed End Date Funding Amount Requested January 1, 2018 December 31,2020 $264,263 Part 3: Please identify the project location and applicant type Project Location and Applicant Type Project Location (City, State) Applicant Type (Tribal Nation, State, County, City, Nonprofit, Other) Miami, FL Municipality U.S. Department of Justice Office of Juaacs Programs Save Print Part 4: Please provide a project abstract Enter additional project abstract information. Unless otherwise specified in the solicitation, this information includes: • Brief description of the problem to be addressed and target area and population • Project goals and objectives • Brief statement of project strategy or overall program • Description of any significant partnerships • Anticipated outcomes and major deliverables Text should be single spaced; do not exceed 400 words. Project Abstract With over 440,000 residents in the City of Miami, the Miami Police Department (MPD) oversees the safety of the largest municipality in Miami -Dade County and the second largest City in the State of Florida. In 2015, in cooperation with the Florida Sheriffs Association and the Florida Police Chiefs Association, the Florida Department of Law Enforcement (FDLE) developed and launched a survey of Florida's sheriff and police agencies to determine the number of unsubmitted (sexual assault kits) SAKs. The Assessment of Unsubmitted Sexual Assault Kits revealed there were over 13,435 unsubmitted SAKs throughout the State of Florida and approximately 9,484 of them should be submitted. The report found that the City of Miami Police Department accounted for 2,243 of the unsubmitted SAKs, by far the highest number for any single law enforcement agency in the assessment. Currently, MPD uses an outdated 12-year old database system for the management of SAKs. Lack of query capabilities, real-time tracking information and a system reliant on manual chain of custody, leads to incorrect data and delays the processing of rape kits. Our current WinAce system restricts the ways in which we can categorize, catalogue and identify SAKs. An updated Automated Information Technology (AIT) system, would give MPD the ability to have an accurate inventory database, that follows the progression of SAKs from submission to disposition with an unalterable, electronic chain of custody trail. This enhancement will significantly improve the accuracy and accountability over the current SAKs management process. This project will support FDLE's plan to reduce the statewide backlog. Therefore, the City of Miami Police Department is requesting $ $264,263 to improve the processes for the following: Task 1-Inventory, Task 2-Tracking and Task 3- Reporting. The grant monies will fund the following items: 1. Acquire an advanced Automated Information Technology (AIT) system; to include installation, data transfer and training on the new system, 2. Overtime to form an Evidence Overtime Team (EOT Team) of Property and Evidence Unit personnel to work on tasks 1, 2 and 3 throughout the life of the grant and train MPD sworn personnel on the new AIT system. U.S. Department of Juslice Office of Juslice Programs Save Print Part 5; Please indicate whether CUP has permission to share the project abstract If the applicant is wilting for the Office ofJustice Programs (01P), In its discretion, to make the information in the project abstract above publicly available, please complete the consent section below. Please note, the applicant's decision whether to grant OP permission to publicly release this information will not affect OJP's funding decisions. Also, if the application is not funded, granting permiss;on will not guarantee that information will be shared, nor will It guarantee funding from any other source. 