HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #3382
Date: 12/13/2017
Commission Meeting Date: 01/25/2018
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Funding - County Court Standby Program
Purpose of Item:
It is respectfully recommended that the City Commission adopt the attached Resolution
authorizing funding, in the amount of $176,908.82 for the Miami -Dade County
Association of Chiefs of Police, Court Overtime Reduction Project. Funding is to be
provided from the Police General Operating Fund, Account No.
00001.191501.534000.0000.00000
Background of Item:
In an effort to contain rising overtime costs, the Miami -Dade County Association of
Chiefs of Police, along with the State Attorney's Office, instituted the "Miami -Dade
County Court Standby Program." This program has dramatically reduced court
overtime costs for all law enforcement agencies. Since the program's implementation in
1997, our department has reduced overtime costs by 60%, from $2,077,958.00 (FY `97)
to approximately $833,464.00 (FY 2016-17).
The system uses administrative support personnel to ascertain officer, as well as victim
and witness, availability, allowing the State Attorney's Office to plan accordingly.
Officers are notified of being placed on a "standby" basis and will only be called when
needed. All police departments in Miami -Dade County are required to continue to
financially support this court overtime reduction program. Funds from participating law
enforcement agencies are used to hire administrative support personnel necessary to
implement the Miami -Dade County Court Standby Program. Law enforcement agencies
are now billed based on the proportional utilization of the services from the participating
law enforcement agencies as defined by the number of misdemeanor, traffic (including
driving under the influence) and domestic violence court cases processed through the
Richard E. Gerstein Justice Building (Miami -Dade County Courthouse) located at 1351
NW 12th Street.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$176,908.82
General Account No: 00001.191501.534000.0000.00000
Department of Police
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Bertine Louissaint
Ronald Papier
Rodolfo Llanes
Adine Cordero
Christopher M Rose
Daniel J. Alfonso
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Initial Police Review Completed 12/13/2017 11:57 AM
Police Chief Review Completed 12/15/2017 4:41 PM
Department Head Review Completed 12/18/2017 8:27 AM
Budget Analyst Review Completed 12/18/2017 12:40 PM
Budget Review Completed 12/19/2017 10:47 AM
City Manager Review Completed 12/20/2017 7:24 PM
Legislative Division Review Completed 01/10/2018 2:54 PM
Deputy City Attorney Review Completed 01/10/2018 4:02 PM
Approved Form and Correctness Completed 01/15/2018 9:44 AM
Meeting Completed 01/25/2018 9:00 AM
Signed by the Mayor Completed 02/05/2018 2:29 PM
Signed and Attested by the City Clerk Completed 02/05/2018 4:04 PM
Rendered Completed 02/05/2018 4:04 PM
City of Miami
Legislation
Resolution
Enactment Number: R-18-0027
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 3382 Final Action Date:1/25/2018
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE
ALLOCATION OF FUNDS IN AN AMOUNT NOT TO EXCEED ONE HUNDRED
SEVENTY SIX THOUSAND NINE HUNDRED EIGHT DOLLARS AND EIGHTY TWO
CENTS ($176,908.82) FORA ONE (1) YEAR PERIOD TO THE MIAMI-DADE
COUNTY ASSOCIATION OF CHIEFS OF POLICE, COUNTY COURT STANDBY
PROGRAM; ALLOCATING FUNDS FROM THE DEPARTMENT OF POLICE
GENERAL OPERATING BUDGET, ACCOUNT NO.
00001.191501.534000.0000.00000; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Police Department ("MPD"), as most police
departments in Miami -Dade County, faces rising court overtime costs; and
WHEREAS, the Miami -Dade County Association of Chiefs of Police ("Association") and
the Miami -Dade County State Attorney's Office have implemented the Association's Court
Overtime Reduction Program ("Program"), which employs administrative support personnel to
notify victims, witnesses, and officers when they are required to appear in court; and
WHEREAS, this Program has greatly reduced the costs of overtime for court
appearances for all local law enforcement agencies; and
WHEREAS, members of the Association are now billed based on the proportional
utilization of the Program from the participating law enforcement agencies as defined by the
number of misdemeanor, traffic (including driving under the influence), and domestic violence
court cases processed through the Richard E. Gerstein Justice Building (Miami -Dade County
Courthouse) located at 1351 Northwest 12th Street, Miami, Florida; and
WHEREAS, the funding will assist the Association and the Miami -Dade County State
Attorney's Office with expenses related to the hiring of administrative support personnel
necessary to implement the Program;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to allocate funds from the Police General
Operating Budget, Account No. 00001.191501.534000.0000.00000 in an amount not to exceed
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code
provisions.
One Hundred Seventy -Six Thousand Nine Hundred Eight Dollars and Eighty -Two Cents
($176,908.82) for a one (1) year period to the Association for the Program.
Section 3. The City Manager is authorized' to execute any and all necessary documents
in a form acceptable to the City Attorney, to effectuate the Program.
Section 4. This Resolution shall become effective immediately upon adoption and
signature of the Mayor2.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
1/15/2018
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.