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,F e.cin�ka� F i e1_1¢ City of Miami Master Report Resolution R-15-0498 City Hall 3500 Pan American Drive Miami, FL 33133 www.iniamigov.com File ID #: 15-01301 Enactment Date: 11/19115 Version: 1 Controlling Office of the City Status: Passed Body: Clerk Title: A RESOLUTION OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "FISCAL YEAR 2015 - DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAG[ MENT AGENCY ("FEMA") URBAN SEARCH & RESCUE ("USAR") COOPERATIVE AGREEMENT, AND APPROPRIATING FUNDS, IN AN AMOUNT NOT TO EXCEED $1,244,082.00, CONSISTING OF A GRANT FROM FEMA TO BE USED BY THE DEPARTMENT OF FIRE -RESCUE TO ACQUIRE EQUIPMENT, TRAINING, SUPPORT, ADMINISTRATIVE AND PROGRAM MANAGEMENT, EQUIPMENT CACHE PROCUREMENT, AND MAINTENANCE AND STORAGE; AUTHORIZING THE Cnv MANAGER "r0 ACCEPT SAID GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT TI-TE ACCEPTANCE OF SAID GRANT AWARD. Reference: Introduced: 9/29/15 Name: Ls ablish Spec. Revenue Project - FEMA & USAR Requester: Department of Fire -Rescue Notes: Cost: Final Action: 11/19/15 Sections: Indexes: Attachments: 15-01301 Summary Form pd1, 15-01301 Back -Up Docinent.pdf, 15-01301 Legislation.pdf Action History Ver. Acting Body Date Action Sent To Due Date Returned Result I Office of the City 10/23/15 Reviewed. and Attorney Approved I City Commission 11/19115 ADOPTED A motion was made by Frank Carollo. seconded by Francis Suarez. that this matter be ADOPTED. The motion carried by the following vote; Aye; 4 - Wifredo (Willy) Gort. Frank C.aroilo. Francis Suarez and Kean Hardeinon Absent: 1 -Marc David Sa}nioff t City of )whaoi Page I Primed cn 111M2O15 l Office dike Mayor 1 1125/15 Signed by the Mayor Office of the City Clerk 1 Office of the City Clerk 1 1/25/15 Signed and Attested by City Clerk City of Miami Page 2 Printed en I €13U%2015 City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 wrw.miamigov,com File Number: 15-01301 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "FISCAL YEAR 2015 - DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY ("FEMA") URBAN SEARCH & RESCUE ("USAR") COOPERATIVE AGREEMENT', AND APPROPRIATING FUNDS, IN AN AMOUNT NOT TO EXCEED $1,244,082.00, CONSISTING OF A GRANT FROM FEMA TO BE USED BY THE DEPARTMENT OF FIRE -RESCUE TO ACQUIRE EQUIPMENT, TRAINING, SUPPORT, ADMINISTRATIVE AND PROGRAM MANAGEMENT, EQUIPMENT CACHE PROCUREMENT, AND MAINTENANCE AND STORAGE; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE NECESSARY DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD. WHEREAS, the City of Miami ("City") has been awarded a grant, in an amount not to exceed $1,244,082,00, from the Department of Homeland Security, Federal Emergency Management Agency ("FEMA"); and WHEREAS, pursuant to grant stipulations, said funds will be used by the Department of Fire -Rescue for the acquisition of specialized equipment, training, management, and administration of the South Florida Urban Search and Rescue ("USAR") Program; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to accept said grant and to establish a special revenue project for the appropriation of said grant award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1, The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE Fiscal Year 2015 - Department of Homeland Security-FEMA-USAR Cooperative Agreement RESOURCES: Federal Emergency Management Agency $1,244,082.00 APPROPRIATIONS: To acquire equipment, training, support, $1,244,082.00 administrative and program management, equipment cache procurement, and maintenance and storage C p of Miami Pig 1 of 2 File Id: 15-01301 Vendee: 11 Printed On: 10/19/2015 File Number; 15-01301 Section 3. The City Manager is authorized {1} to execute the necessary documents, in a form acceptable to the City Attorney, in order to ;mplement acceptance of said grant award. Section 4, This Resolution shall become effective immediately upon.its adoption and signature of the Mayor. {2} APP OVE©A TO FORMA D CO'J" ECTNESS: VIC ORIA M EN 3�EZ CITY ATTORNEY Footnotes {1} The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the mayor does not sign this Resolution, it shah become effective at the end of ten (10) calendar days from the date it was passed and adopted. If tho Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 o/'2 File Id; 15-01301 (iierstonr 1) Printed Ow 10/19/2015 FUND TITLE: Department of Homeland Security-FEMA- USAR-Cooperative Agreement Fiscal Year 2015 RESOURCES: Federal Emergency Management Agency ("FEMA") $1,244,082.00 APPROPRIATIONS: $1,244,082.00 U.S. Department of Homeland Security Washington, D.C. 20472 David Walters City of Miami - Florida Task Force 11 444 SW 2ND Avenue, 10th Floor Miami, FL 33130 :Re: Grant No. EMW-2015-CA-00042 Dear David Walters; .Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2015 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement 'has been approved in the amount of $ $1,244,082.00 , You are not required to match this awerd with any amount of non • - Federal Funds. .Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By accepting this award, you acknowledge that the terms of the following documents are incorporated Into the terms of your award: • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2016 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Funding Opportunity Announcement. :Please make sure you read, understand, and maintain a copy of these documents In your official file for this award. in order to establish acceptance of the award and its terms, please foiiow these Instructions: 'Step 1; Please go en -line to the ND Grants system at httpsJlportal,fema,gov. After logging in, you will see a subtitle Grants Management. Under this aubtile, you will see a link that says Award Package(s). Click this link to access your award packages. Click the Review Award Packages .lint: to review and accept the award package for your award. Please print your award package for your records, Step 2: Please fill out and have your bank complete and sign the SF 1199A, Direct Deposit Sign-up Form. The information on the 1199A roust match your SAM record, Be sure to include your DUNS and grant number on the form in Section 1 F "Other." • The SF 1199A should be sent directly from your financial Institution to the FEMA Finance Center, via fax or mail to the Vendor Maintenance Office (see address below), The 1199A form will not be accepted unless It is received directly from the financial 'Institution. Please pay careful attention to the Instructions on the form, FEMA Finance Center Attn: Vendor Maintenance P.O. Box 9001 Winchester, VA 22604 Secured Fax; (540) 504-2825 Email: FEMA-F'inanee@i;EMArDHS,gov System for Award Management (SAM): Please ensure that your organizations name, address, DUNS number, EIN, and banking information are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all FEMA awards. The System for Award Management is located at http://www.sam.gov. Future payments will be contingent on the information provided In the SAM; therefore it Is Imperative that the Information is correct, If you have any questions or concerns regarding the process to request your funds, please call (866) 927-6646, BRIAN KAM®IE, GPD Assistant Administrator -2- Sr}@t rti►�+i .d i`#idle r 2015-10-01 00:00; 00,0 U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement GRANTEE: PROGRAM: AGREEMENT NUMBER: City of Miami - Florida Task Force 11 National Urban Search & Rescue (USSR) Response System Readiness Cooperative Agreement EMW-2015-CA-00042-501 TABLE OF CONTENTS Article I Assurances, Administrative Requirements and Coat Principles Article it Acknowledgement of Federal Funding from OHS Article Ill Activities Conducted Abroad Article IV Age Discrimination Act of 1975 Article V Americans with Disabilities Act of 1990 Article VI Best Practices for Collection and Use of Personally Identifiable Intimation (PII) ; Article VII Title VI of the Civil Rights Act of 1964 Article VIl1 Civil Rights Act of 1968 Article IX Copyright Article X Debarment and Suspension Article XI Drug -Free Workplace Regulations Article XI! Duplication of Benefits Article XI11 Energy Policy and Conservation Act Article XIV Reporting Subawards and Executive Compensation Article XV False Claims Ant and Program Fraud Civil Remedies Article XVI Federal Debt Status Article XVII Fly America Act of 1974 Article XVIII Hotel and Motel Fire Safety Act of 1990 Article XIX Limited English Proficiency (Civil Rights Act of 1964, Title VI) - 3 - Article XX Lobbying Prohibitions ' Article XXI Non -supplanting Requirement Article XXII Patents and Intellectual Property Rights Article XXIII Procurement of Recovered Materials Article XXIV Contract Provisions for Non-federal Entity Contracts under Federal Awards Article XXV SAFECOM Article XXVI Terrorist Financing E.O. 13224 Article XXVII Trafficking Victims Protection Act of 2000 Article XXVIII System of Award Management and Universal Identifier Requirements Article XXIX USA Patriot Act of 2001 Article XXX Use cf DI -IS Seal, Logo and Flags Article XXX€ Whistleblower Protection Act Article XXVII DHS Specific Acknowledgements and Assurances Article XXXIf l Disposition of Equipment Acquired Under the Federal Award Article XXXIV Prior Approval for Modification of Approved Budget Article XXXV Cooperative Agreement Article XXXVI Prcgram income Article XXXVII Acceptance of Post Award Changes Article XXXVIII Rehabilitation Act of 1973 Article XXXIX Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) Article I - Assurances, Administrative Requirements and Cost Principles Recipients of DRS federal financial assistance must complete OMB Standard Form 42.4E Assurances — Non -Construction Pregrarne. Certain assurances In this document may not be applicable to your program, and the awarding agency may require applicants to certify additional assurances. Please contact the program awarding office If you have any questions. :The administrative and audit requirements and cost principles that apply to DHS award recipients originate from 2 C,F,R. part goo, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, es adopted by OHS at 2 C,F,R, Part 3002. Article II - Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. • Article III - Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated es necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article IV - Age Discrimination Act of 1975 -4 All recipients must comply with the requirements of the Ago Discrimination Act of 1975 (42J.LS Q § 6'101 et sest,), which 'prohibits discrimination on the basis of age In any program or activity receiving Federal financial assistance. Article V • Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, 11, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability In the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42J.13.G,_§,§A.2191 i22.1.8). 