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HomeMy WebLinkAboutBack-Up Documents2 South litscayne BriuI vard. Suite. 1710. r' il{ll�ri, Florida 33131 t:.30 i. ?4.720a October 25, 2017 Daniel Alfonso, City Manager City of N1iaini 444 SW 2nd Avenue Miami, EL 33130 Dear MT. Alfonso, Health Foundation of South Honda thanks the City ofMiami for successfully leading the Live Healthy Little Havana initiative as the Host Agency over the past two years. Since the initial gram award, the City has provided excellent coordination ot'the initiative and helped move us towards the goal of improving health for all Little Havana residents. We want to especially thank Ms. Lillian Blondet and Mn. Michael Roman for their role in ensuring goals are achieved. 1n recognizing that as time goes on, costs related to the management and coordination of this initiative inay increase, Health Foundation is pleased to inform you that we have approved an increase in your grant award over the next two Tears as lbilows: Anticipated 2018 Grant Year Award Amount: S144.375 (representing a 5°-0 increase from 2017) contingent on successful completion off' 2016 orals and objectives. +� Anticipated 2019 Grant Year Award Ainount: $151.594 (representing a 5% increase from 2018), continent on successtitl completion of 20 I 7 goals uncl objectives. We look forward to continuing to >.vork with the City of Miami as the .Host Agency ofthe Live Healthy l..,ittic Havana initiative to provide support for healthy living for Little Havana residents. Should 'you have any questions please don't hesitate to contact me. Sincerely, SteMarcus. Fd.D. President and CEO HEALTH lo Karen ;'. Gilmer2 ietl 3„l .':53E11S Scsar� ti.e1ky L' t:;ra R.rt,. reo SIX!' F ?a'F .itlent :4 GEC; J. CPA f:i:rs•i 'rig � r,t_Eai C��cce: rl HEALTH FOUNDATION OF SOUTH FLORIDA GRANT AWARD AGREEMENT BOARD APPROV:\L DATE: 12'5/2016 GRANT NO.: 16-04671 GRANTEE: City of Miami AMOUNT: S 120,000 DURATION: 12 months CONTACT: Lillian Blondet PROJECT TITLE: Live Healthy Community Partnerships (LHCP) — Little Havana Host Agency Year 4 In accordance with the policy of Health Foundation of South Florida, the undersigned, as representative of the above listed Grantee, does hereby acknowledge that a Foundation Grant of S120,000 over 12 months has been approved for the above stated project and as further described in the response to the Foundation's Live Healthy Community Partnerships (LHCP) Request for Applications (hereafter, "LHCP Application"). The undersigned further agrees that the Grant Award will be used only for the purpose as stated in this Agreement, as described in the LHCP Application and with no substantial variance to the approved budget unless prior approval in writing is obtained from the Foundation. The undersigned certifies that the Grantee operates under a tax-exempt status. The undersigned also agrees to return to the Foundation any grant funds not expended for the purposes of the grant within the Grant Period, A. General Terms and Important Dates 1, Initiative Duration: Live Healthy Community Partnerships (hereafter, "LHCP" or "initiative" is a six- to seven-year program of the Foundation and is expected to run from 2014 through 2019/2020. This grant award agreement is subject to renewal on an annual basis for the duration of initiative. Renewal is contingent on satisfactory performance of the grantee in complying with the terms of this award agreement; completing the scope of work as well as executing the deliverables described in the Work Plan: and expending Foundation funds in accordance with the Budget. 2. Start/End Date: This grant is for the period of January 1, 2017 to December 31, 2017 (the "Grant Period"). 3. Reporting Schedule; Grantee will complete and electronically submit progress reports during the Grant Period. Each report will cover a two -month reporting period and will be due 15 calendar days after the close of each reporting period. Based on the Start/End Date of this grant, the Reporting Schedule is as follows: Table 1. Reportin2 Schedule Report _ Reporting Period Report Due Date Start Date End Date 1 1/1/2017 2/29/2017 3/15/2017 2 3/1/2017 4; 30/2017 5/ 15/2017 3 _ 5/1/2017 6/30/2017 7/17/2017 4 7/1/2017 8/31/2017 9 15 2017 5 9/1/2017 10/31/2017 11, 15'2017 6 11 /1 /2017 12/31 /2017 1 / 16/2018 Report reminders will be sent, via email, with due dates and instructions for accessing, completing, and submitting report forms. 