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HomeMy WebLinkAboutBack-Up DocumentThe Department of Homeland Security Notice of Funding Opportunity National Urban Search & Rescue Response System NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM . It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: http://www.grants.gov/web/grants/register.htinl Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. A. Program Description Issued By U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch Catalog of Federal Domestic Assistance (CFDA) Number 97.025 CFDA Title National Urban Search & Rescue Response System Notice of Funding Opportunity Title FY 2017 National Urban Search & Rescue Response System Readiness Cooperative Agreement NOFO Number DHS-17-DOD-025-00-01 Authorizing Authority for Program Robert T. Stafford Disaster Relief and Emergency Assistance Act 42 U.S.C. § 5165f(Stafford Act). Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2017 (Pub. L. No. 1 15-31) Program Type New Page 1 of 17 Program Overview, Objectives, and Priorities The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around -the -clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces, support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission 5, Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial Homeland Security Review. The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of: administration and management, training, equipment and storage and maintenance. Program Priorities are as follows: 1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices, including by making available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance, 2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the System's current approved FEMA Equipment Cache List. 3. Provide leased space to meet the office, training site and storage requirements of the System. 4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance. 5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues. B. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: $37,310,092 Projected number of Awards: 28 Period of Performance: 36 months Page 2of17 Details of funding amounts can be found in Appendices C - G. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance. Projected Period of Performance Start Date(s): October 1, 2017 Projected Period of Performance End Date(s): September 29, 2020 Funding Instrument Cooperative Agreement Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative Agreement and may conduct site visits and monitoring throughout the Period of Performance. FEMA will work with the recipient to develop and refine the details of executing this award, including work plans, goals and objectives, timelines, deliverables, effectiveness measures, selection of key partners, outreach or educational materials, coordination of multi state efforts, and definition of eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not engage in the development of tasks not approved in the recipient's application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix A, Statement of Work. C. Eligibility Information Eligible Applicants FEMA-designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total). Eligibility Criteria Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring Agency. Other Eligibility Criteria Applicants must submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work. Maintenance of Effort Maintenance of effort is NOT required under this program. Cost Share or Match There is no Cost Match or Cost Share requirement for this Cooperative Agreement. Page 3 of 17 D. Application and Submission Information Key Dates and Times Date Posted to Grants.gov: 7/17/2017 Initial Application Submission in Grants.gov (SF-424): 8/05/2017 Application Submission Deadline: 8/17/2017 Anticipated Funding Selection Date: 9/22/2017 Anticipated Award Date: 10/1/2017 Applications that are not submitted within the stated Application Submission Deadline will not be reviewed or considered for funding. Issues with the Grants.gov or ND Grants system and/or other unforeseeable circumstances that are out of the applicants control will be taken into consideration with regards to the stated Application Submission Deadline of this NOFO. Other Key Dates Event Suggested Deadline For Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submit final application in ND Grants One week before actual submission deadline Address to Request Application Package Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select "Applicants" then "Apply for Grants," read the registration requirements and register if necessary (Allow up to 7-10 business days after you submit before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information), In order to obtain the application package select "Download a Grant Application Package." Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select "Download Package," and then follow the prompts to download the application package. For a hardcopy or email of the full NOFO, please email a request to: Wanda Casey, wanda.casey@fema.dhs.gov. Page 4 of 17 In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800) 462- 7585. Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System. Content and Form of Application Submission Applying for an award under this program is a multi -step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Please review the table above under "Submission Dates and Other Key Dates and Times" for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application will automatically disqualify their application. The steps involved in applying for an award under this program are: 1. Applying for, updating, or verifying their DUNS Number 2. Applying for, updating, or verifying their E1N Number 3. Updating or verifying their SAM Number 4. Submitting an initial application in Grants.gov, and 5. Submitting the complete application in ND Grants In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at; SF-424 Mandatory Family I GRANTS.GOV • Budget Information for Non -Construction Programs (SF-424A); • Assurances for Non -Construction Programs (SF-424B); • Grants.gov Lobbying Form (SF-LLL). Applicants will also be prompted to assure compliance with all Standard and Special Terms and Conditions before being eligible to receive an award under this program. In addition, applicants must submit copies of the following in ND Grants: 1. A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B) 2. Latest Single Audit (per 2 CFR Part 200, Subpart F) 3. Any requests & approvals received for pre -award costs (if applicable) 4. Indirect Cost Rate Agreement (if applicable) Page 5 of 17 5. If one or more vehicle purchases is/are included in the budget narrative, include the following: a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase b. A completed Vehicle Support Unit Purchase c. Replacement/Disposal Justification Form, FEMA Form 089-0-26 Employer Identification Number (EIN) DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a financial assistance award and for grant award payment; both EIN and DUNS are also required to register with SAM (see below). The EIN base for an organization is the Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security number, (both the EIN and social security number are nine -digit numbers). Organizations and individuals submitting their applications must correctly differentiate the EIN from the DUNS since both are nine -digit numbers. Please differentiate your EIN number from your DUNS number or this may result in a delay in the issuance of the funding award or incorrect payment to a recipient organization may result. Organizations applying for an EIN should plan on a minimum of two full weeks to obtain an EIN. For assistance in registering an EIN please contact the IRS helpline. DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN. Dun and Bradstreet Universal Numbering System (DUNS) Number, System for Award Management (SAM), and Authorized Organizational Representative (AOR) Before you can apply for a DHS grant at Grants.gov, you must have a DUNS number, be registered in SAM, and be approved as an Authorized Organizational Representative (AOR). Applicants are encouraged to register early. The registration process can take four weeks or more to be completed. Therefore, registration should be completed in sufficient time to ensure it does not impact your ability to meet required submission deadlines. DUNS number. Instructions for obtaining a DUNS number can be found at the following website: http://www.grants.gov//web/grants/applicants/organization- registration/step-I-obtain-duns-number,html. The DUNS number must be included in the data entry field labeled "Organizational DUNS° on the Standard Forms (SF)-424 forms submitted as part of this application. Page 6 of 17 System for Award Management (SAM). In addition to having a DUNS number, applicants applying electronically through Grants.gov must register with SAM. Step-by-step instructions for registering with SAM can be found here: http://www.grants.gov/web/grants/applicants/organization-registrationlstep-2- register-with-sam.html . Failure to register with SAM will result in your application being rejected by Grants.gov during the submission process. Authorized Organizational Representative. The next step in the registration process is creating a username and password with Grants.gov to become an AOR. AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions. To read more detailed instructions for creating a profile on Grants.gov, visit: http://www.grants.gov/web/grants/applicants/organization- registrationlstep-3-usemame-password.html. AOR Authorization. After creating a profile on Grants.gov, the E-Biz Point of Contact (POC), who is a representative from your organization listed as the contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E-Biz POC will then log in to Grants.gov and approve an individual as the AOR, thereby giving him or her permission to submit applications. After you have been approved as an AOR you will be able to submit your application online. To learn more about AOR Authorization, visit: http://www.grants.gov/web/grants/applicants/orhanization- registration/step-4-aor-authorization.html. To track AOR status, visit: http://www. grants. aovl weblgrants/applicants/organization-registrationlstep-5- track-aor-status.html. Electronic Signature. Applications submitted through Grants.gov constitute a submission as electronically signed applications. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application. If you experience difficulties accessing information or have any questions please call the Grants.gov customer support hotline at (800) 518-4726 or email grants.gov at support(a?grants.gov. The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal Page 7 of 17 award and use that determination as a basis for making a Federal award to another applicant. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their State's Single Point of Contact (SPOC) to comply with the State's process under Executive Order 12372 (see http://www.fws.gov/policy/library/rgeo12372.pdf). Name and addresses of the SPOCs are maintained at the Office of Management and Budget's home page at http://www.whitehouse.gov/omb/grants_spoc to ensure currency. Funding Restrictions Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Pre -award costs Per 2 CFR Part 200.458, Pre -award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the Federal award and only with the written approval from FEMA. To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre -award cost approval is necessary, along with a detailed estimate of costs, in the application. The US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission. Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre -award expenses at that time. Page8of17 Direct Costs Planning: Planning costs related to training or exercises are allowed under this program. Training: Training related costs are allowed under this program. Exercises: Exercise related costs are allowed under this program. Equipment: Equipment costs are allowed under this program. Medical Monitoring: Medical Monitoring costs are allowed under this program Travel Domestic Domestic travel costs are allowed under this program. International International travel is not an allowable cost under this program unless approved in advance by FEMA. Construction and Renovation: Construction and renovation costs are NOT allowed under this program. Other Cost Requirements Environmental Planning and Historic Preservation (EHP) Compliance As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grants -funded projects, comply with Federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. The EHP review process must be completed before funds are released to carry out the proposed project. FEMA will not fund projects that are initiated without the required EHP review. Page 9 of 17 Management and Administration (M&A) Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per -applicant basis. Indirect (Facilities & Administrative (F&A)) Costs Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award. Other Submission Requirements N/A E. Application Review information Application Evaluation Criteria Prior to making a Federal award, FEMA is required by 31 U.S.C. 3321 and 41 U.S.C. 2313 to review information available through any OMB -designated repositories of government -wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements. Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOFO and Application and Submission Information in Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration. Review and Selection Process FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following: Page 10of17 • The applicant demonstrates expertise and qualifications necessary to support Emergency Support Function #9 (ESF #9) activities under the National Incident Management System and the National Response Framework. • The applicant's proposed work plan is consistent with the US&R Task Force FY 2017 Readiness Cooperative Agreement Statement of Work, found in Appendix A of this NOFO. • The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks. For those US&R awards with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000 (see 2 CFR §200.88), prior to making the award: i. DHS will review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS). ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM. DHS will consider any comments by the applicant, in addition to the other infonnation in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 CFR §200.205, Federal awarding agency review of risk posed by applicants. Federal Award Administration Information Notice of Award Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the "authorized official") listed in the initial application. The date FEMA approves the award is the "award date." The awardee should follow the directions in the notification to accept the award. Recipients must accept their awards no later than 90 days from the award date. The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the Page 11 of 17 ND Grants system. For Instructions on how to accept or decline an award in the ND Grants system, please see pages 40 — 43 in the ND Grants Grantee Training Manual. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds. Administrative and National Policy Requirements All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at: DHS Standard Tenns and Conditions The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time in which the award was made. Before accepting the award the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this NOFO as well as any Special Terms and Conditions in the Notice of Award to receive an award under this program. Reporting Awardees are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent. Federal Financial Reporting Requirements The Federal Financial Reporting Form (FFR) is available here: https: //grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=l SF-425 OMB #00348-0061 DHS/FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at https://isourceferna ov/sf269/execute/Login?sawContentMessage=true. Page 12of17 Obligations and expenditures must be reported on a quarterly basis through the FFR (SF-425) and must be filed electronically using PARS. An FFR report must be submitted quarterly throughout the period of performance, including partial calendar quarters, as well as for periods where no grant award activity occurs. Future awards and fund drawdowns may be withheld if these reports are: delinquent, demonstrate lack of progress, and/or are insufficient in detail. DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Financial and Compliance Audit Report For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at http: wto.gov/govuttcl/vbkO1. litm, and the requirements of Subpart F of 2 C.F.R. Part 200, located at http://ww•ivvw.ecfi'.gvv/cgi-hire/text- idr?SID=55e 12eead565605b4c15 29c18 2c12761O5c&node=2:1.1. 