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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2900 Date: 09/20/2017 Commission Meeting Date: 09/28/2017 Type: Subject: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Resolution Adopt Final Budget for FY 2017-18 - City of Miami Purpose of Item: FY 2017-18 budget appropriation resolution providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund. Background of Item: N/A Budget Impact Analysis Item is an Expenditure Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: $1,060,668,000 Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Everton Garvis Christopher M Rose Fernando Casamayor Daniel J. Alfonso Maricarmen Lopez Maricarmen Lopez Maricarmen Lopez Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Budget Analyst Review Completed Department Head Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Skipped Deputy City Attorney Review Skipped Approved Form and Correctness Skipped Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 09/20/2017 11:40 AM 09/20/2017 1:12 PM 09/20/2017 2:10 PM 09/20/2017 2:56 PM 09/28/2017 12:42 PM 09/28/2017 12:42 PM 09/28/2017 12:42 PM 09/28/2017 5:05 PM 09/29/2017 3:03 PM 09/29/2017 3:07 PM 09/29/2017 3:52 PM 09/29/2017 4:25 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0475 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2900 Final Action Date:9/28/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes (2017), the City Manager previously has prepared and submitted to the City Commission a Proposed Budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 ("Fiscal Year 2017-18"); and WHEREAS, on September 19, 2017, the City held a public hearing as required pursuant to Section 200.065(2)(c), Florida Statute (2017), whereat the City Commission adopted the proposed budget as the tentative budget of the City pursuant to Resolution No. R-17-0447 on September 19, 2017; and WHEREAS, the General Fund Budget for Fiscal Year 2017-18 is $726,828,000 and the total Budget for all non -capital funds is $1,060,940,000; and WHEREAS, the City's final general operating ad valorem millage rate is 7.4365; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $325,976,000; and WHEREAS, this proposed budget recommends to elevate the City's zoning and planning functions to the status of stand-alone departments herein separately to be called the Planning Department and the Office of Zoning; and WHEREAS, this proposed budget recommends the creation of a new department to be named Veterans Affairs and Homeless Services in which the Homeless Assistance Program functions, previously under the Neighborhood Enhancement Teams Department, will fall within the scope of the newly created department; and WHEREAS, by separate Resolution No. R-17-0445, adopted September 19, 2017, the City has amended its Multi -Year Capital Plan ("Plan") and it is in the best interests of the City to authorize the City Manager to make any further other necessary changes to adjust, amend, and appropriate for the Plan to make changes corresponding to this Resolution; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any further necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, and Strategic Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The City Manager has recommended a tentative budget, including the Five -Year Financial Plan, for the City for Fiscal Year 2017-18. Section 3. The Tentative Budget is attached and incorporated herein by reference and is amended to include all of the applicable changes contained in the memorandum entitled "Information for Second Budget Hearing — Fiscal Year 2017-18 Proposed Budget" dated September 22, 2017, as well as three (3) floor amendments: • Adding a General Fund allocation of $75,000 to "Transfers Out to Capital" for the Jimbo's Lagoon Project (40-B183404) and delegating authority to the City Manager to amend the FY 2017-18 Capital Plan in a like amount; • Adding a General Fund allocation of $325,000 to the Police Department for the Shotspotter Program; and • Explaining that the additional funds allocated for the Camillus House are for the bed program, not the mat program as was written in the September 22, 2017 memorandum; and is to become the Final Budget for the City, as hereby adopted. Section 4. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2017-18: GENERAL FUND APPROPRIATIONS ADOPTED BUDGET Departments, Boards and Offices: Mayor $ 1,333,000 $ 1,333,000 Commissioners 3,602,000 3,602,000 City Manager 3,916,000 3,916,000 Office of Agenda Coordination 397,000 397,000 Auditor General 1,126, 000 1,126, 000 City Attorney 8,418,000 8,418,000 City Clerk 1,753,000 1,753,000 Civil Services 428,000 428,000 Code Compliance 6,728,000 6,728,000 Office of Communications 1,592,000 1,592,000 Equal Opportunity and Diversity Programs 438,000 438,000 Office of Film and Entertainment 424,000 424,000 Finance 8,873,000 8,873,000 Grants Administration 1,741,000 1,741,000 Human Resources 4,603,000 4,603,000 Information Technology 10,881,000 10,956,000 Management and Budget 2,843,000 2,843,000 Neighborhood Enhancement Teams (NET) 6,514,000 6,514,000 Procurement 2,701,000 2,701,000 Office of Resilience and Sustainability 785,000 785,000 Veterans Affairs and Homeless Services (New Department) 1,657,000 1,722,000 Building Department 12,533,000 12,533,000 Planning Department (Change of Department Name) /1,707,000 4,763,000 Office of Zoning (Change of Department Name) 2,305,000 2,305,000 Community and Economic Development 2,411,000 2,411,000 General Services Administration 23,067,000 23,067,000 Public Works Department 21,111,000 21,111,000 Solid Waste 33,291,000 33,291,000 Office of Capital Improvements 3,252,000 3,252,000 Fire -Rescue 130, 864, 000 130, 864, 000 Police 235,161,000 235,486,000 Real Estate and Asset Management 12,052,000 12,052,000 Parks and Recreation 44,752,000 44,752,000 Risk Management 2,920,000 2,920,000 Non -Departmental 55,839,000 55,051,000 Transfers -OUT 71,810,000 72,077,000 TOTAL GENERAL FUND $ 726,828,000 $ 726,828,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves TOTAL RESERVES $ 5,000,000 Section 5. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2017-18: GENERAL FUND REVENUES Property Taxes $ 325,976,000 Franchise Fees and Other Taxes 110,344,000 Interest 2,500,000 Transfers -IN 6,464,000 Fines and Forfeitures 15,743,000 Intergovernmental Revenues 67,662,000 Licenses and Permits 65,738,000 Other Revenues (Inflows) 22,728,000 Charges for Services 109,673,000 TOTAL GENERAL FUND $ 726,828,000 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2017-18: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 27,978,000 Special Obligation Bonds 51,984,000 TOTAL DEBT SERVICE FUNDS $ 79,962,000 Section 7. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: DEBT SERVICE FUNDS REVENUES Property Taxes $ 27,978,000 Transfers -IN and Other Revenues 51,984,000 TOTAL DEBT SERVICE FUNDS $ 79,962,000 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS APPROPRIATIONS ADOPTED BUDGET Bayfront/Riverfront Land Acquisition Rouse Trust $ 1,420,000 $ 1,420,000 City Clerk Services 749,000 749,000 Community Development 50,231,000 50,231,000 Real Estate and Asset Management Services 1,119,000 1,119,000 Departmental Improvement Initiative 11,151,000 11,343,000 Emergency Funds 100,000 100,000 Fire -Rescue Services 3,087,000 3,087,000 General Special Revenue 875,000 875,000 Homeless Program 2,535,000 2,535,000 Law Enforcement Trust Fund 2,442,000 2,442,000 Miami Ballpark Parking Facilities 5,127,000 5,127,000 Parks and Recreation Services 2,176,000 2,176,000 Planning Services 13,320,000 13,320,000 Police Services 13,089,000 13,169,000 Public Works Services 17,027,000 17,027,000 Solid Waste Recycling Educational Trust Fund 151,000 151,000 Transportation and Transit 20,631,000 20,631,000 Tree Trust Fund 3,980,000 3,980,000 UASI-Fire-Rescue 14,629,000 14,629,000 TOTAL SPECIAL REVENUE FUNDS $ 163,839,000 $ 164,111,000 Section 9. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 164,111,000 $ 164,111,000 Section 10. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2017-18: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance $ 53,665,000 Workers' Compensation 18,150,000 Others 18,224,000 TOTAL INTERNAL SERVICE FUND $ 90,039,000 Section 11. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: INTERNAL SERVICE FUND REVENUES All Sources TOTAL INTERNAL SERVICE FUND $ 90,039,000 $ 90,039,000 Section 12. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to create awards and to transfer funds between accounts and awards, and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 13. The City Manager is authorized to make any further necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 14. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 15. The City Manager is authorized to administer the executive pay plan and benefit package to disburse the funds appropriated herein for said purpose in a manner he or she deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 16. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 17. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments from exercising the power granted to and imposed upon him or her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 19. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 20. To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 21 To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 22. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 23. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 24. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code, for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 25. Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 26. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress, are hereby ratified, approved, and confirmed. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.