'Article VI - Best Practices for Collection and Use of Personally Identifiable Information (PH) All recipients who collect PH are required to have a publically-available privacy pollcy that describes what PII they collect, how •they use the P11, whether they share PIl with third parties, and how individuals may have their PII corrected where appropriate.. Award recipients may elso find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template respectively. Article VII - TRIO VI of the Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Chill Rights Act of 1964 (42 U,S,C. § 2000d et seq.), which provides that no person In the United States will, on the grounds of race, color, or national origin, be excluded from participation In, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. implementing regulations for the Act are found at Part21 and 44 C.F.R. Part Z. Article VIIi - Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating In tho sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex ( U.S.C. 3601 et sea,), as implemented by the Department of Housing and Urban Development at 24 G.F,R. Part 100 The prohibition on disability discrimination Includes :the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and Individual apartment units (all units In buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features (see a C.F,R. § 100.201). Ar-liele IX - Copyright :Ail recipients must affix the applicable copyright notices of 17 U,S.C. 0 401 or 402 and an acknowledgement of Government • .sponsorship (Including award number) to any work first produced under Federal financial assistance awards, unless the work • Includes any information that is otherwise controlled by the Government (e.g„ classified information or other Information subject to national security or export control laws or regulations). Article X - Debarment and Suspension All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible In their dealings with the Federal government. Article XI - Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U.S.C. § 101 et seq.), which requires that all 'organizations receiving grants from any Federal agency agree to maintain a drug -free workplace.. DHS has adopted the Act's Implementing regulations at 2 C.F.R Past 9001. 'Article XII - Duplication of Benefits Any cost allocable to a particular Federal award provided :'or In 2 C.F R. Part 200 SuhQart F may not be charged to other •Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preolude the non -Federal ;entity from shifting costs that are allowable under two or more Federal awards in accordance with ekisting Federal statutes, regulations, or the terms and conditions of the Federal awards. Article XIII . Energy Policy and Conservation Act Ail recipients must comply with the requirements of 42 U,S,C. §_.52Q1. which contain policies relating to energy efficiency that • ;are defined In the state energy conservation plan issues In compliance with this Act. ;Article XIV - Reporting Subawards.and Executive Compensation '.a. Reporting of first -tier subawards. 1. Applicability, Unless you are exempt as provided in paragraph d, of this award term, you must report each action that obligates $25,000 or more In Federal funds that does not Include Recovery funds (as defined in suction 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term), • 2, Where and when to report. 'l. You must report each obligating action described in paragraph a.1 • of this award term to htfpJ/www.fsrs.gov. Ii. For subaward Information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December. 31, 2010,) 3, What to report. You must report the information about each obligating action that the submission instructions posted at http:/hvevw, fsrs,gov specify. b. Reporting Total Compensation of Recipient Executives, 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if--- -1. the total Federal funding authorized to date under this award is $25,000 or more; 11. in the preceding fiscal year, you received — (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $2.5,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and 111, The public does not have access to Information about the compensation of the executives through periodic reports flied ;under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S,C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine If the public has access to the compensation Information, see the U.S, Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm,) 2. Where and when to report, You must report executive total compensation described In paragraph b,1, of this award tore: As part of your registration profile at hftps:f/www.sam.gov. 11. By the end of the month following the month in which this award is made, and annually thereafter. Reporting of Total Compensation of Subrocipient Executives, 1, Applicability and what to report, Unless you are exempt as provided in paragraph d• of this award term, for each ftrsttler subreclpient under this award, you shall report the names and total compensation of each of thesubreolplent's five most highly compensated executives for the subrecipient's preceding completed fiscal year, H— I. in the subrecipient's preceding fiscal year, the subreciplent received — :(A) 80 percent or more of Its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined of 2 CFR 170,320 (and subawards); and (B) $25,O00,O0Q or more In annual gross revenues from Federal procurement contracts (and subcontracts), and Federal 'financial assistance subject to the Transparency Act (and subawards); and - 6 - kl, The public does not have access to Information about the compensation of tho executives through periodic reports flied under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S,C, 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation Information, see the U.S. Security and Exchange Commission total compensation filings at http:/iwwN.sec,gov/answerslexecomp,htm,) 2. Where end when to report. You must report subrecipient executive total compensation described In paragraph 0.1. of this ' award term: i. To the recipient. if. By the end of the month following the month during which you make the subaward. For example, If a subaward is obligated on any date during the month of October of a given year (f.e., between October 1 And 31), you must report any required :compensation information of the subrecipient by November 30 of that year. d. Exemptions ;If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: I. Subawards, And il, The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. Far purpoaes of this award term; 1, Entity means all of the following, as. defined In 2 CFR part 25: .I. A Governmental organization, which is a State, local government, or Indian tribe; M. A foreign public entity; Ill. A domestic or foreign nonprofit organization; tv. A domestic or foreign for -profit organization; •v, A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity, 2. Executive means officers, managing partners, or any other employees In management positions. 2;3, Subaware' •t. This term means a legal instrument to provide support for the performanoe of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. tJ. The term does not Include your procurement of property end services needed to carry out the project or program (for further :explanation, see Sec. _ .210 of the attachment to OMB Circular A-133, "Audits of States, Local Governments, end Non -Profit: .©rganteations"). A subaward may be provided through any legal agreement, Including an agreement that you or a subrecipient considers a .contract. .4. Subreoiprent means an entity that; 1. Receives a subaward from you (the recipient) under this award; and II. Is accouhtabie to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the rsclplente or 'subrsciplent's preceding fiscal year end includes the following (for more information see 17 CFR 229,402(0)(2)); 1. Salary and bonus. -7- r ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement )•eporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 :(Revised 2004) (FAS 123R), Shared Based Payments, ill. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to ari salaried employees. lv. Change in pension value. This is the change In present value of defined benefit and actuarial pension plans. 'v. Above -market earnings on deferred compensation which is. not tax -qualified. Li, Other compensation, If the aggregate value of ail such other compensation (e.g. severance, termination payments, value of life Insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. Article XV - False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. § =which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U,S,C• § 38Q1.3.$12 which details the administrative remedies for false claims and statements made. 'Article XVI - Federal Debt Status Ali recipients are required to be non -delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A 129 and form SF-424B, item number 17 for additional Information and guidance. Article XVII - Fly America Act of 1974 All recipients must comply with Preference for U.S. Fag Air Carriers: (alr carriers holding certificates .under 49 U.S.C, § 41102) for international air transportation of people and property to the extent that such service is available, In accordance with the international Air Transportation Fair Competitive Practices Act of '1974 (49 U C § 40118) and the interpretative guidelines Issued by the Comptroller General of the United States in the March 31r 1981, amendment to Comptroller General Decision, B-138942. Article XVIII - motel and Motel Fire Safety Act of 1990 in accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 1U.s Q., s.222>_&,, all recipients roust ensure that all conference, treating, convention, or training space funded in whole or in part with Federal funds compiiee with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as arnended, .j 3 U.S.C. §222• :Article XIX - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that renlplents of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services, Providing meaningful access for persons with LEP may entail providing language assistance services, Including oral interpretation and written translation. In order to facilitate compilence with Title VI, recipients are encouraged to consider the need for language services' for LEP persons served or encountered in developing program budgets. Executive Order 1316e, Improving Access to Services for Persons with Limited English Proficiency (August 11, 2000.), requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obllgatlors, DHS published the required recipient guidance In April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed, Reg. 21755-21768, .