HomeMy WebLinkAboutAttachment ACITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Daniel J. Alfonso,
City Manager
Annie Perez, CPPO, Director of Procurement
DATE : August 30, 2017 FILE :
SUBJECT:
Recommendation for Approval to Award
Sole Source Contract with Broward
Microfilm, Corp. for ScanPro 3000
REFERENCES:
Scanners
ENCLOSURES:
RECOMMENDATION:
Based on the findings below, the Procurement Department ("Procurement') hereby recommends award to
Broward Microfilm, Inc., the sole source authorized dealer for e-Imagedata Corp.
Contract Number/Title: 16-17-060, ScanPro 3000 Scanners ("ScanPro")
Contract Amount: Estimated $70,000.00
Recommended Vendor: Broward Microfilm, Inc.
BACKGROUND:
The Building Department ("Building") has a need to purchase additional high resolution scanners to digitize
microfilm documents to prevent them from becoming illegible due to acetate decay. Building has been tasked
with completing this process within the next eighteen (18) months, and these additional scanners will assist
in these efforts. Scan Pro has the highest resolution, fastest speed and is specifically engineered for high
volume jacketed microfilm. Through testing performed by Building, Procurement learned that this high
resolution is critical to preserve the use of the digitized images with needed details. Pursuant to Section 18-
92 of the Procurement Code, the purchase of three (3) scanners was previsouly approved under my authority.
Due to the immediate needs of Building, approval for the purchase of additional scanners via a sole source is
recommended. Broward Microfilm, Inc. is the exclusive dealer for e-Imagedata, Corp., the manufacturer of
Scan Pro microfilm digitizers.
Approved
Daniel J. Alfo r : �. " i IV'a �i aer
Date: / X
cc: Fernando Casamayor, Assistant City anager/Chief Financial Officer
Nzeribe Ihekwaba, Assistant City Manager
Jose Camero, Director of Building Department
Dr. Lydia Osborne, CPPO, CPPB, Assistant Director, Procurement
PR17295