2.1.1.6&r•,gn —d1v6 For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500.000 or more from Federal funding sources during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be in accordance with GAO's Government Auditing Standards, located at http://11•ww.,zao.gov/zol,aucl/vhk01.htni, and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, located at http://v i tii . tt lrrrchouse._s teliou.s.e..gov/omb/eirculars/a compliance supplement 2012 Program Performance Reporting Requirements Awardees are responsible for providing updated performance reports using the FEMA Form 089-0- 1 1 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due within 30 after the end of the reporting period recipients must complete the FEMA Form 089-0-1 I and submit it as an attachment to the ND Grants system. Financial and Program Reporting Periods and Due Dates The following reporting periods and due dates apply: Report Reporting Period Report Due Date Quarterly Financial Report (SF-425) October 1 — December 31 January 30 Page 13of17 Semi -Annual Performance Report October 1 — December 31, January 30 Quarterly Financial Report (SF-425) January 1 — March 31 April 30 Semi -Annual Performance Report January I June 30 July 30 Quarterly Financial Report (SF-425) April 1 — June 30 July 30 Quarterly Financial Report (SF-425) July I — September 30 October 30 Semi -Annual Performance Report July 1 — December 31 January 30 Close Out Reporting Requirements Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final performance report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance. If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form SF 429) available at: https://err-ants.gov/web/Limits/vrms/post-award-reportin`r- fr)rrr!s. htnal#sorthv=1 After these reports have been reviewed and approved by the Urban Search and Rescue Branch, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR. The recipient is responsible for returning any funds that have been drawn down, but remain as unliquidated on recipient financial records. G. DHS Awarding Agency Contact Information Contact and Resource Information For Program Questions About Applying for an Award The Centralized Services Information Desk (CSID) is a non -emergency comprehensive management and information resource developed by DHS for Page 14 of 17 grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368- 6498 or by e-mail at askcsid(crdhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST. For Financial and Administrative Questions About Applying for an Award GPD's Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1 199A, payment status, amendments, closeouts, and tracking de -obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e- mail to ASK-GMD(a?dhs.gov. Office of Environmental Planning and Historic Preservation For Environmental Planning and Historic Preservation Questions: OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub -recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to: Portia Ross, CFM Integration and Technology Branch Chief Office of Environmental Planning and Historic Preservation FEMA 1 DHS 500 C Street, SW Washington, DC 20472 Desk: 202-2 1 2-5929 Cell: 303-386-2316 portia.ross@fema.dhs.gov H. Additional lnformation Extensions Extensions to the initial period of performance identified in the award will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: Page 15 of 17 1, FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to this request. ALL extension requests must address the following: a. Brief status of ongoing activity under this Cooperative Agreement; b. Outline of remaining funds available and necessary to finish activity during extension; and c. Explanation of why activity could not be completed within the Period of Performance Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of Performance. Payment FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at https://isource.fema.gov/sf269/execute/Logln?sawContentMessage=true . DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Form. Monitoring Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk -based review or on -site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where improvement is needed and provide technical assistance. APPENDICES: A. National Urban Search and Rescue Response System (US&R) Task Force FY 2017 Readiness Cooperative Agreement Statement of Work B. US&R Response System Task Force Narrative Workbook (FEMA Form 089-0- 10) Page 16 of 17 C. Cooperative Agreement Funding — Recommended Allocations D. Task Force Allocations and Budget Totals E. Administration Budget F. Special Cache Allocations (HEPP, IST, Medical) G. List of US&R Advisory Organization Leadership H. Summary of Deliverables Page 17 of 17 ATTEST: CITY OF MIAMI FLORIDA, a municipal corporation, Todd B. Hannon City Clerk Daniel J. Alfonso City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: Victoria Mendez City Attorney Ann -Marie Sharpe, Director Department of Risk Management Appendix A National Urban Search and Rescue Response System US&R Task Force FY 2017 Readiness Cooperative Agreement Statement of Work I. PURPOSE The U. S. Department of Homeland Security (DHS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the maintenance and readiness of the National Urban Search and Rescue (US&R) Response System (the System). The purpose of this Readiness Cooperative Agreement is to support the continued development and maintenance of a national urban search and rescue capability. Specifically, this agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation of a Federal US&R capability for disaster response. This Cooperative Agreement allows each Sponsoring Agency of a System US&R task force the opportunity to maintain a high standard and condition of operational readiness and includes guidance on key areas for task force management to focus on continued preparedness efforts. This Cooperative Agreement provides direction to the System task force's Sponsoring Agency for the use of funding to provide: administrative and program management, training, support, equipment cache procurement, maintenance and storage. II. BACKGROUND FEMA, in cooperation with other federal, state and local agencies created the System to provide a national US&R capability that provides lifesaving resources to survivors of structural collapse. When the System was developed in 1990, there was limited capability in only a few states to perform this mission and no resources were available for a coordinated national response. In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated activities with 26 federal agencies. The federal government's response to disasters was classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue) was established with FEMA as the Primary Agency. FEMA maintains a national consensus on standard operating procedures, organizational structure, equipment, training and exercise requirements. Currently, 28 state and local Sponsoring Agencies in 19 states participate in the System by making their task forces available for national disaster response. FEMA had no organic heavy rescue capability of its own and realized the best sources for US&R knowledge and skills reside at the state and local level. The System was developed and continues as a federal —state —local partnership, based on a Memorandum of Agreement (MOA) and individual Response and Readiness Cooperative Agreements. While the MOA provides the basic operational "Agreement" between FEMA, the state and Sponsoring Agency, the individual Readiness Cooperative Agreement provides the mechanism for distributing federal funds to the Sponsoring Agencies of the System's 28 US&R task forces for continued readiness efforts. US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work In December 2004, the National Response Plan (NRP) was published by DHS which integrated the Federal Response Plan. The NRP was then updated in January 2008 and is now referred to as the National Response Framework (NRF). At that time, ESF#9 was expanded to encompass urban, water -borne, and land -based search and rescue environments. III. FEMA OBJECTIVES FEMA, through the Urban Search & Rescue (US&R) Branch and Grant Programs Directorate, shall: 1. Provide oversight and funding to System Sponsoring Agencies to manage and administer US&R task force affairs and activities in accordance with accepted standard business practices. 2. Provide oversight and funding to train and exercise System personnel to safely perform assigned US&R duties in accordance with established FEMAISystem approved standards and guidance. 3. Provide oversight and funding to acquire and maintain the equipment in accordance with the US&R Equipment Cache List as approved by the US&R Branch. 4. Provide oversight and funding for the lease of space to provide offices, training facilities and/or storage of vehicles and equipment, as needed. 5. Provide resources (e.g., staff, equipment, funding) to support readiness and standby activities, subject to availability of funds (e.g., catastrophic planning, technical assistance, mobilization exercises). 6. Provide a forum for discussion of strategic issues by facilitating the hosting of Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or designee' as well as regularly scheduled meetings with the System's Strategic Group. IV. APPROVALS Advance approval must be obtained in writing from both the US&R Branch and the FEMA Grants Assistance Officer for the following (in accordance with Grants Management Policy and 2 CFR Part 200): • Approval for activities or expenditures not identified in the task force narrative and budget, but that are allowable within the scope of work for this Cooperative Agreement (i.e., budget changes) • Requests for extension of the Period of Performance for this Cooperative Agreement. (The Period of Performance for this Cooperative Agreement is 36 months to allow sufficient time to complete and execute the budget. Extensions beyond this period of time will not be approved without a compelling reason.) • Requests for spending Cooperative Agreement funds prior to the beginning of this period of performance ("pre -award costs") Page 2 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work For more detailed information pertaining to submission of amendments to this Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R Readiness Amendment Guidance, dated September 6, 2016, and any updates Unauthorized expenditures may be denied and required to be reimbursed to FEMA. Use of Cooperative Agreement funds provided through this agreement for any activity that occurs outside the United States and its territories is prohibited, unless authorized by the US&R Branch, FEMA Grant Programs Directorate and FEMA International Affairs prior to incurring costs for the activity. V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE This award is subject to the laws and regulations of the United States, This Cooperative Agreement incorporates the terms and requirements of any applicable Agency policies and all US&R Program Directives issued by the US&R Branch, including those issued during the term of this Cooperative Agreement. Any inconsistency or conflict in terms and conditions specified in the award will be resolved according to the following order of precedence: public laws, regulations, applicable notices published in the Federal Register, Executive Orders, OMB Circulars, agency award conditions, the terms and conditions of the Sponsoring Agency's Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R Program Directives and US&R General Memorandums. Some of the terms and conditions contained herein may contain, by reference or substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB Circulars. To the extent that it is a summary, such provision is not in derogation of, or an amendment to, any such statute, regulation, Executive Order, or OMB Circular. VI. COOPERATIVE AGREEMENT FUNDING The FY 2017 Cooperative Agreement basic total for each task force is $1,151,021. The US&R Branch recommended allocations are outlined in Appendix C of this document, Additional funds allocated to specific task forces are provided by the US&R Branch in Appendices D, E, and F. Each task force can apply for up to the amount allocated to their agency as shown in Appendix D. All Sponsoring Agencies must submit supporting documentation with each application. The Period of Performance for the FY 2017 US&R Readiness Cooperative Agreement funding is 36 months. Each task force should submit budget plans for daily operation, such as salary expenses and lease costs within the period of performance, covering only 12 months. However, the 36 month performance period is available for internal acceptance of funds, cost to conduct training, and procurement of equipment and supplies. Should a continuing resolution impact the System's appropriation within the FY 2017 Cooperative Agreement period of performance, a waiver may be given by FEMA to allow task forces to submit a budget change to cover daily operation such as salary expenses and lease costs for more than a 12 month period. Page 3 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Wok VII. FEMAIUS&R BRANCH RESPONSIBILITY 1. Review, approve, and adopt System -related products, including technical manuals, operational procedures, training curriculum and supporting manuals, meeting agendas and other requirements for the System. 2. Coordinate and support meetings relating to System activities, to develop and implement policies, procedures and System documents. 3. Establish and disseminate policy and Program Directives for the System based on established regulations and with substantial involvement and input from the partner sponsoring agencies and their members. 4. In cooperation with the System's Strategic Group, determine annual funding levels for readiness activities. 5. Purchase equipment and deliver to System task forces, based on need and available funding. 6. Review and/or approve expenditure reports, performance reports, personnel records, training records, task force self -evaluation documents, equipment cache and excess property inventories and other deliverables required by the US&R Branch. 7. Review and approve/disapprove in writing, in conjunction with the Grants Assistance Officer, any cost deviations or budget revisions from those prescribed in this agreement or from other FEMA established policies. 8. Implement the policy, criteria and procedure for task force evaluations. Distribute an annual Task Force Self -Evaluation survey with 45-day submission suspense, for completion by the task forces. Conduct a cooperative peer -based Readiness Assessment Program (RAP), to include Administrative Readiness Evaluations (AREs) and Operational Readiness Exercise Evaluations (OREEs). 9. Track, disseminate, and consistently update the status of recommendations generated from the Advisory Organization to all System components. 10. Based on various planning factors, the US&R Branch may alert or activate System resources for activities associated with scheduled NSSEs. Task forces activated under this section will be notified in advance, through written activation orders that will provide authorization for travel and to carryout activities required of the operations. Prior to any activities under this section, the US&R Branch will request cost estimates from identified task forces. This item would be funded separately from annual Readiness Cooperative Agreement funding, but could be either an amendment to this Cooperative Agreement or the Response Cooperative Agreement. 11. Provide at least one full-time US&R Branch staff member to serve as project officer for each of the recognized Functional Groups within the Advisory Organization to assist the Group leader in the administration of the Group. Page 4 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work VIII. SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use funding to prepare the task force under the following categories: Administration/ Management, Training, Equipment, and Storage/Maintenance. A. ADMINISTRATION AND MANAGEMENT 1. Provide sufficient staff for management and administration of task force day-to- day activities. This staff shall be responsible for program management, grants management, financial management, administrative support, training coordination and instruction, logistics management and property accountability. These management responsibilities include, but are not limited to, task force salaries and expenses coordination; record -keeping; inventory and maintenance of task force equipment caches; communicating with task force members and parties who support task force activities; and similar management and administrative tasks. 2. Maintain a comparison of expenditures with budgeted amounts for each Federal award, per 2 CFR Part 200.302. This includes maintaining a budget that reflects budgeted versus actual expenditures, tracking back to the four budget categories and nine object classes as detailed within their budget of their application on SF-424A — Budget Information (Non -Construction Programs). 3. Purchase equiprnent necessary to administer the task force. These items may include but are not limited to, laptop and desktop computers, cellular telephones/wireless tablets, personal communication devices (e.g., smart phones), printers, scanners, copy machines, office furniture, video conference capability, etc. 4. Recruit, train and maintain a roster of personnel to enable complete staffing of a National Incident Management System (NIMS) type 1 US&R task force. Positions shall be staffed from within the task force organization, unless prior approval is given by the US&R Branch. The rostered staffing level shall be a maximum 210 personnel, plus up to 10% allowable staffing overage, to address attrition, Incident Support Team (1ST) members, etc. The task force shall pursue the goal to roster the minimum of 140 deployable personnel; two deep at each of the 19 functional positions required for a NIMS type 1 US&R task force configuration. Ensure all members have a completed, signed and notarized Appointment Affidavit on file with the task force. 5. The task force shall procure and maintain the required Hazardous Materials (Hazmat) preparedness and response equipment and supplies and train personnel according to current System policy. Doing so will allow the task force to perform rescue operations in a contaminated environment, as defined in the System's Hazardous Materials (Hazmat) Concept of Operations. 6. Ensure each task force member meets the necessary license, certification or other professional qualification requirements of their assigned position at time of deployment. Further ensure that the task force has the documentation on file to verify currency. Page 5 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work 7. The task force may use funds to cover salary and travel for product research and development efforts, when authorized by the US&R Branch who will coordinate with the Grant Programs Directorate. 8. The task force may use funds to cover salary and travel to enable task force personnel to collaborate with federal, state, or other entities (e.g., other US&R resources or emergency responders) to enhance the capabilities of the System. 9. Ensure the task force is prepared for AREs by completing an internal self - evaluation operational readiness and preparedness survey (Phase I Self - Evaluation) as provided by the US&R Branch. The completed electronic copy of the self -evaluation shall be submitted as directed by the annual Program Directive. 10 Submit to the US&R Branch the following items by email or on one password - protected thumb drive by January 31 st_ a. A current task force US&R equipment cache database in a Microsoft Access -compatible database format. This database shall include both equipment caches. b. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft Loading Data"), in a format provided by the US&R Branch. c. A transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. d. An Annual Maintenance and Inventory Log, from each task force that maintains one of the three Incident Support Team (IST) equipment caches,. e. An Annual Maintenance and Inventory Log, from each task force that maintains one of the seven Hazardous Materials Equipment Push Package (HEPP) caches. 11. Ensure funds are properly allocated, accounted for, and reported for those task force members who serve as Sponsoring Agency Chief Representatives, Advisory Group Chair, Deputy Advisory Group Chair, IST Representative, Legal Representative, Functional Group Leaders, Deputy Functional Group Leaders, Subgroup Leaders, National and Divisional Task Force Representatives, Incident Support Team leadership as appropriate and authorized by the US&R Branch. These funds are intended to defray personnel salary, backfill, travel and other administrative costs associated with these positions for assigned task forces in accordance with Sponsoring Agency policies and Appendices D, E, F and G. 12. Ensure timely reporting of expenditures for readiness activities carried out under this agreement and timely delivery of Cooperative Agreement reporting. Refer to Section IX, Reporting. 13. As funding allows, ensure personnel salaries and expenses relating to task force and Incident Support Team administration, development and training preparedness activities are paid in accordance with established Sponsoring and Participating Agency policies/practices and in a timely manner, but no later Page 6 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work than 120 days after completion of a training exercise. Appropriate personnel records shall be kept in accordance with 2 CFR Part 200. 