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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3058 Date: 10/06/2017 Commission Meeting Date: 10/26/2017 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: Type: Resolution Subject: Authorize Revocable License - Debris Removal Staging Site Purpose of Item: A Resolution of the Miami City Commission, with attachment(s), authorizing the City Manager is to execute a revocable license ("License"), in substantially the attached form, between the City of Miami ("City") and 1010 NW LLC, for the use of approximately 206,530 SF of land located at 1010 NW 72nd Ave, Miami, Florida, for the staging of debris from Hurricane Irma, in the amount of $23,800.00 per month, until the site is no longer needed for such purposes; furthermore, authorizing the City Manager to negotiate and execute future agreements, in a form acceptable to the City Attorney, with additional property owners both private and public, as needed, to clear the remaining debris from the City. Background of Item: It is necessary to take rapid measures to eliminate immediate threats to the life, health, and safety of residents and employees; eliminate immediate threats to undamaged property; and ensure economic recovery to the City of Miami ("City") and the community. The City has contracted with vendors to execute the removal of debris from City streets as a result of Hurricane Irma. The City owned properties earmarked to store the debris before it is processed and sent to a landfill or similar sites are nearly at capacity. The City has begun reaching out to private land owners in an effort to license their property for a short term in an effort to store the remaining debris. 1010 NW LLC and the City have come to an agreement on the terms of a License which is revocable by either party upon providing 15 days written notice. The City will require additional sites beyond this one to accomplish the goal of removing all debris from the right of way's. The City Manager is seeking authority to enter into additional agreements for amounts determined to be fair market value by a comparative market analysis without the need for commission approval. Budget Impact Analysis Item is an Expenditure Total Fiscal Impact: $23,800.00 per month. Real Estate and Asset Management Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Aldo Bustamante Everton Garvis Christopher M Rose Alberto N. Parjus Daniel J. Alfonso Valentin J Alvarez Valentin J Alvarez Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 10/06/2017 3:32 PM 10/10/2017 10:09 AM 10/10/2017 3:00 PM 10/10/2017 11:08 PM 10/11/2017 6:59 AM 10/16/2017 10:03 AM 10/17/2017 5:04 PM 10/17/2017 5:44 PM 10/26/2017 9:00 AM 11/03/2017 3:47 PM 11/03/2017 4:27 PM 11/03/2017 4:27 PM City of Miami Legislation Resolution Enactment Number: R-17-0505 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3058 Final Action Date:10/26/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE A REVOCABLE LICENSE AGREEMENT ("LICENSE"), IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND 1010 NW LLC. FOR THE CITY'S USE OF APPROXIMATELY 206,530 SQUARE FEET OF LAND LOCATED AT 1010 NORTHWEST 72ND AVENUE, MIAMI, FLORIDA, FOR THE STAGING OF HURRICANE IRMA DEBRIS REMOVAL AND DISPOSAL, IN THE AMOUNT OF TWENTY THREE THOUSAND EIGHT HUNDRED DOLLARS ($23,800.00) PER MONTH, UNTIL THE SITE IS NO LONGER NEEDED FOR SUCH PURPOSES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUCH OTHER FUTURE AGREEMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH ADDITIONAL PROPERTY OWNERS, BOTH PRIVATE AND PUBLIC, AS DEEMED NECESSARY, TO CLEAR SAID REMAINING DEBRIS FROM THE CITY; ALLOCATING FUNDS FROM ACCOUNTS TO BE IDENTIFIED BY THE CITY MANAGER, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED. WHEREAS, it is necessary to take rapid measures to eliminate immediate threats to the life, health, and safety of residents and employees; eliminate immediate threats to undamaged property; and ensure economic recovery to the City of Miami ("City") and the community associated with Hurricane Irma; and WHEREAS, the City has contracted with vendors for the removal and disposal of debris from City streets; and WHEREAS, the City -owned properties earmarked to store the debris before the debris is processed and sent to a landfill, or similar sites, are nearly at capacity; and WHEREAS, the City has begun reaching out to private land owners in an effort to locate properties for short term storage of the remaining debris; and WHEREAS, 1010 NW LLC. and the City have come to an agreement on the terms for a Revocable License Agreement ("License") which is revocable by either party upon providing fifteen (15) days written notice; and WHEREAS, the City Manager is seeking authority to execute the License with 1010 NW LLC.; and WHEREAS, the City will require additional sites beyond this property to accomplish the goal of removing the remaining debris from the right-of-ways within the City; and WHEREAS, the City Manager is requesting authority to enter into any additional agreements, in a form acceptable to the City Attorney, for amounts determined to be fair market value by a comparative market analysis, without the need for further Commission approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to execute a License, in substantially the attached form, between the City and 1010 NW LLC. for the City's use of approximately 206,530 square feet of land located at 1010 Northwest 72nd Avenue, Miami, Florida, for the staging of Hurricane Irma debris removal and disposal, in the amount of $23,800.00 per month, until the site is no longer needed for such purposes. Section 3. The City Manager is further authorized' to negotiate and execute such other future agreements, in a form acceptable to the City Attorney, with additional property owners, both private and public, as deemed necessary, to clear said remaining debris from the City. Section 4. Funds are to be allocated from accounts to be identified by the City Manager, subject to budgetary approval at the time of need. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: nd City Att©r ey 10/17/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.