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HomeMy WebLinkAboutMemo - Award RecommendationCITY OF MIAMI, FLORIDA I\TER-OFFICE MEMORANDUM TO: Daniel J. Alfonso DATE: September 4, 2017 City Manager FROM: Annie Perez, CPPO Director, Procurement SUBJECT: Recommendation for Award of a Contract for Citywide Group Legal Services and Identity Theft Services REFERENCE: Request for Proposals (RFP) No. 616390 ENCLOSURES: Recommendation to Negotiate Memo Recommendation Based on the findings below, the Department of Procurement (Procurement) hereby recommends approval to award Contract No. RFP 616390, to LS, Inc. dba LegalShield, Inc. (LegalShield) for the provision of Citywide Group Legal Services and Identity Theft Services. Currently there are no similar services in place for City employees. Background On March 13, 2017, the Risk Management Department (Risk), through Procurement, issued a solicitation for Group Legal Services and Identity Theft Services, under full and open competition. On April 17, 2017, the Office of the City Clerk received one (1) proposal in response to the RFP. Accordingly, on May 24, 2017, the Evaluation Committee met and completed the evaluation and ranking of the responsive and responsible proposal following the guidelines and criteria published in the RFP. Subsequently, a Negotiations Team, comprised of Risk and Procurement personnel, met on July 21, 2017. As a result of the negotiations, the team negotiated Legal Shield National Plan, for a discount of 4.5 percent on the bi-weekly rates for the Group Legal Services, in addition to a 24.5 percent discount on the bi-weekly individual rates, and 14.8 percent discount on the bi-weekly family rates for Identity Theft Services. LegalShield also agreed to guarantee these negotiated rates for the five (5) years of the Contract, which includes the option to renew and any extension periods. Accordingly, Procurement hereby recommends award of a Contract with LegalShield for Citywide Group Legal Services and Identity Theft Services. Your signature below will indicate approval of this recommendation. Approved: t Daniel J. Alto Date N4 1 q c: Fernando Casamayor, Assist-L City Manager/Chief Financial Officer, City Manager's Office Rafael Suarez -Rivas, Esquire, Senior Assistant City Attorney, City Attorney's Office Ann -Marie Sharpe, Director, Risk Lydia Osborne, Ph.D., CPPO, CPPB, Assistant Director, Procurement PR17255