14. Compliance with NIMS is a condition for award of this Cooperative Agreement as outlined in Homeland Security Presidential Directive 5, Managing Domestic Incidents. Sponsoring Agencies must comply with the NIMS Implementation Activities established annually by FEMA. Sponsoring Agencies must report NIMS compliance activities in accordance with state and local NIMS guidance. Additionally, a certificate of completion for each required course in accordance with current the Position Descriptions must be located in each System task force member's personnel file. State offered NRF, NIMS, or equivalent certificates may be substituted for those courses offered on the FEMA NIMS website provided they meet federal NIMS standards. For further information on compliance and guidance, refer to the following website: httpsiiwww.fema.gov/national-incident-management-system. 15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences, and training sessions, or other events as directed by the US&R Branch as they relate to the System. Other activities include on -site peer AREs, OREEs, quality assurance oversight of FEMA-sanctioned training courses, training with other task forces, grants management training, non-federal search and rescue meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance), and research & development for equipment, as directed by the US&R Branch. The US&R Branch is recommending allocation of certain funds as identified in Appendix C for travel. All travel funds shall be accounted for under Management and Administration and/or Training at the task force level. 16. Provide complete medical evaluations and immunizations to task force members as defined by the System's Medical Subgroup. Medical screening should be conducted, at a minimum, on a triennial basis for each task force member. Each task force member must have a current Fit for Deployment form signed by the examining physician on file. This document along with the medical evaluation shall become part of each member's personal medical record. Please refer to the most current Program Directive. 17. Expend at least 98% of the Cooperative Agreement funds for which the task force has budgeted. B. TRAINING 1. Provide System -related or System -required training for task force personnel, including the delivery of local US&R training courses or other courses specifically required by the System's Position Descriptions or authorized by the US&R Branch. This should include equipment specific training provided by the manufacturer and authorized repair technician certification training to allow task forces to have members certified to conduct manufacturer approved repairs in- house. 2. As funding permits, complete all five modules of the OREE over a three year period either as individual exercise components, or as one comprehensive deployment exercise. The task force is encouraged to exercise as many task force members as possible during this Cooperative Agreement. Page 7 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Ft'ork a. A task force deployment may cover all five modules or portions thereof, in which case those components not addressed in a deployment must be exercised once every three years. b. When a task force completes all five modules, those funds originally set aside for a deployment exercise may then be used for other System approved items within the same budget category. This change must be addressed in the Semi -Annual Performance Report. A budget change is required when funds exceeding 10% of the Cooperative Agreement award amount are moved to another program budget category. 3. The task force should notify the US&R Branch of mobilization or deployment exercises as soon as the exercise is scheduled, but not later than 60 days before the exercise begins. Notification should be brief, but include dates, scope of exercise, number of participants, and other agencies involved. The intent of this notification is to provide the US&R Branch planning information for AREs and scheduling joint exercises with other DoD/federal Agencies. It does not take the place of, and should not be confused with, sanction request letters to obtain FEMA approval of task force sponsored training and exercises in accordance with the Training Program Administration Manual (TPAM), dated February 2013 (issued as US&R Program Directive 2013-005), or most current training manual. 4. Submit an after -action report within 90 days of the completion of a mobilization or deployment exercise, or a training activity with duration of more than 24 consecutive hours. Send the report to the attention of the US&R Branch Chief and written in a format where lessons learned may be shared with other task forces in the System. 5. Ensure training and exercise activities of the task force meet System standards, requirements and certifications. Ensure training records for all task force personnel are kept in a central, secure location. 6. Provide funding for expenses related to the acquisition, maintenance, training and certification of Canine Search Teams. This statement is not related to the funding provided to host canine evaluations. 7. The task force is authorized to fund the acquisition, maintenance, training and certification of Canine Search Teams — Human Remains Detection. This allows the task force the ability to have this resource within the task force. Task force support of this resource is voluntary. 8. When authorized, ensure funds are distributed in support of hosting a System Canine Search Team Certification Evaluation or Preparation, as identified in Appendix E. When funding provided for the canine evaluations exceeds actual costs, the excess allocated funds may be redirected to other System activities that support the task force's canine program under Items 6 & 7. If remaining funds are used to cover costs under Items 6 and/or 7, provide this information and the associated cost(s) in their Semi -Annual Performance Report submission. 9. Provide third party grants management training to assigned task force Grant Managers and Assistants who have not previously attended training. Grant Page 8 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work management training is mandatory for all task force Grants Managers and Assistants. Grant management training is optional, but highly recommended, for task force Program Managers and other key personnel assigned to System administrative duties. Personnel should attend training from a facility that provides a "Grants Certificate Program" and/or the US&R Grant Manager course. The US&R Branch and/or Grants Assistance Officer may be contacted for further information on classes offered. Examples of some grants management courses are: a. Managing Federal Grants and Cooperative Agreements for Recipients, b. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: 2 CFR Part 200 c. Applying for Federal Grants and Cooperative Agreements d. How to Prepare the Application Budget e. Business Management Systems for Recipients f. Audit of Federal Grants and Cooperative Agreements. Every effort shall be made to attend continuing education by task force Grant Managers and Assistants during the Cooperative Agreement to stay current with regulation updates/changes. 10. Provide appropriate database and systems training, as needed to task force logistics and program management personnel to maintain personnel, equipment, grant, financial and accountability records. C. EQUIPMENT 1. The Sponsoring Agency is authorized to purchase equipment as listed in the System's most current FEMA Approved Equipment Cache List. Task force personnel are reminded and directed not to exceed the current Manufacturer Suggested Retail Price (MSRP), unless prior approval is received in writing from the US&R Branch. The task force must follow Sponsoring Agency procurement regulations, which are in accordance with 2 CFR Part 200, to ensure reasonable prices are obtained. Special consideration is given to the task force to purchase other equipment items in support of training, administrative, and warehouse/maintenance needs. Any other equipment not specified above can only be purchased after receiving written approval from the US&R Branch. 2. Specific task forces are identified and provided funds to cover maintenance costs of the 1ST "A", "B" and "C" caches and medical kits. Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency (See Appendix F). 3. Specific task forces are also identified and provided funds to cover maintenance costs of the seven HEPP caches in accordance with the most current version of the System's HEPP Concept of Operations, (See Appendix F). Cooperative Agreement regulations apply to these funds and shall not be transferred to a Participating Agency. These task forces are also required to Page 9 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Task forces are to ensure that the full complement of Communications capability that meets the requirements, per the current FEMA Approved Equipment Cache List has been purchased and/or identified within the Sponsoring Agency for immediate deployment. This Communications capability shall be maintained in a state of readiness for response. Service agreements, as required, shall be in place for immediate use of equipment upon activation. Communications capabilities shall be addressed in the following priority order: a. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to include the required quantities of portable handheld radio units; portable base station(s), mobile and convertiacom unit(s), and portable repeater(s); and mobile radio units installed and operational in all task force prime mover vehicles; b. Satellite capability including satellite data via transportable .98-1.2M dish system, mobile satellite data system(s), and handheld and mobile satellite phones; c. Cellular -based data and phone capability to include wireless mobile hotspots and wireless phones. Correcting deficiencies in task force communications capabilities remains a priority within the FY2017 Cooperative Agreement Period of Performance. 5. Purchase equipment necessary to conduct operations within the disciplines of the task force (e.g., Communications, Search & Logistics). These items may include but are not limited to, wireless tablets, personal communication devices (e.g., smart phones), software, printers, etc. 6. All equipment must be tracked as to its origin. Equipment that is procured with this Cooperative Agreement funding shall be identified with the source, cache list number and Cooperative Agreement number, in accordance with 2 CFR Part 200. Additionally, federal equipment shall be properly identified as to the ownership and funding source (including Agency name and Cooperative Agreement number or Disaster/contract number). The tracking can be accomplished through procurement documents, through fields in a database, or spreadsheet. It is the responsibility of each task force to develop a method of tracking in accordance with this section. However, it should be a system that will easily and quickly identify the information. Additionally, all procurement records and receipts should be cross-referenced and coded with the Cooperative Agreement number, cache list item number, Statement of Work section, or source of origin, or a system to easily and quickly identify the information. Page 10 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work 7. Transportation equipment is authorized for purchase as part of this Cooperative Agreement with prior approval from the US&R Branch in writing after submitting a completed FEMA Form 089-0-26. 8. Equipment and prime mover vehicles purchased with federal funds or provided by FEMA shall be for the use of the System and shall not be used for normal day-to-day operations of the Sponsoring or Participating Agency for purposes that do not directly support the task force. However, this requirement does not preclude the Sponsoring Agency from using this equipment or vehicles on a local, regional or state disaster response or under other extraordinary circumstance. The US&R Branch Chief shall be notified immediately in writing of any exceptional use of the two US&R equipment caches that diminish the response capability of the task force. The Sponsoring Agency is responsible for replacement, re -supply, and/or repair of equipment used or consumed during activities not associated with the System, and for an immediate return to a state of readiness. 9. Title for the original cache, vehicles, and all equipment purchased under the Cooperative Agreements reside with the task forces (2 CFR Part 200). 10. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the 1ST and HEPP Caches, which were purchased and distributed to their respective task forces by FEMA, resides with FEMA. 11. Title for any equipment purchased under this Cooperative Agreement directly by a task force shall reside with the task force. 12. Should the task forces transfer, sell, or scrap any of the equipment and/or vehicles, they are required to first ask for prior written approval and disposition instructions from the US&R Branch and Grants Assistance Officer for all federally -furnished equipment and all grant -purchased equipment with a single item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual 119-7-1, or current edition at time of disposition). 13. For the purpose of accountability and safety, the task force is authorized to purchase an identification (ID) system, as long as they meet the requirements outlined in US&R Program Directive 2006-019 — Accountability and Medical Information Cards. D. MAINTENANCE AND STORAGE 1. Maintain an accountability of property acquired under Cooperative Agreement funding, distributed federal property and acquired federal excess property. Provide an annual report to FEMA on the status of federal property on January 31st of each year, as part of the database submittal to the US&R Warehouse. Conduct an inventory of federal property and property acquired under Cooperative Agreement funding, in accordance with 2 CFR Part 200.312. 2. Provide manufacturer's recommended maintenance and repair to US&R equipment acquired and specifically identified on the System's current FEMA Approved Equipment Cache List. Also, provide maintenance and repair to any supplemental equipment as approved by FEMA, which was purchased with Page 11 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work FEMA funding and delivered to the task forces, purchased during a federal System response, or was acquired with FEMA approval through the Federal Excess Property Program. Task forces are expected to perform routine maintenance of equipment to maintain a state of readiness. 3. As part of the operational readiness of each task force, all US&R equipment shall be maintained in an immediate state of readiness in a cache storage facility or facilities. This may include planning and engineering and other costs for development, maintenance, and/or lease of storage facilities and associated equipment for US&R equipment and supplies. Any costs for upgrades to existing warehouse facilities associated with this funding must be included in the budget narrative or submitted as a budget change and be approved by the US&R Branch and the Grants Assistance Officer prior to the start of any work. Task force management is reminded, if they are relying totally on the Cooperative Agreement for funding leased warehouse space, they are not permitted to enter into agreements for longer than the Period of Performance of the Cooperative Agreement. However, contracts can be written with an available funds clause or `option" years for protection. This Cooperative Agreement may not be used for funding new capital construction. However, costs associated with leasing, upgrading, minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure are permitted. 4. The day-to-day repair, maintenance, storage and administrative costs for all equipment purchased or provided by FEMA will be accomplished via this Cooperative Agreement funding provided and in accordance with the cost principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific guidance on purchasing insurance. IX. REPORTING The Sponsoring Agency shall use the following procedure for reporting. There are several types of reports required for this agreement. Refer to Appendix H for specific instructions and points of contact to submit all reports and deliverables. A. REQUIREMENTS 1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of this document is due when directed by the US&R Branch. 2. Equipment Information submittal: as identified in Section VIII, Subsections A. 10 and D. 1. Provide FEMA with an updated database of the task force US&R equipment cache (both federally -owned and grant purchased). Also provide a current TFPDD form, in a format provided by the US&R Branch and a transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. Email these files or place onto a thumb drive and forward to the US&R Branch by overnight carrier. Submission shall include a cover letter addressed to the US&R Branch directed in Appendix H by January 31 st. Those task forces who have been identified to maintain one of the three ISTs and/or one of the seven HEPP caches are also required to submit the inventory of these caches as well. Page 12 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work 3. HEPP Maintenance Annual Cost Estimates: Those task forces who have been identified to maintain one of the seven HEPP caches are required to submit an annual HEPP maintenance cost estimate by October 30th of each year to the US&R Branch's Program Management Section Chief. This information will be used to assist with the budgeting for future Cooperative Agreements, subject to the availability of funds. This cost estimate shall be based on actual expenses incurred from the previous year and any additional costs anticipated for the following year, as funding allows. 4. Semi -Annual Performance Report: due to the US&R Branch for the duration of this agreement and is a written report providing a narrative and expenditures, as explained below. a. The Sponsoring Agency shall electronically send a report semi-annually by January 30th (covering the time period of July 1st through December 31 st) and by July 30th (covering the time period of January 1st through June 30th) of each year until the Cooperative Agreement is closed. b. The Performance Report shall include task force accomplishments and the total budgeted, expenditures and balance for the Cooperative Agreement funding within the following areas: Administration/Management, Training, Equipment, and Maintenance/Storage. c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be used. d. Completed Performance Report shall be uploaded into the NDGrants System, or as otherwise directed. e. All changes, whether requiring prior approval or not, shall be noted in the Performance Fund Reports and subsequent closeout documents. f. The Final Performance Reports shall be included in the completed closeout package and emailed to the US&R Branch and FEMA Grant Programs Directorate, unless otherwise directed. 