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HomeMy WebLinkAboutR-17-0605City of Miami Resolution R-17-0605 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3065 Final Action Date: 12/14/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), RATIFYING, APPROVING, AND CONFIRMING, THE FINDINGS, UNDERTAKINGS, AND DETERMINATIONS OF THE CITY MANAGER, ATTACHED AND INCORPORATED AS ATTACHMENT "A," AND THE NECESSARY CITY DEPARTMENTS REGARDING THE NECESSITY OF UPGRADING THE CITY OF MIAMI'S ("CITY") ETHERNET CAPACITY AND SERVICES AND WAIVING COMPETITIVE BIDDING BY AN AFFIRMATIVE FOUR -FIFTHS (4/5THS) VOTE, AFTER A DULY NOTICED PUBLIC HEARING, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, AS AMENDED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE, EXECUTE, AND RENEW, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR A ONE (1) YEAR PERIOD AND EXPAND NECESSARY SERVICES UNDER THE CITY'S AGREEMENT WITH AT&T FOR METRO ETHERNET SERVICES ("AT&T METRO ETHERNET AGREEMENT") BY AN ADDENDUM THERETO ("ADDENDUM") INCREASING THE ANNUAL CONTRACT CAPACITY BY AN ANNUAL AMOUNT NOT TO EXCEED $168,000.00, THEREBY INCREASING THE TOTAL ANNUAL CONTRACT CAPACITY FROM AN AMOUNT NOT TO EXCEED $432,000.00 TO AN AMOUNT NOT TO EXCEED $600,000.00, TO ALIGN WITH HISTORICAL USAGE AND ANTICIPATED FUTURE UPGRADED CAPACITY AND RELATED EXPENDITURES, AS STATED HEREIN FOR ETHERNET SERVICES CITYWIDE PURSUANT TO THE AT&T METRO ETHERNET AGREEMENT; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO RENEW, EXTEND, MODIFY, OR AMEND, THE AT&T METRO ETHERNET AGREEMENT AND THE ADDENDUM FOR THE SAME NOT TO EXCEED CONTRACT AMOUNT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to Resolution No. 08-0283, adopted on May 22, 2008, the City Commission authorized the provision of wide area network communications services for the City of Miami ("City") from AT&T under an existing City of Miami Beach Request for Proposals No. 05-06/07, including renewals thereunder ("Services"), and subsequently on November 20, 2012, the City Manager renewed the Services which include ethernet capacity and services; and WHEREAS, the City Manager and the Information Technology Department ("IT") have indicated the need to upgrade the capacity and ethernet services City-wide for various Offices, Departments, and facilities; and City of Miami Page 1 of 3 File ID: 3065 (Revision:) Printed On: 3/27/2025 File ID: 3065 Enactment Number: R-17-0605 WHEREAS, the City Manager and IT have undertaken necessary efforts to try to maintain capacity and services Citywide for such Offices, Departments, and facilities and have found and determined that it would be in the best interests of the City pursuant to Section 18- 85(a) of the City Code, as amended ("City Code") to request the City Commission by the required four -fifths (4/5ths) affirmative vote after a duly noticed public hearing, to ratify, approve, and confirm their finding, attached and incorporated as Attachment "A," and determinations and to waive competitive bidding in order to negotiate, execute, and enter into an addendum ("Addendum"), in a form acceptable to the City Attorney, to the AT&T Metro Ethernet Agreement in an amount not to exceed $600,000.00 for a one-year period; and WHEREAS, due to the increasing need for additional ethernet capacity and services at various City Offices, Departments, and facilities, it has been deemed necessary to increase the annual AT&T Metro Ethernet Agreement amount by $168,000.00, thereby increasing the annual contract capacity from an amount not to exceed $432,000.00 to an amount not to exceed $600,000.00 for the one-year period, with such funding being allocated from the various sources of City budgeted funding sources, subject to availability and budgetary approval at time of need; and WHEREAS, while the City Administration, IT, and the Procurement Department explore the options for a future request for proposals for City-wide ethernet services, it is also in the best interests of the City to further authorize the City Manager to renew, extend, modify, or amend, the AT&T Metro Ethernet Agreement and the Addendum thereto for the same not to exceed contract amount for a one (1) year period, in a form acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission ratifies, approves, and confirms the findings, undertakings, and determinations of the City Manager, attached and incorporated as Attachment "A," and necessary City Departments regarding the necessity of upgrading the City's ethernet capacity and services, and waives competitive bidding by an affirmative four - fifths (4/5ths) affirmative vote, after a duly noticed public hearing, pursuant to Section 18-(85)(a) of the City Code. Section 3. The City Manager is authorized' to negotiate, execute, and renew, in a form acceptable to the City Attorney, for a one (1) year period and to expand necessary services under the AT&T Metro Ethernet Agreement by an Addendum thereto increasing the annual contract capacity by annual amount by an annual amount not to exceed $168,000.00, thereby increasing the total annual contract capacity from an amount not to exceed $432,000.00 to an amount not to exceed $600,000.00, to align historical usage and anticipated future upgraded capacity and related services Citywide pursuant to the AT&T Metro Ethernet Agreement. Section 4. Funds are allocated from the various sources of funds, subject to the availability of funds and budgetary approval at the time of need. City of Miami Page 2 of 3 File ID: 3065 (Revision:) Printed on: 3/27/2025 File ID: 3065 Enactment Number: R-17-0605 Section 5. The City Manager is further authorized' to renew, extend, modify, or amend, the AT&T Metro Ethernet Agreement and the Addendum for the same not to exceed contract amount for an additional one (1) year period, in a form acceptable to the City Attorney. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 2 APPROVED AS TO FORM AND CORRECTNESS: "ndez, City tor ey 11/6/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 3 of 3 File ID: 3065 (Revision:) Printed on: 3/27/2025