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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2853 Date: 08/18/2017 Commission Meeting Date: 10/12/2017 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Procurement - Recyclable Materials Processing Services Purpose of Item: The nature of this item is to establish a resolution of the Miami City Commission, with attachments, authorizing the procurement of recyclable materials processing services from Progressive Waste Solutions of FL, Inc. ("Progressive"), for the Department of Solid Waste ("Solid Waste"), pursuant to Section 18-111 of the Code of the City of Miami, Florida as amended, utilizing the competitively solicited and existing City of Hialeah, FL ("Hialeah") Contract No. 2013/14-9500-00-011 through September 29, 2019, subject to any extensions and/or replacement contracts by Hialeah; authorizing the City Manager to execute the Supplemental Agreement in substantially the attached form. Background of Item: The City is seeking to establish an agreement for the processing of the recyclable materials the City collects. Accessing the Hialeah Contract #2013/14-9500-00-011, will allow the City to enter into a revenue agreement with Progressive that will pay a rebate for the approved recyclables it processes. The rebate per ton processed will be calculated as follows: • Progressive will calculate the average market value ("AMV") of the recycled materials delivered by the City each month, based upon material values provided by Recyclingmarkets.net, which serves as a commodity pricing index for post -consumer recovered materials. • A $50.00 Fee to Progressive, will be subtracted from the AMV for each ton processed. • Progressive will pay the City a rebate of 35.5% of the remaining amount (AMV minus the $50.00 Fee). • During any month in which the AMV is less than the $50.00 Fee retained by Progressive, the City will not be required to pay any funds to Progressive. March, 2017's AMV for the City was $80.72 per ton, resulting in a rebate of $10.90 per ton. This amount may vary, based upon fluctuating commodity values and periodic composition audits. This contract is effective through September 29, 2019, with the option to renew for five (5) additional one (1) year periods after that date. The estimated annual revenue generated through this contract is $119,900, based upon a projected volume of 11,000 tons. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $119,900 annually (estimated); $749,375 (estimated) in total revenues with all renewal options Department of Solid Waste Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Mario F Nunez Everton Garvis Christopher M Rose Lydia Osborne Nzeribe Ihekwaba Daniel J. Alfonso Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Signed by the Mayor Signed and Attested by the City Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Clerk Completed Completed 09/25/2017 6:43 PM 09/26/2017 9:34 AM 09/27/2017 12:46 PM 09/29/2017 12:55 PM 09/29/2017 1:12 PM 09/29/2017 2:01 PM 09/29/2017 2:10 PM 09/29/2017 3:00 PM 10/02/2017 4:43 PM 10/12/2017 9:00 AM 10/17/2017 5:13 PM 10/17/2017 5:24 PM 10/17/2017 5:25 PM City of Miami Legislation Resolution Enactment Number: R-17-0479 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2853 Final Action Date:10/12/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE PROCUREMENT OF RECYCLABLE MATERIALS PROCESSING SERVICES FROM PROGRESSIVE WASTE SOLUTIONS OF FL, INC., FOR THE DEPARTMENT OF SOLID WASTE ("SOLID WASTE"), PURSUANT TO SECTION 18- 111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING CITY OF HIALEAH, FLORIDA CONTRACT NO. 2013/14-9500-00-011 EFFECTIVE THROUGH SEPTEMBER 29, 2019, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY THE CITY OF HIALEAH, FLORIDA; AUTHORIZING THE CITY MANAGER TO EXECUTE THE SUPPLEMENTAL AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND MODIFICATIONS TO THE SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is seeking to establish a contract for the processing of recyclable materials; and WHEREAS, the accessing of the City of Hialeah's Contract #2013/14-9500-00-011 for Recyclable Materials Processing Services will enable the Department of Solid Waste ("Solid Waste") to enter into an agreement that will pay Solid Waste a rebate for the acceptable recyclable materials it delivers for processing; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer determined that said City of Hialeah contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The procurement of recyclable materials processing services from Progressive Waste Solutions of FL, Inc., pursuant to Section 18-111 of the City Code, utilizing the competitively solicited and existing City of Hialeah, Florida Contract No. 2013/14-9500-00-011 effective through September 29, 2019, subject to any renewals, extensions, and/or replacement contracts by the City of Hialeah, Florida, is approved. Section 3. The City Manager is authorized to execute the Supplemental Agreement, in substantially the attached form. Section 4. The City Manager is further authorized' to negotiate and execute any and all amendments, renewals, and modifications to the Supplemental Agreement, in a form acceptable to the City Attorney, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 10/2/2017 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.