(April 18, 2011). The Guidance provides helpful Information such as how a recipient can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP • persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient .Guidance }Lttps•eteeew,dhS.govlguldancg-published-help-demtment-supported-organizations-provide-nleanincifel-access- pgaple-limited end additional resources on http,/iwvv4,lep,gov. Article XX - Lobbying Prohibitions All recipients must comply with 31 U.S,C. §135,, which provides that none of the funds provided under an award maybe expended by the recipient to pay any person to Influence, or attempt to influence an officer or employee of any agency, a -8- Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewer, Article XXI - Non -supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non -Federal sources. Where federal 'statues for a particular program prohibits supplanting, applicants or recipients may be required to demonstrate and document that a reduction In non -Federal resources occurred for reasons other than the receipt of expected receipt of Federal funds. Article XXII • Patents and intellectuai Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act,. Pub. L. No. 96-617, as amended, and codified • In 35 U.S.C. § 20Q et seq. All recipients are subject to the specific requirements governing the development, reporting, and 'disposition of rights to Inventions and patents resulting from financial assistance awards are In 37 C.F.R. Part 401 and the standard patent rights clause in 37 C,F.R, § 401.14. Article XXIII - Procurement of Recovered Materials All recipients must comply with section 6002 of the Solid Waste Dieposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 Include procuring only Items designated in guidelines of the Environmental Protection Agency (EPA) at 40 .ER. Part 247 that contain the highest percentage of recovered materials predicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for .procurement of recovered materials Identified in the EPA guidelines. Article XXIV - Contract Provisions for Non-federal Entity Contracts under Federal Awards a. Contraelsier mgre.lhan tb ienellfied acaulelli n hrea1Qld..aLLt $150.,000. All recipients who have contracts exceeding the acquisition threshold currently set at $150,000, which Is the Inflation adjusted amount determined by Civilian Agency Acquisition Council and the Defense Acquisition Regulation Council as authorized by 41.. U.S.C. §1908, must address administrative, contractual, or legal remedies In instance where contractors violate or breach contractterms and provide for such sanctions and penalties as appropriate, b. Contracts in excess gf $10,000. All recipients that have contracts exceeding $10,000 must address termination for cause and for convenience by the non - Federal entity including the manner by which it will be effected and the basis for settlement. Article XXV - SAFECOM Ail recipients who receive awards made under programs that provide emergency communication equipment and Its related activities must comply with the SAFECQM Guidance for Emergency Communication Grants, Including provisions on technical 'standards that ensure and enhance Interoperable communications. Article XXVI - Terrorist Financing MO. '13224 Ail recipients must comply with U,S, Executive Order 13224 end U,S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It Is the legal responsibility of recipients to erasure compliance with the E.O. and laws. Article XXVII - Trafficking Victims Protection Act of 2000 A11 recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act (7VPA) of 2000, as amended (22 U,S C § 7104). This is implemented In accordance :with OMS interim Final Guidance, Federal Register, Volume 72, No. 218, Novombor 13, 2007. Full text of the award term Is located at 2 CFR § 175,15. Article XXVIII - System of Award Management and Universal Identifier Requirements A. Requirement for System of Award Management -9- ;Un[ess you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information In the SAM until you submit the final financial report required under this award or receive the final payment, •whichever is later, This requires that you review and update the Information at least annually after the initial registration, and more frequently if required by changes In your Information or another award term, .B. Requirement for unique entity identifier If you are authorized to make suhawards under this award, you: 1. Must notify potential subrec[pients that no entity (see definition in paragraph C of this award term) may receive a subaward •from you unless the entity has provided Its unique entity Identifier to you. 2. May not make a subaward to an entity unless the entity has provided its unique entity identifier to you. C. Definitions For purposes of this award term: 1. System of Award Management(SAM) rneans the Federal repository into which an entity must provide Information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM 'Internet site (currently at http./hvww.sam,go4). 'Y. Unique entity identifier means the ldentifter required for SAM registration to uniquely identify business entitles, . Entity, a3 It Is used in this award term, moans all of the following, as defined at 2 CFR part 25, subpart G: a. A Governmental organization, which is a State, locai,govemment, or Indian Tribe; b. A foreign pubtic entity; c. A domestic or foreign nonprofit organization; d, A domestic or foreign for -profit organization; and o, A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 4. Subeward: a, This term means a legal instrument to provide support for the performance of any portion of the substantive projector program for which you received this award and that you as the recipient award to an eligible subreclpient. b, The term does not include your procurement of property and services needed to carry out the project or program (for further. explanation, see 2 CFR 200:330). c, A subaward may be provided through any legal agreement, including an agreement that you consider a contract. _S. Subreciplentmeans an entity that, a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. Article XXIX - USA Patriot Act of 2001 AB recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate roofs 'Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 10 U,S,C. §§ 175--175c, Among other 'things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. Article XXX • Use of DHS Seal, Logo and Flags -10- All recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses 'of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XXXI - Whistleblower Protection Act 'All recipients must comply with the statutory regtiirernents for whistleblower protections (if applicable) at 10 U.S.0 § 2409, 41 U.S.C. 4712, and 10 U.S.C. § 2324, 41 U,S.U..,§t3 4304 and 11,111. Article XXXII • DHS Specific Acknowledgements and Assurances All recipients must acknowledge and agree —and require any sub -recipients, contractors, auocessors, transferees, and -assignees acknowledge and agree —to comply with applicable provisions governing DHS access to records, accounts, documents, Information, facilities, and staff, 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS. 2, Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other Individuals and Information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, date collection, and evaluation requirements, as prescribed by law or detailed in program guidance, 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, Tellgion, or familial status, the recipient must provide a Ilst of all such 'proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and , the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article X](XIIU - Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or Its sub -recipients Is no longer needed for the original project or program or for other activities currently or previously supported .by DHS/FEMA, you must request Instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313. Article XXXIV • Prior Approval for Modification of Approved Budget _Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approve( from DHS/FEMA where required by 2 C.F.R, § 200,308. For awards with an approved budget greater than $150,000, you may not .transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA Where the cumulative amount of such transfers exceeds or Is expected to exceed ten percent (10%) of the total budget DHS/ FEMA last approved, You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you Submit following any budget deviation, regardless of whether the budget deviation requires prior written • approval. .Article XXXV - Cooperative Agreennent 'Program authority and responsibility under this cooperative agreement resides with FEMA. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished, The recipient shall not develop or engage in the development of tasks not approved In recipient's application without post - award approval from the program office, and the Issuance of a Grant Amendment from FEMA. FEMA wilt monitor the project -11 • on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Article XXXV1 - Program Income Per 2 CFR Part 200.307, Grantees are encouraged to earn income to defray program costs where appropriate. Program income Includes income from fees for services performed, from the use or rental of real or persona{ property acquired with grant funds, from the sale of commodities or Items fabricated under a grant agreement, and from payments of principal and interest on loans made with grant funds. Program Income does not Include interest on grant funds, rebates, oredits, discounts, .refunds, etc. and Interest owned on any of them. When the grantee earns program income under this cooperative agreement, this program income may be added to the funds committed to the grant agreement by the Federal agency and the grantee -(as defined In 2 CFR Part 200,307(0)(2)), The program Income shall be used for the purposes and under the conditions of the cooperative agreement. Article XXXVII • Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including Changes to period of performance or terms and conditions, recipients will be notified of the changes In writing. Once reification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. -Please call the FEMNGlv1D Call Center at (866) 927-5646 or via e-mail to ASK-OMD dhs.gov If you have any questions. Article XXXVIi1- Rehabilitation Act of 1973 All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U,S.C. Secilon 794, as amended, which provides that no otherwise qualified handicapped individual In the United States will, solely by reason of the handicap, be excluded from participation En, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. These requirements pertain to the provision of benefits or services as well es to employment. Article XXXIX - Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act) All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.), which provides that no person in the United States will, an the basis of sex, be excluded from participation In, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. Implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Personnel Unallocated Charges Fringe Benefits Travel Equipment Supplies Contractual Construction indirect Charges Other 25000 Total 1244082 -12- 766336 116938 52600 113003 4000 166300 0 0 !Obit u` adtiii-Ali q`t' wn dlAtr tsisilltt4 la. AGREEMENT NO, 2. 