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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3249 Date: 11/08/2017 Commission Meeting Date: 12/14/2017 Requesting Department: Department of Procurement Sponsored By: District Impacted: Type: Resolution Subject: Authorize Piggyback - Armored Car Services Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, with attachment(s), authorizing the piggyback of the City of Miami Beach Contract 2014-002- ITB-MF for Armored Car Services, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with TransValue, Inc., which was competitively solicited for an initial term of three (3) years, with options to renew for three (3) additional one (1) year periods, and will expire on February 23, 2020, subject to any extensions and/or replacement contracts by the City of Miami Beach; allocating funds from the City of Miami's General Fund Account, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to execute the Supplemental Agreement to the contract 2014-002-ITB-MF in substantially the attached form, further authorizing the City manager to execute any amendments and modifications to the Supplemental Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: The City of Miami (City) currently accesses the School District of Palm Beach County's Armored Car Services, Contract No. 14C-34W. A recent analysis of the use of this contract revealed that the City is being invoiced at a rate higher than the rate in said contract. The City's efforts to resolve the pricing concerns with the supplier, Dunbar Armored, Inc. has failed. Accessing the City of Miami Beach's Contract will enable the City to procure armored car services, at a rate that is acceptable to the City, with no service interruption. This contract had an initial term of three (3) years, and is currently in the first option to renew period. The estimated fiscal impact is approximately $10,744.00 for each of the option to renew years for an aggregate amount of $32,232.00. Budget Impact Analysis Total Fiscal Impact: $10,744.00(options to renew) Aggregate value of $32,232. General Account No: General Fund Account Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Annie Perez Jacques Joseph Christopher M Rose Fernando Casamayor Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Clerk Completed Completed 11/09/2017 9:46 AM 11/20/2017 2:24 PM 11/20/2017 2:32 PM 11/22/2017 7:12 AM 11/23/2017 1:36 PM 11/27/2017 4:16 PM 11/27/2017 4:21 PM 12/04/2017 10:23 AM 12/14/2017 9:00 AM 12/14/2017 4:44 PM 12/14/2017 4:46 PM 12/14/2017 4:46 PM City of Miami Legislation Resolution Enactment Number: R-17-0585 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3249 Final Action Date:12/14/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF ARMORED CAR SERVICES FOR CITYWIDE USE PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING CITY OF MIAMI BEACH, FLORIDA CONTRACT NO. 2014-002-ITB-MF EFFECTIVE THROUGH FEBRUARY 23, 2020, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY THE CITY OF MIAMI BEACH, FLORIDA; ALLOCATING FUNDS FROM THE CITY OF MIAMI'S GENERAL FUND, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUPPLEMENTAL AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY RENEWALS, AMENDMENTS, AND MODIFICATIONS TO THE SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is seeking to establish a contract for armored car services; and WHEREAS, an assessment of the City of Miami Beach, Florida Contract No. 2014-002- ITB-MF for Armored Car Services showed that the contract will enable various City departments to utilize an approved vendor to provide secured armored car services to the City; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has determined that the awarded contract between the City of Miami Beach, Florida and Trans Value, Inc. was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of Armored Car Services for Citywide use pursuant to Section 18-111 of the City Code utilizing the competitively solicited and existing City of Miami Beach, Florida Contract No. 2014-002-ITB-MF, effective through February 23, 2020, subject to any extensions and/or replacement contracts by the City of Miami Beach, Florida, is authorized with funds allocated from the City's General Fund, subject to the availability of funds and budgetary approval at time of need. Section 3. The City Manager is authorized' to execute the Supplemental Agreement, in substantially the attached form, for said purpose. Section 4. The City Manager is further authorized' to execute any renewals, amendments, and modifications to the Supplemental Agreement, in a form acceptable to the City Attorney, in conformity with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 12/4/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited, to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.