5. The Federal Financial Report (FFR) SF-425, also referred to as the quarterly financial report, is due within 30 days after each quarter ends. Each task force will complete and submit a quarterly SF-425 through the Payment and Reporting System (PARS). Future awards and fund drawdowns may be withheld if these reports are delinquent. The quarters are separated as follows: October through December, January through March, April through June, and July through September. Reporting periods and due dates: • October 1 — December 31; Due January 30 • January 1 — March 31; Due April 30 • April 1 — June 30; Due July 30 • July 1 — September 30; Due October 30 Page 13 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work 6. Financial and Compliance Audit Report. Recipients that expend $750,000 or more of federal funds during their fiscal year are required to submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with the U.S. General Accountability Office, Government Auditing Standards, located at http://www.gao.gov/govaud/ybk0l.htm, and 2 CFR Part 200, Subpart F, Requirements. Audit reports are currently due to the Federal Audit Clearinghouse no later than nine months after the end of the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY 2017 Cooperative Agreement assistance for audit and examination purposes, provided that, in the opinion of the Secretary or the Comptroller, these documents are related to the receipt or use of such assistance. The grantee will also give the Sponsoring Agency or the Comptroller, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the Cooperative Agreement. B. CLOSEOUT REPORTS The scope of work identified in the task force's approved budget plan for the Cooperative Agreement must be completed within the Period of Performance. The task force will have 90 days after the Period of Performance to complete the final payments, and prepare the closeout documents. If unable to complete the closeout process by the due date, the task force must contact the Grant Programs Directorate and US&R Branch to request an extension of the closeout period. At a minimum the following closeout documents must be submitted: 1. Cover Letter: The recipient's closeout cover Letter should reference the closeout cooperative agreement number. Please note in the cover letter any items that are not applicable (See notes below regarding the Patentllnvention Disclosure, Inventory of Unused or Residual Supplies and Equipment Inventory). If the equipment and/or supplies are maintained by the recipient, a statement that addresses the intention to continue use of this equipment needs to be included and that the equipment/supplies will continue to be used for their intended purpose of the cooperative agreement over the life cycle of the equipment) supplies. Also provide a statement expressing the intent to continue use of Federally- Furnished Property for the Federal US&R Program, as noted in the most recent equipment information database submission, Instructions for the Equipment Information database submission are contained in the statement of work and are not part of the closeout procedure. 2. Cover Page: Provides basic information pertaining to the Cooperative Agreement, to include the CFDA number, recipient name, EIN number, Cooperative Agreement number, address, email address, contact person and a signature of certification by an authorized official that all information contained within the closeout package is correct. 3. Final Performance Report: Recipients must submit a final progress report detailing all accomplishments and a qualitative summary of the impact of those Page 14 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work accomplishments throughout the period of performance. Provide a summary of the qualitative accomplishments made through the duration of the FEMA cooperative agreement period of performance. For example, if the cooperative agreement included items under the equipment category (i.e., personal protective equipment), indicate not just the number of pieces of equipment purchased, but also describe the results of the purchase in terms of the response capability or safety, training, or other respects. The report should be broken out in the four program categories: Administrative, Training, Equipment, and Storage/Maintenance and their associated object classes. 4. Final Financial Status Report: The Final Federal Financial Report (SF-425) is to be submitted through the Payment and Reporting System (PARS). A copy of the PARS -generated SF-425 report should also be included in the closeout package. 5. Equipment Inventory: This information is required if items purchased with Federal cooperative agreement funds has a current fair market value of $5,000 or higher, per single item, must be reported (form attached). If the recipient does not have any items to report that meet the threshold, state so in the cover letter. 6. Inventory of Unused or Residual Supplies: Supplies purchased with Federal cooperative agreement funds, which in the aggregate exceed $5,000 must be reported (copy of form attached). If the recipient does not have any residual supplies in the aggregate that exceeds $5,000, state so in the cover letter. 7. Patentflnvention Disclosure: This is generally not applicable to the US&R Readiness Cooperative Agreement. Make a statement in the cover letter that the Patent/Invention Disclosure form is not applicable to this cooperative agreement, therefore the form is not included in the closeout package. 8. Vehicle Inventory Form: Provide an up-to-date list of vehicles purchased with the closing cooperative agreement (recommend using an 18-004 form), when applicable. 9. Refund Checks: If appropriate, a check should be made payable to FEMA to return any Federal funds drawn by the recipient under the cooperative agreement but not expended. This may also include interest earned in excess of $500 (per 2 CFR 200.305(b)(9)), or any other appropriate financial adjustment due to FEMA, including audit adjustments. 10. Record KeepingfRetention: Retain records pursuant to the Cooperative Agreement conditions. Cooperative Agreement records should include a copy of the award document, Cooperative Agreement articles, ledgers, documentation of expenditures, documentation -copies of cancelled checks, paid invoices, payrolls,, time and attendance records, contract records, etc. As a reminder, all Single Audits must be completed covering the period of performance for the grant and all Single Audit Findings must be resolved prior to the final closeout of the Cooperative Agreement. Upon completion of all required actions, the submission of all required items, and any appropriate financial adjustments and payments, FEMA will advise the task force in writing when the award can be considered closed out. This information must be kept Page 15 USSR Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work for three years after the date of submission of the final closeout documents or later date if the Sponsoring Agency requires a longer record retention period. See 2 CFR Part 200.333 through 337 for further information about the items in this paragraph. C. TIMELINES 1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by way of a US&R Program Directive 2. Equipment Information Submission, due January 31st of each year, including: a. Inventory of Federally -owned equipment, b. Inventory of HEPP and 1ST Caches (when applicable). c. A current Task Force Deployment Data Form (Aircraft Loading Data), FEMA Form 089-0-15. d. A current transportation plan including all vehicles and trailers for a NIMS type 1 US&R task force over -the -road configuration. 3. HEPP Maintenance Annual Cost Estimates: due from those task forces who have been identified to maintain one of the seven HEPP caches, submit an annual HEPP maintenance cost estimate by October 30th of each year. 4. The Semi -Annual Performance Report: due by January 30th and July 30th each year during the Period of Performance. 5. The Quarterly Federal Financial Report (FFR) — SF-425: due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, and October 30th 6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days after the Period of Performance expires. This package includes the following items: a. Cover Letter b. Cover Page c. Final Performance Report d. Final Federal Financial Report (FFR), SF-425 e. Equipment Inventory and Inventory of Unused or Residual Supplies and Tangible Personal Property Report (SF-428) f. Final Payment/Unexpended Funds Task forces must be current with all reports at the time of award of this Cooperative Agreement. X. TIME IS OF THE ESSENCE FEMA is providing an annual Readiness Cooperative Agreement and it is strongly recommended that the Sponsoring Agency seek expedited approval for the acceptance and management of the Cooperative Agreement. The US&R Branch and Grant Page 16 US&R Task Force FY 2017 Readiness Cooperative Agreement - Statement of Work Programs Directorate acknowledge the time -sensitive nature of processing and awarding the Cooperative Agreement and will make every effort to expedite the process. The U.S. Congress closely scrutinizes the timely spending of Readiness Cooperative Agreement funds and failure to meet necessary requirements and time frames may result in the loss of funding for this and future Cooperative Agreement periods. The US&R Branch will ensure all necessary documentation is provided to all eligible task forces: B Task Force Narrative Workbook (FEMA Form 089-0-10) C Cooperative Agreement Funding — Recommended Allocations D Task Force Allocations and Budget Totals E Administration Budget F Special Cache Allocations (HEPP, IST, Medical) G List of US&R Advisory Organization Members H Summary of Deliverables Page 17 Urban Search & Rescue (US&R) Readiness Cooperative .Agreement Task Force Narrative Workbook CONTENTS tt h{ e.nd : >c 6 Purpose Contents Sample Cover Letter 2 Preparer & Contact Information (FEMA Form 089-0-10A) 3 Budget Summary (Detailed) (FEMA Form 089-0-10B) 4 Sample of "Purpose of Cooperative Agreement" from Task Force 5 Administration and Management (FEMA Form 089-0-10C) 6 Training (FEMA Form 089-0-10-I0D) 7 Equipment (FEMA Form 089-0-10E). 8 Storage & Maintenance (FEMA Form 089-0-10F) Budget Totals 10 Position Descriptions (FEMA Form 089-0-10H) 11 Form for Additional Budget Clarification Information (FEMA Form 089-0-101)... 12 COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION August 07, 2017 US Department of Homeland Security Federal Emergency Management Agency Grants Management Branch Attn: Ms. Tawana Mack 800 K Street NW - Rm: S430-5 Washington, DC 20472 Dear Ms. Mack: Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2017 Department of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,202,013.00 The following items have been completed electronically within ND Grants: ❑ 1. Application for Federal Assistance, SF 424 E 2. Budget Information -Non Construction Programs FEMA form SF 424A ❑ 3. Summary sheet for Assurances and Certifications, SF 424 B ▪ 4. SF GG/SF LLL - Lobbying Activities The following are included in the Narrative Statement (FEMA Wkbk D89-0-10) and attached with the Application: p 5. Preparer & Contact Information Sheet ❑ 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals) • 7. Position Descriptions for all Staff paid by the Cooperative Agreement The following are submitted as additional attachments: ❑ 8. Single Audit Report for 2016/Corrective Action Plan ❑ 9. Indirect Cost Rate Agreement ❑ 10. Specifications for all rolling transportation ❑ 11. Pre -Award Cost Request and Approval Please call Capt. Grant Musser at (786) 877-9882 or email at usarpm@miamigov.com or Miroslava Diaz at (305) 569-4004 or email at mirosdiaz@miamigov.com for any other information that you may need. Sincerely, GRANT MUSSER, CAPTAIN US8cR PROGRAM MANAGER CITY OF MIAMI FIRE -RESCUE URBAN SEARCH AND RESCUE PREPARER INFORMATION Preparer Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail CONTACT INFORMATION Ms. Miroslava Diaz Grants Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue I0th Floor Miami Florida 33130 305-416-4044 305-416-5475 mirasdiaz aArniamigov.com Point of Contact Prefix First Name Middle Name Last Name Title Agency/Organization Address 1 Address 2 City State Zip Phone Fax E-mail Captain Grant Scott Musser Program Manager City of Miami Florida Task Force 2 444 S.W. 2nd Avenue loth Floor Miami Florida 33130 786-877-9882 305-416-5475 JsarCrr((�,j' 7113HC v ccr^ APPLICANT INFORMATION Applicant Task Force Organization Name Employer Identification Number DUNS Number Address 1 Address 2 City County State Zip Country Submission Date Type of Applicant Congressional District Applicant Congressional District Project Authorized Representative First Name Authorized Representative Middle Name Authorized Representative Last Name Florida Task Force 2 City of Miami 59-6000375 72220791 444 S.W. 2nd Avenue loth Floor Miami Miami -Dade Florida Task Force 2 33130 United States Authorized Representative Title Authorized Representative Phone Number Applicant Identifier (if applicable) State Applicant Identifier (if applicable) Organizational Unit: FEMA Form 0101-0-1 OA Section 3 Preparer Contact Information Page I of 2 Department: Division: Made available for EO 12372 (Answer Y or N ) Date Reviewed If applicable) "Y" for not covered "N" for not selected Section 3 FEMA Form 08$•0.10A Preparer Contact Information Page 2 of 2 COOPERATIVE AGREEMENT BUDGET SUMMARY BUDGET SUMMARY Grant Program Function or Activity (a) Catalog of Federal Domestic Assistance Number (b) Estimated l_)nobligated Funds New or Revised Budget. Federal (c) Non -Federal (d) Federal (e) _ Non -Federal (f) Total (9) 1. US&R Readiness Cooperative Agreement 97.025 0.00 0.00 1,202,013.00 $ 1,202,013.00 2. 0.00 3. 0.00 4. 0.00 5. Totals $0.00 $0.00 $1,202,013.00 $0.00 $1,202,013.00 BUDGET CATEGORIES 6_ Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (5) (1)Admin. & Mgmnt (2) Training (3) Equipment (4) Storage & Maint. a. Personnel $731,249.00 $37,500.00 $0.00 $0.00 $768,749.00 b. Fringe Benefits 105,239.00 6,600.00 0.00 0.00 111,839.00 c. Travel 39,000.00 12,000.00 0.00 0.00 51,000.00 d. Equipment 0.00 0.00 109,029.00 30,000.00 139,029.00 e. Supplies _ 4,000.00 0.00 0.00 0.00 4,000.00 f. Contractual 117,496.00 0.00 0.00 9,900.00 127,396.00 g. Construction N/A N/A N/A N/A N/A h. Other 0.00 0.00 0.00 0.00 0.00 i. Total Direct Charges (sum of 5a-6h) 996,984.00 56,100.00 109,029.00 39,900.00 1,202,013.00 j. Indirect Charges 0.00 0.00 0.00 0.00 0.00 k. TOTALS (sum of 6i and 6j) $996,984.00 $56,100.00 $109,029.00 $39,900.00 $1,202,013.00 7. Program Income $ $ $ $ $ FEMA Form 089-0-10B Section 4 Budget Summary Page 4 of 2 NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. $ $ $ $0.00 9. 0_00 10. 0.00 11. 0.00 12. TOTAL (sum of lines 8-11) $0.00 $0.00 $0.00 $0.00 FORECASTED CASH NEEDS 13. Federal Total for lst Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $0.00 $ $ $ $ 14. Non -Federal 0.00 15. TOTAL (sum of lines 13 and 14) $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program FUTURE FUNDING PERIODS (Years) (b) First (c) Second (d) Third (e) Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines 16-19) $0.00 $0.00 $0.00 $0.00 OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: FEMA Form 089-0-10B Section 4 Budget Summary Page 2 of 2 National Urban Search & Rescue Response System US&R Task Force Readiness Cooperative Agreement Budget Narrative Purpose of Agreement The purpose of this Readiness Cooperative Agreement is to continue the development and maintenance of National Urban Search and Rescue (US&R) Response System resources to be prepared for mission response and to provide qualified personnel in support of Emergency Support Function-9 (ESF-9) activities under the National Incident Management System (NIMS) and the National Response Framework (NRF). Our Task Force agrees to manage the continued development and maintenance of this National US&R Response System resource. We will be prepared to provide qualified, competent US&R personnel in support of ESF-9 activities under the National Response Framework. Specifically, the FY2017 LU&R Notice of Funding Opportunit),• and the accompanying budget narrative provides our plan to accomplish our objectives identified by DHS/FEMA. This work plan identifies the key areas that our Task Force will focus its continued readiness efforts. These key areas are admistrative and program management, training, support, equipment cache preparedness, maintenance and storage. These key areas are detailed in the Grant Guidance/Statement of Work. This Cooperative Agreement will allow our Task Force to maintain a high standard and condition of operational readiness. It is the intent of our Task Force to comply with the US&R Response System FY 2017 US&R Notice of Funding Opportunity, throughout the duration of this agreement. While portions of the FY2017 US&R Notice of Funding Opportunity are included in the budget narrative, we acknowledge compliance with the FY2017 Notice of Funding Opportunity in its entirety. Section 7 Purpose of Agreement ADMINISTRATION & MANAGEMENT Teak Force HenanlCommand - our rasa rube. will air ulllUlnll Ilk 1A4h sei wens In 41e EMS.Mshln 2i-limes of worm- gukaaree one m or rims prowled b2 the Ilrnan Search 0 wane program (blue„ the 0ert^: Mr the d4avn4hahen a 11snagenunl norllon of the budget/narrative veal be addressed In this se sbon and vela cover costs fora ma:amum amount of time of 12 'media, and the costs will motor within the 36 month period of pertorrnance. The cost details will be provided In the objxl dosses within this Program Catogery- The MenilmtrativejNalla relent personnel under this Readiness Cooperative Agreeement a responsible for the day-to-day operations of the Task Force and Wa4 be responsible to ensure that all management, administration and operational requirements are accomplished. Our Task Force wad attempt to maintain the preparedness of the Task Forte under this Readiness Cooper9Uoe Agreement, In order to provide criticise emergency response services as one of the 28 teams for the Rational Urban Search and Rescue 0o41oose System under the Rsponse Cooperalhre. Agreement. Fending for any deployments All be handled under the Response Cooperative Agreement. Total Adminlstntlan & Management Coo 5996,984 i Personnel Salaries & Fringe Oenefits Botts far Personnel Salaries and Fringe Benefits Section Div 1 r.r: ,,,sl ...." ..ell 4r,,. 1, I:.r `m 'lair •or -nan04m12ni art - _,loud sl... no ., 1, ,s.. ,: - ill(- -, !ail +-n:IL,cs , c...-an al u. rtaur1sl .inner- lcrl, -On-u sir r:n', .minlrq and kX.110681 MANS. Specifically•, Ingram Inanagem1nti 4r801F monagerl J11; :noised management; aommal ache Utopian; Yarning .