0 Permission notgranted Permission granted (Fill in authorized official consent below.) On behalf of the applicant named above, 1 consent to the information in the project abstract above (including contact information) being made public, at the discretion of OW consistent with applicable policies. I understand that this consent Is only necessary to the extent that my application is unfunded; information submitted In an application that is funded (Including this abstract) is always releasable to the public consistent with FOIA rules. I certify that have the authority to provide this consent. Signatture . Date IV/20— AO NF,,re Lillian Blondet Title Director, Office of Grants Administration Organization Narrie The City of Miami Phone Number 1 (305) 416-1536 Email Address Iblondet@miarnigov.com Nate: This document is to be submitted as a separate attachment with a file name that contains the words "Project Abstract." 'J.3. Oma■cOm.d d Jvmticm Mp H.sssGw Rcprs Print U. S. Department of Justice Office of Justice Programs FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking, and Reporting Program PROGRAM BUDGET EQUIPMENT-SOIWARE AND REPORTING (FEDERAL) Cost Quantity Sub Total Advance -Evidence on Q Software with additional enhancements to help track Sexual Assault Kits. Also, includes automated triggers in notification module, auto generated forms to replace handwritten forms, and other advance components. $ 35,280.00 Includes varies upgrades components $ 35,280.00 Equipment -Software and Reporting Total $ 35,280.00 EQUIPMENT -HARDWARE (FEDERAL) Cost Quantity Sub Total Motorola MC67 PDA devices, including software installation $ 3,245.00 14 $ 45,430.00 Zebra barcode printers (crime scene vans) $ 895.00 9 $ 8,055.00 Barcode label roll (1,100 per roll) - crime scene vans $ 50.00 36 $ 1,800.00 Zebra barcode printers (Property and evidence) $ 895.00 4 $ 3,580.00 Barcode label roll (1,100 per roll) $ 50.00 640 $ 32,000.00 Document scanners $ 624.99 4 $ 2,499.96 Equipment Hardware Total $ 93,364.96 CONSULTANT FEES -PROFESSIONAL SERVICES (FEDERAL) Cost Quantity Sub Total On site assistance with inventory of sexual assault kits $ 1,560.00 5 $ 7,800.00 Travel and per diem costs/day $ 450.00 5 $ 2,250.00 Consultant Fees Total $ 10,050.00 EQUIPMENT -STORAGE (FEDERAL) Cost Quantity Sub Total True Refrigerator TUC-93 $ 4,131.81 3 $ 12,395.43 CliniCool Refrigerator $ 11,350,00 4 $ 45,400.00 Equipment -Storage Total $ 57,795.43 PERSONNEL (FEDERAL) Cost UNITS Sub Total Overtime Cost for Personnel $ 64,928.61 Hourly $64,928.61 Personnel Total $ 64,928.61 FRINGE BENEFITS(FEDERAL) Cost UNITS Sub Total Personnel Fringe Benefits $2,844.00 Hourly $2,844.00 Fringe Benefits Total $2,844.00 Total $264,263.00 U. S. Department ofJustice Office ofJustice Programs FY 17 Sexual Assault Forensic Evidence -inventory, Tracking, and Reporting Program PROJECT TIMELINE City Of Miami Project Timeline SAFE-ITR Project ACTIVDY/04UVERA$LES PRIVITY START ACTIVITY DURATION START/END DATES RESPONSIBLE PARTIES Yearn (2018) 1 2 3 4 5 6 7 8 9 JD 31 12 Year 2 (2a19) 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Year 3 (2o20) 25 la 21 12 33 14 33 34 Grand Award Nr,t ifrtalron and Acceptant.. by Miami City Commissioners 1 3 Oct. 1, 2017. Dec. 2017 tall. Blonder, Grant Dlrcrtor and Cdy of Miami Cornmissfoners, legal OW., E12sk Mgmt., and City Manager .., MOD Legal Unit Cpur dination Meeting to Discuss Grant Award, Program, Protocol, and legal Issues. MPD Special Victims Unit Rep. will be present. Miami- Dade County tali will present, I 1 Oct•17 Major Crn, i.t. Anderson, Sgt, Robinson, George Wysnng k11, City Legal Advisor, Special Victim Unit, Miami. trade County Lab Rep.,and George Wysong III Legal Advisor Omer al iou)Revoion, lishanecmenl and Appr oval of A!T SAH•ITR Program and the Departmer cal Order. - Nov. 2011. Join. 2018 t'l iro! ul Police, Major Car 1, H. Anderson, Policy Review Committee frRCI, and IT Dept. Procurement and Solicitation Documents Pi eparaEinn (Ali System). Vendor Selection. 