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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #3010 Date: 09/29/2017 Commission Meeting Date: 10/12/2017 Requesting Department: Department of Risk Management Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposal - Group Legal and Identity Theft Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the proposal received April 17, 2017, pursuant to Request for Proposal (RFP) No. 616390, from LS, Inc. dba LegalShield, Inc. (LegalShield), to provide citywide Group Legal Services and Identity Theft Services, on a contractual basis, for a period of three (3) years, with the option to renew for two (2) additional, one (1) year periods; further authorizing the City Manager to execute the negotiated Professional Services Agreement (PSA) in substantially the attached form, and execute any subsequent documents, including any amendments, renewals, extensions, and modifications to the PSA, in a form acceptable to the City Attorney, as may be necessary for said purpose. Background of Item: On March 13, 2017, the Department of Procurement (Procurement) issued RFP No. 616390 under full and open competition, to obtain the services of an experienced and qualified proposer for the purpose of providing citywide Group Legal Services and Identity Theft Services. Proposers were required to meet all of the minimum qualification requirements established in the RFP in order to be deemed responsive and responsible to provide the services. On April 17, 2017, the RFP closing date, one (1) proposal was received in response to the RFP. The proposal was deemed responsive to the requirements of the RFP. The Evaluation Committee (Committee), appointed by the City Manager, met on May 24, 2017, and evaluated the proposal. Pursuant to the RFP requirements, the Committee recommended that Procurement negotiate and execute a PSA with LegalShield. Procurement hereby recommends award of the contract to LegalShield for all five (5) years, inclusive of the two (2) option to renew periods. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Estimated $413,000.00 in the aggregate General Account No: N/A (employee funded) Department of Risk Management Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Ann -Marie Sharpe Fred Pericles Christopher M Rose Lydia Osborne Fernando Casamayor Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 09/29/2017 1:23 PM Budget Analyst Review Completed 09/29/2017 3:25 PM Budget Review Completed 09/29/2017 4:01 PM Procurement Review Completed 09/29/2017 4:10 PM Assistant City Manager Review Completed 09/29/2017 6:00 PM City Manager Review Completed 09/29/2017 6:11 PM Legislative Division Review Completed 10/02/2017 3:41 PM Deputy City Attorney Review Completed 10/02/2017 4:29 PM Approved Form and Correctness Completed 10/02/2017 4:44 PM Meeting Completed 10/12/2017 9:00 AM Signed by the Mayor Completed 10/13/2017 3:46 PM Signed and Attested by the City Clerk Completed 10/13/2017 3:48 PM Rendered Completed 10/13/2017 3:48 PM City of Miami Legislation Resolution Enactment Number: R-17-0485 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3010 Final Action Date:10/12/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE PROPOSAL RECEIVED APRIL 17, 2017 PURSUANT TO REQUEST FOR PROPOSALS ("RFP") NO. 616390 FROM LS, INC. DBA LEGALSHIELD, INC. TO PROVIDE CITYWIDE GROUP LEGAL SERVICES AND IDENTITY THEFT SERVICES ON A CONTRACTUAL BASIS FOR AN INITIAL CONTRACT PERIOD OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEGOTIATED PROFESSIONAL SERVICES AGREEMENT ("PSA"), IN SUBSTANTIALLY THE ATTACHED FORM, AND TO NEGOTIATE AND EXECUTE ANY AND ALL SUBSEQUENT DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS TO THE AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for the procurement of Citywide Group Legal Services and Identity Theft Services; and WHEREAS, the City issued Request for Proposals ("RFP") No. 616390 seeking experienced and qualified proposers for the purpose of providing group legal services and identity theft services to City employees; and WHEREAS, LS, Inc. dba LegalShield, Inc. ("LegalShield") was the sole responsive and responsible bidder to the RFP; and WHEREAS, the Evaluation Committee appointed by the City Manager completed the review and evaluation of the sole proposal received and recommended that the Department of Procurement ("Procurement") negotiate and execute a professional services agreement ("PSA") with LegalShield; and WHEREAS, the City Manager concurred with the recommendation of the Evaluation Committee; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The proposal received April 17, 2017 pursuant to RFP No. 616390 from LegalShield, to provide Citywide Group Legal Services and Identity Theft Services on a contractual basis for a period of three (3) years with the option to renew for two (2) additional one (1) year periods for a term not to exceed five (5) years, is accepted. Section 3. The City Manager is authorized to execute the negotiated PSA with LegalShield, in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute any and all subsequent documents, including any amendments, renewals, extensions, and modifications to the PSA, in compliance with the City's Procurement Ordinance, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, Ginty Attor ey 10/2/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.