4. Payments: Grantee shall receive an initial payment at the beginning of the Grant Period, contingent on the Page I o14 lIcallh Foundation ul.South Florida Grant .-t n and .-t green nr City of .t li,nui receipt of the signed Grant Award Agreement and all Grant Award Agreement Requirements for approval. All subsequent distributions shall be made based on the receipt and Foundation approval of progress reports. Based on the Start/End date of this grant and the Reporting Schedule. payments are as follows: Table 2. Pnvment Schedule Payment # Amount Contingent On Approximate Disbursement Date 1 S36,000 Signed & Executed Award Agreement: Approved Budget and Work Plan 01/15/2017 2 S36,000 Receipt & A_pproval of 1' & 2'"I report 06/01/2017 3 S36,000 Receipt & Approval of 3rd & 4''' report 10/01/2017 4 S12,000 Receipt & Approval of 511' & 6`1'/Final report 01 /3112017 5. In the event of conflict between this grant award agreement and the Memorandum of Understanding attached and incorporated hereto as Exhibit "A", the terms of this grant award agreement shall control. B. Requirements for approval of Grant Award Agreement: The following Requirements must be submitted electronically, in Microsoft format, to Lindsay Corrales, Healthy Community. Partnerships Program Officer at I t,les:i( hIsf.org. Each individual document should be sent as a separate file. Work Plan: For each year of the initiative, Grantee will submit a Work Plan that details a scope of work and deliverables for the 12-month grant period. Foundation staff will provide a Work Plan template. The Work Plan must be approved by Foundation staff prior to the start of the grant period. Budget: For each year of the initiative, Grantee will submit a Budget. Foundation staff will provide a Budget template or Grantee may use its own budget format with Foundation approval. The Budget must be approved by Foundation staff prior to the start of the grant period. 3. Job Descriptions: Please provide a job description for each staff person supported by the grant. 4. Equipment Policy: If applicable, please demonstrate adherence to Health Foundation's equipment policy. The equipment policy can be found on our website, W .li1 l'")i:, on the Grantee page under the Grants tab. C. Additional Requirements due throughout the funding period and: I. Communications and Publicity: When promoting the grant, project, and/or grantee participation in the Foundation's Healthy Community Partnerships initiative, grantee shall: i. State the amount funding that was made available from Health Foundation of South Florida. ii. Contact Shari Gantman, Health Foundation of South Florida Vice President of Communications ( <<antmanrct hl:;f.org or 305-374-9199) to coordinate any press releases or submissions to media or news outlets. iii. Include the following language in any press release or submissions to media or news outlets (if updates or edits are needed to any of this language, it should be reviewed and approved by Shari Gantman, Health Foundation of South Florida Vice President of Communications prior to publication): 1. Live Healthy Little Havana is a multi -year project aimed at making this historic neighborhood a healthier place to live. The project focuses on bringing the community together, developing a plan of action, increasing coordination, and making change that improves the health of Little Havana residents. The City of Miami is the primacy coordinator of the project. Health Foundation of South Florida, a nonprofit grantmaking organization, is providing the project up to S3.75 million in support over six years. 2 of 4 IleaItlr Emendation uf'Southr Florida Grant .-lii ii1'd Agreement City c,l .Ukrnri 2. Health Foundation of South Florida, a nonprofit grant making organization, is dedicated to improving health in Broward. Miami -Dade and Monroe Counties. By funding providers and supporting programs to promote health and prevent disease, the Foundation makes a measurable and sustainable impact in the health of individuals and families. Since 1993, the Foundation has awarded more than $1 15 million in grants and program support. For more information, please call 305-374-7200 or visit the website, ,,ht f org. iv. Invite Foundation staff to any grant -related event where media will be in attendance. v. Include Health Foundation of South Florida logo on all communications and publicity, including collateral materials, websites, email blasts, brochures and posters. The logo can be found on our website, www.hfsf.org, on the Foundation