HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #2893
Date: 08/29/2017
Commission Meeting Date: 09/28/2017
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: District 4
Type: Resolution
Subject: Accept Bid - SW 71 st Ave Street Roadway Imrprovements
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received May 17, 2017 for a construction contract with R&G
Engineering, Inc. ("R&G"), the lowest responsive and responsible Bidder, pursuant to
Invitation to Bid ("ITB") No. 16-17-026 for the SW 71 st Avenue from SW 8th Street to
SW 4th Street Roadway Improvements — D4 — Project No. B-50405, in the amount of
$586,158.19 plus a ten percent (10%) contingency for a total amount not to exceed
$644,774.01, allocating funds from Capital Improvement Project No. B-50405.
Background of Item:
On April 14, 2017, the Department of Procurement ("Procurement") issued ITB No. 16-
17-026 — SW 71st Avenue from SW 8th Street to SW 4th Street Roadway
Improvements — D4 — Project No. B-50405 (the "Project") under full and open
competition to obtain construction services. On May 17, 2017, the ITB closing date,
eight (8) bids were received in response to the ITB. R&G is the lowest responsive and
responsible Bidder for the Project following the guidelines in the ITB.
Procurement hereby recommends award of the contract to R&G whose total bid amount
is $595,308.79 minus the agreed upon pre -award reduction totaling $9,150.60, plus a
ten percent (10%) owner contingency for a total Contract amount not to exceed
$644,774.01.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$644,774.01
OCI Project No: B-50405
Office of Capital Improvements Wendy Jaramillo
Reviewed B
Department Head Review
Completed 08/31/2017 4:22 PM
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Yvette Smith
Christopher M Rose
Annie Perez
Alberto N. Parjus
Daniel J. Alfonso
Valentin J Alvarez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Signed by the Mayor
Signed and Attested by the City
Clerk Completed
Completed 09/13/2017 11:56 AM
Completed 09/13/2017 3:24 PM
Completed 09/13/2017 6:48 PM
Completed 09/14/2017 4:43 PM
Completed 09/15/2017 8:43 PM
Completed 09/18/2017 12:49 PM
Completed 09/18/2017 1:08 PM
Completed 09/18/2017 7:36 PM
Completed 09/28/2017 9:00 AM
Completed 10/05/2017 4:36 PM
10/05/2017 4:51 PM
City of Miami
Legislation
Resolution
Enactment Number: R-17-0452
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 2893 Final Action Date:9/28/2017
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE BID RECEIVED MAY 17, 2017, PURSUANT TO INVITATION TO
BID ("ITB") NO. 16-17-026, FROM R&G ENGINEERING, INC., THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER, TO PROVIDE CONSTRUCTION
SERVICES FOR THE "SOUTHWEST 71 ST AVENUE FROM SOUTHWEST 8TH
STREET TO SOUTHWEST 4TH STREET ROADWAY IMPROVEMENTS — D4 —
PROJECT," OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. B-50405,
IN THE AMOUNT OF $586,158.19 FOR THE SCOPE OF WORK PLUS A TEN
PERCENT (10%) CONTINGENCY AMOUNT OF $58,615.82 FOR A TOTAL NOT TO
EXCEED AWARD VALUE OF $644,774.01; ALLOCATING FUNDS FROM THE OCI
PROJECT NO. B-50405; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM,
CONSISTING OF THE ITB DOCUMENTS AND ATTACHMENTS, AND TO
NEGOTIATE AND EXECUTE ANY SUBSEQUENT DOCUMENTS, INCLUDING ANY
AMENDMENTS AND MODIFICATIONS TO THE AGREEMENT, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY, FOR SAID
PURPOSE.
WHEREAS, the Department of Procurement ("Procurement") issued Invitation to Bid
("ITB") No. 16-17-026 for construction services for the "Southwest 71 St Avenue from Southwest
8th Street to Southwest 4th Street Roadway Improvements — D4 — Project," Office of Capital
Improvements ("OCI") Project No. B-50405 ("Project"); and
WHEREAS, eight (8) bids were received by the Office of the City Clerk on May 17, 2017;
and
WHEREAS, Procurement has determined R&G Engineering, Inc. ("R&G") to be the
lowest responsive and responsible bidder; and
WHEREAS, the Bid Security List indicates that R&G's bid was in the amount of
$595,308.79; and
WHEREAS, Procurement, OCI and Miami -Dade County Water and Sewer Department
negotiated and secured a pre -award reduction of $9,150.60 from R&G's bid; and
WHEREAS, the City Manager requests authorization to execute an Agreement with
R&G in the amount of $586,158.19, plus a ten percent (10%) contingency amount of
$58,615.82, for a total not to exceed award value of $644,774.01; and
WHEREAS, funds in the amount of $644,774.01 are to be allocated from OCI Project
No. B-50405;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received May 17, 2017, pursuant to ITB No. 16-17-026, from R&G,
the lowest responsive and responsible bidder, to provide construction services for the Project, in
the amount of $586,158.19 for the scope of work plus a ten percent (10%) contingency of
$58,615.82, for a total not to exceed award value of $644,774.01, is accepted.
Section 3. Funds to be allocated from OCI Project No. B-50405.
Section 4. The City Manager is authorized to execute the negotiated Agreement with
R&G, in substantially the attached form, consisting of the ITB documents and attachments.
Section 5. The City Manager is further authorized' to negotiate and execute any
subsequent documents, including any amendments and modifications to said Agreement, in a
form acceptable to the City Attorney, as may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor ey 9/18/2017
1 The herein authorization is further subject to compliance with all regulations that may be imposed by the
City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.