HomeMy WebLinkAboutMemo - Recommendation of AwardCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Daniel J. Alfonso,
City Manager
FROM: Annie Perez, CPPO
DATE: August 23, 2017 FILE:
SUBJECT: Recommendation of Award for SW 71s1
Avenue from SW $th Street to SW Ott, Street Roadway
Improvements — Project No. B-50405
REFERENCES: Invitation to Bid ("ITB") No. 16-17-026
Procurement Director ENCLOSURES: Bid Security List
RECOMMENDATION:
Based on the findings below, the Department of Procurement ("Procurement") hereby recommends that
the referenced Project be awarded to R&G Engineering, Inc. ("R&G"), who has been determined to be
the lowest responsive and responsible Bidder, for Invitation to Bid ("ITB") No. 16-17-026 — SW 7151
Avenue from SW 8th Street to SW 4t1" Street Roadway Improvements — D4 — Project No. B-50405 (the
"Project").
BACKGROUND:
On April 14, 2017, Procurement issued a solicitation under full and open competition to obtain bids from
qualified firms. On May 17, 2017, Procurement received eight (8) bids in response to the solicitation
(see attached Bid Security List).
Pursuant to the solicitation, Bidders were required to have: i) a current certified General Contractor
License from the State of Florida; or a Miami -Dade Certificate of Competency as a General Engineering
Contractor; and a minimum of five (5) years` experience under its current business name. Bidders were
also required to have experience as the Prime General Contractor far at least five (5) roadway/horizontal
projects completed within the past five (5) years. In addition, the Selected Bidder shall be required to
self -perform at least thirty percent (30%) of the physical construction work for the Project.
FINDINGS:
Procurement has completed the review of the bids following the guidelines published in the solicitation.
As reflected on the attached Bid Security List, R&G was the lowest Bidder for the Project. The local
preference ordinance is not applicable since none of the other Bidders whose bids are within fifteen
percent (15%) of R&G's bid maintain a "local office", as defined in Section 18-73 of the City of Miami
Code. After determining that R&G is a responsible Bidder, who meets the minimum requirements
specified in the solicitation, Procurement and the Office of Capital Improvements ("OCI") reviewed and
compared R&G's bid to the design consultant's construction cost estimate, and determined that R&G's
bid is acceptable. Moreover, Procurement, OCI and Miami -Dade County Water and Sewer Department
negotiated and secured a pre -award reduction of $9,150.60 from R&G's original bid for a final Bid
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amount of $586,158.19, plus a ten percent (10%) contingency, for a total contract amount not to exceed
$644,774,01.
Based on the above findings, Procurement hereby recommends that the Project be awarded to R&G.
CONTRACT EXECUTION:
Accordingly, Procurement hereby requests authorization to prepare for execution, a contract in the
amount of R&G's total Bid of $586,158.19, plus a ten percent (10%) owner contingency, for a total
Agreement amount not to exceed $644,774.01. Your signature below indicates your approval of
Procurement's recommendation.
Approved:
Date: U a - !
Daniel J. Alfa s
City Manager
c: Fernando Casamayor, Assistant City Manager, Chief Financial Officer
Alberto N. Parjus, Assistant City Manager, Chief Infrastructure Officer
Rafael Suarez -Rivas, Senior Assistant City Attorney, City Attorney's Office
Jeovanny Rodriguez, PE, Director, OCi
Hector Badia, Assistant Director, OC1
Lydia Osborne, Ph. D., CPPO, CPPB, Assistant Director, Procurement
Anthony Rolle, CPPB, Procurement Contracting Manager, Procurement
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