Logo page under the Newsmakers tab. vi. Tag Health Foundation of South Florida in all social media posts using social media tools such as Facebook, YouTube, and Twitter. The Foundation can also be found on these social media sites under the name "Health Foundation of South Florida". The Foundation Twitter handle is: ( HealthSFL. If the City of Miami has a Twitter handle or Facebook page, please provide that information to scnantman htsfiorg. vii. Refer to the Health Foundation of South Florida's Communications Guide for additional communications and media assistance. The guide may be accessed on our website, Www ,hi:stior_, under the Grants tab. 2. Evaluation Consultant: The Grantee will be required to work with evaluation consultants who will be assigned by the Foundation. 3. Reporting: Progress Reports must be submitted via email to Lindsay Corrales. Live Healthy Community Partnerships Program Officer at 1.Corrales:a hl:sf.org on the dates outlined in Table 1 above. Any requests by the Foundation for additional information or revisions to the reports must be met within one week of the request. Failure to submit reports or revisions on -time may result in a delay of payment. 4. Organizational Status Changes: Notify the Foundation within two weeks of changes in organizational status including but not limited to: key personnel such as senior or project staff, organizational name, tax status, and organizational address. 5. Other Organizational Changes: Notify the Foundation of any organizational changes, such as new address or contact information to ensure that you maintain proper communications with the Foundation and receive payments promptly. If a grant payment has to be reissued, it will be subject to a S35 change fee. 6. Budget !Modifications: In the event that changes to the budget are needed during the grant period, the Grantee shall submit a Budget Modification Request form for any changes of greater than S3,000. The Grantee will advise the Foundation if the budget change is due to an increase or decrease in committed funding from other sources. Foundation staff will review and approve or decline the Budget Modification Request within 30 calendar days. Budget modifications must be approved before the start of the 6°i reporting period (1 1/1/2017). 7. Food & Beverages: In the event that food and/or beverages are to be served for a meeting or event related to Live Healthy Little Havana, the grantee will ensure that all foods and beverages purchased and served are nutritious and supportive of a healthy diet. Foods served should be high in fiber, free of added trans -fat, low in added fats, sugar, and sodium, respectful of cultural diversity and served in appropriate portion sizes consistent with USDA standards. 3 0.l Health Foundation ndation of `South Florida Grant Award Agreement City of land ACCEPTED AND AGREED. City of Miami, a municipal Corporation of the State of Florida :ATTEST: 'I'odd I I. Hannon CITY CLERK Daniel J. Alter CITY MANAGE Approved as 7Inn Marie . uirpe Date I�[Sic \I • AGEMENT D-h41111 Date Date ire tents: /7,7 `pproN I as to Form aid Correctness: Victoria endez CITY A ORNEY illian Blondet Dat DIRECTOR, OFFICE OF GRANTS ADMINISTRATION Ilealth Foundation of South Florida: Stern E. Marcus, Ed. PRESIDENT & CEO Date 4 qf MEMORANDUM OF UNDERSTANDING BETWEEN HEALTH FOUNDATION OF SOUTH FLORIDA, INC AND CITY OF MIAMI, FLORIDA FOR THE LIVE HEALTHY COMMUNIY PARTNERSHIP LNITIATIVE IN LITTLE HAVANA This Memorandum of Understanding (MOU) sets the terms and understanding between Ilealth Foundation of South Florida, Inc„ a Florida Not For Profit Corporation, hereafter "HFSF" or "Foundation", whose address is 2 South Biscayne Boulevard, Suite 1710, Miami, FL 33131 and the City of Miami, Florida, hereafter "City", whose address is 444 Southwest 2" 3 Avenue, Miami, Florida 33130, to prepare for the City to take on an administrating and coordinating role in the Foundation's Live Healthy Community Partnerships initiative in Little Havana. Background In February 2014, HFSF launched an initiative aimed at strengthening community capacity to collaboratively plan and collectively carryout strategies to improve health. After an extensive selection process, HFSF selected the neighborhood of Little Havana to invest up to S3.75 million over six years. The Foundation's model for this initiative includes the following key elements: • Establishment of a "Host Agency" to serve as the primary convener, communicator, capacity - builder and backbone of the initiative. • Establishment ofa "Host Council" to provide leadership and oversight of the initiative. lvlenrbers attic Host Council should be mid- to high-level representatives from organizations across multiple sectors that are concerned about the health and well-being of Little Havana residents including but not limited to: Government Officials (City or County), City Planning, Transportation, Housing & Development, Residents/Community Members, Parks and Recreation, Public Schools, Healthcare Providers. Other suggested sectors include: Higher Education, Law Enforcement, Business, Youth, Parents, Media, Human Services, Faith, Cultural, Elderly, Health Department, and Philanthropies/Foundations. • The duration of the initiative is a minimum of 6 years from February 2014, with the first year of the initiative designated for planning and the remainder for implementation. • The community must identify and prioritize the "root causes" of health in Little Havana based on an assessment of available data and input from community residents. The community must then develop a comprehensive Community Action Plan, aimed at addressing the priority root causes. Strategies within the Community Action Plan should also be primarily focused on implementing Policy, System, or Environmental changes, rather than programmatic interventions. • Establishment of "Sub -Councils" to support targeted components of the Community Action Plan. The chair -person of each Sub -Council will also serve on the Host Council. • A Local Evaluation Team is involved in assessing and measuring progress of the initiative throughout the planning and implementation phases. This team would also be involved in collecting, analyzing and presenting its findings to the host agency, the host council, sub councils and the Foundation. Page 1 of 5 All work shall be carried out with respect for local history and culture, a commitment to identifying and mobilizing local assets, and with an aim to build local capacity to solve community level problems. City of Miami Responsibilities This MOU will begin a transition in the Live Healthy Little I-iavana initiative where the City of Miami will take on the responsibilities of the Host Agency which includes the administration and coordination of the following: • Develop and maintain the Little Ilavana Host Council, Sub -Councils, and Advisory Group to ensure broad, multi -agency and resident engagement and representation in the Live Healthy Little Havana initiative. Additional tasks include: o Provide meeting support including; scheduling, coordinating, and assisting with the facilitation of co -design calls prior to each meeting, sending meeting notices & meeting reminders, and taking & distributing meeting minutes. o Coach and support the Host Council and Sub -Councils to monitor progress of work supporting the Community Action Plan and ensure objectives are being achieved. o Continuously assess membership of the Host Council, Sub -Councils, and Advisory Group to ensure sector representation and work to recruit. new members as needed. o Provide neutral facilitation of all meetings, either through a staff person trained in facilitation or an outside consultant. o Coach and support naetnbers of the Host Council, Sub -Councils, and Advisory Council to work together in a collective way and be accountable for the progress and impact of the overall initiative. o Couch members to serve as ambassadors and advocates for the initiative. o Reformulate the composition and maintain an inventory of active Host Council, Sub - Councils, and Advisory Group members and track attendance o Formalize the commitments of any new members of the Host Council, Sub -Councils, and Advisory Group through a written agreement (type of agreement will vary between groups). Ensure adherence to Host Council., Sub -Councils, and Advisory Group procedural guidelines. • Create and implement a plan to engage community residents in multiple aspects of the initiative while ensuring the process enables relationships and trust to build and strengthen over time. • The City of Miami and the Health Foundation will identify training and/or technical assistance needs of Host Ageney, Host Council, and community and work to fulfill those needs to further build the capacity of these groups. • Develop and implement a communication plan to ensure widespread knowledge of the Live Healthy Little Havana initiative. The plan should include components