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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3037 Date: 10/10/2017 Commission Meeting Date: 11/16/2017 Requesting Department: Department of Community and Economic Development Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Allocation - Fann Ayisyen Nan Miyami/Haitian Women of Miami, Inc. Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS, PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS, IN THE AMOUNT OF $25,000 TO FANN AYISYEN NAN MIYAMI/HAITIAN WOMAN OF MIAMI, INC; FOR PUBLIC SERVICES ACTIVITIES; WITH FUNDS ALLOCATED FROM THE SOCIAL SERVICES GAP PROGRAM FUND, ACCOUNT NO. 00001.910101.882000; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL THE AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID AGENCY, FOR SAID PURPOSE. Background of Item: Due to the continuous decrease of available Community Development Block Grant funds in the last few years, Public Services agencies' allocations have been reduced resulting in reduction of services to residents. The City Commission wishes to allocate funding to cover public service program shortfalls for fiscal year 2017-2018 from the Social Services Gap Program fund, account No. 00001.910101.882000. On September 28, 2017, the City of Miami Commission approved a contribution from General Funds; which includes an amount of $743,000 for Public Services activities. Fann Ayisyen Nan Miyami/Haitian Woman of Miami, Inc. agency, is a non -for -profit organization that has been in service to the community for many years and provides after school program to low and moderate -income families. The City Manager has made a finding that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services, and has recommended to the City Commission that the findings be adopted and that competitive bidding methods and procedures be waived for the Program. The City administration recommends the allocation of funds in the amount of $25,000 from the Social Services Gap Program to Fann Ayisyen Nan Miyami/Haitian Woman of Miami, Inc. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $25,000 General Account No: 00001.910101.882000 Department of Community Review Completed Office of Management and Office of Management and City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B and Economic Development 10/10/2017 2:54 PM Budget Luis Hernandez -Torres Budget Christopher M Rose Alberto N. Parjus Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office George Mensah Department Head Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 10/10/2017 10:16 PM 10/12/2017 9:48 AM 10/12/2017 7:53 PM 10/13/2017 5:58 AM 11/02/2017 1:05 PM 11/02/2017 3:15 PM 11/06/2017 2:36 PM 11/16/2017 9:00 AM 11/27/2017 4:30 PM 11/27/2017 7:30 PM 11/27/2017 7:30 PM City of Miami Legislation Resolution Enactment Number: R-17-0524 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3037 Final Action Date:11/16/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED AND INCORPORATED AS ATTACHMENT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY"), PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN THE AMOUNT OF $25,000.00 TO FANN AYISYEN NAN MIYAMI/HAITIAN WOMAN OF MIAMI, INC., A FLORIDA NOT FOR PROFIT CORPORATION ("FANN AYISYEN NAN MIYAMI"), FOR PUBLIC SERVICES ACTIVITIES; ALLOCATING FUNDS FROM THE SOCIAL SERVICES GAP PROGRAM FUND, ACCOUNT NO. 00001.910101.882000; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL AGREEMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH FANN AYISYEN NAN MIYA, FOR SAID PURPOSE. WHEREAS, due to the continuous decrease of available Community Development Block Grant ("CDBG") funds in the last few years, Public Services agencies' allocations have been reduced resulting in reduction of services to City of Miami ("City") residents; and WHEREAS, the City Commission wishes to allocate funding to cover public service program shortfalls for fiscal year 2017-2018 from the Social Services Gap Program ("SSG") fund, account No. 00001.910101.882000; and WHEREAS, on September 28, 2017, the City Commission approved a contribution from General Funds that included an amount of $743,000.00 for Public Services activities; and WHEREAS, Fann Ayisyen Nan Miyami/Haitian Woman of Miami, Inc., a Florida not for profit corporation ("Fann Ayisyen Nan Miyami"), has served the community for many years and provides after school programs to low and moderate income families ("Program"); and WHEREAS, the City Manager has made a written finding, attached and incorporated as Attachment "A," that pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), competitive negotiation methods and procedures are not practicable or advantageous to the City for obtaining said services and has recommended to the City Commission that the finding, attached and incorporated as Attachment "A," be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Administration recommends the allocation of funds in the amount of $25,000.00 from SSG to Fann Ayisyen Nan Miyami for the Program; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding, attached and incorporated as Attachment "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code, and waiving the requirements for said procedures, is ratified, approved, and confirmed. Section 3. The City Manager is authorized' to allocate grant funds in an amount not to exceed $25,000.00 to Fann Ayisyen Nan Miyami for Public Services activities, with said funds allocated from Social Services Gap Program, Account No. 00001.910101.882000. Section 4. The City Manager is authorized to execute any and all agreement(s), in a form acceptable to the City Attorney, with Fann Ayisyen Nan Miyami, for the Program. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 11/6/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.