HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2917
Date: 11/06/2017
Commission Meeting Date: 11/16/2017
Requesting Department: Office of
Management and Budget
Sponsored By:
District Impacted: Various
Type: Resolution
Subject: Amend Appropriations - Operational Budget
Purpose of Item:
Recommend changes to the FY 2016-17 budget to allow for year-end close-out.
Background of Item:
As FY 2016-17 is now complete and the financial system is now closed, it becomes
appropriate to amend the City's previously -approved budget allocations to close the
fiscal year in compliance with existing laws and best practices.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: 00001.980000.891000 ($14.62 million)
Special Revenue Account No: Various
Reviewed B
Office of Management and Budget Christopher M Rose
City Manager's Office Fernando Casamayor
City Manager's Office Daniel J. Alfonso
Legislative Division Maricarmen Lopez
Office of the City Attorney Maricarmen Lopez
Office of the City Attorney Maricarmen Lopez
City Commission Maricarmen Lopez
Office of the Mayor Mayor's Office
Office of the City Clerk City Clerk's Office
Legislative Division Valentin J Alvarez
Office of the City Attorney Barnaby L. Min
Office of the City Attorney Victoria Mendez
Office of the City Clerk City Clerk's Office
Department Head Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Skipped
Skipped
Skipped
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Legislative Division Review Completed
Deputy Attorney Review
Approved Form and Correctness
Rendered
Completed
Completed
Completed
11/06/2017 4:38 PM
11/06/2017 4:46 PM
11/06/2017 7:45 PM
11/16/2017 10:29 AM
11/16/2017 10:29 AM
11/16/2017 10:29 AM
11/16/2017 9:00 AM
11/27/2017 6:51 PM
11/27/2017 7:42 PM
04/11/2018 3:47 PM
04/12/2018 10:35 AM
04/13/2018 5:36 PM
04/13/2018 5:45 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0540
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2917 Final Action Date:11/16/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
MAKING AMENDMENTS TO APPROPRIATIONS RELATING TO OPERATIONAL AND
BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30,
2017.
WHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other
applicable State of Florida ("State") and local laws, the City of Miami ("City") is amending and
closing out its General Fund Budget and total Budget for all funds for the fiscal year ending
September 30, 2017 ("Fiscal Year 2016-17"); and
WHEREAS, the General Fund Budget for Fiscal Year 2016-17 is
$685,395,800 and the total Budget for all operating funds is $1,147,640,886; and
WHEREAS, the major source of revenue for the General Fund Budget is derived from
the category identified as "Taxes" in the amount of $303,610,200; and
WHEREAS, it is necessary to adjust year-end budgets for the General Fund Budget,
Special Revenue Funds, Debt Service Funds, and the Internal Service Fund in order to comply
with State and local laws;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following appropriations are made for the municipal operations of the
General Fund Budget for Fiscal Year 2016-17:
GENERAL FUND APPROPRIATIONS
Department, Boards and Offices:
Mayor $ 1,128,000
Board of Commissioners 3,231,000
City Manager 3,578,400
Agenda Office 359,200
Auditor General 1,282,700
City Attorney (Law) 8,164,800
City Clerk 1,697,400
Civil Service 453,400
Code Compliance 5,866,000
Office of Communications 1,161,700
Equal Opportunity and Diversity Programs 397,800
Office of Film Office 422,700
Finance 9,170,200
Grants Administration 1,566,000
Human Resources 4,416,800
Information Technology 9,102,000
Management and Budget 2,535,600
Neighborhood Enhancement Team (NET) 6,020,900
Procurement 2,403,200
Office of Resilience and Sustainability 243,300
Building 10,650,000
Planning and Zoning 6,673,900
Community and Economic Development 3,482,500
General Services Administration (GSA) 22,619,000
Public Works 21,242,600
Solid Waste 31,597,600
Capital Improvements 2,847,300
Fire -Rescue 126,885,000
Police 231,724,100
Real Estate and Asset Mgmt 12,396,400
Parks and Recreation 42,344,600
Risk Management 3,098,000
Non -Departmental Accounts (NDA) 36,078,900
(Transfers -Out) 72,361,100
TOTAL GENERAL FUND $ 687,202,100
Section 3. The above appropriations for the General Fund Budget are made based on
the following sources of revenues for Fiscal Year 2016-17:
GENERAL FUND REVENUES
Property Taxes $ 303,610,200
Franchise Fees and Other Taxes 106,503,600
Interest 1,700,000
Transfers -In 12,104,100
Fines and Forfeitures 13,443,900
Intergovernmental Revenues 65,936,900
Licenses, Fees and Permits 57,640,600
Other Revenues 11,637,000
Charges for Services 114,625,800
TOTAL GENERAL FUND $ 687,202,100
Section 4. The following appropriations are made for the municipal operations of Debt
Service Funds for Fiscal Year 2016-17:
DEBT SERVICE FUNDS APPROPRIATONS
Special Obligation Bonds 51,225,900
General Obligation Bonds 141,646,736
TOTAL DEBT SERVICE FUNDS $ 192,872,636
Section 5. The above appropriations for Debt Service Funds are made based on the
following sources of revenues for Fiscal Year 2016-17:
DEBT SERVICE FUNDS REVENUES
Property Taxes $ 27,266,700
Transfers in & Others 165,605,936
TOTAL DEBT SERVICE FUNDS $ 192,872,636
Section 6. The following appropriations are made for the municipal operations of Special
Revenue Funds for Fiscal Year 2016-17:
SPECIAL REVENUE FUNDS
City Clerk Services
Community Development
Department of Real Estate and Asset Management
Departmental Improvement Initiative
Economic Development (SR)
Emergency Funds
Fire Rescue Services
General Special Revenue
Homeless Program
Law Enforcement Trust Fund
Miami Ballpark Parking Facilities
Parks & Recreation Services
Planning Services
Police Services
Public Works Services
Solid Waste Recycling Educational Trust Fund
Transportation and Transit
Tree Trust Fund
UASI-Fire Rescue
TOTAL SPECIAL REVENUE FUND
APPROPRIATIONS
$ 1,049,600
51, 307, 500
5,537,400
14, 911, 500
204,800
2,328,400
2,495,300
2,475,450
3,423,200
2,362,300
6,598,400
2,847,100
15, 758, 300
15,205,400
11, 387,400
147,000
24, 542,100
3,467,800
10, 643, 800
$ 176,692,750
Section 7. The above appropriations for Special Revenue Funds are made based on the
following sources of revenues for Fiscal Year 2016-17:
SPECIAL REVENUE FUNDS
REVENUES
All Sources
TOTAL SPECIAL REVENUE FUNDS
$ 176,692,750
$ 176,692,750
