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HomeMy WebLinkAboutExhibitOFFICE OFTHE FLORIDA ATTORNEY GENERAL \/[}CA2U17-2O18 Organization: City cfMiami Police Department Grant No.:VOCA-2017'Chynf&$iann[Police [)opu'ODO9G Version Date: O7/2�0{201708:SG:48 Applicant Information Provide the legal name ofthe Applicant Agency, If awarded funding, this information; will baused for contract purposes. City of Miami Agency Director: Federal Data Universal Numbering System (DUNS) Number,O72220791 Federal Employee |dentfica0umNumber (FEUN)�590000375 Registered with the System ofAward Management (formally CCR)?Yes Prefix (Mr., Ms,, Qc' etc) Chief Name: RodolfoLkanes Telephone #:: (305)603-6100 Mailing Address: Miami Police Department (5treet.P.{}.Box, P.[).Box O10777 etc.) City� Zip Code: Email Address: Performance Report Contact: Name� Telephone#� Miami 331O1'17OO RoUm�fo.LUamesl@nni,anni-po|ice.org Pnefix(K8r` Ms, Dr., etc.) Ma. Bianca Joseph (305) 603-6201 Mailing Address: K8[ani Police Department (Street.P.O.Box, 4OONVV2mUAvenue Zip Code: Email Address: Miami 331O1'17UO Title� Chief of Police Fax#: (305)372'4609 State� Florida Title: Sergeant 05 579-6634 State: Florida � Financial Contact: OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2O1�7-2010 Organization: City ofMiami Police Department Grant No�.:VOCA-2O17-City of Miami Police Depa'00096 Venaio�n:Oate: 07/20/201708:56:48 Applicant Information Prefix (Mr., Me, Dr., etc.) K8rs. Name: Telephone #: Mailing Address: (Sbee{.P.(].Box, etc.) Xiao Wen Michelle Choi (305)603-6188 Miami Police Department 400NVV2nd'Avenue City: Miami Zip Code� 33120'1706 Email Address: Xi,ao-Wen,Choi@miami-police,org Title: Police Budget & Finance Manager State: Florida I acknowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act Grant Application, Instructions and the Final Program Guidelines for the duration ofthe grant period. | certify that the information contained in this application is true, complete and nnrpaot. I acknowledge that the applicant agency, if awarded a VOCA grant, will comply with Federal Rules Regulating Grants and State Criteria, SUbrecipients must comply with the applicable provisions of VOCA, the Final Program, Guidelines,, the requirements, of the {}JP Financial Guide, effective edition, and all |avvS, rules and regulations applicable to expenditures ofState funds including the Reference Guide for State Expenditures. 8ubnacipiento must maintain appropriate programmatic and financial records that fully disclose the amount and disposition ofVDCAfunds received. This includes: financial documentation for disbursements; daily time and attendance records specifying time devoted to allowable VOCA victim services: client files; the portion ofthe project supplied by other sources of revenue; job descriptions; contracts for services; and other records which facilitate an effective audit. Sub,necipiemtx will abide by any additional eligibility or service criteria as estob|�shed by the state grantee including mubmitting statistical and programmatic information on the use and impact nfV[}CAfunds,aarequested. PUBLIC AGENCIES O�NLY�|hereby certify that pursuant b>the VOCAFinal Program Guidel4ies.grant funds will boused tnenhance orexpand services and will not be used hoSupplant state and local funds that Would otherwise be available for crime victim services. Signature of Agency Director: Rodo]foLkaneo Date: February 23.2O174:29PK8 07/20/2017 Page 2of33 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Agency Eligibility 1) Identify which of the fol owing categories best describes the applicant agency: Public 2) Describe the type of implementing agency (choose only one category): Government Agencies Only (choose one from the drop -down menu): Law Enforcement Describe Other: Campus Organizations Only (choose one from the drop -down menu): Describe Other: Non-profit Organization Only (choose one from he drop -down mer Federally Recognized Tribal Governments, Agencies, and Organizations Only (choose one from the drop -down menu): Describe Other: 3) Judicial circuit to be served; Eleventh 4) Subgrantee Agency Service Area(s) (List the counties that cover the service area of your organization); Miami -Dade County 5) List the total population of the counties to be served: 441,003 6) Describe the geographic characteristics of the service are (choose one from the drop -down menu): Urban 7) Congressional District(s) served: 27th 07/20/2017 Page 3 o OFFICE OFTHE FLORIDA ATTORNEY GENERAL VQCA2O17'2O18 Organization. City ofMiami Police Department Grant Nm:VOCA-2Q17-CdynfMiami Police Depe-0OOg8 Version Date: 07/20/2017 08:56:48 Agency Eligibility 0) Describe the purpose ofthe Proposed VOC4sub award; (choose one from the drop -down menu): Continue a VOCA funded victim project funded in a previous year 9) Funds will primarily be used to(choose one from the drop -down mmnu): Continue existing services tncrime victims 10) Is the applicant organization faith -based? (choose one from the dro,p-down menu): No 07/2012017 Page 4o{53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2Q17'2O18 Organization: City ofMiami Police Department Grant No.:VOCA'2817-CitynfMiami Police [}opm-0OO9G Version Date: 07/20/201708:56:48 Certification Regarding Debarment Instructions for Certification 1.Bvsigning and submitting this proposal, the prospective Iowertier participant isproviding the certification set out below. 2.Thocertification inthis Clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available tothe Federal Government, the department oragency with which this transaction originated may pursue available remedies, including Suspension and/Prdebarment. 3, The prospective lower tier participant shall provide immediate written notice to the person to which this proposal issubmitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed cirCUrnstances. 4,The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," ^partiolpmnt.~~penaon,"~primarycoveredtnansaction'^"ohnnlpa[^°proposo|.~and^vn|untah|yexo|uded."aaused �mfhia c)ouee, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. 