-oblellaalkar} -rid warm -Pon; agendas management 1011 property acTAUolabIfti9. This snail Include,hilt a not larded le, (Lryl4Og personnel Salads relating to Task FaC0 rleveao1nlent and management; record -keeping, (winners rind maintenance ol the r158R _r ulpmenl Caches; arreaponde-nco veldt Task Force nembers Ind il8itles who support Task Force anNdks; along oath sanllar Management and administrative lade. Provefe the staffs° salary, benefits, and aha rwte ant cost 'Plying :nereases percentage arra amount) beipw than will be µail under the Readiness C.mperatle Agreement t Item 's a :Imp down (haul( for the staff positions, and any additional staff net rt510 Cart Ix added. If a staff post -Ian s part erne, please prowdc 'he ;,aura and dourly rate -rt Mt Aersonne1 box Reins Io clarify Um time to ere Skated, .,.g., 0rne lay a week, a0 ricers a month at a rate of S45.00 per lain , etc. le overtime norms are rated, Meese note r11em as a separate linerem tReipl4. Put the total amount under salary. Note the nearly rate In Pe dal0rotton boor, personnel 5alarlef and Fringe Benefits Staff Position Mane Foi/Partmi. OvertkaaHoun Salary Dates (Current) Salary Dubin Trawl FringeEkaiefi6s Sah1• Program Manager Grant Masser 1Fulllinle ' 101172017109/31/2018 9/112416 oo SOWN: LIS,)93 $116,691 5147,594 $176,316 Administrative Specialist Gustavo Arelana Full -rime 10/1; 2017 le 9/31/2016 Of Lrbateroa1311:017 525,447 599A66 AdmWstraln0 Specialist Erik San04Po ham tnye ; 10/1/2011,o 9/1If2018 91112at6 to 913Crait/ {25.186 595,490 S170,78 576,423 Grant Manager Mboslaya Olaf Fuil-Trine 10/1f2017 to 91)1/2018 9/112a16 a6 A13c1#17 516,001 $50,422 — 50 50 SO ravel Retried 8acx kft5 l 4058 e G00 his 0.400 537,50 $41.1.00 Pdrt,14me Task force Members 550.0005666 hry $261,278 5281,278 NEPP Mararenarke 550.00IA 600 his 530,000 530,000 rest Fore Wong/Even—de 800.00 0 200 lira Sto 000 SL0,000 90 SO 50 50 10 50 50 Totals S105,230 $711,249 5836,488 ��'�r� .,fT�'�����""'� PerfdOmiaeulug t•rr -- ... Cost Basic • -1'i • .Ilea ream s Mr ails elortlunat rotes he Talk 'arse nay ..:•:. . ovations. II the amnion s pamnme st the • vurs, inn'TOury .- _, t _;., .. :r „ 1 1;'y `or the 'a06110n desorpllons .'or loon staff .ration 01044, 00 4 5,1rcn le5Cnpunns .nay :lc !11.a11 ,e n attachment. 0 Union Agreemenes O G'ty/Cgnty/d1gdnlmnon NegonaledAg/elmena5 a Historical Aga 0 817yQraye, 0 Casts are'( CamJwm'>a+l w/ osier TVs for Simla, t$skf or Ilene 0 Annear fList1. Staff Officers (Administrative Specala0) are responsible for the day -ha -day admintstraton and support of the Task FOrCe. Duties include procurement, personnel dine management, overtime administration, and budges oversight. Grant Manager s responsible for all grant and financial requirements In support of Task Force activities. Fora breakdown of part Store staff and lunctlo 5, please see Po0IMOn Descrlptrons attachment, All funded full-time positive spend 3009k of their time on acdvlfles within the scope of this agreement- MEW marnlenran renneeraoryfralleratbn a included under Personnel Salaries and Fringe Benefits. Salary rotes are based upon aintracn at agreements set foes try are City of Miami and the respe0rlve Unions rnvo0ed. Task Force Training/Exercise nil be used to upgrade task forte preparedness to respond to all types Or ergots. l This narrative box has character Ilmldtinim For addattonel clarification use tab 12 I ,: VIM 7e40ry 5 10 Slate •n6 `.01a1 aercestiaga e.g., 13`al -0r •ri-,i tens'' g., health, lertal..mrvers' snip] •teal era rschruo_... llern1 included under Fringe Bet.RK are medical, Dental, Workers- Ccvrmerearian. Taal perz0»edge a 26, 4824. This narrative box tees character limitations- For additional danfcatien use tab 12 Cost easel: 0 Union Agreements 0 Ciy/County/C)gandadon AkvariatedAgroemencs a mtmrccer Data 3 Aids/Quotes a noses are ,h Campartmn w/other TTs for Similar Tasks or hems a other lust here): IrNa0100 01,0.1. ned0n n Aamm-ProVon Merrgen0,0 'Travel nae.. for travel Section '1'al l 'i' r..Ir.yl-'. r-, 'a 1 r. I.;.,". l.i 't I.: -:[ .,,II• n i-.1 1:".r ., :-..;. ,a..f -'0 63.1E .=.dIa1.51 11.11.,0 _S. quality assurance oversight of r HA-ranctened eelnrng onerses, training loth 'killer task gores, grants :nanagemarat traineng, and reseerch and deveWpment ter rxlurprnent, as directed ny 0ie 059R Program [Xfirce. 3aseo ire apprvai'ry the USSR Program Office and available funding, Task `ones: an trse lands to -ewer !ravel cur product research and devebernem affects, thereby keeping apprised of nutting eoge'aschaogs, for equipment used ,other t e System. Them are also ofecaaneo3s meetings that are 130tared due to The dynamic program. Costs -an be pm'rded In 13etaii ar by Trip costs, and a detail of the oasts ;hook! be listed the Inmmens sections, that will snow now you amved at the trip total. The costs listed below are estimates due la Havel 'ocatbns that are unknown at the tat of application. It o at this tinge when cogs are generalry based on Ilistortral data. There are drop down rraenus for soma of the meetings, and you can old voters That sat In the with the statement of nark. The drop down menu rn the 586103 blow Inductee ail events. allowing you the flexibility to account for your travel cam In this section AdrelnlHanl0Oemertt Program Caiegary or the (raining Program rate0orv. The T sic -erre is tut/voted la reallocate kinds between Arlan/Management travel and Training travel .vlthnut requesting a budget change author -Paco. However. Ibis :Anode must he reflected En your Irerformarlce Report and note the reasdrKs) Tor the Mange. canal EtrmkTille No. of Personnel Ha of Trips Cost Par Parson Lump Surr Work Group Meetings 3 1 $1,500 554,500 Grant Workshop 2 1 S1,500 $3,000 Task Force Representatives' Meeting 4 l $1,596 56,000 Sponsoring Agency Chkls' Meeting 4 1 31,590 $6,660 Other Authorized Travel 4 3 $1,500 $18,000 Strategic Group Meetlrvl 1 1 $1,500 $I 500 50 S0 50 If other, list Nee SO If other let here SO If other, fist hem SIl Nether I0i here S0 If other. Jest here SO If other, Ilse here SO If other, Aft here $0 If other list Roe SO If other list here 50 Total $39,009 Termini Travel breakdowns are approximations based on previous values (airfare and lugguage$600, hotel $150 per day for average 3 day tip $450; per diem . SSG per day for 3 days 5156, car rental - 55(3 per day for 1 days $150, parking - 550, fuel $100). Travel ecpenses are figured at a cost of $1500 for actual travel and $1500 per day (24 hour) bac0 111 (line Item under Staff Positions). Backfill for students a flouted at a fate of $62.50 per hour (see salaries). Additional TFt. meeting, East toast TFUtmg meetings and Other Authorized Travel are Included under Travel treading. Other authorled travel covers unfunded meetings surfacing throughout the budget period. Work group meetings are also aid at the regional level as part of the East Coast TFL/Log meetings. Other authorized travail covers meetings that are requested In the midst of a budget cycle that were not planted or anikipated by FEMA. Examples of other travel rMght Include: State level t1536 meetings and conferences, HR Canine Workshops, East Coast Logistics Meetings and Spte_Meetlnos such 35 TFL, Le015,16rs, A0S31i and FASAR. This nerrsthre hoe has character Ilmitatloru. For additional clarification vise tab 12 Cost Bachst m Union Agreements o Chy,ICounty/OrgamratM0 alegot/ate0Agreemener to Historical Data C 6ndr/Qnotos e Costs are le Comparison w/other Tra Pot Slmwfar Tasks or Items d Other (List here).. Equipment �Yt9k Vati411jp1Ra-: ,r'm..2 -ri Purndse of office iurnrture and aptorrrent specifically far okanostralwe 'aern05e3 are 1lkvrable ;Drier this Cooperative agreement. This seal •ncludt, Ion s net Rinsed 33, laptops and Idesktup o.0mplrlers, maniac relepilonesimarss p4As, printers, summers, copy machines, desks. Oct* claeNes, -'to :Ire rusts noted n'his aroma .tin a the our. nape of Pouromeett and not service agreements, ankh should he Inhaled urvjer contractual •ar otherpoking ar Boating ^.anspartallon sat requirz axrirmatlnns 35 pan of :he application and .noukl lee ^.stud ,rider •t~ Equipment Program 5_ategory, bite general 3e0mlon of 'Equipment' sat of the LF5 so 'Equipment' moans an amide of rsondiendable, ;arglb]e personal property 'vaving a astral life of horn. than'.ice (rear ilnd a5I acqursltasl oast .vhkh aquas _r exccethe tosser of the _apitalhatron lard 0tablishat by the governmental •,mot or financial statement a trdeSes, nr s5050. Eg_ulpment These are the Hems our Task Force anticipates requiring For this Cooperative Agreement for the equipment abject class under the Administration/Management Program Category. However, due to the dynamk program, the requirements for these Items (within the amount approved at lime of award for this abject class) may change, Any changes to listed Items will be reflected in the Performance Reports, with the reason for the change noted and the Task Force will not he required to submit a budget change if items are on the approved cache lists, authorized by program guidance ar directives. Item Description Cache 1 Ueil7Lcak fin; of limits Total Cott $0 50 $0 $0 50 50 S6 $9 $0 $0 $0 $0 15 $0 $0 $0 50 50 $0 $0 $0 Total SO hrylomane Describe addltional supporting 1,101110cora er'3twprnent costs Den w This narrative box has character limitations. For additional clarification, use tab 12. Cost Bastin It Union Agreements o CIfy/County/Organiraa(y NfegotiatedAgreenlelts o HBtrarkal Dam O Bids/Quotes o Casts are in Comparison w/other 7T5 for Similar Tasks or Items O Other (List here).. rat, FORM a905,1en neaten 6 Arinvn etrelew Management ewer taa SunnIfec fa it. adore area, oiswide rn approxtmate:6nog of vne supplies nectssory `nt'he .xdmm*lmtlan; management ,N Ihis moperahse agreement. Supply rtemsf0osls'hat should lie listed .roe owns 0 support the admire:Arellan/management of the Task Face and Amer then •vast the Oquopment Jeliceton states as •`nli0w5. 71>r eneral oielmton of "Equtpreerenut d Lire CFR is; 'Egoprrrent" means an artiste of rro0etrperrdable. tangible personal Property toeing a useful life of more than one year and ]n scqutitilon i1st reach aduah ar exc0 10Ilrc looser -fthe 0".opeatiralion level esiaWlsl , J by'-ile governmental one for flnanclal statement pui{0*10, 1r a50011. However, •1ve r0'366 Syname program, the requirements for these items twitter+ !he arrsoint approved at time of award :or 'his shied :least may change. -lny :hanger ro the listed .terns illl x reflected n the Perfisr-pence Reports, 'r0ludrng Jle mason For the••.hange(s i',aed Sulollas These are the items we anticipate requiring for title Cooperative Agreement Newever, due to the dynamic program, requirement of these Items may change and any changer will be reflected in the Performance Reparta, with the reason ter the change noted. Arti Cache# UnitCost ..No. citrons Total cost Miscellaneous Office supplies $4,000 1 $4,000 50 SO SO SO So SO SO SO 50 SO SO S0 SO raw' Sa,000 Su1]pi es Mfs ehaneoos office supplies might Inclode paper, pens, folders, printer init etc. This narrative bon has character IMiltatlons. For additional ck,Insetion, use tab 12. Cost Basis: • Ur1an agreerncnrs la Crfy/Counry/Orgeterefire Negotiated Agremmemb o Historical Oats o MS/Quotes o Costsin Comparimno'/ other 7Fs for Semler Tastes or Items o Other (List/fere): Corstrtttuaf Notes for Contractual Section le/vic Contractual =litre will vlsurc:net rest Fone:+1031cal; rren,rrg •vlll:ato slaw_ .__oldarlc: n 'Iogram ;in -et -Live %005-_f... Salvino Ifgoonnr unitCAW. , Ta44IC,ost Medical Screening 80 $250 S20,000 Phone Oats Service (Vertxon and Sprint) 20 $1,750 535.000 SalolIOn Service 12 51,083 512,996 Office lease 1 S49r500 $49,900 SO SO $0 50 SO SO SO so $0 SO SO SO $0 Total $117,496 Dowor:rbe.3nv t4Emerla1 ;Lpeornne ntermaDCn -or 10titractwl Cots /00 *. Medical scrawling line item will be untied up to a oast of $250. This cost will Dover deductlbles and special tests net covered by Ireurance or sponsoring agendas for compliance with team medical physical requlrments. Mktg personnel cellphones (see attachments as to full Ome and parrdme staff). Service far cache satellite phones which remain with the cache for emergency use only (deployments). Contractual service period for Phone Data and Satenite will he from January isr, 2018 to December 31st, 2018. Last service period was from January 1st, 2017 to December 31st, 2017. Office Lease wets 549,500 per annum; $33 per square foot, 1500 squre feet of space for 09&8. Contractual Service period will be from October 1st, 2017 through September 30th, 2018. last once tease period was from October 1st, 2016 through September 30th, 2017. Thesecallractutal costs do not cover more than a 12 month time frame. This narrathee box has character limitations. For additional cdarificatlan, use tab 12. o Wean Agmements 8 ary/County/Organlza0an Negotiated Aereemen 6, Nlsroricel Data to Hfds/fiwtes o Con are sr Comparrfan w/other Ws Ms Sheers Tasks or Items Other (list here): Frrt,a FORM 0811-0-10G Scrim 6 AIONeealer *Aar Ppr]aI Other l_tiatearer.0therneettort, Item quantity Unit Cost Tater Cost SO 0 10 sO SO Total 2,,e5hryteany ocsolt4,o.ell ,teopoeleg diermiehe Jr .dler usts This narrative hex has character irmItations. foradditional clarification, use tab 12. 3 Union AgreemenN • City/County/Orgarkration Negotiated Agreernen 3 Historical Data C Birlrvi2nereS O Carts are in Comparison nr/ other 7Fs for 51mPar Tatta or Items o Other (List here): indirect Costs Notes for Iforilrect Costs Section Irpetahenr h hde 4flC..jvi lats roil! :ategOro he halegco.- Lhe :Driff.hri •,-vsta +le ,ased ;n. e ,atar,s, 11Well-Seta, dd. rhe rdnenalkia prehded ei0w head..1.61 die i..e5huptler1hal fln :ost _ategeq;ar !he oase, ;he snruntx1,,IheSed, ,he raercefavrge. Rod the fetal. The ate viemere approved dt me ,..yard drevalthILI theTenn Qf the Cooperatote egirtent, Indirect Costs iscniced.gary. - ` {item Description . -;',f 1 gase Amount Percentage Total Cost I 1 I I 6e/ So -chine Jny oadlitonal ouppostiva 111.11,d11011 'Cr ndireit '4,St1 Dtkft.., - , — rant xk,I.41MilLy Ind Ole Oats of approval. This narrative box has character limitations. For additional clarification, use tat, 12. • 071017 AgtVeMeltS o Chyr/County/OrgarniatMn Negotiated Agreements • fialurion Data O MA/Quotes o Cons are in Comparison ny` other 7Fs (or Sinner Teas nlle,ns O Other (List here): pvlArk PORN 6.4040C 31.acc Asimasstradentlanaaenleni P0944 014 TRAINING Task Force General Comments _ this Program Category covers the costs for the training portion of this Readiness Cooperative Agreement. The training portion of (his budget/narrative will cover costs fora maximum amount of Ume or t2 months, and will be accomplished within the 36 month period of performance. This Task Forte Intends to maintain a deployable Task Force and will provlde the required [raining to Insure mission readiness, safety, and management of the Talk Force. The training will be accomplished In accordance with be Urban Search A Rescue Program Office statement of work, program guidance, directives, and wlli also Include training to meet the NfMS compliance requiremento. The tralnmg cost details will be provided in the oelow object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, In order to provide crlticl emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation Cooperative Agreement. The below Ilst of training and costs covers what Is anticipated for this Read1ness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the training listed may require revisions. Any changes will be noted within the Performance Reports, and will Include the change and the reason for the change. it will not require a budget adjustment as long as the change Is within the Program Category total as noted at time Of award, and is an approved training requirement within the statement of work, program guidance, and directives. The only exception to this Is the movement of travel funds between the Adminl0tratlon/Managment Program Category and the Training Program Category, which can be accomplished without regu!nng a budget change, however, It must be noted In the Performance Reports, with the change and the reason for the movement of funds. 17otal Training Cost SSItao Personnel Salaries & Fringe Benefits f eti for Personnel +Salaries andFrF01 mBenefitsSecUan The Task lance can us_ Ihs 00 055ry :0 31.500E ,or alerles .1i I ask on e lembers 11ten5ing USBA-related, 'JSEut reau,red. and'ocai training a5 well as-ualaries .or the trained lWrdlnator. This includes, ;nit 5 not limited to, functional 'raining, mobill0a600 training, :oral raining ,or the Program. grants management training, training with other task tomes, research and development far equipment, and miter DftS ESMA oPpr nred training events, ••fr Training related to the requirements of the 1Sa5[ program, as approved vy the Program r!anagerjGrants .aaistance. Jitter. This may also odude bacldull expenses for the Indlveual(s) attending training, If specific costs are unknown, give estimated salary hours and avexage salary ate. If specific dates are unknown, provide •stfmsted time frame (e.g., 1 ,lay Der seek'month, etc.), if overtime bourc are risted, please note ,rum Q. a h, Hu. rnlyl ,hu PerSartnef Salaries and Fringe Benefits Staff Position Tralnlnc Event Description. 1ult7Pat1n : Oirextinte Hours •date Salary -Charged Fringe -Benefits (IF APpllcable) Salary Total• Training Related,7arkn1l Full Scale Exercise 562-50 55 600 hrs $6,600 537,5c„ . 544,100 $0 SO $0 SO S0 SO S0 $O SO $0 SO 50 SO 50 - Totals $6,600 $37,500 $44,100 Personnel Salaries Cost Basis: e are In the very early sages of planning a Full Scale Exercise In April of 201$. mIs narrative he has character nmitahons. For additional der Ovation tan tab 12 • Union Agreements o City,County/Organfzatron Negotiated Agreements o H&honplasta o dMs/Qudtes o lasts are in Conrpsobeo w/other 7Ts for Similar Tasks or items O Other (List here): Frintre Benefits -.... -r;le 3raa 7elc'.v .5 ::7 itat0 :ne -.1Cal '.1en: ntage ce.g„ . 1r-':, or he cringe aouncab1e1 and q1t ;he terns •;e,g., headh, dental, 'workers' comp) that are 11101 1 7. This narrative box has character limitations. For additional clarification use tab 12 Cast Basis: o Union Agreements o utyiConnty/Organization Negddl0te0Agreement5 o HTstcvfcal Data o aids/Quotes O Costs are In Comparison w/other TFs Tor Similar Tasks or Items o Other (List here): FEMA FORM 089-0.15° Satan 7 Tram, Pape t ofa Travel hlatmfor.'Ttavet Section .. . _ _:. . ,ouend unSfr'LMFl=3.931nsore[s 31 otisiet 1A 41 r1yv15 J 0.0 71nr15,-.onvenait8, Intl ,ralnmq ;e$tor.s, to,nrfude fask.'nr[e Leaner nxun9S, :he Adsisoly .)rgdnIJalioiI Meetings, In1klen1 Support Team tIST) tarring/meetings, Nork5hdps, of others ss 4lrected by the .158it Branch as 'hey relate to me National i5&R ssespnnse System. LRhel ocZIvIll , Include on -site peer Administrative Readiness Evaluations r,ARt57 N Miler JS&R Task For -cm, quality assurance oversight 'it FEein sanctioned Training _nurses. rranung uttla .ether Task Pones, grains manadenlenl training, 3nd research and etvel0pmwtt for van -lent, is Jlreelled by the,0SC5R Branch. Rased 1n 1pdroval tSy :he 0JS3R 0rahrtl and available nlnding, Tass ''*lines can tse funds to -over Tavel fnr prrxlutt •esearrh .3nd develeprneft jltors,'hernby'eeding inprised of ir[ting..tlge reelinaRkjy for MRhlpmrate •rsed vathin the System. Them are also mfS[ellaneouS meetings that are 1,5001 d due rat the .lyramac program. ._osts an 7n orovaed n feted v R5'rtp ._ebb, and 3 detail rf the [os[5 should is'.LSted the.