HomeMy WebLinkAboutExhibitDocuSgn Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
JOHN S. AND JAMES L. KNIGHT FOUNDATION
GRANT AGREEMENT
ORGANIZATION: City of Miami
GRANT ID: GR-2017-54431
PURPOSE: To support the creation of a resilience -focused data inventory, needs assessment and
roadmap with the goal of identifying targeted Internet of Things deployments in the future for the City
of Miami.
TERMS: July 1, 2017 to December 31, 2018
AMOUNT: $200,00d
ACTIVITIES
• July -Aug 2017:
• Identify consulting and data assistant resources.
• Sep -Dec 2017:
• Mapping of departments, partners, and existing data assets as they relate to resilience efforts.
• Identify gaps in existing data as they relate to resilience efforts.
• Assess where ioT can help fill data gaps.
• Jan -Apr 2018:
• Evaluate usability and availability of existing data assets.
• Assess organizational readiness for IoT technology.
• May 20 18 — December 2018
• Finalize roadmap including recommendations for loT deployments.
OBJECTIVES
Support from Knight will bolster the City of Miami's efforts to leverage IoT technology and produce
useable data that sheds light on the region's most pressing issues. The project will support existing
infrastructure mapping efforts and strengthen the City's ability to share data with community partners
for collaborative problem solving. This grant will lead to:
• Deeper, shared understanding of resilience -focused data needs and overall strategy.
• More targeted, responsible IoT deployments
DocuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
• More productive collaborations around data with universities and other municipalities
The description of your organization's activities and your expectations for the outcomes of the funded
project are listed above. Your organization agrees that the results described are achievable and
represent the terms against which your organization will judge the success of the project.
MONITORING
• Any evaluation reports relating to this grant will be submitted to the Knight Foundation.
• Number of infrastructure datasets added, as well as the quality and completeness of that
data;
• Cataloguing of infrastructure assets and data gaps.
COMMUNICATIONS
You agree to follow the communications guidelines at http://knightcommunications.org and to clear
with communicationsdirector@knightfoundation.org knightfoundation.org any content that mentions the Foundation.
Please also follow us on Twitter at @knightfdn.
You will recognize Knight Foundation for its Cumulative Giving in all future donor recognition, of
whatever type, consistent with your donor recognition protocols. You shall provide the text of any
proposed donor recognition of Knight Foundation to Knight Foundation for its prior written approval.
You shall not give greater recognition to any donor that has given Grantee the same amount as, or less
than, Knight Foundation's Cumulative Giving to Grantee. Cumulative Giving includes all gifts from
Knight Foundation to Grantee as of the date of the donor recognition, including the amount of this
grant.
BASIC GRANT CONDITIONS
1. Grantee will use the funds for the purposes described in this Agreement. Any alternative use of
funds must be authorized in advance in writing by Knight Foundation. If the funds are not used
in accordance with the terms outlined in the Agreement, the Grantee must repay those funds to
the Foundation.
2, Changes to any specific line item in the enclosed budget greater than 5% should be approved in
writing by Knight Foundation prior to making the change.
3. Significant changes in project or organizational leadership should be reported to Knight
Foundation within 30 days of the change.
4. As required by IRS rules, Knight Foundation funds will not be used: a) to carry on propaganda
or otherwise attempt to influence legislation; b) to influence the outcome of any specific public
election or to carry on, directly or indirectly, any voter registration drive; c) to make a grant to
any individual for travel, study or other similar purposes or to make a sub -grant to any other
organization unless the grant complies with Section 4945(d)(3) or (4) of the Internal Revenue
Code and the grant has been detailed in the approved grant plan and budget; or (d) to undertake
any activity for any purpose other than the charitable and educational purposes specified in
Section 170(c)(2)(B) of the Internal Revenue Code.
5. Overhead expenses charged to the grant must be specified in the approved grant budget and
must be supported by appropriate documentation. Overhead may not include a general
DocuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
percentage of costs.
REPORTS AND PAYMENTS
I. The first payment of $100,000 will be mailed within 60 days of Knight Foundation receiving
this signed grant agreement.
