HomeMy WebLinkAboutResolutionCity of Miami
Resolution
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 1139
TO BE WITHDRAWN
SPONSOR(S): Commissioner Francis Suarez
Final Action Date: 10/12/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER TO
CREATE, WITHIN CURRENT BUDGETARY CONSIDERATIONS, AN OFFICE OF
TRANSPARENCY, UNDER THE PURVIEW OF THE CITY MANAGER, WITH THE
RESPONSIBILITY OF MANAGING PUBLIC RECORDS REQUESTS IN AN OPEN AND
TRANSPARENT MANNER, INCLUDING MAKING PUBLIC RECORDS REQUESTS AND THE
RESPONSES AVAILABLE ONLINE FOR THE PUBLIC TO ACCESS AND DOWNLOAD;
FURTHER DIRECTING THE CITY MANAGER TO PLACE INFORMATION ON THE MAIN
PAGE OF THE OF THE CITY OF MIAMI'S ("CITY") WEBSITE ON HOW TO SUBMIT A
PUBLIC RECORDS REQUEST TO THE CITY; FURTHER DIRECTING THE CITY MANAGER
TO DEVELOP OR PROCURE AN ELECTRONIC MEANS OR PLATFORM THAT PUBLISHES
DECISIONS RENDERED BY THE CITY COMMISSION, THE PLANNING ZONING AND
APPEALS BOARD ("PZAB"), THE HISTORIC AND ENVIRONMENTAL PRESERVATION
BOARD ("HEPB"), AND WARRANTS AND WAIVERS ISSUED BY THE DEPARTMENT OF
PLANNING AND ZONING ("P&Z"), INCLUDING PLACING SAID INFORMATION ON THE
MAIN PAGE OF THE CITY'S WEBSITE; FURTHER DIRECTING THE CITY MANAGER TO
DEVELOP OR PROCURE AN ELECTRONIC NOTIFICATION SYSTEM WHEREBY THE
PUBLIC MAY SUBSCRIBE TO AND RECEIVE AUTOMATIC NOTIFICATION OF ANY
DECISIONS RENDERED BY THE CITY COMMISSION, PZAB, HEPB, AND WARRANTS AND
WAIVERS ISSUED BY P&Z.
WHEREAS, Section 24 of the Florida Constitution and the Florida Public Records Act,
Chapter 119, Florida Statutes, confers on the public the right to inspect and copy any records
made or received by the City of Miami ("City") and its agencies in the course of official City
business; and
WHEREAS, the City, its employees, and its agencies must be dedicated to fostering an
open and transparent process for the public to request, inspect, and copy non-exempt public
records within a reasonable period of time; and
WHEREAS, the City Administration established guidelines in Administrative Policy
Manual 4-11 setting forth consistent policies and procedures to safeguard the integrity of public
records and to provide the public access to non-exempt public records; and
WHEREAS, it is the will of the City Commission to ensure that the City and its agencies
have a simplified process to allow the public to access and request public records that are
created, received, or maintained by the City and its agencies in the transaction of official City
business; and
WHEREAS, it is also the will of the City Commission to proactively publish and make
City records available to the public; and
City of Miami Page 1 of 2 File ID: 1139 (Revision: A) Printed On: 1/28/2025
File ID: 1139 Enactment Number:
WHEREAS, it is also the will of the City Commission and the City Administration to
categorize the City's records so that they are more readily available for inspection and copying
by the public; and
WHEREAS, the creation of an Office of Transparency for the purpose of managing
public records requests in an open and transparent manner may avoid public records lawsuits
and result in potential cost savings to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is directed to create, within current budgetary
considerations, an Office of Transparency, under the purview of the City Manager, with the
responsibility of managing public records requests in an open and transparent manner,
including making the public records requests and the responses available online for the public to
access and download.
Section 3. The City Manager is further directed to place information on the main page of
the City's website on how to submit a public records request to the City.
Section 4. The City Manager is also directed to develop or procure an electronic means
or platform that publishes decisions rendered by the City Commission, the Planning, Zoning and
Appeals Board ("PZAB"), the Historic and Environmental Preservation Board ("HEPB"), and
warrants and waivers issued by the Department of Planning and Zoning ("P&Z"), including
placing said information on the main page of the City's website.
Section 5. The City Manager is further directed to develop or procure an electronic
notification system whereby the public may subscribe to and receive automatic notification of
any decisions rendered by the City Commission, PZAB, HEPB, and warrants and waivers
issued by P&Z.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
Barnaby I_. Min, Deputy City Attorney 1/17/2017 Barnaby I_. Min, Deputy City Attorney 3/13/2017
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 1139 (Revision: A) Printed on: 1/28/2025