Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3065 Date: 10/20/2017 Commission Meeting Date: 12/14/2017 Requesting Department: Department of Information Technology Sponsored By: District Impacted: All Type: Resolution Subject: Approve - AT&T Metro Ethernet Services Agreement Purpose of Item: Authorizing the City Manager to negotiate, execute, and renew, in a form acceptable to the City Attorney, for a one (1) year period with the option to extend for one (1) additional year regarding the necessity of upgrading the City of Miami's Ethernet capacity and services and waiving competitive bidding for such upgrades by an affirmative four -fifths (4/5ths) vote with AT&T for Metro Ethernet Services ("AT&T Metro Ethernet Agreement") increasing the annual contract capacity by an annual amount not to exceed $168,000, thereby increasing the total annual contract capacity from an amount not to exceed $432,000 to an amount not to exceed to $600,000, to align with historical usage and anticipated future upgraded capacity and related expenditures, as stated herein for Ethernet services citywide pursuant to the AT&T Metro Ethernet agreement; allocating funds from the various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Background of Item: AT&T ("the organization") has been providing the City of Miami with Metro Ethernet Services for over five (5) years now. This service provides the interconnectivity for all City networks. The funds that were budgeted for FY 2016-2017 were for an annual amount of $432,000 dollars to be funded through the Internal Service Fund (50001.251000.546001.0000.00000). For FY2017-2018 we are proposing to not exceed an amount of $600,000 for a period of one (1) year. This agreement to be entered with AT&T is to lock the rates for one (1) year with the option to extend for an additional one (1) year period. The amount increased from FY17 to FY18 due to the implementation of the Parks Department Point of Sale projects where we had to add more Metro E networks. Budget Impact Analysis Item is an Expenditure Total Fiscal Impact: Maintenance Cost: $ 600,000.00 Total Fiscal Impact: $ 168,000.00 Special Revenue Account No: 50001.251000.546001.0000.00000 Reviewed B Department of Information Technology Review Completed 10/19/2017 7:47 AM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Donovan Dawson Christopher M Rose Fernando Casamayor Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Kevin E Burns Department Head Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 10/25/2017 10:22 AM 11/03/2017 2:43 AM 11/03/2017 5:41 PM 11/03/2017 5:52 PM 11/06/2017 11:56 AM 11/06/2017 4:41 PM 11/06/2017 7:50 PM 11/16/2017 9:00 AM 12/14/2017 9:00 AM 12/22/2017 12:09 PM 12/22/2017 12:50 PM 12/22/2017 12:50 PM City of Miami Legislation Resolution Enactment Number: R-17-0605 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3065 Final Action Date:12/14/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), RATIFYING, APPROVING, AND CONFIRMING, THE FINDINGS, UNDERTAKINGS, AND DETERMINATIONS OF THE CITY MANAGER, ATTACHED AND INCORPORATED AS ATTACHMENT "A," AND THE NECESSARY CITY DEPARTMENTS REGARDING THE NECESSITY OF UPGRADING THE CITY OF MIAMI'S ("CITY") ETHERNET CAPACITY AND SERVICES AND WAIVING COMPETITIVE BIDDING BY AN AFFIRMATIVE FOUR -FIFTHS (4/5THS) VOTE, AFTER A DULY NOTICED PUBLIC HEARING, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, AS AMENDED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE, EXECUTE, AND RENEW, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR A ONE (1) YEAR PERIOD AND EXPAND NECESSARY SERVICES UNDER THE CITY'S AGREEMENT WITH AT&T FOR METRO ETHERNET SERVICES ("AT&T METRO ETHERNET AGREEMENT") BY AN ADDENDUM THERETO ("ADDENDUM") INCREASING THE ANNUAL CONTRACT CAPACITY BY AN ANNUAL AMOUNT NOT TO EXCEED $168,000.00, THEREBY INCREASING THE TOTAL ANNUAL CONTRACT CAPACITY FROM AN AMOUNT NOT TO EXCEED $432,000.00 TO AN AMOUNT NOT TO EXCEED $600,000.00, TO ALIGN WITH HISTORICAL USAGE AND ANTICIPATED FUTURE UPGRADED CAPACITY AND RELATED EXPENDITURES, AS STATED HEREIN FOR ETHERNET SERVICES CITYWIDE PURSUANT TO THE AT&T METRO ETHERNET AGREEMENT; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO RENEW, EXTEND, MODIFY, OR