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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3338 Date: 11/30/2017 Commission Meeting Date: 01/11/2018 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Approve Emergency Finding - Global Rental Co., Inc. Purpose of Item: It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the Chief Procurement Officer's "CPO") and City Manager's written finding of an emergency, waiving competitive sealed bidding procedures and retroactively approving the selection of Global Rental Co., Inc. ("Global") for the rental of two bucket trucks for the Department of Public Works. Background of Item: The Department of Public Works ("PW') currently owns various bucket trucks, and numerous pieces of heavy duty equipment. Due to unforeseen reasons, two (2) of the bucket trucks were inoperable, and in order to mitigate the down time, PW requested to rent two (2) bucket trucks temporarily. Just before the end of the three (3) month rental agreement expiration, the City experienced Hurricane Irma, and because of the accumulating storm debris, PW asked to extend the rental agreement for an additional three (3) months. The initial rental agreement was approved under the CPO's authority of $25,000. However, the additional three (3) months would surpass this authority, and required the City Managers approval. The amount for the additional three (3) months is estimated at $15,882.00 for an estimated aggregate total of $32,964. Prior to the initial rental, the Procurement Department reached out to numerous heavy equipment rental vendors, and Global was the only company that was able to provide this equipment. Budget Impact Analysis Item is NOT funded by Bonds Item is an Expenditure Item is NOT Related to Revenue Total Fiscal Impact: Estimated at $32,964 (six (6) month aggregate) Reviewed B Department of Resilience and Public Works Review Completed 11/30/2017 1:00 PM Juvenal Santana Department Head Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Luis Hernandez -Torres Christopher M Rose Nzeribe Ihekwaba Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 11/30/2017 2:00 PM 12/01/2017 3:26 PM 12/01/2017 5:38 PM 12/02/2017 8:24 AM 12/27/2017 9:23 AM 12/28/2017 11:06 AM 01/02/2018 4:10 PM 01/11/2018 9:00 AM 01/22/2018 4:21 PM 01/22/2018 4:52 PM 01/22/2018 4:52 PM City of Miami Legislation Resolution Enactment Number: R-18-0006 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3338 Final Action Date:1/11/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S WRITTEN FINDING OF AN EMERGENCY, ATTACHED AND INCORPORATED AS ATTACHMENT "A," WAIVING COMPETITIVE SEALED BIDDING PROCEDURES, AND RETROACTIVELY APPROVING THE SELECTION OF GLOBAL RENTAL CO., INC. FOR THE RENTAL OF TWO (2) BUCKET TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL SUBSEQUENT DOCUMENTS, INCLUDING ANY EXTENSIONS AND MODIFICATIONS TO THE EXISTING AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Public Works ("Public Works") owns various bucket trucks, two (2) of which were rendered inoperable, thereby requiring the temporary rental of two (2) bucket trucks in order to provide timely service and keep up with demand; and WHEREAS, prior to the expiration of the three (3) month rental agreement, the City was struck by Hurricane Irma and because of the accumulating storm debris, Public Works requested to extend the rental agreement for an additional three (3) months; and WHEREAS, the initial three (3) month rental agreement, after consulting numerous heavy equipment rental vendors, with Global Rental Co., Inc. ("Global"), in the amount of $17,082.00, was approved pursuant to the Chief Procurement Officer's authorization under Section 18-77 of the Code of the City of Miami, Florida ("City Code"), entitled "Authority of the Chief Procurement Officer"; and WHEREAS, an additional three (3) months in an additional amount of $15,882.00 for an estimated aggregate amount of $32,964.00, surpassed the Chief Procurement Officer's authority as it exceeded $25,000.00 and required the City Manager's approval pursuant to Section 18-90 of the City Code on an emergency basis; and WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, approved an emergency bid waiver to provide for the rental of two (2) bucket trucks and is requesting ratification by the City Commission; and WHEREAS, the City Manager, pursuant to Section 18-90 of the City Code, made an emergency finding and approved an emergency bid waiver selecting Global for the provision of two (2) bucket trucks for a rental amount in aggregate of $32,964.00 as an emergency procurement; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's emergency finding, attached and incorporated as Attachment "A," is ratified, retroactively approved, and confirmed; the requirements for competitive sealed bidding procedures are waived; and the emergency procurement of the rental of the two (2) bucket trucks from Global for Public Works is approved. Section 3. The City Manager to authorized' to negotiate and execute any and all subsequent documents, including any extensions and modifications to the existing agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.