3. RECIPIENT NO. EMW-2015-CA-00042-SOI AMENDMEN1596000375 NO, 6. RECIPIENT NAINirE AND ADDRESS City of Miami - Florida Task Force II 444 SW 2ND Avenue, 10th Floor Miami, FL, 33130 9. NAMEOF RECIPIENT PROJECT OFFICER David Walters 11, EFFECTIVE DATE OF THIS ACTION 10/01/2015 7. ISSUING FEMA OFFICE AND ADDRESS • Grant Operations 245 Murray Lane - Building 410, SW Washington DC, 20528-7000 POC: 866-927-5646 PHONE NO. •7862565114 12, • METHOD OF PAYMENT PARS 4. TYPE OF 5, CONTROL NO. ACTION WX03236N2015TA AWARD 8. PAYMENT OFFICE AND ADDRESS Financial Services Branch 500 C Street, S,W., Roam 723 Washington DC, 20472 10. NAME OF FEMA PROJECT COORDINATOR Central Scheduling and Information Desk Phone: 800-368-6498 Email: Aslccsid®dhs.gov 13, ASSISTANCE AIZRANG13MENT 14. PERFORMANCE PERIOD Cost Reimbursement iS. DESCRIPTION OF ACTION a. (Indicate handing data for awards or futancial changes) PROGRAM ' CFDA NO. NAME ACRONYM National 97,025 Urban Search & Rescue (US&R) Response. System Roadinos8 Cooperative Agreement TOTALS - • ACCOUNTING DATA (ACCS CODE) XXXx-XXX-Xxci- xxxxx=xxxx-tx-x • P1U01t TOTAL AWARD 2015-90-A312-D650--4101-. D: WX03236N2015TA $ 1,244,082.00 From: 10/01/2015 Budget Period 10/01/2015 To: 09/30/2018 09/30/2018 AMOUNT CURRENT CLMULATIVE NON - AWARDED : TOTAL ' FEDERAL COMMITMENT ' TI4IS : AWARD ACTION +OR(-) $0.00'$1,244,082,00 $1,244,082.00; $0.0i SI 244,082:00 $1'244,082.00 $0,00 $0.00 b, To describe changes other than funding data or financial changes, attach sohedulc and check here. N/A 16 a, FOR NON -DISASTER PROCItAMS; RECIPIENT IS REQUIRED TO SIt3N AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FBMA (Sec Block 7 for address) National Urban Search & Rescue (US&R) Responso System Readiness Cooperative Agreement recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. F011 DISASTER PROGRAMS; RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and oanditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) ,David Walters, Program Manager 18. FBMA SIGNATORY OFFICIAL (Name andTitie) -13- • DATE ' 09/28/2015 DATE 09/14/2015 NIXOLE OOPPINS Anistance Officer 1 - 14 - 1 1 I The Department of Homeland Security Notice of Funding Opportunity National Urban Search & Rescue Response System NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Nlanagonnent (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM , It may take 4 weeks or more after you submit your SANII registration before your registration is active in SA.M, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: pww.grnntS.g9V Notice of Funding Opportunity (NOFO)Description Issued By U,S. Department of Homeland Security (DHS), Federal Emergency Management Agency, Office of Response and Recovery, Response Directorate, Operations Division; Urban Search and Rescue Branch Catalog of Federal Domestic Assistance (CFDA) Number 97.025 (I DA Title National Urban Search & Rescue Response System Notice of Funding Opportunity Title FY 2015 National Urban Search. & Rescue Response System Readiness Cooperative Agreement NOFO Number DHS-15 -DOD-025-000-01 Authorizing Authority for Program Section 503(b)(2)(G) of the Homeland Security Act of 2002 (Pub, L, No, 107- 2961 as amended (6 U,S,C, § 313(b)(2)(C)); Section 634 of the Post -Katrina Emergency Management Reform Act of 2006 (Pub. L. No, 109-295)(6 U.S.G. § 722), Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2015 (Pub. L. No, 114-4) Program Type New Page 1 of 14 Program Overview, Objectives, and Priorities Program Overview The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to conduct around -the -clock search -and -rescue operations following earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses, When deployed, these task forces, support state and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports Mission 5, Goal 5.1: "Enhance National Readiness", as provided in the Quadrennial Homeland Security Review. Program Priorities To provide for the sustainment and readiness of the System and their local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Objectives Ensure the US&R Response System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with Best Practices. Make available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System approved standards and guidance. Further a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List, Provide leased space to meet the office, training site and storage requirements of the System. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. Provide forums to enable FBMA and Sponsoring Agency senior leadership interaction and discussion on System strategic issues. B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: $33,872,296 Projected number of Awards: 28 Period of Performance: 36 months Page 2af14 Details of funding amounts can be found in Appendices C - G. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section B of this document to obtain an extension to the period of performance. Projected Period of Performance Start Dates): Projected Period of Performance End ftate(s): Funding Instrument Cooperative Agreement 09/30/2015 09/30/2018 Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, for example, including work plans, goals and objectives, timelines, deliverables and effectiveness measures, selection of key players, development of any outreach or educational materials, coordination of multi state efforts, as well as define eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not develop or engage in the development of tasks not approvedin the recipients' application without prior approval and the issuance of an amendment to the award by FEArIA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C, Eli&bility Information Eligible Applicants FEMA designated. Urban. Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria FEMA designated Urban Search and Rescue Task Force Sponsoring Agency, Other Eligibility Criteria Applicants arc to submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work, Maintenance of Effort NIA Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Slam requirement for this cooperative agreement, Page 3 of 14 D. Application and Submission Information Submission Date and Other Key Dates and Times Date Posted to Grants.gov: 06110/2015 Initial Application Submission in Grants.gov (SF..424): 07/01/2015 Application Submission Deadline: 07/10/2015 at 11:59:59 PMET Anticipated Funding Selection Date: 08/11/2015 Anticipated Award .Date: 09/30/2015 Applications that are not submitted within the stated Application Submission Deadline will not be reviewed or considered for funding. System issues with the Grants.gov or ND Grants system and/or other unforeseeable circumstances that are out of the applicants control will be taken into consideration with regards to the stated Application Submission Deadline of this NOFO. Other Key Dates Event Suggested Deadline For Completion. Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid ELN Four weeks before actual submissioa deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Address to Request Application package Application forms and ins€ -ructions are available at Grants.gov. To access these materials, go to http,/fwww. rjnts.gov , select "Applicants" then "Apply for Grants," read the registration requirements and register if necessary (Allow up to 7-10 business days after you submit before your registration is active hi SAM, then an a.clditiortal24 hours for Grants.gov to recognize your information). In order to obtain the application package select "Download a Grant Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select "Download Package," and then follow the prompts to download the application package, For a hardcopy or email of the full NOPO, please email a request to, Catherine Deel, CatherIne,Deel@lema.dhs.gov Page 4 of 14 !n addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: Catherine Deel, 202-212.3796 Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System Content and Fonn of Application Submission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted ea time applicants are advised to start the required steps well in advance of their submission.. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each ot'the steps listed below. Failure of an applicant to comply with, any of the required steps before the deadline for submitting their application will automatically disqualify their application from funding. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their DUNS Number 2. Applying for, updating, or verifying their FLN Number 3. Updating or verifying their SAM Number 4. -Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following fortes. Applicants should review these forms before applying to ensure they have all the information required. Fortes are located at http://www.grants.gov/web/grants/forms/sf 424-mandatory-fasnily,htrn1#sortby=1 • Budget Information for Non -Construction Progrnrns (SF-424A); • Assurances for Non -Construction Programs (SF-424B); • Grants.gov Lobbying Fortn(SF-LLL,). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit copies of the following in ND Grants: a. A completed US&R Budget Narrative Workbook, FEMA Form 089-0- 10 (Appendix 13) b. Latest Single Audit (per 2 CFRPart 200, Subpart F) c. Any requests & approvals received for pre -award costs (if applicable) d. indirect Cost Rate Agreement (if applicable) e. Vehicle specifications, when a vehicle(s) is/are included in budget narrative Page 5 of 14 Dun and Bradstreet Universal Numbering System (DUNS) Number, System for Award Management (SAM), and Authorized Organizational Representative (AOR) Before you can apply for a DEIS grant at grants,gov, you must have a DUNS number and must be registered in SAM. The DUNS number must be included in the data entry held labeled "Organizational DUNS" on the SF..424 form. Instructions for obtaining a DUNS number can be found at the following website: httn://www.giants.gov/Iweblgrants/applicantsloraanization-regist tion/step-1- obtain-duns-number.htinl In addition to having a DIJNS number, applicants applying electronically through Grants.gov must register with the federal SAM. Step-by-step instructions for registering with SAM can be found here: http;/Iwww.grants. gov/welt(grants/applii cants/organlzatio n -registration/step-2 - registor-with-sam.htnt . All applicants must register with SAM in order to apply online. Failure to register with the SAM will result in your application being rejected by Grants,gov during the submissions process. Please give yourself plenty of time before your grant application submission deadline to obtain a DUNS number and then to register in SAM. It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Authorized Organizational Representative. The next step in the registration process is creating a usernanre and password with Grants.gov to become an AOR. AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process. To read more detailed instructions for creating a profile on Grants,gov visit: http:/.!www.grants.gov/web/grants/appl icants/organization-registrationistep-3 - usernarne-password.htinl. AOR Authorization. After creating a profile on Grants.gov, the E-Biz Point of Contact (E-Biz POC) a representative from your organization who is the Contact listed for SA1vt will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E-Biz POC will then log in to Grants.gov and approves an applicant as the AOR, thereby giving him or her permission to submit applications. To learn more about AOR Authorization visit: l,ttp://www.grants,gov/web/grants/applicants/organization- registration/step-4-aor-authorizzation.html. To track an AOR status visit: http://www.grants.gov/web/ ran a )licants/organization-registration/ste r-5- track-aor-status.htnnl. Applicants are, therefore, encouraged to register early. The registration process can take four weeks or more to be completed. Therefore, registration should be done In sufficient time to ensure it does not impact Page 6 of 14 your ability to meet required submission deadlines. After you have been approved as an AOR you will be able to submit your application online. Electronic :Signature. Applications submitted through Grants.gov constitute a submission as electronically signed applications. The registration and account creation with Grants.gov with E-Biz POC approval, establishes an AOR. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions, If you experience difficulties accessing information or have any questions piease call the grants.gov customer support hotline at (800) 518-4726 or email grants.gov at supportfagrants,gov, The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their State's Single Point of Contract (SPOC) to comply with the State's process under Executive Order 12372 (see http,//www.fisgov/policy/librarylrgeol2372.pdf). Name and addresses of the SPOCs are maintained at the Office of Management and Budget's hone page at bttp,/Zw3i'w.whlte/rouse.gov/omblgr'ants spoc to ensure currency. Funding Restrictions Federal hands made available through this award may only be used for the purpose set forth in this award and mrist be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds .may not be used to sue the federal governinent or any other goverment entity. Pre -award costs Per 2 CFR Part 200.458, Pre -award costs are those incurred prior to the effective elate of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for effleient and timely performance of the scope of work. Such costs are allowable only to Page 7 of 14 the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval of the Federal awarding agency. To apply for pre -award costs so that they may incur costs prior to the beginning of the Period of Performance, the recipient shall submit a justification as to why the pre -award cost approval is needed, along with a detailed estimate of costs, to the US&R Branch. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. Direct Costs Planning Planning related costs are allowed under this program, Training Training related costs are allowed under this program. Exercises Exercise related costs are allowed under this program. Equipment Equipment costs are allowed under this proga•ain. Travel Domestic Domestic travel costs are allowed under this program. International Internationfll travel is not an allowable cost under this program unless approved in advance by the managing Federal agency. Construction and Renovation Construction and renovation costs are NOT allowed under this program. Other Cost Requireuients Environmental Plcmning and .Flistoric Preservation (FIP) Compliance As a Federal agency, FEIVIA is required to consider the effects of its actions on the environment aa°rd/or historic properties to ensure that all activities and programs funded by the agency, including grants -#funded projects, comply with Federal BHP :regulations, laws and Executive Ordcr•s as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers,. modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FENIA Page 8 of 14 EHP review process. The EFIP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. FEMA will not fundprojects that are initiated without the required BHP review. Management.and Administration (M&A) Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding Levels for Iv1&A costs, if proposed, will be negotiated on a per -applicant basis, Indirect (Facilities & Administrative (F&A)) Costs Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414, With the exception of recipients who have never received a negotiated Indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to AMA before indirect costs are charged to the award, Other Submission Requirements N/A E. Application Review Information Criteria Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOFO and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review and Selection Process FEMA staff, professionally and technically qualified in the System will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: The applioant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESE #9) activities under the National Incident Management System and the National Response Framework. Page 9of14 + The applicant's proposed work plan is consistent with the US&R Task Force FY 2015 Readiness Cooperative Agreement Statement of Work, Appendix A. + The applicant proposes costs that are allowable, reasonable and allocable in relations to proposed projects and tasks. F. TederaI A and Administration Information Notice of Award Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the "authorized official") listed in the initial application. The date PEIVLA approves the award is the "award date." The awardee should follow the directions in the notification to accept the award. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the ND Grants system. For Instructions on how toaccept or decline an award in the ND Grants system, please see pages 40 -- 43 in the ND Grants Grantee Training Manual ND Grants Grantee Training Manual. Funds wilt remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds. Administrative and National Policy Requirements All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at: httpJ/www,dhs.gov/pubilcation/fv15-dlis-stanclard- terms-and-conditions Before accepting the award the authorized official should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this NOR) as well as any Special Terms and Conditions in the Notice of Award to receive an award under this program, Reporting Awardees are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent. Federal Financial Reporting Req ireinents Page 10 of 14 The Federal Financial Reporting Form (FFR) is available here: http://www.whitehouse.gov/sites/defaultflh1 s/omb/grantsfapproved forms/SF- 425.pdf, SF-425 Financial and compliance Audit Report: For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from all federal funding sources during their fiscal year are required to subunit an organization -wide financial and compliance audit report. The audit must be perforated in accordance with the requirements of GAO's Governrent Auditing Standards, located at http://www.ga©.. ov/govaxid/ybk01. htin, and the requirements of Subpart F of 2 C.F.R. Part 200, located at http://www.ecfr,gov/cgi-bin/text- icbc?SID=55e12eead565605b4d529d82c1276105c&node A-2:1.1. 21.1. 6&rgn =div6 For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500,000 or more from all federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with GAO's Government Auditing Standards, located at http://wwwgap..gov/govuud ybk0J.htm, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, located at dittp://www.whttehouse.gov/omb/crrcular.sVa133compliance supplement 2012. Audit reports are currently clue to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. Financial and Program Reporting Periods and Due Dates The following reporting periods and due dates apply: Report Reporting Period Report Due Date Quarterly Financial Report (SF-425) October 1 - December 31 January 30 Semi -Annual Performance Report October 1 — December 31, 2015 January 30 Quarterly Financial Report (SF-425) January 1— March 31 April 30 Semi -Annual Performance Report January 1— June 30 July 30 Quarterly Financial Report (SF-425) April 1— June 30 July 30 Page 11of14 Program Performance Reporting Requirements Awardees are responsible for providing updated performance reports using the FEMA Form 089-0-11 on a Semi -Annual basis through NDOtants. The FEMA Forin 089-0-11 is due within 30 after the end of the reporting period recipients must complete the FEMV1 A Form. 089-0-11 and submit it as an attachment to the ND Grants system. The FEMA Form 089-0-11 can be accessed online at http www.na.fs,fed.us/fe SF-PPR Coven/20Sheet.pdf. Quarterly Financial Report (SF-425) July 1 — September 30 October 30 Semi -Annual Performance Report July 1_ December 31 January 30 Close Out Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final progress report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form SF 429) available at http.:t/www, whitehouse,gov/sitesidefault/files/omb/grcints/approved burns/af 429, pelf After these reports have been reviewed andapproved by the Urban Search and Rescue Branch, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be cleobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down but remain as unliquidated on recipient financial records, G. MIS Awarding Agency Contact Information, Contact and Resource Information For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non-etrrergerrcy comprehensive management and information resource developed by DHS for grants stakeholders. CSID provides general information on all FEMMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific .programmatic questions or concerns, CSID can he reached by phone at (800) 368- Page 12 of 14 6498 or by e-mail at askcsidl dhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p,m. EST. For Financial and Administrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de -obligation and award amounts. Additional guidance and information can be obtained by contacting the FE1vLk Call Center at (866) 927-5646 or via e- mail to ASK-G>VMD@dhs.gov. Office of Environmental Planning and Historic Preservation (OEHP) OEHP provides guidance and information about the EHP review process to FEMA program and its recipients and sub- recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EFIP review process should be sent to emily.blanton@femandhs.gov. H. Additional Information Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can he obtained at httns://isource. 