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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3417 Date: 12/20/2017 Commission Meeting Date: 01/25/2018 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Amend Professional Service Agreement - Marine and Coastal Engineering Services Purpose of Item: To authorize the City Manager to execute an Amendment to the PSA's with Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental formerly known as CB&I Environmental & Infrastructure, Inc., for the provision of Miscellaneous Marine and Coastal Engineering Services, increasing the authorized expenditure limit by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the corresponding capital improvement projects and departmental budgets, for said purposes. Background of Item: On June 16, 2016, pursuant to City of Miami ("City") Procurement Code Section 18-87, Request for Qualifications ("RFQ") 15-16-011, the City Manager authorized the execution of PSA's with Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental, for the provision of Miscellaneous Marine and Coastal Engineering Services, in an amount not to exceed $500,000.00, for each firm. Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental are actively rendering professional consulting services on several City capital projects, which require the continuation of design and construction administration services. The existing contract capacity, for each firm, is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments. It is in the best interest of the City to enter into an Amendment to the PSA's with said firms, increasing the PSA's by a not to exceed amount of $250,000.00, respectively, for a total not to exceed amount of $750,000.00. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $1,000,000.00 ($250,000.00 for each firm) OCI Project No: Various Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Wendy Jaramillo Yvette Smith Christopher M Rose Annie Perez Alberto N. Parjus Nzeribe Ihekwaba Valentin J Alvarez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 12/28/2017 2:21 PM Budget Analyst Review Completed 01/05/2018 4:55 PM Budget Review Completed 01/09/2018 8:56 AM Procurement Review Completed 01/10/2018 6:01 PM Assistant City Manager Review Completed 01/10/2018 10:54 PM City Manager Review Completed 01/11/2018 8:11 AM Legislative Division Review Completed 01/12/2018 10:47 AM Deputy City Attorney Review Completed 01/12/2018 12:46 PM Approved Form and Correctness Completed 01/16/2018 6:03 PM Meeting Completed 01/25/2018 9:00 AM Signed by the Mayor Completed 02/05/2018 3:14 PM Signed and Attested by the City Clerk Completed 02/05/2018 4:08 PM Rendered Completed 02/05/2018 4:08 PM City of Miami Legislation Resolution Enactment Number: R-18-0030 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3417 Final Action Date:1/25/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENTS ("PSA") WITH MOFFATT & NICHOL, INC., COASTAL SYSTEMS INTERNATIONAL, INC., T.Y. LIN INTERNATIONAL, AND APTIM ENVIRONMENTAL & INFRASTRUCTURE, INC. FOR THE PROVISION OF MISCELLANEOUS MARINE AND COASTAL ENGINEERING SERVICES FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $250,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL CONTRACT AMOUNT FROM $500,000.00 TO AN AMOUNT NOT TO EXCEED $750,000.00 FOR EACH FIRM; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENTS TO THE PSAS WITH EACH FIRM, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE PSAS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 15-16-011, the City of Miami ("City") authorized the execution of Professional Service Agreements ("PSA") with Moffatt & Nichol, Inc. ("Moffatt & Nichol"), Coastal Systems International, Inc. ("Coastal Systems"), T.Y. Lin International ("T.Y. Lin"), and CB&I Environmental & Infrastructure, Inc. for the provision of Miscellaneous Marine and Coastal Engineering Services in an amount not to exceed $500,000.00 respectively; and WHEREAS, CB&I Environmental & Infrastructure, Inc. underwent a name change to APTIM Environmental & Infrastructure, Inc. ("APTIM Environmental"); and WHEREAS, Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental are actively rendering professional consulting services on several City capital projects, which require the continuation of design and construction administration services; and WHEREAS, the existing contract capacity for each firm is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, the City Administration proposes to increase the PSA with each firm from an original not to exceed amount of $500,000.00 to a not to exceed amount of $750,000.00, an increase of $250,000.00 for each PSA; and WHEREAS, funds are to be allocated from the appropriate capital improvement projects and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. A capacity increase to the PSAs with Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental for the provision of Miscellaneous Marine and Coastal Engineering Services in an amount not to exceed $250,000.00, thereby increasing the total contract amount with each firm from $500,000.00 to a total not to exceed amount of $750,000.00 each, is authorized, with funds for said increase allocated from the appropriate capital improvement projects and departmental budgets, subject to budgetary approval at the time of need. Section 3. The City Manager is authorized' to execute the Amendment to the PSAs with Moffatt & Nichol, Coastal Systems, T.Y. Lin, and APTIM Environmental, in substantially the attached form, as may be necessary for said purposes. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and modifications to the agreement, in a form acceptable to the City Attorney and in compliance with applicable regulations, as may be necessary for said purposes. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 1/16/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.