including (but not limited to): community events; press releases, media engagement, and social media. The plan should be reviewed and approved by I-IFSF's Vice President of Communications. • Identify additional resources and partnerships for the Live healthy Little Ilavana initiative, • Work with the Local Evaluation Team to implement the overall evaluation of the initiative. Pugc 2 of 5 • Maintain awareness of events or activities in Little Havana that are aligned with strategics in the Live Healthy Little Havana Community Action Plan and make an effort to actively collaborate on those events and help disseminate information related to those events, The City of Miami shall designate staff to support these activities. All staff members working with the initiative shall receive materials and/or training (to be provided by HFSF) in the following areas: • Policy, Systems, and Environmental Change • Results -Based Accountability • Collective Impact Effective Term The Effective term of this MOU shall be from October 1, 2015 through December 31, 2016, subject to funding availability. The City Manager shall be the authorized representative with respect to the negotiation and execution of all necessary documents, amendments, extensions, renewals or modifications of the is MOU. Terms of Renewal Subject to the mutual consent of both the HFSF and the City, this MOU may be renewed for a one (I) year term, beginning January 1' of each year, for a total maximum of four (4) additional terms. At the commencement of each year, a Scope of Work and Budget will be developed and agreed upon by both HFSF and the City. If changes to the Scope of Work or Budget (of greater than $3,000) are required mid- year, the City shall notify the Foundation and submit a modification request. Any modifications to the Scope of Work or Budget must be agreed upon no less than 2 months from the end of the year. Reporting The City will complete and electronically submit progress reports during each funded term, Each report will cover a 2-month reporting period and will be due within 2 weeks after the close of the reporting period. In the event that the deadline falls on a weekend or holiday, the deadline will automatically be extended to the next business dray. A detailed repotting schedule with specific dates will be developed and agreed upon at the eotnrrtenccrncnt of each year. Any requests from the Foundation for additional information or revisions to the progress reports must be met within ono week of the request. Failure to submit progress reports on time may result in delay of a grant payment. Payments The City shall receive an initial payment at the beginning of each year, Subsequent distributions shall be made based on the receipt of and Foundation approval of bimonthly progress reports. A detailed payment schedule with agreed upon disbursement dates will be developed and agreed upon at the commencement of each year. Total Funding Subject to the availability of funds, the maximum amount payable for services rendered under this MOU shall not exceed $141,000.00 for the first term. Subject to the availability of funds, the maximum amount Page 3of payable for services rendered during any subsequent one (I) year renewal term shall not exceed 120,000,00, Contact Information Health Foundation of South Florida Steven E, Marcus, Ed.D. President and CEO 2 South Biscayne Boulevard, Suite 1710 Miami, FL 33131 305-374-7200 smarcus (h fsf org City of Miami Daniel J. Alfonso City Manager 444 Southwest 2nd Avenue Miami, FL 33130-1910 305-416-1025 CityManager@rniamigov.com - TI1E REMAINDER OF '1'Hts PAGE IS INTENTIONALLY LEFT BLANK - Page 4of5 This Memorandum of Understanding contains all the terms and conditions agreed upon by the parties. No other Agreement, oral or otherwise, regarding the subject matter of this Memorandum of Understanding shall. be deemed to exist or bind the Parties. CITY OF M1AMI, A Florida municipal corporation MIAMI DADE COUNTY, FLORIDA By. Daniel-- . Alfonso, City Manager Date.. Attest: 13y: Date: Todd Hannon, City Clerk II( a% (t5 Approved a. to Porn and Correctness.. By: ictoria Aendez, City Date: J .jlG, Ib [tone Approved as to Insurance .Re+t%rements: By: Ann -Marie Date: Approve By: arpe, Dir. of ana,elnent Dpt. of &ints Administration: Ian Blondet, Dir. Of Grants Administration Date / / ,r`r HEALTH FOUNDATION OF SOUTFT FLORIDA By:_ Date: Steven E. Marcus, Ed.D. —14.1 t This MO[! is not valid until signed by both parties. Page 5 of5