2. A cheek -in phone call between the Knight relationship manager and grantee program team is
required by January 1, 2018, to discuss progress towards grant milestones and activities. The
final payment of $100,000 will be released within 60 days of receiving information on progress
of grant deemed satisfactory solely at the Foundation's discretion.
3. A final report, both narrative and financial, is due December 31, 2018.
4. Login to the Fluxx Grants Portal at https://knight.fluxx.io to submit your reports online. Click
on the green "+" sign to upload your reports. Click on the "Submit" Link to let Knight know
you have submitted your requirement. These reports include both financial and program
information using online forms. The program report must include a narrative account of the use
of grant funds and progress in achieving the purposes of the grant, including grant outcomes.
The online report forms are available on Knight's Grantee Portal. Copies of the reports will be
provided to your Program Director by Grants Administration. The Director will review your
report and provide feedback. Any questions about the grant should be directed to the Program
Director.
5. During the term of the grant, organizations audited by an independent auditing firm should
submit the audit results including the management letter within 90 days of completion of the
audit report.
6. Upon the Foundation's request the Grantee will provide all information relating to or developed
under the grant.
7. The Foundation may withhold future payments at the Foundation's sole discretion if it has not
received all required reports and/or the reports do not meet the Foundation's reporting
requirements or the grant fails to achieve satisfactory progress.
RETURN OF GRANT FUNDS ON CHANGE IN PURPOSE:
If there is a "Change in Purpose" (as hereinafter defined), upon the written request of Knight
Foundation, Grantee shall (and shall cause the Fiscal Agent, if applicable, to), at Knight Foundation's
sole discretion, promptly either (i) reassign to another charitable organization acceptable to Knight
Foundation, or (ii) return to Knight Foundation, all grant funds that were not properly expended (in
accordance with the approved project budget) prior to the first Change in Purpose subsequent to the
date hereof. For purposes of this grant agreement, the term "Change in Purpose" means (i) any
material change in the current charitable purpose of the Grantee as set forth on Annex I hereto, as
determined by Knight Foundation in its sole discretion, including but not limited to any change in
purpose or activities communicated by the Grantee to the IRS by means of a letter, Form 990 filing or
other communication, (ii) at the sole discretion of Knight Foundation, any change required to be
reported to Knight Foundation pursuant to item 3 of "Basic Grant Conditions," above, and/or in
circumstances as contemplated by "Purpose" above, (iii) any winding up of the Grantee's activities or
operations, (iv) any combination of the Grantee with any other charitable or other organization,
whether by means of merger, transfer of assets or other reorganization event, and/or (v) any public
announcement by Grantee or any of its affiliates with respect to any of the foregoing events. Grantee
shall promptly notify Knight Foundation, in writing, upon the occurrence of any circumstance, event
or development that could reasonably be expected to result in a potential Change in Purpose.
INTELLECTUAL PROPERTY:
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Grantee and the Foundation agree that all intellectual property (IP) rights (including copyright, patent,
and any other rights) in materials arising out of or resulting from Grantee's use of the grant funds or
any earning thereon (the "Public Materials") shall be owned by Grantee. Grantee acknowledges that
the Foundation wishes to ensure the widest possible distribution of the Public Materials and ensure
that they are and retrain generally available to the public. Accordingly, Grantee hereby grants, and
shall ensure that any individuals who have any IP rights in Public Materials shall grant, to the
Foundation, under all IP rights of such party, a non-exclusive, transferable, perpetual, irrevocable,
royalty -free, paid -up, worldwide, sublicenseable license to use or publish the Public Materials;
provided, however, that the Foundation shall not exercise such rights except (a) in connection with the
activities of the Foundation, and/or (b) in the event Grantee materially breaches the terms of this
Agreement.
Grantee, at the Foundation's request, agrees to execute any additional documents required to affect
such license. Upon Grantee's request in writing, the parties shall cooperate to identify whether any
particular materials produced by Grantee constitute Public Materials; provided that Grantee and the
Foundation acknowledge that Public Materials shall include all materials required to be developed as
described in the applicable grant description.
