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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3456 Date: 12/28/2017 Commission Meeting Date: 02/08/2018 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Est. Special Revenue Project - Sexual Assault Forensic Evidence -Inventory, Tracking & Reporting Prgm Purpose of Item: A Resolution of the Miami City Commission, with attachments(s), to establish a new Special Revenue Project entitled: "FY 17 Sexual Assault Forensic Evidence -Inventory, Tracking and Reporting Program" consisting of a grant from the U.S. Department of Justice, Office of Justice Programs, in the amount of $264,263; authorizing the City Manager to enter into an agreement, in substantially the attached form, to accept said grant award and to execute the necessary documents, in a form acceptable to the City Attorney, to implement the acceptance and administration of said grant. This award does not require any local match. Background of Item: This funding will allow the Miami Police Department (MPD) to replace the outdated 12- year old database with an advanced Automated Information Technology (AIT) system; to include installation, data transfer and training for the management of sexual assault kits. MPD is committed to performing its due diligence to bring justice to the victims of sexual assault. The acquisition of the state of the art equipment and technology will give the department the tools to implement a system that will improve the organization of our inventory, and enhance tracking and reporting processes; thereby significantly augmenting MPD's efforts to decrease and/or eliminate the backlog of sexual assault kits. Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $264,263.00 (Grant, no match) Special Revenue Account No: TBD Department of Police Bertine Louissaint Reviewed B Initial Police Review Completed 12/28/2017 12:27 PM Department of Police Department of Police Office of Management and Budget Office of Management and Budget Office of Grants Administration City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Ronald Papier Rodolfo Llanes Adine Cordero Christopher M Rose Lillian P Blondet Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Police Chief Review Completed 12/31/2017 4:18 PM Department Head Review Completed 01/02/2018 8:26 AM Budget Analyst Review Completed 01/05/2018 5:39 PM Budget Review Completed 01/09/2018 9:07 AM Grant Review Completed 01/09/2018 2:26 PM City Manager Review Completed 01/10/2018 6:30 AM Legislative Division Review Completed 01/22/2018 5:32 PM Deputy City Attorney Review Completed 01/22/2018 5:43 PM Approved Form and Correctness Completed 01/25/2018 5:50 PM Meeting Completed 02/08/2018 9:00 AM Signed by the Mayor Completed 02/20/2018 10:01 AM Signed and Attested by the City Clerk Completed 02/20/2018 10:30 AM Rendered Completed 02/20/2018 10:31 AM City of Miami Legislation Resolution Enactment Number: R-18-0038 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3456 Final Action Date:2/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED, "FY 17 SEXUAL ASSAULT FORENSIC EVIDENCE - INVENTORY, TRACKING AND REPORTING PROGRAM;" APPROPRIATING FUNDS CONSISTING OF A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, FOR THE MIAMI POLICE DEPARTMENT IN THE AMOUNT OF $264,263.00 TO PROVIDE FUNDING FOR AN AUTOMATED INFORMATION SYSTEM FOR THE MANAGEMENT OF SEXUAL ASSAULT KITS; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AND EXECUTE THE NECESSARY DOCUMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, TO IMPLEMENT ACCEPTANCE AND ADMINISTRATION OF SAID GRANT. WHEREAS, the City of Miami ("City") has a strong interest in providing support to the victims of sexual assault and ensuring that the Miami Police Department ("MPD") has all the tools necessary to investigate and assist in the prosecution of sexual assault offenders; and WHEREAS, without definitive forensic analysis on a sexual offense evidence kit that may remain inactive in a police department's property room, the filing of criminal charges cannot occur, evidence brought against the accused may be inadequate, or prosecution could be unreasonably delayed, ultimately causing the victim's case to remain unresolved; and WHEREAS, Section 943.326, Florida Statutes, requires MPD to submit a sexual offense evidence kit, or other DNA evidence, to a criminal analysis laboratory system for forensic testing within thirty (30) days after a triggering event; and WHEREAS, MPD's Property Unit is dedicated to improving the processes that will increase its ability to track and manage forensic evidence collected through sexual offense evidence kits; and WHEREAS, the City has been awarded a grant in the amount of two -hundred sixty-four thousand two hundred sixty-three dollars ($264,263.00) from the United States Department of Justice, Office of Justice Programs to be utilized by MPD for the acquisition of an updated automated information system for the management of sexual assault kits; and WHEREAS, the acquisition of updated equipment and technology will give MPD the tools to implement a system that will improve the organization of inventory, enhance tracking and reporting processes, and significantly augment MPD's efforts to eliminate any backlog in the processing of sexual assault kits or other DNA evidence; and WHEREAS, this award does not require any local match; and WHEREAS, said grant program is for the period of January 1, 2018 through December 31, 2020; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: FY 17 Sexual Assault Forensic Evidence — Inventory, Tracking, and Reporting RESOURCES: U.S. Department of Justice, Office of Justice Programs $264,263.00 APPROPRIATIONS: $264,263.00 Section 3. The City Manager is authorized to execute an agreement, in substantially the attached form, and any and all necessary documents, in a form acceptable to the City Attorney, to implement the acceptance and administration of said grant. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.