AMEND, THE AT&T METRO ETHERNET AGREEMENT AND THE ADDENDUM FOR THE SAME NOT TO EXCEED CONTRACT AMOUNT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, pursuant to Resolution No. 08-0283, adopted on May 22, 2008, the City Commission authorized the provision of wide area network communications services for the City of Miami ("City") from AT&T under an existing City of Miami Beach Request for Proposals No. 05-06/07, including renewals thereunder ("Services"), and subsequently on November 20, 2012, the City Manager renewed the Services which include ethernet capacity and services; and WHEREAS, the City Manager and the Information Technology Department ("IT") have indicated the need to upgrade the capacity and ethernet services City-wide for various Offices, Departments, and facilities; and WHEREAS, the City Manager and IT have undertaken necessary efforts to try to maintain capacity and services Citywide for such Offices, Departments, and facilities and have found and determined that it would be in the best interests of the City pursuant to Section 18- 85(a) of the City Code, as amended ("City Code") to request the City Commission by the required four -fifths (4/5ths) affirmative vote after a duly noticed public hearing, to ratify, approve, and confirm their finding, attached and incorporated as Attachment "A," and determinations and to waive competitive bidding in order to negotiate, execute, and enter into an addendum ("Addendum"), in a form acceptable to the City Attorney, to the AT&T Metro Ethernet Agreement in an amount not to exceed $600,000.00 for a one-year period; and WHEREAS, due to the increasing need for additional ethernet capacity and services at various City Offices, Departments, and facilities, it has been deemed necessary to increase the annual AT&T Metro Ethernet Agreement amount by $168,000.00, thereby increasing the annual contract capacity from an amount not to exceed $432,000.00 to an amount not to exceed $600,000.00 for the one-year period, with such funding being allocated from the various sources of City budgeted funding sources, subject to availability and budgetary approval at time of need; and WHEREAS, while the City Administration, IT, and the Procurement Department explore the options for a future request for proposals for City-wide ethernet services, it is also in the best interests of the City to further authorize the City Manager to renew, extend, modify, or amend, the AT&T Metro Ethernet Agreement and the Addendum thereto for the same not to exceed contract amount for a one (1) year period, in a form acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission ratifies, approves, and confirms the findings, undertakings, and determinations of the City Manager, attached and incorporated as Attachment "A," and necessary City Departments regarding the necessity of upgrading the City's ethernet capacity and services, and waives competitive bidding by an affirmative four - fifths (4/5ths) affirmative vote, after a duly noticed public hearing, pursuant to Section 18-(85)(a) of the City Code. Section 3. The City Manager is authorized to negotiate, execute, and renew, in a form acceptable to the City Attorney, for a one (1) year period and to expand necessary services under the AT&T Metro Ethernet Agreement by an Addendum thereto increasing the annual contract capacity by annual amount by an annual amount not to exceed $168,000.00, thereby increasing the total annual contract capacity from an amount not to exceed $432,000.00 to an amount not to exceed $600,000.00, to align historical usage and anticipated future upgraded capacity and related services Citywide pursuant to the AT&T Metro Ethernet Agreement. Section 4. Funds are allocated from the various sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 5. The City Manager is further authorized1 to renew, extend, modify, or amend, the AT&T Metro Ethernet Agreement and the Addendum for the same not to exceed contract amount for an additional one (1) year period, in a form acceptable to the City Attorney. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. 2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey ) 11 /672017 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.