2 6 Noe. 2011. Apr.2018 v l'rocurcrneiit Dept., Major Carr, LT Anderson, Property Hoplementation, Sgt. 9, Detail and Budget Chief nl Folir:e a...st G1nlrrenr.e aurouncing the giant award and the implementation of the AIT Sy2Lcm (SAE E t I R Cie dr,t PI °gram) 4 1 Ian 20.IB c lici or Police, is>t. Chief Papier• lriajnr 'Lai., Lt. Andetoon, Puebla ',dalmatian Qlbce (PIO), IT Commander, and Property Unit. Grant Introduction and Review Meeting to discuss program. rrequlaments and implementation plan. 2 L San. 2018 Major Carr, Lt, Anderson, MPD Budget Unit, MPD Budget Una Grant Caaedinalion Team., Property Implementation Team and s ecial Meeting with MPD Budget Unit Grant Coordinator Team to develop Reports Template to meet Nil reporting requirements; review and develop wetrlfage design for Wab Hosting Site and Content for pubbc...Image wink MPD IT rearm. Meet with Miami -Dade County Lab to discuss AIT System Integ anon. ti 3 tan. MS. May 2018 d.rr,.�rP ;,r.. Robinson, MWIS budge[ Unit-Grant Coordinator Team. City Coordinator, MPD IT George Wysong ell, Legal Auvtsor. Mrauls-0241c Review operating characteristrra al AIT systelrl program leatures and associated equipment system requirements, and determine the configuration required to meet MPD needs, 4 9 Ian. 2016- epl. 2010 Major Carr, Lt Anderson, Property Implementation, 5gt tt. Detail .and Budget lH ut. Review, Update. and Approval of Automated Program Departmental Oi der and Development and Approval of Stand. J Opeiatlitg Pi octdures OOP) for AlT system. 6 9 MaL2018-Sept "18 Chief of Police, Mzior Carr, Lt. Ander Son, Sgt. ROhinSorr. and Polley Review Committee (PRC') Anno311-iem1id ct now AlT system and prepare training schedules for Departmental personnel. 7 a Apr. 2U18 MLIJor i:nrr, Ll, Arrrlor tin Vendor/Consultant will be onsile for S-day period for installationand overview of new AIT software with the SOT Team. Vendor will also assist Evideore overtime Team (COT Team)wtth purge and transler data tram WinAce system co new AIT system, customl:ing reports, creating protocol and procedures. Vendor will conduct on site service also includes Henri tg on the new AIT system to EOT Team, other Property & Evidence Unit personnel and as many sworn MPD staff as possible. EOT Team will receive "Train the trainer" to ena hie them to instruct rensail nir M1111 creme norsnnnel Ihronrh life of 6 1 May 18 Unit COT ream: it_ Anderson, Sgt. ROLA-Me , 1 Property Specilaist !Land 3 Property Specialist I, Vendor Ltil Team lull conduct physical inventory ill all Mks fir MPU's posesslon. Upon completion, Inventory Certification form will be turned into Nil before moving on to Task 2 and 3 activities. 8 2 May-18 Unit Ell l learn: LL Anderson, Sgt Robinson. 1 Property Specilaisl 11. and 3 PI open ty Specialist I lr am the Trainer: EOT Team wili train any rema,n,nh Evidence and Property Unit personnnel and select MPD staff to include Detectives, Patrol Officers and (:51 that Ord Irnl rermve training during onsite vendor visit, y 3 Ault. 2018Sept.. 2018 Unit EU l' learnt: l.t Anderson, Sgt. Robinson, 1 i'rnperly Si+ecllalct 11, mid 3 Property Specialist I Develop & launch, public MPD Properly Unit webpage, Post Public Notice on MPD-Properly Page, MPD Webnile and City or Miami Wcbsite. Aruwuncemem of Property Unit Webpage an Social media Outlets. pcowa, Copy of Program 0& AiPallcy. 