Section 8. The following appropriations are made for the municipal operations of
Internal Service Funds for Fiscal Year 2016-17:
INTERNAL SERVICE FUND
APPROPRIATIONS
Life and Health Insurance
Workers' Compensation
Others
TOTAL INTERNAL SERVICE FUND
52, 345, 300
17,658,100
20, 870, 000
$ 90, 873, 400
Section 9. The above appropriations for Internal Service Funds are made based on the
following sources of revenues for Fiscal Year 2016-17:
INTERNAL SERVICE FUND
REVENUES
All Sources
TOTAL INTERNAL SERVICE FUND
$ 90,873,400
$ 90,873,400
Section 10. This Resolution is a Resolution of precedent and all other resolutions in
conflict with it are held null and void insofar as they pertain to these appropriations; however, no
provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as
set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida,
as amended ("City Code"). These appropriations are expenditure requirements for the City but
are not mandatory. The City Manager is specifically authorized to transfer funds between
accounts and withhold any of these appropriated funds from encumbrance or expenditure
should such action appear advantageous to the economic and efficient operation of the City.
The City Manager is also authorized to transfer any excess unrestricted moneys from other
funds to the General Fund provided that those are appropriated moneys which are no longer
needed to implement the original purpose of the appropriation and whose expenditure is not
limited to use for any other specified purpose.
Section 11. All departments and the number of employees designated therein provided
for in this budget either by position summary or by the organizational chart are deemed
approved by the City Commission. Any permanent change regarding same shall require City
Commission approval.
Section 12. The City Manager is authorized to continue to administer the executive pay
plan and benefit package and to disburse the funds appropriated herein for said purpose in a
manner he deems appropriate. The City Manager is also authorized to administer and disburse
the City Commission benefit package. With the exception of those positions in which the salary
is established by City Commission action, the City Manager is further authorized to establish the
salaries of those employees in executive and staff positions in accordance with the executive
and staff pay plan. These employees may receive any salary increases given in Section 13.
Section 13. The City Manager is authorized to disburse any funds that may be
designated by the City Commission as cost -of -living or other pay adjustments to Civil Service,
executive, and staff employees as may be approved by the City Manager.
Section 14. Nothing contained in this Resolution shall be construed as to prohibit or
prevent the City Manager from exercising the power granted to and imposed upon him in the
City Charter to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant
temporary or permanent positions whenever it has been determined by the City Manager to be
in the best interest of efficient and economical administration of the City and all its Departments.
The authority contained in this Section shall also be applicable whenever the City Manager shall
cause a Department to reorganize itself to perform its services more efficiently. Such
reorganization may include reduction of budgeted positions, reclassification of positions, and
alteration of the number of budgeted positions in any given classification.
Section 15. (a)(1) The transfer of funds between the detailed accounts comprising
any separate amount appropriated by the above Sections is approved and authorized when
such transfer shall have been made at the request of the City Manager and when such transfer
shall have been made of any part of an unencumbered balance of an appropriation to or for a
purpose or object for which the appropriation for the herein fiscal year has proved insufficient.
(2) The transfer of funds between the detailed accounts comprising
any separate amount appropriated by the above Sections is approved and authorized when
such transfer of funds is made at the request of the City Manager and when such transfer is to
be made between the detailed accounts appropriated to the same office, department, or
division.
(b)(1) To effect salary adjustments, the City Manager is further
authorized to make departmental and other transfers from any reserve accounts established in
the General Fund and is authorized to approve transfers for any unforeseen requirements of all
appropriated funds as may be required so long as such transfer is consistent with the provisions
contained in Chapter 18, Article IX of the City Code.
(2) To facilitate effective budgetary control and sound fiscal
management, the City Manager is further authorized to transfer funds from departmental budget
reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and
to departmental budget reserve accounts from the Emergency Account of Non -Departmental
Accounts to other Funds.
(3) The Emergency Account is declared to be appropriated to meet
emergency expenses and is subject to expenditure by the City Manager for any emergency
purpose.
(c) Except as herein provided, transfers between items appropriated
shall be authorized by resolution amendatory hereto, except that transfers from the Non -
Departmental Accounts may be made by resolution.
Section 16. (a) The City Manager is authorized to invite or advertise for bids for the
purchase of any material, equipment, physical improvement, or service provided by the
aforementioned appropriations or which may be provided for in accordance with the authority of
this Resolution for which formal bidding is required. Such bids to be returnable to the City
Commission or City Manager in accordance with City Charter and City Code provisions.
(b) Further, expenditure of the herein appropriated funds is authorized in
the procurement of goods and services by award or contract for the same by the City
Commission following the use, if applicable, of competitive negotiations unless the award of
such contract by the City Manager is expressly allowed under City Code provisions.
Section 17. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
ndez, Ginty Attor ey 4/13/2018
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from
the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.