Exceptions to this clause must be approved by the Foundation in writing. Grantee shall not make
available such Public Materials, or any derivative works of the Public Materials, under any other
licensing terms, without the Foundation's prior written consent.
TAX-EXEMPT STATUS:
Grantee will maintain its tax-exempt status as a Section 50l(c)(3) organization classified as a public
charity under Sections 509(a)(l) or (2) current throughout the period of this grant and will comply
with all applicable federal and state laws and regulations that govern the use of funds from private
foundations to the Grantee organization. This includes but is not limited to the prohibition against
activities described in Section 4945(d) of the Internal Revenue Code.
PUBLIC ENTITY:
Our organization's acceptance of this grant, as evidenced by our authorized signature in the space
provided below, signifies that the City of Miamiis a unit of government and, as such, donations are
deductible as charitable contributions to a political subdivision as recognized in Section ! 70(c)(l) of
the Internal Revenue Code, that our status as a unit of government will remain current during the
grant period and that we will comply with all applicable federal, state and local laws and regulations
that govern the use of grants from private foundations to our organization. Furthermore, we agree to
use the grant funds for the purposes approved by the Foundation described below and understand that
any alternative use of grant funds must be authorized in advance in writing by Knight Foundation.
BOOKS AND RECORDS:
Grantee shall maintain its books and records, including an accurate record of the grant received and
all expenses incurred under this grant, and retain such books and records for at least four years after
completion of the use of this grant. Those records include a general ledger with enough detail to allow
tracking of the use of Foundation funds, original invoices, bank statements, copies of checks
disbursing grant funds and documentation of the business purpose of each expense.
At the Foundation's request, Grantee shall make its books and records available to the Foundation by
permitting reasonable access to its files, records and personnel by the Foundation (or its designated
representatives) for the purpose of making financial audits or other evaluations concerning this grant
as the Foundation deems necessary. The fees and expenses of such designated representative shall be
paid by Knight Foundation.
MANAGEMENT AND INVESTMENT OF FUNDS, EARNINGS, AND APPRECIATION:
All grant funds received, and earnings and appreciation on those funds, shall be invested in a
designated account in a bank or investment firm that is a member of either the FDIC or SIPC. The
DocuSIgn Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
investment will be in accordance with Grantee's governing documents and investment policies so long
as they do not conflict with this Agreement, with the laws of the State of Florida, and with Federal
laws. Earnings and appreciation on grant funds shall be used solely for the purpose of the Grant.
Grantee may not assess an administrative or financial management fee unless agreed to in writing and
in advance by the Foundation.
UNEXPENDED FUNDS:
The Foundation reserves the right, in its sole discretion, to discontinue funding if it is not satisfied
with the progress of the grant or the content of any required written report. In the event of
discontinuation or at the close of the grant, any unexpended funds shall immediately be returned to
the Foundation, except where the Foundation has agreed in writing to an alternative use of the unused
funds.
ROYALTIES:
Any materials produced by this grant and earnings thereon shall not provide royalties or otherwise
inure to the personal benefit of individuals connected with this grant. Grantee shall not engage in any
sales of such materials unless it has determined that such sales are substantially related to the
charitable and educational purposes of the Grant. Any revenues realized by Grantee or any sub -
grantee from any such materials must be used exclusively for this project.
NO -COST EXTENSION:
If needed, Grantee should submit a request for a no -cost extension to the program officer before the
end of the grant period. The request should contain the reason for the extension, its length and detail
how any unexpended funds would be used.
NO GUARANTEE OF FUTURE FUNDING:
The Grantee acknowledges that the receipt of this grant does not imply a commitment on behalf of
Knight Foundation to continue funding beyond the terms listed in this grant agreement.
If you agree to the terms and conditions of this grant agreement, please sign and return this document
to Knight Foundation. A self-addressed envelope is enclosed for your convenience. Please keep a
copy of the signed document for your grant files. Grant payment according to the terms above will be
released within 60 days of receiving this signed agreement.