'ema,gov/sf269/execute/Login7sawContentMessage-true . DHS/FEMA uses the Direct Deposit//Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DDIEFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Fortin. Monitoring Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk -based review or on -site monitoring visits, or both. Monitoring will Involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will Identify areas where improvement is needed and provide technical assistance. Extensions Extensions to the initial period of performance identified in the award will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: Page 13 of 14 1. FE1V1A Form 089-0-012 -- Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and e. Explanation of why activity could not be completed within the Period of Performance; Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of Performance, APPENDICES: A National Urban Search and Rescue Response System (US&R) Task Force FY 2015 Readiness Cooperative Agreement Statement of Work B US&R Response System Task Force Narrative Workbook (PIMA Form 0S9-0- 10) C Cooperative Agreement Funding Recommended Allocations D Task Force Allocations and Budget Totals Administration Budget F Special Cache Allocations (HEPP, 1ST, Medical) G List of US&R Advisory Organization Leadership 11 Summary of Deliverables Page 14of14 ATTEST: Todd B. Hannon City Clerk THE CITY OF MIAMI, a municipal Corporation of the State of Florida Daniel J. Alf City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE REQUIREMENTS: CORRECTNESS: Vi oria Men City Attor nn-Marie harpe Director epart►nent of RiskManagement Appendix A National Urban Search and Rescue Response System US&R Task Force FY 2015 Readiness Cooperative Agreement Statement of Work I. PURPOSE The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. I1. BACKGROUND FEMA, in cooperation with other federal, state and Ioce1 agencies created the System to provide a national rescue capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies, The federal government's response to disasters was classified into 12 Emergency Support Functions (ESF). ESF #9 (Urban Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of Its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response. and Readiness US&R Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work Cooperative Agreements. While the MOAs provide the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts, In December 2004, the National Response Plan (NRP) was published by DI -IS which Integrated the Federal Response Plan into the NRP. The NRP has since been updated in January 2008 and is now referred to as the National Response Framework (NRF), At this time, ESF#9 was expanded and now encompasses urban, water -borne, and land - based search and rescue environments. FEMA OBJECTIVES FEN1A, through the Urban Search & Rescue (US&R) Branch and Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices.. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMA/US&R approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch, 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises, etc.). 6. Provide a forum for discussion of strategic issues by hosting an annual Sponsoring Agency Chief/Head meeting with the FEMA Administrator, or designee as well as regularly scheduled meetings with the System's Strategic Group. IV, APPROVALS Advance approval must be obtained in writing from both tha US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with Grants Management Policy and 2 CFR Part 200); Page 2 US&R Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work • Approval for activities or expenditures not identified in the task force narrative and budget, but are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes); • Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) • Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs') Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited. unless authorized by the US&R Branch. FEMA Grant Programs Directorate and FEMA international Affairs prior to incurring costs for the activity. V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE This award is subject to the laws and regulations of the United States. This Cooperative Agreement Incorporates the terms and requirements of any applicable Agency polices and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations (including the US&R Interim -Final Rule of 44 CFR Part 208), applicable notices published In the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives and US&R General Memorandums. Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circu€ar, Page 3 US&R Task Force FY 2015 Readiness Cooperative Agreement - Staternene of Work VI. COOPERATIVE AGREEMENT FUNDING The FY 2015 Cooperative Agreement basic total for each task force is $1,154,582, The US&R Branch recommended allocations are outlined in Appendix C of this document. Additional funds allocated to specific task forces are provided by the (JS&R Branch in Appendices 0, E, and F, Each task force can apply for up to the amount allocated to their agency as shown in Appendix D, All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2015 US&R Readiness Cooperative Agreement funding Is 38 months. Each task force should submit budget plans covering only 12 months for daily operation, such as salary expenses and lease costs within the period of performance. However, the 36 month performance period is available for Internal acceptance of funds, cost to conduct training and procurement of equipment and supplies. Should a continuing resolution Impact the System's appropriation within the FY 2015 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. VII. FEMA)US&R BRANCH RESPONSIBILITY 1. Review, approve, and adopt US&R-related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3, Establish and disseminate: policy and Program Directives for the System based on 44 CPR Part 208 and with substantial involvement and input from the partner sponsoring agencies and their members, 4, in cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available .funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. Page 4 US&R Task Force FY 2015 Readiness Cooperative Agreement . Stawrent of Work 8. implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to Include administrative readiness evaluations (AREs) and operational readiness exercise evaluations (OREEs), 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities of the required operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This Item would be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement, 11, Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. VIII, SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task forces under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. A. ADMINISTRATION AND MANAGEMENT 1. Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of the US&R equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. 2. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 CFR Part 200.502. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine abject classes as detailed within their budget of their application on SF- 424A — Budget information (Non -Construction Programs). Page 5 US&R Task Force FY 2015 Readiness Cooperative Agreement -Statement of Work 3, Purchase equipment necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e,g,, smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of a Type I US&R task force. Positions shall be staffed from within the task forte organization, unless prior approval is given by the US&R Branch, The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (1ST) members, etc, The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for e Type 1 configuration. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations, 6, Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the USSR Branch who will coordinate with the Grant Programs Directorate, 8. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R assets or emergency responders) to enhance the capabilities of the System, 9. Ensure the task force Is prepared for AREs by completing an internal self - evaluation operational readiness and preparedness surrey (Phase I Evaluation) as provided by the tJS&R Branch, The completed electronic copy of the self. evaluation shall be submitted as directed by the annual Program Directive. 10. Submit to the US&R Branch the following items on one password -protected compact disk (GO) by January 31 st: a. A current task force US&R equipment cache database in a Microsoft Access -compatible database format. This database shall include both equipment caches. b A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch, Page 6 US&R Task Force FY 2015 Readiness Cooperative Agreement - Staterr:ent of Work c. A transportation plan including all vehicles and trailers for both a Type I and Type III over -the -road configuration. d. For the three task forces that maintain one of the Incident Support Team (1ST) equipment caches, submit an Annual Maintenance and Inventory Log. e. For the seven task forces that maintain one of the Hazmat Equipment Push Packages (HEPP) caches, submit an Annual Maintenance and Inventory Log. 11. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, [ST Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12, Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section [X, Reporting. 13. As funding allows, ensure personnel salaries and expenses relating to task force administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 CFR Part 200. 14. Compliance with the National Incident Management System (NIMS) is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities In accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force members personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal MIMS standards. For further Information on compliance and guidance, refer to the following website: https:/twww.fema.gov!national-inoident-management- system. 15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality Page 7 USSR Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, nonfederal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch, The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel, All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. 16. Provide complete medical evaluations and Immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each teak force member. Each Task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluatibn shall become part of each mernber's personal medical record. Please refer to the most current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. B. TRAINING 1. Provide Systern-related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- house, 2. As funding permits, conduct at least one task force mobilization or deployment exercise during the Cooperative Agreement period of performance. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. a. A federal task force deployment is defined as a task force arriving at a paint of assembly during the period of performance and would satisfy this requirement, as long as the Activation Order is filed with this Cooperative Agreement Period of Performance. b. Non-federal task force deployments could satisfy this requirement, but a request to do so must be submitted to the US&R Branch for review and approval. c. If a task force is deployed, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is only required when funds are moved to another program budget category. Page 8 USSR Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work 3. The task force should notify the US&R Branch of mobilization or full-scale exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification Is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoDlfederal Agencies. It does not take the place of, and should not be confused with sanction request letters to obtain FEMA approval of task force sponsored training and exercises In accordance with the Draining Program Administration Manual (TPAM), dated February 2013 (Issued as US&R Program Directive 2013-005), or most current training manual, 4. Submit an after -action report within 90 days of the completion of a mobilization or full-scale exercise, or a training activity with duration of more than 24 consecutive hours, Send the report to the attention of the USSR Branch Chief and written In a format where lessons learned may be shared with other task forces in the System. 5, Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept In a central, secure location. 6. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 7. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams -- Human Remains Detection. This allows the task force the ability to have this resource within the task force, Task force support of this resource Is voluntar�r. 8. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 andlor 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission, 9. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The task force shall submit information regarding the program or classes to the FEMA Grants Assistance Officer for written approval prior to registering or attending any classes. The Grants Assistance Officer may be contacted for Page 9 US&R Task Force FY 2016 Readiness Cooperative Agreement -Statement of Work further information on classes offered, Examples of some grants management courses are: a, Managing Federal Grants and Cooperative Agreements for Recipients, b.. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200 c. Applying for Federal Grants and Cooperative Agreements d. How to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. 10. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. C. EQUIPMENT 1. The Sponsoring Agency Is authorized to purchase equipment as listed in the System's most current approved FGMA Approved Equipment Cache List. Task force personnel are reminded and directed not to exceed the current manufacturer's suggested retail price (MSRP), unless prior approval is received in writing from the US&R Branch. Task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to task forces to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs, Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. Specific task forces are identified and provided funds to cover maintenance costs efthe 1ST "A" "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix F). 3. Specific task forces are also Identified and provided funds to cover maintenance costs of the seven I-tEPP caches In accordance with the most current version of the Systems HEPP Concept of Operations, (See Appendix F). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to submit an annual HEPP maintenance cost estimate by October 3011' of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. Page 10 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Worlc 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List or any subsequent or interim cache list, has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; b. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and converts-com unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. Correcting deficiencies in task force communications capabilities remains a priority within the FY2015 Cooperative Agreement Period of Performance. c. 5. Purchase equipment necessary to conduct operations within the disciplines of the task force (e,g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), printers, etc. 6. All equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly Identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields In a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information, Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. 7. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch and Grants Assistance Officer in writing, 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for normal Page 11 US&R Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work day-to-dav operations of the Sponsoring or Participatinu Agency for purposes that do not directly support the task force, However, this requirement does not preclude the Sponsoring Agency from using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is responsible for replacement, re -supply and or repair of equipment used or consumed during activities not associated with the System and immediate return to a state of readiness. 9. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the 1ST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force. 12. Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally -furnished equipment and ail grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, System task force is authorized to purchase an identification (ID) system, as long as they meat the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical information Cards. D. MAINTENANCE AND STORAGE 1. Maintain an accountability of property acquired underCooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 3151 of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200. 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with FFMvlA funding and delivered to the task forces, purchased during a federal Page 12 US&R Task Force FY 2015 Readiness Cooperative Agreement - Statement of Work System response, or was acquired with FEMA approval through the Federal Excess Property Program, Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. 3. As part of the operatlonal readiness of each task force, all US&R equipment shall be maIntainecl in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work. Task force personnel are reminded, If they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement, However, contracts can be written with an available funds clause or "option" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure are permitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. IX. REPORTING The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. A. REQUIREMENTS 1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is .due when directed by the US&R Branch, using the National US&R Response System Task Force Self -Evaluation Scoresheet (FEMA Form 089-0-14). 2. Equipment Database CD submittal: as Identified in Section VIII, Subsections A. 10 and_D, 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for both a Type I and Type ltl over -the -road configuration. Copy files onto one CO and forward the disk to the US&R Branch by overnight carrier. This CD shall be submitted with a cover letter addressed to the US&R Branch directed in Appendix H by January 31st. Page 13 US&R Task Force FY 2016 Readiness Cooperative Agreement - Statement of Work Those task forces who have been Identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well, 3. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. The Semi -Annual Performance Report is due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a, The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31st) and by July 30th (covering the time period of January 1st through June 304") of each year until the Cooperative Agreement Is closed, b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used. d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall he noted In the Performance Fund Reports and subsequent closeout documents. f. The Final Performance Reports shall be included in the completed closeout package and emailed to the USSR Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal Financial Report (FFR) SF-425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends. Each task force will complete and submit a quarterly SF-425 through the Payment and Reporting System (PARS). Future awards and fund drawdcwns may be withheld if these reports are delinquent. The quarters are separated as follows: October through December, January through March, April through June, and July through September. Reporting periods and due dates: Page 14 US&R Task Force FY 2015 Readiness Cooperative Agreement - Statement of Wog • October 1 — December 31; Due January 30 • January 1 — Atisrch 31; Due April 30 * April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 • 8. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accountability Office, Government Auditing Standards, located at pttpef/www.eao. ov/, oc ovaudiybk01.hfm, and 2 CFR Part 200, Subpart F, Audit Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year, In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2015 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance, The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. B. CLOSEOUT REPORTS The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1. Cover Letter — Should address the closeout of the Cooperative Agreement and the number. Please note any items that are not applicable. If the equipment and/or supplies are maintained by the task force then they will need to include a statement that the equipment/supplies will be used for their intended purpose of the Cooperative Agreement, over the life cycle of the equipment/supplies, 2. Final Performance Report should include a summary of qualitative accomplishments that the Cooperative Agreement has made for the duration of the grant period. Quantitative data shall be used to support any impact statements. The report should be broken out into the four program categories: Administrative/Management, Training, Equipment, and Storage/Maintenance, with a total amount spent, by category. Page t.5 US&R Task Force FY 2016 Readiness Cooperative Agreement •StrzrementofWork 3. Final Federal Financial Report (FFR): A standard government -wide FFR (SF- 425) is required. 4. Equipment Inventory: This form is required if items purchased with federal grant funds has a current fair market value of $5,000 or higher, per single Item must be reported. If the task force does not have any items to report that meet the threshold, provide a copy of the form noting such or provide a statement In the Performance Report or Cover Letter to indicate the same information, Provide a statement expressing the Intent to continue use of federally - furnished Property for the System, as noted in the most recent equipment CD submission. 5. inventory of Unused or Residual Supplies purchased with federal grant funds, which In the aggregate exceed $5,000 must be reported, If the task force does not have any residual supplies In the aggregate that exceeds $5,000, provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate the same Information. 6. Patent/Invention Disclosure: Provide a copy of the completed form if applicable. If the task force does not have any patents or inventions provide a copy of the form noting such or provide a statement in the Performance Report or Cover Letter to indicate such. 7, Refund Checks: If appropriate, a check should be made payable to FEMA to return any federal funds drawn under the Cooperative Agreement but not expended. This may also include interest earned In excess of the allowable $100 for state, local, and Indian Tribal Governments, or $250 for all others that are allowable for administrative expenses, or any other appropriate financial adjustment due FEMA, including Audit adjustments. 