}7niment5 ,ltiLr1S, mat ',wll "rh4'w 'saw you irrrved at the tRp (vial, The oasts'I51ed Pete. are 5'S1srr+ales lee +tO Travel-ecabons me lnragwn 1t the nee qT 3pplkanpri. it 5 3t :his time'xhen -ants aRe deneraliy Irooed on 1,51.oiiical data. There are Jfop down menus for wined 'he mee01155 )ra1mm, lFd ma can add others hat are a 'int arllh •he latertvy1t of monk. Jnpratn guidance, inn Urecrct10ES. This mil •nkav rdu the 'feeibarty id .account 'or your travel costs ,n this ,erSas ;Training) 7r 3drnrn!nranagement :ategork5. The :ask Fume s ir,.l.,..r .w1 „".-ale taveJ `nt5ds :r3rreen 3dmm,Managem5tlt rp•,1J and ',raining travel without:epue5stsng a aedget _Flange io1 00tdtl+n. rtowever. any cnan5r3.11st 0e-ellecMt on four performance ,Wart, .win Ja D..„..... .. ^asontsj l05 'he hartge. Travel pvrmtTftlet No, of Personnel Cast Per Parson lump Sum .:1 Task Force Leader 2 51,500 53,000 Communications Specialist 2 S1,500 53,000 HERS Spedallst 2 $1,500 53,000 Logistics Speaallst 2 S1,500 $3,000 S0 $0 S0 50 $0 If other, lest here SO 1f other, at Noe SO If orlae,•' lilt here S0 If other list here SO If Other, list here SO If other, hst here S0 If other, fast here S0 if other, Ilst here S0 Lfother. list here s0 Total , 512,000 Fitir-avel f 'elan:eel Traver breakdowns are approximations based on pnevfous values, (airfare and luggage•5600, hotel 5150 per day for avg 3 day trip $450, per diem 550 per day for 3 days 5150, car rental $59 for 3 day $159, parking 550, fuel 5100). Travel expenses are figured at a cost of $1,500 for actual travel and 51,500 per day Ties narrative box has uttered*, 5ml0tlors. For aenit:erel derMcadon use lob 12 Cost Basis: a un:ar agreerr1e115 ▪ C1ty;Counlylarianiratton NegotlatearAgreemellts o tastontal Data o Ms/Quotes o Costs are In Comparison w/other 7Fs for SlmNar Tads or Items o other feast here).: F000 FORAY Pa04a00 a1Gt. 7 Trpvp Equipment . speCll<aliy for IraIAing, to Indude puop9, training naterials, training lacthty ipenses,. '.eic. are MS,— . , 'his archa are tar the aurrltase. , ( c,i i,. nru mu .io; service agreements, which should bu Included ;alt0Ktual nr other Ranting tmr floating hansfwirau[N, r .i oweoie, I m i < ,{.. r , ,LCl , . i v.0 is -art .7r the application. 'he general delinitlon of "Equipment" nut 7f the CFR s: "Equipment" .uw ns.tn .01dee of npnettperrdabie, tangible bergamot .imperty having a useful ife.ir mare.Man ;re.! rear and in rrow5itton .ash rncn xinal5 tr aaceeos the,e5ser of the -apitallratian lead ,stablahed by Me,pvemrnental snit `or financial aatement urposes, a S5000. Equipment These are the items our Task rate anticipates ,equlnng under this Cooperative Agreement for the equipment object class under the Training Program Category. However, due to the dynamic program, the requirements for these items {within the amount approved at tune of award for this object class) may Change. Any changes to listed items will be reflected in the performance Reports, noting the reason for the change and the Task Force will not be req(lrnd to submit a budget change If Items are onthe approved cache lists, authorized by program guidance or directives. Rolling or floating equipment require; the specifications to be submitted t0 the Program O flcefGrants Assistance Officer for prior approval, item Description item At Cache 0 Unit Cost No, of [!nits !Tatar Cost SO I so SO SO $0 SO SO SO SO 50 SO SO SO SO SO 50 S0 SO SO SO SCI Total SO Equipment cost Basis. Thla narrative box has character limitations. Far adaibanal clarification use tab 12 o Union Agreements o s0Y/Caunty/OtgaNratlan wegoeatectAgreementa o Historical Data O gIris/QU0k6 o Coss are /n Comparison w'l other 7T$ for Similar Ta/R0 or items U CNACr (Lift here).' s.sts.r7 EENA FOP» :890-,110 Par, 1ei a Supplies 'ttB$lt r4 �uPPiteaSettlpa- .r ..v, pmvlde In approximate Ilstlrly •lf :he 5uppl Ps for ;ireparng and, Jr delivery 2 itdlfltng vrtttrin "this cooperative agreement. h>ry -_r:u Uses Ihat ,houki IYti listed im telns dthi r chin vl a'..lo-t K ii pmont iefinitron 'rates -3s'itllows. The .]entree SMlnlllon n( EquIpmenr' chi :,r rlrc I ,r e. 'F:71-ftrrwtt'' ^r , u rrr r3 ,1 -roar*.i>;'ridalr.,e. tangible :refsonal vrnberty'laving n 'rs0lut nfe,11 Trara'Tan ^.ne rear tnd In isqursllidn :IM-.vhith ecual1 or atL 0s'he''rsser 2(Ilte r:Ipitalltation level 01,abll5hed IfY']I5.IGvemmeeral rint'or "Inar oal,tattHmnt iwrlOSns, nr 55000l Supplies These are the items OUr TaSk Farce anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for thtse ,tems may change and any changes well be refleoed rn the Performance Reports, with the reasa0 for the Change noted. A budget change is not rearmed to be submitted A the costs in this category tf costsremain the same and items are allowable under the Grant Guidance, current Cache list and off ctal documentation from the USSR Branch, nerd Cacho* !UnitCost 'YQ.ofI) Its Tate&Mat .. - . SO So 50 So 50 50 5O 50 50 50 50 S0 S0 S0 50 rota/ S0 Supplies Thla narrativa box has character limitations. For additional aierihcanou use tab 12 Cost Basis: o Union Agreements o Clty/Caunty/OrgaMzaton Negotiate( agreements o Historical Data o Casts are rn Comparison w/ other ITS for Similar Tasks or Items o Other {test here): Contractual Motes for Contractual Seaton ':4utn'f1119 rdorrniikn•cr us critr2s4m Contractual n1a15, :r.., 15 :;eraos'n Inn, '). Se fee giant' non Coat Total Cost 50 SO SO SO 50 S0 S0 50 S0 $0 SO 50 50 50 0 so Total SO Cootne*ual This narrative box has character limitation. For additional clarification use tab 12 Cast Basis: o Won Agreements o GtY/raunly/Organlzadon Negotiated Ag rrts o Historical Data • sit2uates o Costs are in Comparison w/other 7Ts ) rSimilar Tasks or 'tern o Other (List here): Fifa* FORM 0314.100 Secevn Tra..vp Pap.aof! Other r 1-115 area alb ever snv inl[ccIWrv+iva lrIn 5 ,flat Ire ate train ng-r.,1 Itsl l 4: blow,rl*' ,hoer 'he SlatNdrr=,rl mot tut :over:3 n'1+e [Glee ]Ute.t .ISSY.'S. Other (If Applicable) Item Quantity 'Unit Cost Tola1Coat 50 so $0 so TOW 50 , so so Other ' cost Basle!. ::mar: This narrative box has character limitation_ For additional clarification use tab 12 o Union Agreements' C City/Counly/ikganlaarfNi Needled Agreemen5 o HKioti[al Ctta o 8his/QuateS o Cos15 are in Comparison no other FFs 42t Simi& lasts or Items o Otner (Lust here): Indirect_C sts Notes for Indirect Costs Section :nulwru ;u5t "-are gr,:ren.r_114l :hot Zit¢ •;nit :itret}Cty it :ateyur'.nana-T Ldsts ire ;a5@tl 1I1 211.21SG. 12. iroyiueC 0,OW l,ca.0 .5: 1,2 oI -he `n0 , 0arory `et 'no hose. Ne lnlotent In ANCI 1t5 used, 'he lerrelol[1q , 1nd'hC 'Drat. The 31e it .im[Unt ipproverl at :lme if award .vdl orovael rhnt the •erre If ;he puamve Jgreernent. Indirect Costs nenh o. ,Item Ue r1ptlon ( liasoAmount Percetttapa Total Cost ToWI Sp Indirect Coats This nanaban hoe has Character limitations. Far midi clarrnutian aaa tab 12 cost Bay o union Agreements o olyrcWnfy/tpanozation NepatratedApre enfs o Historical Data o gods/Quotes o Costs are i0 Companson w/other TTs for Similar Tasks or Items o Other (list Here): rEMA FOI0M 0®e-0.400 Sacks," eryang Apr Said EQUIPMENT Task Force Genenll:CornMenlis Ties Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our task Force. The period sr performance covers a 36 month period to accomplish the work In this area. Our Task Force Intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment will be purchased in accordance with the requirements of the Urban Search & Rescue Program Office statement of work, current cache list, and official guidance from the US&R Program Office. The equipment and supporting cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below list of equipment and costs covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the equipment listed may require revisions. Any changes win be noted within the Performance Reports, and will include the change and the reason for the change. It will not require a budget adjustment as tong as the change is within the Program Category total as noted at Came at award, and Is an approved equipment requirement within the statement of work, current cache list, and affadel guidance from the US&R Program Office. Total Eeuinment Cost $109,029 Personnel Salaries & Fringe Benetlts Notes for Personnel SalaeBeneflts SectFan _. ;o account `,r tie manes of Task Force Members who perform duties :elated to maintenance of US&R e0uioment and vehrcles. This may also include haddlll sorting Nth he acne. :f specfic acts are .-.nknown, give estimated salary nouns and average salary ate. If ;peofc dates are Jnknawn, provide esiimated time 'rare (e.g.,. L Tay per '•oeekemdnnl, etc.I. if overtime naurs are'isten, please 'ote them as a separate .tem deem, Put the dotal amount under salary. Note She nouriy rate in She aanfration box. nneE Salanes and Frinae Benefits Staff Position Full Part Time Overtime Hours Date 5alar r charged !Fringe Benefits (irAppllcable) Salary Totals $a SO $0 SO 60 $0 S0 S0 SO SO SO SO SO (0 So rotas $0 $0 (0 Personnel Salaries - Cost Basis; _ ••..- ... o D o O o D Union Agreements GgJCounfy%Orgeniration Negotiated Agreements HIS tortoni D,ata Blots/Quotes Costs are in Companson w/ other 7Fs for Similar Tasks or Items Other (list here): This narrative box has character limitations, For additional cierificatlon use tab 12 Fringe Benefits (If Applicable) Cost Oasis f--:air-rt--,a a oi:am tsprte3i trt'v.:. . ., o O b o 13 o UnianAgreenrents Gfy/County/Organdabon NegofiatedAgrecniients HiitoricaW Dem gids/Q rotas Costs are rn Ccmpanson w/ other TF's tar Swallar Tasks or Items Other (fist hem); This narrative box has character limitations. For additional clarification use tab 12 FeMA FORM 019-0.11E SRGnen €cuornent Plitt 1011 Travel -laver n h,s ateynry atonic) cover .rests rrSabng m aua i y assurance an apwament ar relaxier ur any Jther travel related to ache management halm the ici pe 'r.., :. - c P1ear .- note: These expenses can be reflected within the Administrative/Management or Training Navel category Instead. Costs an be uttrvrded detail or by no .,2[ail .1.AS ;hauler he lste& n the comments sections, that rvrll :how how tau novel at The IV utei. The costs listed bekv are estanalee due to ,Tavel !ovations that art unknown :at she':me of apphcaton, It s at this time vnen '.bits are benerarry rased on ton: 7r Jata. There are imp town .nevus 'or torte N the meetings, :md mu :an add YNers that are nine ,rrtnrn 'he itatement F'Nork. Travel (If Applicable Event7i#e No. arPessons& Cast Par Person `:- Via. cfTrips (awwwes.) ._ Total Cost . AffitilaiLirrtZ, $o _ so so so so so so $o so If other, last here $0 If other, list here $0 If other, fist here SO If ether, fist here $0 If other, list hem _ $0 If other, list here $0 Total SO Travel d! crir le,c: isc ir?aluC.vn .r r,l\ r _.:,t 'er pes v flier ar,u cr.1:ec travel" ( .erected Steve, This narrative box has character limitations. For additional clarification use tab 11 Cost Basis: a Union Agreements o Gty/Carrnry/I'rganirabenNegotiatedAgreements O Historical Date o Bids/Quotes o COOS are rn Compansgn rv/ other TFS for Similar Tasks or Items o Other (L st here): FE10, FORMOiS 6.10E Sedan iassmene Pope 2 of p Equipment Notes for Equipment Sectidn - - , +Gum 3genLy i5 3uthun?rL :o ;hircnase eau.cment ns 'late() n'ne 4Curaved inserFMP 2015 .,SKi2 rash ,'nrce _qll iprnent :ache ,:at. or any ',uosecuently approved .1H5,1-F_MA equipment llvt. Task O rre aers(3nnel are reminded and drrxted r.ot'o 9lceed auantrtv indict cost tips as isted on die cache list, Task Force must blew department P.a.ueement -egulatians, which are in accordance .vtlh 2 ZFR salt 200 '31 ensure atsanab n pates are obtained. The ...S&P. Program :7ffice and One,3rants Office Assistance')tt'•rcnr must provide vrrrtven approval (or nnv other equipment net :declined an approved :ache'ist(S), in program romance. x ipnc.fcahens. Those Task <orces who maintain in 1ST Medical ache are o include 'he evocatoriate ?mount below 'or -epramement of egumment and sharmatetiucali. However, due to the dynamic program, the equiren'erits far -'hese .terns ,wltnrn the 3mounL approved at time of award for this object Bass) may ohartge. My changes Id Isted items MU be reilected :n the performance Reports, noting 'he eosin 'or 'he :hinge and the Task Force will not lie required submit 3 htidget change f terns are in the approved cache +Iso, noted in the statement 3f warir, or at:thonzed oy program guidance ar iirectwes. Rifling •nr floating equipment equips me ipecincanans to 3e submitted ':o the '...S&P ararch, ,rams assistance )fncer'or ;(nor apprn al. The general .refirnaon oaf "Equipmoot' au!. 2 the :FR S. 'sgwpment" means an article of ,cneuipendab4e, tangible aersanal:napery having a. ,setuf de of .care ;hay one .ear and an acrfuaioan .ost Much uals 3r steeds die _esser of the capitalization .evel established 3v'ha 7avemmertal unit 'or,lnancral .tatemern aurars, ar $5000. Eiiufpment These are the items our Task Force anbc,pa es requiring for this Cooperative.0t(jreement under the equipment object doss within the Equipment Program Category. However, due to the dynamic program, the requirements for these items (within the amount approved at time of award for this ob7eet class) may change. Any changes to listed Items will be reflected In the Performance Reports, noting the reason for the change and the Task Force w II not be required to submit a budget change if items are an the approved cache Ilsts, authorized by program guidance or directives. Rolling or floating equipment requires the specifications and budget information to be ubmitted to the Program Office/Grants Assistance Office for prior approval. Item Description Cash Liu Items Mobile Data Collection/Devices Remaining Uniform Equip Acq HOPP Cache Recapitalization Item # Cache # Unit Cost $70,000 $20,000 $8,029 $1I,001 No. of Units Tote! Cost S70,000 $20,000 $8,029 S11,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 rota) $109,029 Equipment Cache List Items Shall cover what has been previously approved from the FEMA cache list and/or Statement of Work. Examples; small engines, hydraulic tool seals, chainsaws, medical equipment. Funds will be used in accardnace with forthcoming guldnace from the US&R Branch. We are currently updating alt of our old/worn equipment with new equipment, along with purchasing new equipment in -order to became 100% compliant with the current cache list. The purpose of the HEPP Recapltalizabpn is to replace PAPR's. This narrative box has character limitations. Far additional clarification use tail 12 Cost Basis: d Union Agreements to Cifyi ouniwCryanizaodn Atgcbet&Agreements • N/stoncal Data O Bids/Quotes O Costs am in Cornpanson w/other rFs Aar Srinier rase' or Items o GMer (Lst lien): FEYIa FORM 0119a.1 oe sec na avam��rer• Pq•3ofe SUpplieS Notes Tar su_ppl les Section ---11111111111 31.1OPlY ternS/Costs ihat ihouid Pe equipMent dello j),Lr ' r err r ear rrl e )f none:mendabe iargthle personal property 11..re; 1,e1 le A net.. Ildr arta ,oar and an -1Cja te.A. -Qa1 ill. r esser if the capaaiization evel ntablehed oy the governmental init 'or 'manual ,tatetinent purnoses ;SOCQ. However. due :o the dynamic program. the requirements for Mese terns within 'ne Irnount approved at 'irre :r tward tar 'his iblect Jess) may :barge. Any .1rianges o the ilste.1 tams mill -ellected n the ,erfon-nance Report ncitidirg thereason or the :henget ,1 sote.i Supplies These are the items our Task Force anticipates requinng under this Cooperative Agreement. However, due to the dynamic program, the requirements for these terns may change and any changes will be reflected in the Performance Reports, with the reason for the change noted_ A budget change is not required to be Submitted for approval if the costs in this Object ctasa remain as approved at time of award and the items are allowable in accordance with the statement of work, program guidance and directives. Stern Ceche* Unit Cost No. of Units Total Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SO $0 rotai $0 Supplies Cost Basis; : 0 a 0 0 Limon agreemneni CO/COunty/OrlanaatiOn Negobated Agreements leristsncal Data Bids/Quetes Casts are in Comparison atfather 7s for Similar Tasks or Items Other (List 17ere): This narrative box hax character iimItationa For additional clarification Ue tab 12 FEMA FORM 0,19.640E Sactron Eaaament Patio 4 ale Contractual etas for Contractual Section Contractual Service Quantity Unit Coat Total Cost SO $0 S0 $0 S0 SO $O $0 $O $0 $0 $0 $0 SO S0 SO Total $0 cot Sisals; Please matt eporootiete boxie$) below. ,Contractual ... , ❑ Union Agreements C City,/County/Organrreh n Ne'gohated Agreements ❑ Historical Data ❑ &ds/Quotm ❑ Casts are in Campanaon iv/ other IFs for Sender Tasks or Items ❑ Other (bst here): Tills narrative box has character limitations. For additional derMcatlon use tab 12 Other Notes for Other Section Other Item Quantity Unit Cast Total Cast 0 $0 50 so SO $0 SO 10 rota! $0 lather Amoor:rQnIortr,, - - -- :tier .ca-ts amw. Thla narrative box has character limitations. For additional clarification uea tab 12 Cost Basis Please mark aotiroudote boles) below. ❑ Union Agremurxs ❑ ay/County/Organization NegonatedAgreements ❑ Historical Data ❑ 9xh/Quotes ❑ Costs aro io Companson w/other TFS for S/mdar Tasks or Items ❑ Other (List here): F EMA FORM 069L-IoE Section B Egmpmeni Pape5M6 Indirect ,Cost hate Agreement 'hat nas approved ay A :og.mzant Federal Agency. A Dopy of the indirect Cost Rate Agreement should accompany Inc enr chat • ou provide should ;rate .vhat category or tegenes [i+e Indkrect Costs are pasecl on, i.e., equipment. aeries, all expenses, etc. The information pravlded xlO % Should ilst Jm iescnption rr'he :Cst ategory ror'he 19ase, :he amount on nh ch is based, the nercenhage, and the total, The 'ate ar amount :wormed at One of }ward NII{ Ifrevail taro •ho -eon •.he :3ooeratve Agreement. Indirect Costs Item/Category ltern Description Base Amount Percentage Total Cost Total ;o Indirect Costs: .ti. re ]I rP 3dcitcra1 a:wav ng Nor' -nation :or np+reCt :CSts 2ac,w. ?lease ac.aso rr.. ' deral agercv Ind ^he date cf approval. This narrative box has cherartar limitations. For additional clarincatlon use tab 12 Cost Basis: please mark appropriate !Dares) helow. • Union Agreement Gty,R_atincw'rgarrrzaoen Negotiated Agreements • Historical Data ❑ ends/Quotes D Casts are in Comparison w/ other ifs for Similar rasks or Items CI Other (List here): f FMA FORMasozo C Section a Ecwpment Rasaaere STORAGE & MAINTENANCE Tans Fetce Genera[ Comments Ibis Program Category covers the costs for the storage/matrnenance portion of this Readiness Cooperative Agreement. The costs for the Storage/Maintenance portion of this budget/narrative will be addressed In this section and will cover costs for a maximum amount of time of 12 months for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur within the 36 month period or performance, Our Task Force intends to provide the required storage and maintenance for the equipment to insure mission readiness, safety, and management of the Task Force. The storage and maintenance will be in accordance with the requirements of the Urban Search & Resale Program Office statement of work, program guidance, and directives. The almrnrhnn met derails will he nr-nvided In the halnw ninerl' rinccpc under this Prnnram fatennrv. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. The below fist of costs covers what Is anticipated for this Readiness Cooperative Agreement. Minor renovations are allowed for the warehouse and they will not change the footprint of the facility. Total Storage & Maintenance Cost 1 $39, 900 Personnel Salaries & Fringe Benefits Notes for Personnel Salaries and Fringe Benefits Section The ia1K fl 5 'sr '. rIN :d101'e5 u 793K ,arc..StJr19Y?r .1lO larurm •ll,tes '_fatal =9 :ror1r je % .ndlnttnar,:e Rl'.j '.ray atso 11[ uJc ai_XiNI Xpin':se'..% :or indHEdoat(s) 'Hho are working with :elated protects. If speclflc soots are 'lnknown, give estimated salary hours and average glary rate. If speClflk dates are 'Jrknown, provide estimated time frame (e.g., 1 day pes wee4s morrili. ntc.,. if 15entn-le lours are Mistral, please note them as a separate ,ine Aem nelow. Put the total amount :ender salary. Note the hourly rate ,n Me ;la ificabon boa Personnel Salaries and Fringe Reneflts Staff PoSitlon Fuil/PartTlme Overtime Hours Date Salary Charged Fringe Benefits (It inoliraNel Salary Totals SO SO SO S0 SO SO $fl SO $O SO SO $0 $0 $O Totals SO $0 $0 Personnel Salaries Cost Basis: Please mark apprepriate taxies) below. 'e area sec.,+.5 .c 9rrv'1 at.r:l:,.il'.al '.caeS Tie -31'ge If ialary ites lied r0 leveret) 'he average ' - 0 ° ° CI O O Union Agreements Crty/County/Organization Negotiated Agrel hems Historical Data 8k/s/Quorrs Casts are on Comparison w/other 7Fs I'or Similar Tasks or Items Other (cost here.): This narrative box has character limitations. For additional clarification use tab 12 Fringe Benefits Cost Basis: Please mark appropriate box(es) below. The area beau. applicable, and 1st - _,- u i :.. .. _ _ O ° a ° ° O Union Agreements Qty/County/Organrzatlrn Neyotlated Agreements Historical Data ervs/quotes Costs are in Comparison rvf other 7Fs (or Slml/ar Tasks or items Other (List here): Thts narrative box has character limitations. For additional clarification use tab t2 PEMA FORM coo-o-r0P Sac:wn 9 Storage Maolenance Poe r 0E Travel Notes for Travel Section .._ . ,• . I' ., I. ,.,.I .. ,i�!'.. .•... J1 f�1'liJLIF• 'fltl111 I-.. .(:: �i,: :I i ...i.. 1.,. expenses can le reflected withln the Administrative(Mahagement :ravel category instead. Lusts _air le provided in detail nr _osts, and a letali .If :he _vsts ,hosild x ;fisted n the ,omments ;et -tons, Illat'nlll show now foil arrived at -.he trio 'oral. The _asts Istsd aelow afP_ IShrnates due to navel locations that are 'Jni{nown it die -Arne if lnpllcahon. It .s at this time when (DA-s are Generally ;lased an historical Tara. There are Pop }own nevus rar some of the meetings. and rod -an add 7ters that are n ,fine u thm the Statement It Woih. Travel (If Applicable) Event The No, of Personnel' Cost Per Person Number of Trips Total Cost $0 SO 40 $0 $0 so 40 so !Pother, h'st here If others nst here If other, list here If artier, lest here If other, list here If other, hst here so $o So 4o $a so Total $o Travel Cost Basis; Please mark appropriate box{es) below. Ipelly le`e.. fie :. •.e .. __ travel" rr selected thove. This narrative box has character limitations. For additional clarification use tab 12 a Union Agreements • Coy/County/Organlzatlon Negotated Agreements • Hutencal Data o alds/Quotes p Costs are rn Comparlson w/ other TFs for Similar Tasks or items O Other (list here): FrMA FORM snna-LDF section 9 Storage Ma nrMance Page T ofa Eauiament Notes for Equipment Section j h{s .05 (0 nay Ye rrstcll 4l s 1ILs 1 ,xpr i ,es elate I Long, Holt: 'L'1171r_C ,11111 -511.11iu' 0 `qln rinlen Ind ('0 11L5, -15 11)lfir0w34r fr i7110i :1$1 . Iptl +it 11n ha SCu{.e 3) he. :;15L^n,rnl Or 0,51. Your Task Force is authorized to purchase a:ulpment ps listed in tiie approved DI-SrFEMA 2015 USSR Task Force Equipment Cache Ust, or any 3ubsequendy approved OMS/FEMA JSF.R Equipment list. fask Force personnel are reminded end directed not rp exceed quantity and/or ,cost zaps as listed on the cache list. Task Force must'ulluw department procurement regulations, wluch are';n accordance with 2 CFR Part 200 ro unsure reasonable ones ire o55ained, The ,JS&R 0rogram Office and the Grants Office assistance Officer must provide 'rotten approval rot SSW other equipment not identified on approved cache iljtls). Those Task Fortes who maintain an 1ST Fledlcal :ache are t0 Include se 1pproprtate ;mount below for replacement of oquipment end Pharmaceuticals. Please note: these expenses can be rafiacted 'within the Equipment aitepory Instead. Equipment Item Description Item* Cache # Unit Cost No. of Units Total Cost -- Equipment and Fleet Maintenance/Repair 510,0011 1 $30,000 $0 $0 so 50 50 50 50 50 $0 so $0 so so so $0 $0 $O $O 50 $O Total $30,000 Equipment Cost Basis: Please mark asoropdate box(es) below, ,2- II a '3 a a a Union Agreements City/County/organizatr'on Negotiated Agreements Historical Oats &ds'quo es Cysts are in Contoonson w/ other 7Fs for Similar Tads or Items Other (list here): Fleet Repair/maintenance includes new tires, oft and Nei filter changes, shock absorbers, replace burned out lights and other wear consumables. Equipment repair/maintenance is to repair any damage from wear and tear, or maintenece for any of our gas, electrlc, and hydraulic equipment. This narrative box has character limitations. For additional clarification use tab 12 FE1M FORM 9lg-0-R5F Slcilen 9 Storage Muntenance RagaJa15 Supplies Motes far Supplies Section araa ii!IGW, ;true de in it pr;wir-.at^ :Sting G.r,srv-iuLS stca; ale t4'n`5 ?thwr ',Men .re.nu.,i ,tis,es is '7ii w5. '.7,e yene/at definihon of "Equipment'rut of the .FR s: 'Equipment" means all article 7f ,rnexperxiabie. anorhoe aersonal property Having a useful life of more than lne year Intl 3n 3coui5ition cost walcn equals or exceeds site teaser aptteuration tevel tanlislted 7v he lovemmenral mlt tr 0naaual statement:rulpnies, ur 55000. Suppllee Item Cache* Unit Cost "otlimit/ -•- Total coat so so so S0 $0 $0 $o so so _ $0 $0 $0 $0 $0 $0 Total $0 Supplies Cast !lasts: Please mark appropriate box(es3 below. 0 ° o o D Union Agretments try/County/Organdzation Negotiated Agreements basrancal Data Bids/Quotes Costs are In Comparison Iv/ other TF5 for 5/miler Tasks or Reims Other (List here): This imitative box has character /Imitations. For additional clarification use tab 12 FEMA FORM aurooOF Sent. 3 Slarags Mainierance contractual In the area oelow, IISt Illy 'amportfrxq information 'or the cOntrdcttal Acts 9f Seroces. entals, etc., as :t pertains to the maintenance and/or tease of storage fatalities and associated IJS&R equipment and supplies. tinder 'he -tuantlty for leases Tease include the square footage of the warehouse. This section n also mrlude costs for planning, engineering and after :Osrs 'Or development, maintenance, minor construction, upgrades, minor renovations and modifications, AC.Of the existing sarehhuse/tralning facilities hat do not change the footprint of Use structures. Any costs for upgrades to existing warehouse 'dallies dssodate'd eat) it 'uniting 'oust 7e ndlxted and oe 3pprrsved oy the Pragrsrn Office art -;rants ASslstante Officer. This Cooperative Agreement may not be used for funding new capital construction. Contractual Service Prior Coverage Dates Lease Begin Date Lase End Date Quantity !Unit Coat -. Total Alarm Service 10-1-2016 tit 09-30-17 10/1/2017 9/10/2018 1 S2,000 $2.000 Controlled Temperature Envornment 10-1-2016 tll 09-30-17 19/1/2017 9/30/2018 1 $7,900 $7,900 $0 $0 $0 $0 $0 SO $o SO $a $0 $0 $0 $0 $0 $0 Total _ $9,900 Contractual Cost Basis: Please Mark ao raorlate boxies) below, �i?c,..,,, Any Ji Irll00191 i50pi)11119 I1IOITr1an0n :Or :OI I0.'.'Jdl _,.::t9 "?in..le !lin(L!fi ii;iiin' -coracle nxl -art, ter rnr Inv lac,IIty leases Included irimii. a 0 2 2 a a Union Agreements Qfy/Counfy/Organiration NegnliatedAgreements Historical Data ends/Quotes Casa are m Cwnpanson w/ other TFs (or Similar Tasks or !terns Other (List here): FL-TF2 facilltles warehouse contains an Overall area of 25,000 square feet. This area includes equipment storage, vehicle storage, training facility and administratwe support- Alarm System is for the secunty of cache items, and Controlled Temperature Enviomment Is for the rental of a trailer for the storage of temperature sensitive items (examples Include computers, radios, HazMat monitors, MRE's, medical cache, etc.). Lease costs will not exceed a 12 month period In this FY2017 CA. This narrative box has character limitations. For additional clarification use tab 12 Other Notes for Other Section This area vill cover any misceriarieD✓J0 genes tat are are ;tatirje i idllitenarr n- wired )rid Alter a .ender :he .itatement 1f Work put not ;Overed in lie )Sher armor -1a50e5..nclucling :mar construction costs. Other (List minor renovation costs here) Item Quantity Unit Cost ' Total Cost $0 $0 60 $0 $0 S0 Total $0.00 Other Cost Basis: Please mark appropriate box(es3 below. ., se5albe illy 3clJItr0nal ibiipor.1119'nrlpnrau0n r0r :tt:e: oy s -oso CI a ID a a a union Ag savwnfs Oty/County/Orpannzution Negotiated Agreements Hrstorlcal Data Bids/Quotes Casts are in Compansan w/ Other 7Fs for Similar Tads or Items Other (List here): This narrative box has character llmimtlons. For additional clarification use tab 12 FEMA F0141%081541, Section 9 SlOrage Ma,nterar,e Pop ate Ind ii_QC1 Costs litotes for Indirect Cots Section 1-11,1111.r accompany the dfeefTlen.1: Tar. Oi JU I,JIl 'tare vriai raategory or categories the apa oased ,e aalaries, ill-orpens&%, The ,nformation prowled elow;build list the iestriplion of :he s.asr _ateirorr 'or the lase, the amount on mirth tnaserl, the aerrentage, 411d the total. The rote or amount approved time of award ,aall orevail ihru the term of the Cooperative %greerrierir. Indirect Costs Item /Category Item Description - —„ Base Amount Percentage Total Cost rola" SO Indirect Costs Cost Basis: Please mark appropriate bodes) below. N.i. ,....,..._„," , , ...• .,_31 ','1 the Cognizant etter al 4gency and the late )f approval. CI cl el LI a D Union Agreements City/Counly/Orgamiahon Negotiated Agreements Histontal Data Bids/Quotes cste are in Comparison w/ other Irs for Similar Tasks or Items Other (Ust here): This narrative box has character limitations. For additional clarification use tab 12 FEMA FORM 1111.9..310F Secton 9 Srorage Maintenance P.qa I of 6 BUDGET TOTALS This summary will be populated based on figures entered into other sections of this narrative. Activity Cost Administration & Management $996 984.00 Training $56,100.00 Equipment $109,029.00 Storage & Maintenance $39,900.00 Obiect Class Cost Personnel $ 768, 749.00 Frinae Benefits $111,839.00 Travel $51,000.00 Equipment $139,029.00 Supplies $4,000.00 Contractual 127,396.00 Other $0.00 Indirect Charges $0.00 Activity Sum $1,202,013.00 Obiect Class Sum $1,202,013.00 Total $1,202,013.00 FEMA FORM 999A+te0 Section f 0 Budget Totals POSITION DESCRIPTIONS 1. Administrative Specialist: Name Describe Administrative Specialist functions here. 2. Financial Grants Manager: Name Describe Financial Grants Manager functions here. 3. Grant Manager; Name Describe Grant Manager functions here. 4. Logistics Coordinator Name Describe Logistics Coordinator functions here. 5. Logistics Manager: Name Descnbe Logistics Manager functions here. 6. Program Manager: Name Describe Program Manager functions here. .PEMA FORM 089-0-40H Section 11 Position Descriptions Pep 1 of 2 7. Training Coordinator: Name DeScribe Describe Training Coordinator functions here. Other (Please ilst position and name) Describe position functions here_ Other (Please list position and name) Describe oosRron functions here. 8. Training Manager: Name Describe Training Manager functions here. Other (Please fist position and name) Describe oesition functions here, Other (Please list position and name) Describe positron functions here, FEMA FORM O8e•0.10H Section 11 Poselon Descriptions Page 2 of 2 BUDGET CLARIFICATION Please use the blocks below if additional space is needed to clarify other sections of the narrative ADMINISTRATIVE/MANAGEMEN" .. . Pers n Salaries: Task Force Training/Exercise covers the cost for instructors associated with putting on in-house mandatory 40hr training for each TF member. Each discipline is required to put on training for each year for all it's discipline members Examples of training are. Forklift Operations, Confined Space in the Collapsed Enviomment, Base-cf-Operations Set-up; Cutting Torch Operations, Metal Cutting and Burning, etc. fringe flenefits: Travel: ADMINISTRATIVE/ MANAGEMENT Other: Direct Charges ADMINISTRATIVE/MANAGEMENTS, Equipment: supplies: Contractual: ADMI NSTRATIV E/MANAGEMENT FEMA FORM 088-0-101 Section 12 Budget Cinnfication Page 1 of 5 TRAINING Personnel Salaries: Id:nue Benefits: Travel: TRAINING Equipment: Supplies: contractual: Section 12 FEMA FORM 099A-191 Budget Clanfication Pegg 2 al 5 TRAINING Other: Direct Charges EQUIPMENT Peter 2nge/ Salaries: Fringe Benefits:. -__-- - Travel: TRAINING EQUIPMENT Equipment: supplies: Contractual: FEMA FORM 099-0-101 Section 12 Budget Clarificalicn Page 3 :' S EQUIPMENT _Other prre_ct/ages EQUIPMENT FEMA FORM 089-0-101 Section 12 Budget Clanfiraaion Pogo 4 of S STORAGE & MAINTENANCE Parsenna! Salaries: £dn1 ge Benefits: 1ravef: STORAGE & MAINTENANCE Other: Pima_ h naffs STORAGE & MAINTENANCE iauinment-_ Supplies: _C.elltractual STORAGE &.MAINTENANCE FEMA FORM 089-9-101 Secllori 12 Budget Clarification Page 5 of 5 FY2017 Budget Spend Plan Allocations - Appendix C ITEM UNIT COST QTY EXTENDED COST SUBTOTAL Program Management $ 649,758 28 $ 1,151,021 $ 32,228,588 Staff & Other Travel - TAVs $ 50,000 Support & Mtg. Travel or as directed by US&R Branch $ 60,000 Readiness Assessment Program Participation $ 5,000 Support & Trvl - Nat'l & Local Trng/Exer/Canine Evals $ 80,764 Equip. & Vehicle Lifecycle Mngmnt, Acq. & Shipping $ 135,499 REQUIRED ALLOCATION**: Mobile Data Collection/Devices $ 20,000 Storage/Maintenance $ 150,000 ITEM SPECIFIC TFs QTY UNIT COST SUBTOTAL REQUIRED ALLOCATION**: Uniform Equip Acquisition NJ-TFI 1 $ 2,883,211 $ 2,883,211 REQUIRED ALLOCATION**: Remaining Uniform Equrp Acq All TFs except NJ-TF1 27 $ 8,029 $ 216,789 Adjustment to Previous Fiscal Year Readiness CA MA-TF1 1 $ (53,000) $ (53,000) Can be budgeted where necessary: Funding distribution for 27 TFs 27 $ 1,962.96 $ 53,000 PST Cache Maintenance (Exercises. Med Krs, database) CA-TF6, TX-TF1, VA-TF2 3 $ 86,000 $ 258,000 REQUIRE D_ALLOCATION**: 1ST Cache Recapitalization CA-TF6. TX-TF1. VA-TF2 3 5 5,000 $ 15,000 TOTAL1ST Cache Maintenance: $ 273,000 HEPP HEPP Cache Maintenance CA-rF7, co-rF1; FL TF2, rN TFI, MD- TFI, NV-TFI, TX-TFI 7 $ 30,000 $ 210,000 REQUIRED ALLOCATION**: HEPP Cache Recapitalization (PAPR Year 1 of 3) CA-TF7, CO-TF1, FL-TF2, IN-TF1, MO- TF1, NV-TF1, TX-TF1 7 $ 11,000 $ 77,000 TOTAL HEPP Cache Maintenance: $ 287,000 **These line items are required allocations and shall be reflected accordingly in the FY2017 CA application Budget Narrative. Further direction/guidance will be provided post award. National Urban Search and Rescue FY2017 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 1 City of Phoenix Fire Department (AZ-TF1) Attn: Scott Krushak (Scott.A.Krushak@phoenix.gov) 2430 S. 2nd Avenue Phoenix, AZ 85009 (602) 256-3149 $1,151,021.00 $10,000 $9,992 $1,171 013 2 City of Los Angeles Fire Department (CA-TF1) Attn: Jeff Dapper {Jeffrey.DapperQlacity.org) 5021 N. Sepulveda Blvd, Sherman Oaks. CA 91403 (818) 756-9678 $1,151,021,00 $44,000 $9,992 $1,205,013 3 Los Angeles County Fire Department (CA-TF2) Attn: Robert Harris (robert.harris�re.lacounty.gov) 12605 Osborne Street Pacoima, CA 91331 (818) 890-5700 $1151021,00 $4,000 $9,992 $1,165,013 4 Menlo Park Fire Protection District (CA TF3) Attn: Manny Navarro (mnavarro@MenloFire.org) 170 Middlefield Road Menlo Park. CA 94025 (650) 688-8405 $1,151,021.00 $0 $9,992 $1,161,013 5 City of Oakland Fire Services Agency (CA TF4) Attn: Mark Hoffman/Robert Lipp (rlipp@oaklandnet,com) 150 Frank H. Ogawa Plaza. Suite 3354 Oakland , CA 94612-2007 (510) 615-5872 $1,151,621.00 $79,000 $9,992 $1,240,013 6 Orange County Fire Authonty (CA-TF5) Attn: Mike Petro (MikePetro@ocfa.org) 19811 Pauling Avenue Lake Forest, CA 92610 (714) 292-1613 S1,151,021.00 $94,000 $9,992 $1.255,013 7 City of Riverside Fire Department (CA-TF6) Attn: Steve McKinster (smckinster@riversideca.gov) 3085 St. Lawrence Street Riverside. CA 92504 (951) 351-6292 $1,151,021.00 $57,500 $100,992 $1,309,513 8 City of Sacramento (CA-TF7) Attn: Chris Costamagna {costamagna@sfd.cityofsacramento.org) 5770 Freeport Blvd. #200 Sacramento, CA 95822 (916) 808-1604 $1,151,021.00 $35,000 $50,992 S1,237,013 9 City of San Diego Fire -Rescue Department (CA-TF8) City of San Diego Attn: Dave Gerboth (Dgerboth@sandiego.gov) 1010 Second Ave.. Suite 400 San Diego, CA 92101 (619) 218-9718 $1,151,021.00 $8,000 $9,992 $1,169,013 10 West Metro Fire Protection District (CO-TF1) Attn: Rodney Tyus (rtyus@westmetrofire.org) 433 S. Allison Street Lakewood, CO 80226-4332 (303) 274-0814 xi 1 $1,151,021.00 - $63,000 $50,992 $1,265,013 11 Metro -Dade County Fire Department (FL TF1) Attn: Brandon Webb (Brandon.Webb@miamidade.gov) 9300 NW 41 SI. Miami, FL 33178 (786) 331-4482 $1,151.021.00 $45,000 $9,992 $1,206,013 12 City of Miami Fire and Rescue (FL-TF2) Attn: Capt. Grant Musser (gmusser@miamigov.com) 1150 SW 22nd Street Miami, FL 33129 (786) 877-9882 $1,151,021.00 $0 $50,992 $1,202,013 13 City of Indianapolis - DPS (IN-TF1) Attn: Tom Neal {Thomas.Neal@indy.gov) 2650 Fortune Circle East Drive Indianapolis, IN 46241 (317) 327-6762 $1,151,021.00 $134,500 $50,992 $1,336,513 14 City of Beverly Emergency Management Agency (MA-TF1) Attn: Mark Foster (mfoster@beverlyma.gov) 13 Momingside Drive Beverly, MA 01915 (978) 922-5680 $1,151,021.00 $147,000 -$44,971 $1,253,050 15 Montgomery County Fire and Rescue Service (MD-TF1) Dept. of Fire & Rescue Services Attn: Mike Glazier (michael.glazier@montgomerycountymd.gov) 101 Monroe St., 12th Floor Rockville, MD 20850-2589 (240) 773-8901 $1,151,021.00 $0 - $50,992 $1,202,013 2 of 11 7/18/2017 1 39 PM National Urban Search and Rescue FY2017 Readiness Cooperative Agreements APPENDIX D Sponsoring Agency/Cooperative Agreement Recipients Base Funding Amount Administrative Costs Special Cache Costs Total Cooperative Agreement Amount 16 Boone County Fire Protection District (MO-TF1) Attn: Scott Olsen (solsent"�`fabcfdmo.com) 1520 Business Loop, 70 West Columbia, MO 65202 (573) 447-5000 $1,151,421.00 $0 $9,992 $1,161,013 17 City of Lincoln, NE Fire and Rescue Department (NE TF1) ATTN: Brad Thavenet (wthavenet@lincoln.ne.gov) 1801 Q Street Lincoln, NE 68508 (402) 441-8799 $1,151,021.00 $22,000 $9,992 $1,183.013 _ 18 New Jersey State Police (NJ-TF1) Attn: Lt. Christopher DeMaise (Ipp5690@gw.njsp.org) Joint Base McGuire - Ft. Dix - Lakehurst County Road 547, Lakehurst, NJ 08733 $1,151,021.00 $0 $2,885,174 $4,036,195 19 Clark County Fire Department (NV-TF1) Attn: Paul Bailey (paul.bailey.nvtfl@gmail.com) 575 East Flamingo Road Las Vegas, NV 89119 (702) 455-8417 $1,151,021.00 $75,000 $50,992 $1,277,013 20 NYC Office of Emergency Management (NY-TF1) Attn: Joseph Gennusa (jgennusa@oem.nyc.gov) 11 Water Street Brookl+Ln, NY 11201 (347) 203-3429 $1,151,021.00 $55,500 $9,992 $1,216,513 21 Miami Valley Fire/EMS Alliance (OH-TF1) Attn: Evan Schumann (eschumann@ohtfl.com) 444 W. Third Street, Suite 20-231 Dayton, OH 45402-1460 (937) 512-2222 $1,151,021.00 $20,004 $9,992 $1,181,013 22 Philadelphia Fire (department ( A-TF1) Attn: Craig Murphy (murphycr@paftl:org) 1127 West Louden Street Philadelphia. PA 19141-2202 (215} 683-9247 $1,151,021.00 $104,000 $9,992 $1,265,013 23 Division of Fire Services (TN-TF1) Attn: James Harvill (James.Harvill©memphistn.gov) 4341 O.K. Robertson Rd Memphis, TN 38127 (901) 636-5713 _ $1,151,021.00 $72,500 $9,992 $1,233,513 24 Texas Engineering Extension Service (TX-TF1) Attn: Chuck Jones (chuck.jones@teex.tamu.edu) John B. Connally Bldg. 301 Tarrow College Station. TX 77840 (979) 458-5670 $1,151,021.00 $64,040 $141,992 $1,357.013 25 Salt Lake Urban Search & Rescue (UT-TF1) Attn: Mike Watson (mwatson@ufa-slco.org) 6726 South Navigator Drive West Jordan, UT 84084 (801) 824-3706 $1,151,021.00 $12,004 $9,992 $1,173,013 26 Fairfax County Fire and Rescue Dept. Attn: Scott Schermerhorn fscott.schermerhorn&fairfaxcountv.govl 4600 West Ox Road Fairfax, VA 22030 (703) 968-2797 $1,151,021.00 $0 $9,992 $1,161,013 27 Virginia Beach Fire Department (VA-TF2) Attn: Tracy Freeman (tfreeman@vbgov.com) Special Operations,Municipal Center 2408 Courthouse Drive, Building 421 Virginia Beach, VA 23456-9065 (757) 385-6681 $1,151,021.00 $249,000 $100,992 $1,501,013 28 Pierce County Dept. of Emerg. Mgmt (WA-TF1) Attn: William Palmer (wpalmer@co.pierce.wa.us) 2501 S 35th Street Tacoma. WA 98409 (253) 313-3946 $1,151,021.00 $0 $9,992 $1,161,013 Totals: $32,228,588 $1,395,000 $3,660,000 $37,283,588 3of11 7/18/2017 1:39 PM National Urban Search and Rescue Administrative Costs - FY2017 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cooperative .