Grantee Authorized Signatory:
Daniel 7. Alfonso
City Manager
Type or print name of person signing Title
Agreement
ocuSigned by:
D L
Vats it,L . QtfmAso
aqURgEpson signing Agreement
8/14/2017
Date
DocuSign Envelope dD: D5D12A78-60EC-43BC-BF48-CBCA9839F786
All future correspondence regarding this grant should refer to grant # GR-2017-54431. Please sign
and return this document via DocuSign or by emailing it to grants@cnightfoundation.org.
DocuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
JOHN S. AND JAMES L. KNIGHT FOUNDATION
GRANT AGREEMENT
ANNEX I
GRANTEE: City of Miami
GRANT ID: GR-2017-54431
AMOUNT: $200,000
CONTACT: Mike Sarasti
PURPOSE: To support the creation of a resilience -focused data inventory, needs assessment and
roadmap with the goal of identifying targeted Internet of Things deployments in the future for the
City of Miami.
CHARITABLE PURPOSE:
DocuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
Knight Foundation Proposal
Name of Organization: City of Miami
Year: 2017
* Include revenues for THIS PROJECT ONLY on this page.
* Not all the entries below may apply to your organization, Leave those items blank that do not apply.
* For multi -year revenue, please submit budgets for each year.
• Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
Project Revenues
Contributed Income
1. Individual contributions
2. Corporate contributions
3. Foundation grants
4. Federal government support
5. State govemment support
6. Local government support
7. Parent organization support
8. Special events
9. In -kind contributions
10. Other (specify):
Earned income
11. Fees for services
12. Admissions
13. Memberships
14. Publications and royalties
15. Contracted services
16. Rentals
17. Other (specify):
Other Income
18. Investment
19. Interest
20. Other (specify)
Knight All
Foundation non -Knight
Share Funds
Total
Knight
Foundation
#DIV/0!
#DIV/O!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/0!
#DIV/01
#DIV/01
#DIVIO!
#DIV/0!
#DIV10!
#DtV/0!
#DIVIO!
#DIV/0!
#DIV/01
#DIV10!
#DIVIO!
#DIV101
#DJVI0I
#DIV/O1
#DIVIO!
#DIV/01
#DIVIO!
#DIV/01
#DIV101
Total Revenues $ $ $ - #DIVIO!
DocuSign Envelope ID: D5D12A7B-60EC-43BC-BF48-CBCA9B39F786
Knight Foundation Proposal
Name of Organization: City of Miami
Year. 2017
* Include expenses for THIS PROJECT ONLY on this page.
* Not all the entries below may apply to your organization. Leave those items blank that do not apply.
• For multi -year expenses, please submit budgets for each year.
* No depreciation expense for items purchased as part of this grant should be included
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
Project Expenses.
1. Program salaries and wages (specify):
2. Administrative salaries and wages (specify):
Part-time administrative assistant(s) knowledgeable
in basic data analytics skills.
Knight All
Foundation non -Knight
Share Funds
27,500
Total
Knight
Foundation
#DIV/01
#DIV/01
#DIVIOI
27,500 100%
#DIVIO!
#DIVI0!
3. Consultant/Contract services (specify):
Consultant(s) will be a subject matter expert in loT. asses 90,000 90,000 100%
Will assess the City's data assets and identify data needs - #DIV,01
to create a roadmap for resiliency efforts. #DIVI01
4. Other salaries and wages (specify):
5. Employee benefits
6. Adminstrative expenses
7. Travel (Retrieval of materials; travel to conferences)
8. Supplies and materials
9. Rent
10. Utilities
11. Insurance
12. Legal fees
13. Accounting fees
14. Other professional fees (specify):
15. Taxes
16. Printing and publications
17. Postage and shipping
18. Marketing
19. Fund raising
20. Capital expenses
22. Depreciation
23. Other (specify):
5,000
#DIV/0!
#DIVIO!
#DIVIO!
#DIVIO!
