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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3141 Date: 10/20/2017 Commission Meeting Date: 11/16/2017 Type: Subject: Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Resolution Execute Agreement - FPL Services, LLC. Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to negotiate and enter into an agreement, for up to $250,000, with FPL Services LLC for energy performance contracting and conduct investment grade energy audits in various City facilities. Funding for this project is available in NDA Account 00001.980000.534000.0000.00000. Background of Item: The City Administration wishes to conduct investment grade energy audits of various City of Miami facilities to identify energy conservation measures to reduce costs and increase environmental benefits. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $250,000 General Account No: NDA Account 00001.980000.534000.0000.00000 Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Lillian P Blondet Fred Pericles Christopher M Rose Fernando Casamayor Valentin J Alvarez Daniel J. Alfonso Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 10/20/2017 3:27 PM 10/26/2017 9:06 AM 11/03/2017 3:03 AM 11/06/2017 4:47 PM 11/06/2017 5:13 PM 11/06/2017 7:45 PM 11/06/2017 7:50 PM 11/06/2017 8:43 PM 11/16/2017 9:00 AM 11/27/2017 4:01 PM 11/27/2017 7:12 PM 11/27/2017 7:13 PM City of Miami Legislation Resolution Enactment Number: R-17-0550 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3141 Final Action Date:11/16/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUPPLEMENTAL AGREEMENT NO. 3 TO THE MASTER AGREEMENT WITH FPL SERVICES, LLC, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ENERGY PERFORMANCE CONTRACTING SERVICES TO CONDUCT INVESTMENT GRADE ENERGY AUDITS, TO IDENTIFY ENERGY CONSERVATION MEASURES, AND TO PERFORM FURTHER ENERGY IMPROVEMENTS IN ADDITIONAL DESIGNATED CITY OF MIAMI ("CITY") FACILITIES, IN AMOUNT NOT TO EXCEED $250,000.00; ALLOCATING AND APPROPRIATING FROM AVAILABLE FUNDS IN AN AMOUNT NOT TO EXCEED $250,000.00 IN NON -DEPARTMENTAL ACCOUNT NO. 00001.980000.534000.0000.00000 FOR SAID PURPOSES. WHEREAS, the City of Miami ("City") has a strong interest in increasing energy efficiency to reduce costs to taxpayers and increase environmental benefits to the City; and WHEREAS, adopted on March 27, 2003 pursuant to Resolution No. 03-250, the City Commission authorized the City Manager to negotiate a Professional Services Agreement ("PSA") with Florida Power and Light ("FPL") resulting from Request for Qualifications No. 01- 02-224 and directed the City Manager to present the PSA to the City Commission for consideration; and WHEREAS, on September 23, 2004 pursuant to Resolution No. 04-0620, the City Commission awarded Florida Power and Light ("FPL") a ten (10) year contract to provide energy performance contracting services, and consequently, the City Manager executed a Master Agreement with FPL ("Master Agreement"); and WHEREAS, on October 14, 2010 pursuant to Resolution No. 10-0455, the City Commission (1) authorized the assignment and assumption of all of FPL's rights, duties, and obligations under the Master Agreement to FPL's subsidiary FPL Services, LLC ("FPLS") and (2) approved Supplemental Agreement No. 1 to the Master Agreement to implement energy conservation measures in six (6) City facilities with a total cost to the City of $783,539.00 and guaranteed energy savings of $58,773.00 per year; and WHEREAS, on January 27, 2011 pursuant to Resolution No. 11-0034, the City Commission authorized Supplemental Agreement No. 2 to the Master Agreement with FPLS to perform energy efficiency improvements in designated City facilities for a total amount not to exceed $2,770,728.00 with funding through a United States Department of Energy American Recovery and Reinvestment Act Energy Efficiency Conservation Block Grant; and WHEREAS, in December 5, 2014, the City exercised its first and final renewal to extend the contract term from December 7, 2014 through December 6, 2019; and WHEREAS, pursuant to Resolution No. 17-0475, adopted on September 28, 2017, the City Commission approved an allocation in the amount of $250,000.00 for energy performance contracting for the Master Agreement in its 2017-2018 Operating Budget Non -Departmental ("NDA") Account No. 00001.980000.534000.0000.00000; and WHEREAS, the City Administration recommends authorizing the City Manager to negotiate and execute Supplemental Agreement No. 3 to the Master Agreement with FPLS, in a form acceptable to the City Attorney, for an amount not to exceed $250,000.00 for FPLS to conduct investment grade energy audits, to identify energy conservation measures, and to perform further energy improvements at additional designated City facilities; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby authorized' to negotiate and execute Supplemental Agreement No. 3 to the Master Agreement with FPLS, in a form acceptable to the City Attorney, to conduct investment grade energy audits, to identify energy conservation measures, and to perform further energy improvements at additional designated City facilities, in an amount not to exceed $250,000.00. Section 3. Funds in an amount not to exceed $250,000.00 are allocated and appropriated from available funds in Non -Departmental Account No. 00001.980000.534000.0000.00000 for said purposes. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, Ginty Attor ey 11/6/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.