-agreement Recipients 1'a+6 I ur,, Strategic Group, Advisory Group Leadership 1 Attachment G) & National SleetingName/ Purpose P° of Financial Facilitation SAl'INatlonal/ Divisional Kr ldvisury GroupGroup/SG �` AfemberIFinancial Facilitation SS I'll( Meetings/Advisory SG Meeting/S SC Meeling Iluat $S Canine Search Spec. Certification SS National Training Hosting - Course Name National TrainingHost SS Total Amount Per Task Force Divisional Multi-TF Field Es Facilitation S 10,000.011 City of Phoenix Fire Department AZ-TFI S 10.000 1,44: National Training: PTT PTT $ 411.1100.00 City of Los Angeles Fire Department CA-TFI Unit Ldr -Exercise $ 4,0011.110 S 44,000 - Subgroup l.dr - Communications $ 4800.00 Los Angeles County Fire Department ( (- 11.' S 4,1100 Menlo Park Fire Protection District ( .' 1'1' ( S - 1.41: National Training: M'fl' M7-I' S 75,000.00 Subgroup I.dr - Public Affairs S -.I III tail Oakland Fire Department CA- I'F4 S 79,000 L6I: CY 18 TFR Mtg $ 40,0011.0I1 L62: CV 18 Grantsffrng Mtg 3 10,0011.00 L53: ISTL Stipend - White 1ST $ 6,0011.110 Orange County Fire Authority C'A-TFS L54: STL Stipend - Rine 1ST L711: 1ST Rep S 6,O00.ttb $ 12,0(10,1111 S 94,000 Dep. Functional Grp 1.dr - Op $ 4,000.00 Subgroup I a1r - Policy/Doc S 4,1100.110 Functional Grp I.dr- Log l; 12,1100410 1.67: 'I'FIt-l) S 15,1100.00 $ 10,0110.110 Divisional $Iulti-TF Field Ex Facilitation Citc of Riverside Fire Department (A-TF6 $ 2 5u0llll 5 57,500 1.39: National'frahting: HERS HERS 5 25,0110.00 L65: SACR-D S 10,0110,110 City of Sacramento Fire Department CA-TF7 $ 35,1010 Subgroup I.dr - Training S 4,1100.00 - — _ Unit I.dr -Safety S 4,000.00 City of San Diego Fire -Rescue Department (.N- I ('0 R.uou 1,65: SACR-D S 10,000.00 L67: TFR-D S 15,000.00 West Metro Fire Protection District CO-TF1 445: National Training: SOFR SOF'R S 35,000.00 S 63,000 159: Hosting Adv Grp Mig(FY 181 S 1,000.00 .60HostingStrategic Group Mte.2Mtn -1F1'I0I_ $ 24810.110 - 4 National Urban Search and Rescue Administrative Costs - FY2017 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cooperative Agreement Recipients task Force Strategic Gruup, Advisory Group Leadership (Attachment G) & National Meeting Name! Purpose nr Financial Facilitation SAC/Nalionnl/ Divisional RepfAdvisory Gruup Mlember/Finunclal Facilitation S$ TFR Meetings/Advisory Group/SG Meeting/SAC Meeting Boat SS Canine Search Spec. Certification SS National Training hosting - Course Name National Training Ilosl 5$ Total Amount Per Task Force Miami -Dade County Fire Department FLI'Fl 1.65: SACk-in 1.36: National Trainining Dusting: CSS $ IU,11110.1111 CSS $ 35,000.00 S 45,000 City of Miami Fire and Rescue 11. TF2 $ - City of Indianapolis - DPS IN-TFI L40: National Training: Lug L68: Advisory Group Chair 1.69: Dep Adv Group Chair Subgroup Ldr - Transportation Subgroup I.dr- Mlalinement - $ 30,0110.00 $ 24,0110.011 5 4,OIl0.Ul1 S 4,000.00 $ 32 500.00 — l.ag S 40.000.00 S 134..nn City of Beverly EMA MA-TFl L37: Nallanal Training: Comm N. WKehp L38: National Training: Comm Spec. L19: 1ST CE Wkshp (FI18) Comm N. Workshop Comm Spec. 1ST CE Wkshp S 25,4100.00 S 7$,000.00 S 47,000.00 I47,000 Montgomery County Fire and Rescue Service M D-TFI S Boone County Fire Protection District M[1'TPI 1 Lincoln Fire & Rescue NE-TFI 1.23; Exer Unit Support Dep. Functional Grp 1,dr - Planning Dep. Functional Grp Ldr- FinancelAdmin IST(:A - FinancelAdmin $ 10,11101.1111 $ 4,0011.110 $ 4.009.011 5 4.u00 Olt - 1 22.000 NJ State Police NJ-TFI Clark County Fire Department NV-`PFl 1.46: \ational Training: M. L63: CI Ix adcisor) Uri Mltg S 4u,0Uu.1111 'i'FL S 35,1100.00 S 75.00n NYC Office of Emergency Management NV-TFI TFR-D Subgroup Ldr - Canine ISTGA- Planning S 15,000.00 $ 4,000.00 S 4,900.041 S 32,50UA0 g 55,500 Miami Valley Fire/EMS Alliance OI1-TF I Subgroup 1,dr - Rescue Functional Grp l.dr -Planning Subgroup Lear - Finance $ 4.01111.00 5 I2.ulrn.ull $ 4,900.00 S 20,000 5 National Urban Search and Rescue Administrative Costs - FY2017 Readiness Cooperative Agreements APPENDIX E Sponsoring Agency/Cnoperative Agreement Recipients Task Force Strategic Group, Advisory Group Leadership (Attachment G) & National Meeting Nonm1 Purpose of Financial Facilitation SAC'1Natianal! Divisional Rep/Advisory Group Member/Financial Facilitation SS Tilt Meetings/Adt isor} Group/St. Meeting/SA(' Meeting Ilosf SS Canine Search Spec. Certification $$ National Training hosting - Course Name National Training Mast SS Total Amount Per Tesk Force 1,42: Nallonal Training: M"Fr (FY18) MTT (FVI8) $ 75,000.00 Philadelphia Fire Department 1' 4- i 1' 1 1.43: National Training: MTT )FVI7) Divisional Multi-TF Field I:v Facilitation MIT (FV17) S 15,000.00 S 14,UUOAU S I04,0U0 Subgroup Ldr - Medical S 4,000.00 1.47: National Training: 7'SS TSS S 40,000.00 5 32,500.00 City of Memphis Fire Service I'\-111 5 72.51111 1,49: Nall Lvl Water Ops Trng - Workshop 1Vater Ops Trng Wkshp S 20,1100.00 L66: TFR-N S 20,000.00 Functional Grp Ldr - Op $ 12,11011.011 Texas Engineering Extension Service TX-TFI Subgroup Ldr - Structures $ 4,000.00* 64.00:: Subgroup I.dr - Equipment $ 4,000.00 IST(, - Loeisites $ 4,000.00 1.71: Legal Rep $ 12,400.00 Salt Lake Urban Search & Rescue tiT-TF1 5 12.01111 Fairfax County Fire and Rescue Dept. VA-TFI S L50: National Training Water Ops Training: SWR SWR Boat Ops ('rs 3 75,000.90 r Boat Ops ('rs, I per Div, to $25K ea 1.55: C&GSStipend Facilitation (IOppl(a$1,500) S 15,n0ii"011 L56:1ST Training Facilitation S 109,000.)10 1,75: IT Support $ 25,000.00 Virginia Beach Fire Dcpartmcnl VA-TF2 1,52: IS'I'L Stipend - Red $ 6,0011,00 S 249,900 Subgroup Ldr - Search 5 4,0011.00 Subgroup 1.dr - liazmat 5 4,000.00 Functional Grp 1.dr - Finance/Admin S 12,000.00 Dep. Functional Grp I,dr - Log $ 4,0110,00 ISTGA - Operations $ 4,0411,40 Pierce County Dept. of Emerg. Mgmt/LIS&R WA-1'FI S '1'ulals: Totals: 5 485,000.011 5 93,000.00r5 130,000.00 5 687,000.00 5 1,395,000 6 National Urban Search and Rescue - Special Cache Allocations FY2017 Readiness Cooperative Agreements - APPENDIX F Sponsoring Organization/Cooperatise Agreement Recipients i`ask Force HEPP Cache Maintenance & Recapitalization (PAPR Year 1 of 3) 1ST Cache Maintenance & Recapitalization Special Cache Costs Total Amount Per Task Force $ 8.029.72 S 1,962.96 City of Phoenix Fire Department AZ-TFI S 9,992.18 S 8,029.22 City of Los Angeles Fire Department CA-TF1 S 1,962'9<' S 9,992.18 $ 8,029.22 Los Angeles County Fire Department CA-TF2 $ 1'962,96 S 9,992.18 S 8.029.22 Menlo Park Fire Protection District CA-TF3 $ 1'�2' 96 S 9,992.18 S 8,029.22 $ 1,962.96 Oakland Fire Department ('.s,- 114 $ 9,992 18 S 8,029.22 Orange County Fire Authority CA-TFS S 1,962.96 $ 9 v92.1n $ 91,000.00 �5 8,029.22 City of Riverside Fire Department C\-I'F6 $ 1'962'96 S 100,992.18 $ 41,000,00 S 8,029.22 $ 1,962.96 City of Sacramento Fire Department CA-TF7 S 50,992.18 S 8,029.22 City of San Diego Fire- $ 1,962.96 RescueDepartment 8 41,000.00 8 8,029.22 $ 1.962.96 West Metro Fire Protection District CO-TFI S 511,992.18 S 8,029.22 $ 1,962.96 Miami -Dade County Fire Department FL-TF1 -- $ 9,992.18 $ 41,000.00 S 8,029.22 City of Miami Fire and Rescue FL-TF2 S 1'962.96 S 50,992.18 41,01111.00 S 8,029.22 $ 1,962.96 City of Indianapolis - DPS 1 \-1 11 S 50,992.18 - $ 8,029.22 City of Beverly EMA NI I- II. I S (53,000.00) $ (44'970.78) National Urban Search and Rescue - Special Cache Allocations FY2017 Readiness Cooperative Agreements - APPENDIX F Sponsoring ©rganizationJCoaperatire Agreement Recipients Task Force HEPP Cache Maintenance & Recapitalization (PAPR 'tear 1 of 3) EST Cache Maintenance & Recapitalization Special Cache Costs focal Amount Per Task Force $ 41,000.00 ` $ 8,029.22 Montgomery County Fire and Rescue \Ill-TFI 1'962'96 $ 59,992.18 Service 8,029.22 Boone County Fire Protection District V1t3-TF1 1,962.96 5 9,992.18 s 8,029.22 Lincoln Fire & Rescue NE-TFI $ 1'962.96 $ 9,992.18 S 2,883,211.00 S 1,962.96 NJ State Police ♦.I- II I $ 2,885,173.96 $ 41,1199.011 8 8,029.22 Clark County Fire Department NV-TFI 1'962'96 $ 50,992.18 S 8.1129.22 \\ C Office of Emergency Management NV-TFI $ 1,962.96 S 9,992.18 5 8,1129.22 ' Miami Valley Fire/EMS Alliance OH-TFI $ 1'962'96 $ 9,992.18 s 8,029.22 Philadelphia Fire Department PA-TFI S I. '"' $ 9,992.18 $ 8,029.22 $ 1,962.96 City of Memphis Fire Service TN-TFI $ 9,992.18 $ 41,0110.00 $ 91,000.00 $ 8,029.22 Texas Engineering Extension Service TX-TFI 5 96 $ 141,992.I8 $ 8,029.22 Salt Lake Urban Search & Rescue ITT-TFI $ 1,962.96 S 9,992.18 $ 8,029.22 Fairfax County° Fire and Rescue Dept. VA-TFI 5 1,962.96 $ 9,992.18 $ 91,000.00 $ 8,029.22 - S 1,962.96 Virginia Beach Fire Department VA-11 2 I $ 100,992.18 $ 8,029.22 Pierce County Dept. of Emerg. $ 1962.96 Mgmt/US&R W:t=11 1 $ 9,992.18 1 otals: $ 287,000.00 $ 273,000.00 $ 3,659,999.86 8 National Urban Search & Rescue Response System List of Advisory Organization Members May 2017 - April 2018 - Appendix G Advisory Organization Members Total Stipend Per TF Unit Ldr • Exercise Jarvis Willis iarvis.willislacitv.orq $ 4,000 CA-TF1 $ 4,000 Subgrp Ldr- Communications Rich Atwood Richard.Atwood a(�fire.lacounty.gov $ 4,000 CA-TF2 $ 4,000 Subgrp Ldr- Public Affaris Robert Lipp rlipo(@oaklandnet.com $ 4,000 CA-TF4 $ 4,000 1ST Representative Mike Boyle Hazmtr@gmail.com CA-TF5 $ 32,000 Dep Func Grp Ldr- Operations Rob Patterson BIueISTLdr a[3,gmail.com $ 4,000 CA-TF5 Subgrp Ldr - Policy/Doc Kevin Fetterman kevinfetterman ocfa.org $ 4,000 CA-TF5 Func Grp Ldr • Logistics Richard Ventura richardventura a(7,ocfa.orq $ 12,000 CA-TF5 TFR - WEST Division Steve McKinster smckinster@riversideca.gov CA-TF6 $ 15,000 SAC -WEST Division Walter White wwwhitesacfire.orq CA-TF7 $ 10,000 Subgrp Ldr- Training Harry Muns hmuns@chulavistaca.gov CA-TF8 $ 8,000 Unit Ldr- Safety Jim Colston colston.iim(a cimail.com $ 4,000 CA-TF8 SAC - CENTRAL Division Don Lombardi Dlombardi@westmetrofire.org CO-TF1 $ 25,000 TFR • CENTRAL Division Rod Tyus Rtyust7WestMetroFire.orq CO-TF1 SAC - EAST Division Dave Downey david.downey anmiamidade.gov FL-TF1 $ 10,000 ADVISORY GROUP CHAIR Bill Brown wbrownta7brownsburgfire.orq IN-TF1 $ 62,000 Subgrp Ldr- Transportation Mark Rapp mark.raoo2(7a indv.gov $ 4,000 IN-TF1 Advisory Grp Chair - Deputy Keith Bevan kbevan a(7.ufa-slco.ora IN-TF1 SUBGROUP LEADER -MANAGEMENT TBD $ 4,000 IN-TF1 Dep Func Grp Ldr- Planning Brad Thavenet wthavenet{c�lincoln.ne.gov $ 4,000 NE-TF1 $ 12,000 1ST Group Adv - Fin!Admin John Huff johnhuff@icloud.com $ 4,000 NE-TF1 Dep Func Grp Ldr - FinlAdmin John Huff iohnhuff@icloud.com $ 4,000 NE-TF1 TFR- EAST Division Joe Downey downevi@fdny.nyc.gov NY-TF1 $ 23,000 IST Group Adv - Planning JimYakimovich yakimoja,fdny.nyc.gov $ 4,000 NY-TF1 Subgrp Ldr • Canine Scott Mateyaschuk scott.mateyaschuk@nvpd.org $ 4,000 NY-TF1 SubgrpLdr- Rescue Steve Shupert steveshupertn,gmail.com $ 4,000 OH-TF1 $ 20,000 Func Grp Ldr• Planning Mike Cayse mcayse ohtf1.com $ 12,000 OH-TF1 SubgrpLdr- Finance Angela Murphy amurphy@ohtfl.com $ 4,000 OH-TF1 Subgrp Ldr• Medical Mike Kurtz kurtzmp(a7patf1.orq $ 4,000 PA-TF1 $ 4,000 TFR - NATIONAL Rick Bartee rick.d.bartee aaphoenix.gov TX-TF1 $ 44,000 Func Grp Ldr - Operations Jeff Saunders jeff.saunders@teexmail.tamu.edu $ 12,000 TX-TF1 IST Group Adv - Logistics Ken Wright kenneth.wrightc houstontx.gov $ 4,000 TX-TF1 Subgrp Ldr-Structures Pete Keating p-keatinq(a7tamu.edu $ 4,000 TX-TF1 Subgrp Ldr-Equipment Keith Brown kbrownl1b(jyahoo.com $ 4,000 TX-TF1 Legal Representative Brian Roberts brian.roberts(a7slcgov.com UT-TF1 $ 12,000 Subgrp Ldr- Search Jim Ingledue jingtedu a(7,vbgov.com $ 4,000 VA-TF2 $ 28,000 Subgrp Ldr- Hazmat Mark Hundley mhundley(a vbgov.com $ 4,000 VA-TF2 Func Grp Ldr - FinancelAdmin Pat Seigh pseich(vbciov.cm $ 12,000 VA-TF2 Dep Func Grp Ldr • Logistics Wayne Black wrblack4@cox.net $ 4,000 VA-TF2 IST Group Adv - Operations Randy Joumigan journicLan@verizon.net $ 4,000 VA-TF2 Total Advisory Group Support: $ 317,000 FY 21117 COOPERATIVE AGREEMENT STATEMENT OF WORK -- SUMMARY OF DELIVERABLES APPENDIX 1! YEARLY REPORTING REQUIREMENTS tlrllvrrahlr Par Iltakd.k ;M bott)nl of Nuhmtlrnl _ Pnintt1oUnnlart AddlliannfJ_nfocnD lion I Gran) Application August 17. 2017 Submit initially through through (irons-gov lwww.grams.go' I One,: determined cligilik. suhmit complete package through ND(irauty System Catherine Dcd Rayne Hal SIo•Ahu Li - US&R Branch Ilse current Ienipiale (FEMA Furnn 089-0-111) - task Force Self -Evaluation As directed via (IS&R Program Direrli tie lirnail 13 wily Fy National US&R Reponse System Task Force Self -Evaluation Scorcshcel I FEMA Form 089-0- 141 1 I +ailment Database January 31st Submit via email or password -protected Ihumh drive via postal trail Dallas Slcmp If mailing a thumb drive, please use express courier to avoid damage through postal system 4 Inventory of Federally Owned Equipment (2nd ('ache, I IEPP & CST, where applicable); Current enpy of 1 R-4 January 3I x( 5 Time -Phase Force Deployment Data (TPFDDV Airerali Loading Data" firm (FEMA Form 089-0-I5) January .31 rel 6 HEPP Maintenance Annual Cost Estimates October 31(1h Suhmit via email Andy Hubert This cost cslirnolc shall he based on actual expenses incurred from the previous year and any additional costs anticipated for the tbilnwingyear. Semi -Annual Perl'onnance Report (FEMA Form 089- f)-II) limitary 30111 Suhmil through NIX Irani System Catherine Deel:Rayna Fiat- L)S&R Branch FEMA Form 089-0-11 July 301h 11 Quarterly Financial Report ISF-425} October 30111 tiuhnul SF425 through the Payment and It cparting System (PARS) Tawuna Mack - Grant Programs Directorate Must he submitted in PARS to continue to draw down funds January 31111 April 301h July 30th 9 Notification of Mobilization or Full -Scale Exercise No later than 60 days hctirrc the exercise begins E nail Dean Senn Notification shouldbe brief, but include dales. scope of exercise, number of participants, and other agencies involved. ( not take the place of. and should not he confused with sanction request lettuce to obtain FEMA approval of "fF sponsored training and kvl 01 Ilxcnisc After Action Report Within 90 days of the completion of a mobilization or full-scale exercise, ar a (raining aelivily with duration of more than 24 consecutive hours. Postal or Email Dean Scott AAR sltauld he written to a rootlet where lessons learned may be shared with other task. forces in the National US&R Response System. CL4m oIIr REPa111TING 11Egtil RESIEN Ts- Uuc 911 day.:11I 1 rml ul Ih,rnnperali, e,grrcnwnI Pr rind ut Pcrrurma nor -- p1dlv.rahlo xtcltmdlJ 01 sal ival I oinI( nl'rnnll1cl addiunmJ Inrnrnnl6nn USE CURRENT CLOSFOII'I` PACKAGE TEMPLATE (CONTAINS THE FOLLOWING Entail entire puclsa(;e to FEMA-USR- _ Tawana Mack -Grant Programs Directorate and Rayna Dal (FEMA-USR-fiirantstertrema.dlis.goe), US&R Branch ITEMS with exception a( the SF-4 01; I. Final Performance Report !should show actual expenditures, by hudgcl category) 'Tmil as a Microsoft Word or .PDF file L olLsolidates and summarizes all pnor performance reports 2 Final Financial Status Report (SF-4251 _ Submit Through the Payment and Reporting System (PARS) and Email that submission as .pdf file with c[oscura nackime 3 Financial Payment and Ltnexpcndcd Funds {if npplicahlcl Discuss specific inclhod or repayment e, ids Grants (111iccr al time of clos.x,ut Paylnenl or all unIiyuidated obligations for FEMA and report unexpended funds to Assistance t111rcer Equipment Inventory Ismail Inventory should include item,' ' purchased with Federal grant funds, when current !'air market value is cynal to or greater than $5,000 per item Inventory of unused or residual supplies tit* applicable) and Tangible Personal Property Report Email Inventory should Inc lode items purchased with Federal grant funds, which the aggregate exceeds $5,000 or provide written statement tin court Teller) That such supplies 1 i ratty) do not cxcccd $5,000, If hot applirnhie, .state sa hi Carer Co', er Letter, including statement of intent for future use of equipmcnl Entail Include In cover teller staling the equipmcnLsupplics will he used Inr their intended purpose of the grant over the life cycle of the equipment/supplies. POC NAME. EMAIL Plume sOnu i,o I l&R BRANCH CONTACTS m Its 0..P EMAIL. ACCOUNT lc. amid Casey !)can Seall Catherine Deel inc Hiponia Rayna Bal Andy Hubert. Buddy Ey FEMA-(iSR-GRAN Sur reina .dhs eov N A 2112-M6-4013 2112-M4',-4530 292-212-3796 2112-646-351 1 21(2-646-7933 202-212-4596 U.S. Department of Homeland Security Federal Emergency Management Agency LJS&R Branch, ORR-OP-L1B AIM: (Appropriate naive here) 511(1 (' Street, SW Washington. DC 2(1472 Wanda t'a.cya Iclna.dh,.l•uv De•,In_Scotl .1 Iona tills no- Catherine.' cct,a Icmadhs.gor 1ne_liipomasi Icnia.dhs.ein Ravrth fUiI:ri lent:rdhs nine Andrew. I ink; L., icma.ilhs_wv Elwaad Evullavloil ,dhs.yov US&R WAREHOUSE. CONTACT - EQUIPMENT INVENTORY ITEMS Dallas Slcmp Dailac.Sleintatill 1p dhs.gm, 540-2113-97Iti Federal Emergency Management Agency US&R Warehouse 13990 Park Center Road Building 9 Herndon, VA 20171-3222 GRANT PROGRAMS DIRECTORATE CONTACT Tawana Mack Tanana .hl. ik e+ I(nma dlt..non: 2112-796-9963 U.S. Department of Homeland Security Federal Emergency Managcnicnt Agency DI IS-FEMA-GPD Attn: Tawana Mack 44111 C Street, SW, 3N Washin 4nn, D.C. 20472-3635 ADDRESS TO RETURN REFUND CIIEC•KS t Make payable to the Federal Emergency Management Aeen yt Vote_ Please make sure address is current hefare .wading any cheeks, as this k mthfect to change. All Cheeks and Stormy Orders: FEMA P.O. Box 530217 Atlanta- CIA 30353-0217 Pamrerals rent via courier (e.g., UPS, IIHL, Fedex) FEMA Bank of America Ln ikhax Number 530217 11175 Loop Road Atlanta CiA 30337-6007