'Report SAK results on Property and fvidenre Unit weboaee on MPD webiste merv.60 10 3 Jul.2018- Sept. 2038 u. Arnier tun, 11 Dept., Social Med,a Unit., and GeOlte Wysnng III, Legal Unit Assessnreut of Customised System/Rep. ts, System requirements, and tqurprnent to ensure MPD needs are being met, Meet with Vendor to discuss results ot assessment. 11 2 Aug. 2018-Sept. 20.18 Lt. And,:rsoll, Sgt Robinson, Property 5lsecia11s1 II IUhnsnn- Garner, 33 Dept:. and Vendor. Track SAK kit Irrventur y, l.alegul lze, and cnleolon ill data for reports. 32 1 Sept 20)8 11. S. Anderson, Sgt R Robinson,. and Property Specialist 11 A. Ciarner.lohr,sorl Refresher and New Hoe Training for MI'O-New Officers and MPD Staff 13 r Jan -Eel, 2039 II. S. Anderson, Sgt. R. Robinson, and Pill A, Garner -Johnson art I' Tea,n: rlslarter ly detail foe hacking (Task 1) activities, Preparation for coRecuon Of data for Reporting IT'ask''3) requirements and hacking rezulls. 13 L 1an.19 Unit E )'t Team. Lt. Anderson, Si.g Rubinson, 1 Property Specilalst II, and 3 Property Specialist I EOT lean.: quarterly detail for Lacking (Task 2) activities- Preparation for collection of data la Reporting (Task 3) requirements and tracking results lb 1 AP, 19 Unit WI' Team Li Anderson, Sgt Robinson, 'Property Spedlalst II, and 3 Properly Specialist I 101 learn: Quarterly detail for (reeking (lad. 2) activities. Preparation for collection of data lnr Reporting (Tack 3} requiter -lien's and tracking results_ 15 luld9 Lind [03 Team Lt. Andersen, Sgt. Robinson, 1 Property s(aecitaira. II, and 3 RI opel ty Specialist I 1..01 Team: Uo.11lerly d.etad Ion 1, al:kurg (task 2) activities. Preparation for collection of data tot Reporting (Task 3) rtquuemenis and tracking results a 11rf. 2019 Unit EUI 1naln. U. Anderson, 5eL Robinson, 1 Property 5pecilaist II, and 3 Property Specialist 1 Reit usher & Now Hire training for M PD-Now fltflcers and MPD Stair 15 San rub 2020 'not 1Ol lean,: Lt. Anderson, Sgt. Robtnson,i Property Sporllaisl 11, and 3 Property 5perlaltsl I t, I1 teals: Quarterly detail tut Ira,Au,g 1 task 21 ar twine,.. Preparation for collei non o1 date Inc Reporrtng (task 3) requirements and tracking results 2S San.10 Una 1U1'team. it AN:lit/son, Sgt. Robinson, 1 Properly Spec -gals' II, and 3 Property Specialist I 110 t lean: Quarterly detail for It asking Ii ask 2) activities. Preparation for collection of data tot Reporting (Task 3) requirements and tracking results. 211 Apt. 2020 Unit [01 leant. Lt. Anderson. Set, Robinson, 1 Properly 5pecllalst II, and 3 Property Specialist I EU i roans: CRiartor€y detail Tut 11 Along (Task d) activities. Prepal orlon for collection of data f1l Reporting (Task 3) requirements and tracking results 31 lul 2020 Unit FO'f Team: It Anderson, Sgt Robinson, 'Property Speciiaist II, and 3 Property Specalfst I 10l I coin-: Quarterly dotail for hacking )la.la 2) activities. Preparation for collection of data lot Reporting (Task 3) requirements and tracking results. 3.3 Ott. 2020 unit tat lean, it Anderson, Fgt. Robinson, 1 Property Speolarst II, and 3 Property Specialist I Close out project_ 3rd rear Completed. 36 0ec. 2020 Lt. Anderson Recurring Events throughout life of the project Reports will be submitted per guidelines: *Report metrics on MPD website every 6o days -open to the public. *Submit 6o day reports with semi-annual progress reports to NIJ. *Submit quarterly financial report. *Collect Outcomes, Measurement of Goals & Objective, and Measurement of Performance. U.S. Department of Justice Office ofJustice Programs FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking and Reporting Program CITY OF MIAMI, a Florida Municipal Corporation By: Date: Daniel J. Alfonso, City Manager Attest: By: Date: Todd B. Hannon, City Clerk Approved as to Form and Correctness: By: Date: Victoria Mendez, City Attorney Approved as to Insurance Requirements: By: Date: Ann -Marie Sharpe, Director of Risk Management