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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3450 Date: 12/28/2017 Commission Meeting Date: 02/08/2018 Requesting Department: Department of General Services Administration Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Vehicle Decals and Striping Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, pursuant to IFB 752383 for vehicle decals and striping for the Department of General Services Administration ("GSA"), on an as needed basis, with Graphic Designs International, Inc. for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period. Authorizing the City Manager to add suppliers to the contract as deemed necessary by the City. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals and modifications to the contract, in a form acceptable to the City Attorney, as may be necessary for said purpose, allocating funds from the GSA Operating Budget, and as required by City of Miami departments, subject to the availability of funds and budgetary approval at the time of need. Background of Item: On October 27, 2017, the Procurement Department ("Procurement") issued IFB No. 752383. As required by the Procurement Code, the IFB was advertised and issued online. On November 15, 2017, at the bid closing, two (2) bids were received. Both bids were evaluated, and tabulated. Procurement is recommending award to Graphic Designs International, Inc. the lowest responsive and responsible bidder, per bid specifications. The estimated contract amount is $250,000.00 for all six years in the aggregate. Budget Impact Analysis Item is an Expenditure Item is NOT funded by Bonds Item is NOT Related to Revenue Total Fiscal Impact: Approximately $250,000 (for six (6) years in the aggregate) Reviewed B Department of General Services Administration Review Completed 12/28/2017 12:51 PM Ricardo Falero Department Head Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Aniska Elliott Christopher M Rose Alberto N. Parjus Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 01/02/2018 12:26 PM 01/02/2018 5:36 PM 01/03/2018 11:47 AM 01/03/2018 8:55 PM 01/22/2018 10:43 AM 01/22/2018 10:51 AM 01/25/2018 5:51 PM 02/08/2018 9:00 AM 02/20/2018 10:01 AM 02/20/2018 10:29 AM 02/20/2018 10:30 AM City of Miami Legislation Resolution Enactment Number: R-18-0037 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3450 Final Action Date:2/8/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED NOVEMBER 15, 2017 PURSUANT TO INVITATION FOR BID ("IFB") NO. 752383 FROM GRAPHIC DESIGNS INTERNATIONAL, INC., THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR THE PURCHASE OF VEHICLE DECALS AND STRIPING FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION ("GSA") ON AN AS -NEEDED BASIS FOR AN INITIAL PERIOD OF THREE (3) YEARS WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE GSA OPERATING BUDGET AND AS REQUIRED BY OTHER END -USER DEPARTMENTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO ADD SUPPLIERS TO THE CONTRACT AS DEEMED NECESSARY BY THE CITY MANAGER; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of General Services Administration ("GSA") has a need for vehicle decals and striping; and WHEREAS, on October 27, 2017, the Department of Procurement ("Procurement") issued Invitation for Bid ("IFB") No. 752383 to establish a contract for vehicle decals and striping on an as needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received November 15, 2017 pursuant to IFB No. 752383 from Graphic Designs International, Inc., the lowest responsive and responsible bidder, for the purchase vehicle decals and striping on an as -needed basis, for an initial period of three (3) years with an option to renew for one (1) additional three (3) year period is accepted. Section 3. Funds are allocated from the GSA operating budget and as required by other end -user departments, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to add suppliers to the contract who meet the requirements of IFB No. 752383, as deemed in the best interest of the City of Miami. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any contracts, amendments, renewals, extensions, and modifications, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, Ginty Attor ey 1/25/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provision. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.