8. Record Keeping/Retention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept for three years after the date of submission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. Page 1d US&R Task Force FY 2015 Readiness Cooperative Agreement M Statemrat of Work C. TIMELINES 1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive 2. Equipment Database CO (including inventory of Federally -owned equipment, HEPP Cache and 1ST Cacho, where applicable) due January 31st to US&R Warehouse, US&R Branch only, 3. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 301h of each year, 4. The Semi -Annual Performance Report: due by January 30Ih and July 30ih each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) -- SF-425, due within 30 days after the end of each quarter: .January 30th, April 30th, July 301h, October 30'h. 6. Final Performance Report: due to FEMA within 90 flays after the Period of Performance expires. 7. The Final Federal Financial Report (FFR), SF-425, due within 90 days after the Period of Performance expires. 8. Equipment Inventory and Inventory of Unused or Residual Supplies and Tangible Personal Property Report (SF•425) due within 90 days after the Period of Performance expires. a Final PaymentlUnexpended Funds: due within 90 days after the Period of Performance expires. Task forces must be current with all reports at the time of award of this Cooperative Agreement. Page 17 US&R Task Force FY 2016 Readiness Cooperative Agreement • Statement of Work X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods, The US&R Branch will ensure all necessary documentation is provided to all eligible task forces; B US&R Response System Task Force Narrative Workbook (FEIVMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (HEPP, 1ST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Pago 18 FY2015 COOPERATIVE AGREEMENT FUNDING RECOMMENDED ALLOCATIONS - APPENDIX C CoaOrative Agreeme t Base Fouling SUbthtai 1.4546582 (per Task F©rcey; National Urban Search and Rescue FY2016 Readiness Cooperative Agreements APPENDIX D ' • Sfi'orrt?drina AgannyfeoSParative Agreement fteelplente ' . IBeso pundtng •- Amotint . Adminfatrative Coats. Speolei Cache. Caste Total Cooperative AeraemarltAnlodnt. 1 ItyofPhoenix 1Ire 0aparmmen{ (AZ-TF1) Attn: Rick aortae (rlok.d.barteeephoenix,gov) 2430 S. 2nd Avenue Phoenix, AZ 86009 5802) 534-4888 31,164,582 $87,000 30 $1,221.562 City of Los Angeiea Fire l7eportment (CA-TF1) Attn: MarkAkel5aahl(ntark.akehashiet#aaity.org) 6021 N. Sepulveda BiVeL Sherman Oaks, CA Q 403 i813) 756,9878 $1,184,682 • $0 80 $1,184,582 ' "Los 3 Angeles County Pile Ceparlmont (C?-' F2S Attn: John Boyle (Jahn,BoyleC fire.lecounty,gov) 12605 Osborne Street Pacoima, CA 91531 (818) 890-5700 81,164,532 $131,600 $0 l $1,286,032 4 Menlo Park Ike Pratectlon DIetrlct (CA TF,5} Attn: Manny Navarro (.mnaverro@MenloFIre,org) . 170 M ddlefle!d Road ,Mani© Para. CA. 9202t3 f800) 868-.9405 11,114,582 $4,100 . $0 $1,160,082 6 City c'f Cakdend Fire Services Agency (CATF4) Attn: Mark HoflmanfRobert Lipp (rlipp@oaklandnetcom) 150 Nark 1.1, Ogavra Plaza, Suite 3364 Oakland , CA_ 94612.2007 (610) 615.8872 S1,154,532 675,000 30 $1,229,582 Grarr{;e County Piro Authority iCA-TF3) Aft:t; Richard 19811.PeulIng Avenue LakeForesl, C,4 G211Q (714) 202-1613 81,114,582 , ma, coo $0 51,307,582 • 7 City of Riverside Fire Department (CA-TF6) Attn:Steve McKinater(emckInatst@r1versldeca.gov) 3085 St Lawrence Street Rt./snide. CA S2504 909) 826-5803 $1,154,582 632„500 $43,000 $1,230,082 8 City of Sacramento (A TF7} Attn: Chris Coetanagne(cestamagnacsfd.cltyofeaeramento.org) 8770 Freeport Blvd, 11200 ' 4grnrmento, CA 95522.(016)•806-1091 $1,154,582 • 150,000 $25,000 51,2.29,632 9 City of See Diego fire -Rescue Cepartment (CA-1P8) CiLy of San Diego Attn: Doug Nakano (dnakemat andlego.gov) 1010 Second Ave., Suite 400 San Diego. CA 92101 619 98C-0434 $1,154,682 $213,500 $0 $1,183,082 10 West Mefo Fire •rotoclon rlstr.ot (c -"'1 Attu; Rtsd ljrus (rfyua@vreaGnatro#lre.ong) 43'3 $ a1!isan Street Let ew0dd, C4 8022a-4332 (303) 274.0814 xl 1 81,154,582 6111,000 $25,C00 51,290,482 11 �Iet;aDede aunt) Fire Department (FL TF1) Attrt: Alan Parry {olperryermlarnidarte.gav� 3300 NW 41 St. LilamFC _33178 '(768)_331.4482 $1,154,682 632,600 $0 $1,187,082 12 Ity of Miamf F1'e and Rescue (FL-TF2) Attn: l t, David Walters (userpmemfanttgov.aom) 1160 $W 22ne Surestto/ Miami, PL 33129 (3051) 416-5472 11,164,582 164,600 125,100 • 11,244,082 13 City ofIndie ap;11a-DPS� (IN-TFl) Arun: Torn Neal (-fhomas.Neali Indy,gov) 8309 North Perhneter Road Indianapolis, W 46241.3626 (317) 327-6762 $1,154,582 $132,500 - $25,100 11,312,082 14 City of . everly `tnarg8ncy onagemerr ' g�r 0y lu ' - - AYtn: Mark t'ootor (mfaatar heverlyma.gov}' . 13 Mornlncjslde Dr:4e $ever!v MA, 01015 (806 922.6000 81,164,182 $32,600 $0 $1,187,082 15 Montgomery ,unty .rear• Rescue Service MD-T 1) Dept. of Fin) & Rescue Services Attn: Miko Gla2ier(rnIcheel.glaz#erQmontgomerycountymd.gov) 101 Monroe St, 12th Floor Rockville, MD 20850.2589 240 773-8901 $1,154,682 $4,800 $25,000 , 91,184,082 2of 12 6/2712015 1:57 PM National Urban Search and Roscoe FY2015 Readiness Cooperative Agreements APPENDIX D . i po stir 11A nc Goo endive A eomant rtecipfen1 . Seas frUntlUrg " Amount' Adrnlnlstrative ' Coats ' Special Cache . Costa • Total'000peretive . AgfeementAmount 18 oohs aunty ire Protea n istrtct -TF1) Attn:Scott Ofsehft3augWestoff (dweethoffehcfdmo.corn) 1520 (3uslnsse Loots 70 West - Columbia, MO 65202 (573) 447-3000 $1,154,682 $0 $0 $1,154,682 17 tty of °ncc n, NE Fite and Rescue Department y81E 1•r;t) ATTN: Stove Da1ozat (edolezalSltnaotn.no,gov} 18010 Street Lincoln, NE 68508 (402) 441-8799 51,154,682 50 0 _ $1,164,682 8 NM Department or I—femelandSeourity and Emergency Mgmt Attn: Greg Led (Jregorym.l9sastate,nm,us) 6880 Cfflce Blvd NE Allbucuerque, NM 87109 (605) 383-9701 $1,1$4,582 30 So $'f,164,582 19 Clark County Fire (apartment (NV-rF1) Attn: John 8telnheck (Nvtf1@clarkeounty.gov) 575 East Flamingo Road Las Veases, NV 89119 (702) 458.6417 31 tE; E,J2 $4,600 07 ;c o $1,384,062 20 NYd Of;ice: of Emergency 4(anagement- Attn: John Grimm (Jgrimm@oem.nya.gov} 11 Water Street 8aok n, NV 11201 (715) 422.403e r1E4,6 2 $27,000 . 5 31 -31,392 21 Miuml Aley Fire/EalAffiance (OH•TF1) Attn: Mike Cayse(mcayee@obtf1,com} 444 W. Third Street, Suite 20-231 Davtor, CFI 46402.1460 .937 606.7939 ;?;1c:5[i2 $29,000 St $4,103,382 22 a e phia re Warmer' A- "-' Atlr1: Coto Murphy (oretg,mutpfty@pllila,gotr) 1127 West Lwt:den Street Phijadelphla, PA 1914l-2202 (2161,683-9247 y ; I _.t =, _ 369,600 gC $1,224,C82 23 Division of Firs Services (TN-TF1) Attn: James Harvtll (Jemos,HarviI1- ,nemphtetn,gav) 4341 Q,K Rot:erison Rd Memphis , TN 38127 (90.1) 838-6713 '.t64,5v2 629.5CC SO $1,184,082 z4 Texas Eng1nsering Extension Service (TM-fF1) Attn: Jeff Saunders (Jeff.5aunders@leexanaii.temu.edu) John B. Connelly Bldg, 301 Terror College Station, TX 77340 (972) 229-3683 .5. - 54 r } 3 ; w 8 r70 $1,279,082 25 Salt Late Ut# ar Search & Rescue (UT-TF1) Attn: Erik Sandstrorn )Esandatrom@ufa-sico.org} 6726 South Navigator Drive West Jordan, UT 84064 (80t} 824.3706 $1,164,662 324,500 $0 $1,179,082 Fairfax County Fire and Rescue Dept, Attn: M. Chris Schaff.(fdichaeLScftaff@rfalrfaxcounty.gov) 4690 West Cx Road Fglrftet, VA 22030, _ $.1 154,682 $4,000 $0 91,15$,688 27 Virginia Beach Fire Department (VA-TF2) Attn: Dennis Keane (dkeane%vbgov,com) Special Operattans,Muntdpal Center 2408 Courthouse Drive, 9uiidIrg #21 Virginia Beach, VA 23466-9085 (7671403-5518 $1,164,682 $76,000 $43,000 $1,273,582 28 Pierce County Dept of irnerg. Mgmt (WA-TF)) Attn: William Palm er.(wpalmareco•pleroems.us) 2601 8 $6th Streak Tacoma, WA 98409 (253) 313-3946 $1 164 662 $0 $0 $1,154,5t32 Totals • S32,325,296 {31,240,000 $304,000 . ` $33,1372,2,96 3 of 12 5/27/2016 1:67 PM National it MN 3ear:11 and Raamre Adminlnh rally Coale .pY2O11 Read1Aese CoooJaitw A.roli 1eflln APprmaJJfa . 96x,,ld=hi•lN A 1.Nn nn.la..tl0a1 ., _ . , Tit .. ifY.ld3O,33A aail.ary Cll6l ia'iYYJ/. Qllladr,n u 094 i*..f.{.9'06rI J -UAWUImd! Ci43.l tley'h10-.9.rd.elq JJda1Ha1. JRrE;r x3J Uix6o 7.bS+r4tl . 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SUMO 4 $0eata 6 00 R41)0[6116(CV1111() YCLL'paer•PeaJ 4 1016000,11) s inPeacq 11µtt0 CRT of'Pit atsldoBlur eylnrhnge C?T4 -44,30 JJ36J0 Cllyaf 34ehrvmeala Wm Ce11N•Initut . .. C1.-AT1 • '63.4113.3)•0,d6Cb-Ruir3.ln YAM-Wdt.lY3 h.Wellc • _ 1 14360,.§.— 1 I1,99499) i e x - 113860A6316, i 10.04.06 1f41t9 CIry af8n11 bt.to ChuRalaea eq.mfulou B7.1)x Sd,ls.lrrirn Sun nrrw-urulrtshnf W.1E4e La-J461 :lrm 5 :OArAe) a 437115.165 111M 4 NetkMI Urban Soak qed Resooe Adrnlntstradast Cods • tv2§111 Reodlneu Caupeenlivo'Agraanlon:Y Rpblggag(1e11nheaake mish{hgmrsiln • Aedflian 'Talk L"mra dltstlle urolpMrharl ntAlpaM6riI/R, 9 I itAil aegm,p l;r sl Lett Ma haft! N1f1141011. P161,Ge6d q.,1„.,,,,A,slarp 1(.a:°aril RRalAllVii06ifrry 61aY� 5111fiiale ellnnlg Mot 91' CUW ]earei #0�:.. Wit&lpM]4 .• t1ThaAiiVd,LL14u11116• /6N16a •4a,1e 1161toole;itMp 71olt59 76133.1Asar3 pry'1'eat l4ra .. 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A 44,i1,11114 s 1Aee90 au,ao-a Ctly6CSOtssoo'entotaro Depnrilslesot COAT/ sza,ffra 32.9,0e0 City Dealt' Diego Plrvltttcuelloportnwnt CA•cos to National Urban Reach end Retinue • Specie! Ceche Allocations PY2016 Readiness Cooperative Agreements • APPENDIX F apetrtarIagavgn'!renfianPrryapeimlSVa4va+l5d3i. lite!picas Tmfeiidito SIs1''C flo IMi i.tiec irrCoda Moiniwaice lel'enolleniCariigMattaectnilcu TokilAiamtrd. 'AukIlmn . . Wcat 'Nova Vire Pretsittios Dentist ('0-1rRl 3259tioo S15,{00. Mlimil•Daila County Fire Department PL-TFI Se {:icy at' )titlnatlFireandltessua .... FL-TIIE 32eAraa Clot of Lnllakmpeth-DPS 1N•rYi 325;oon sisaaa City of Revell), nmA SMA,7F1 SC Montgomery County Vire anti Macao Sorviaa aflhTYI M,aaa ReWpa County taro Prbtectlon District SJO- et SV Lincoln Mrs &!testae Nl:,fal Itsa 1‘1ntDolldofHomtlendSean* &EX NM -Tat as ClnrlLCourtly ViraDoput.monl NV.'tFI 52c,aPV 32S,0911 National Urban Search and Rescue • Special Cache Allocations FY201S Rendineae Cooperative Agreements • APPENDIX F Bpewattna Qre+ttdultaiJCaopm9tllra .lavwtetuik S4aclaim'sr 1'ne,34 Furze - FIER" Cada $1191ulonnato ' 13r Cacho Mandtnnnta ' 1ST ,atel Catllo$Sclnlama.0 Mc Toiaa,tmata�d Aar T Y1~arm NYC OMeeofF1neraentoyManagement NY-TP 5a MlaadValley plre'EMSAtllaneo OH-Tvl Sa PIc1Intlelptti$ Tiro flolfnrhlt¢at N1 111, 9I City of4laarpitil Firs Service Th41FI se 't1nn9 L igineolftig Extension Scrvieb TX-TF1 1$3,0 is 3 - teyper.3e - S 3.eD0.ua $69,a G4 Salt Lake Crhnn SMrch Sc Rescue UT4r 1 Se lrnirfax County Flee acid Redone Dept. 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