#DIVIO!
#DIV101
5,000 100%
#DIV/01
#DIV10!
#DIV101
#DIVIO!
#DIV101
#DIV/01
#DIVI0!
#DIVI01
#DIV101
#DIV101
#DIV10!
#DIV/0l
#DIV/01
#DIV/01
#DIVIO!
#DIVI01
#DIV/01
#DIVIO!
Total Expenses $ 122,500 $ $ 122,500 100%
DoeuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
Knight Foundation Proposal
Name of Organization: City of Miami
Year. 2018
* Include revenues for THIS PROJECT ONLY on this page.
* Not all the entries below may apply to your organization. Leave those items blank that do not apply,
' For multi -year revenue, please submit budgets for each year.
' Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
Project Revenues. .
Contributed !#come
1. Individual contributions
2. Corporate contributions
3. Foundation grants
4. Federal government support
5. State government support
6. Local government support
7. Parent organization support
8. Special events
9. In -kind contributions
10. Other (specify):
Knight All Knight
Foundation non -Knight Foundation
Share Funds Total
- #DIV10!
#DIVIO!
77,500 77,500 100%
#DIVIO!
#DIV10!
#DIVIO!
#0IV10!
#DIV10!
#DIV10!
#DIV10!
#DIV/O!
#DIVIO!
Earned Income
11. Fees for services #DIV/0!
12. Admissions #DIVIO!
13. Memberships #DIV/0!
14. Publications and royalties - #DIV101
15. Contracted services - #DIV/0!
16. Rentals #DIV10!
17. Other (specify):
Other Income
18. Investment
19. Interest
20. Other (specify)
Total Revenues
#DIV10!
#DIV10!
#DIV10!
#DIVIO!
#DIV10!
#DIVIO!
#DIV/0!
#DIVIO!
77,500 $ $ 77,500 100%
* Include expenses for THIS PROJECT ONLY on this page.
DocuSign Envelope ID: D5D12A78-60EC-43BC-BF48-CBCA9B39F786
* Not all the entries below may apply to your organization. Leave those items blank that do not apply.
* For multi -year expenses, please submit budgets for each year.
* No depreciation expense for items purchased as part of this grant should be included
* Cells have been formatted for commas and columns will total at the bottom of the page. Shaded columns contain
formulas and should not be edited.
Project'Expenses;'
1. Program salaries and wages (specify):
2. Administrative salaries and wages (specify):
Part-time administrative assistant(s) knowledgeable
in basic data analytics skills.
Knight All
Foundation non -Knight
Share Funds
27,500
Total
Knight
Foundation
#DIV/0!
#DIVIO!
#DIV/O!
27,500 100%
#DIV/0!
#DIV/0!
3. Consultant/Contract services (specify):
Consultants) will be a subject matter expert in loT. asses 45,000 45,000 100%
Will assess the City's data assets and identify data needs - #DIV/01
to create a roadmap for resiliency efforts. _ #DIV/0!
4. Other salaries and wages (specify):
5. Employee benefits
6. Adminstrative expenses
7. Travel (Retrieval of materials; travel to conferences)
8. Supplies and materials
9. Rent
10. Utilities
11. Insurance
12. Legal fees
13. Accounting fees
14. Other professional fees (specify):
15. Taxes
16. Printing and publications
17. Postage and shipping
18. Marketing
19. Fund raising
20. Capital expenses
22. Depreciation
23. Other (specify):
4,000
1,000
#DIVIO!
#DIV/0!
- #DIVIO!
- #DIVIO!
#DIV/0!
#DIVIO!
4,000 100%
- #DIV/0!
- #DIVIO!
- #DIV/0!
- #DIV/0!
#DIV/0!
#DIVIO!
#DIVIO!
#DIV/0!
#DIVIO!
#DIVIO!
1,000 100%
#DIVIO!
#DIVIO!
#DIVIO!
#DIVIO!
#DIV10!
- #DIVIO!
#DIVIO!
Total Expenses $ 77,500 $ $ 77,500 100%