5The prospective lower tier participant agrees bvsubmitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ine|igib|e, or voluntarily excluded from participation in this cVm»nad tnsnsaotion, unless authorized bythe department oragency with which this transaction originated. O.The prospective lower tier participant further agrees bySubmitting this proposal that hwill include thec�lause title "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary EXCI U sion- Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in aU solicitations for lower tier covered transactions, 7.Aparticipant ina covered transaction may rely upon a certification ofaprospective participant inalower tier covered transaction that it is not debarred, suspended, ine|igib|e, or voluntarily excluded from the covered transaction, unless itknows that the certification inerronemms. ,4participant may decide the method and OFFICE OFTHE FLORIDA ATTORNEY GENERAL V[)C/\2O17-2D18 Organization: City ofMiami Police Department Grant No.:VQCA'2O17-CityufMiami Police Depa-0OV96 Version Date: 07/20V2017018:56:48 Certification Regarding Debarment frequency by which it determines the e|igibQi1y of its principals. Each participant may check the Non -procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order borender ingood faith the certification required by this ClaUse, The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course ofbusiness dealings. 9. �Exceptfor tmanSac�fions authorized under paragraph (5)ofthese instructions, ifaparticipant ima covered transaction knowingly enters into o lower tier covered transaction with a person who is suspended, debarrod, ineligible, or voluntarily excluded from participation hnthis transaction, in addition to other remedies oveiVeb|o to the Federal Government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment, U.S.DEPARTMENT OFJUSTICE OFFICE OFTHE COK8PROLLER OFFICE QFJUSTICE PROGRAMS Certification Regarding Debarment, Suspension, Ineligibility ondVo|onbnryExduoion Lower Tier Covered transactions This certification is required by the psgm|ediona implementing Executive Order 12549. Debarment and Suspension. 28CFR PartG7.51D. Participants' responsibilities. The regulations were published as Pad 1) The prospective lower tier participant certifies, by Submission of the proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or VOlUntarily excluded from participafion in this transaction by any Federal department or agency. 2) Where the prospective lower fier participant is unable to certify to any of the statements in this certification, SLIch prospective participant shall attach an explanation to this proposal, L[Nian P. B|ondot. Director . Office of Grants Administration Narne and Title of Authorized Official V February 23.2U175:O9PM Signature of Authorized Official Date Signed 07/28/2017 Page 8of53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Certification Regarding Debarment City of Miami Name of Organization Miami Police Department P.O.. Box 016777 Address of Organization 07/20/2017 Page 7 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Special Conditions Certification Victims of Crime Act (VOCA) Section 539, Consolidated and Further Continuing Appropriations Act, 2013, Special Conditions Certification Form Section 539 of the Consolidation and further Continuing Appropriations Act, 2013 provides the following requirement: Computer Network Requirement The Agency understands and agrees that: a)No award funds may be used to maintain or establish a computer network system unless such network blocks the viewing, downloading, and exchanging of pornography, and b)Nothing in item (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities, * Each agency must have some type of blocking software, if their networks are supported (''maintained") by VOCA funds; * This includes the purchase of new computer equipment (computers, monitors and printers), or software of any kind (new and/or updates) for the computer network system, AGENCY CERTIFICATION: VOCA funding is NOT USED to maintain or establish a computer network system, OR VOCA funding is USED to maintain or establish a computer network system. However, the computer network system is (select one below): Is currently blocking the viewing, downloading, and exchanging of pornography, or Is not able to block the viewing, downloading and exchanging of pornography. Anticipated date of blocking software purchase (fill in date), or Exempt because orqanization is a Federal, State, tribal, or local law enforcement agency, or an entity carrying out criminal investigations, prosecutions, or adjudication activities. Agency Name: City of Miami Name of Authorized Official: Lillian P. Blondet, Director, Office of Grants Administration Signature and Title of Authorized Official: 07/20/2017 Page 8 of 53 Date of Certification: 2/24/2017 OAG Staff Only: OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No,: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Special Conditions Certification Approved Not Approved February 24, 2017 10:05AM Approved By Date Approved 07/20/2017 Page 9 of 53 OFFICE QFTHE FLORIDA ATTORNEY GENERAL V[JCA2U17-3818 Organization: City pfMiami Police Department Grant No.:V8CA'2O17-CityofMiami Police Dwpa-0O09G Version Date: 07/20/201788:56:48 Standard Assurances Department ofJvstic[) � AWARD Office ofJustice Programs SHEET Office for Victims of Crime Grant Applicability ofPart 2OOUniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 2UQ.asedoptmdandoupp|ementedbytheDeportmentofJustioe([}[)J)in2C.F.R.Part28OO(the"Part 200 Uniform Requirements") apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 awar�, the Part 200 Un,iform Requirements, which were first adopted by DOJ on December 26. 2014. eupersede, ornnng other things, the provisions nf2G C.FR. Ports 06 and 70' an well as those 0f2C.F.R.Parts 215.220.225�.and 23O. If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part ZOO Uniform Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this 2015 award, Potential availability of grace period for procurement standards: Under the Part 200 Uniform Reqoiremlento, atlrne limited grace period may beavaihmble under certain circumstances to allow for transition from policies and procedures that complied with previous standards for procurements under federal awards to policies and procedures that comply with the new standards (that is, to those at 2 C.F.R.2UO.317through 2QO.32O). For more information onthe Part 2OOUniform Requirements, including information regarding the potentially -available grace period described above, see the Office mfJustice Programs ((]JP)websitemt Qoy/funcii[io/p,irt2OOUniformRequiremen(e,h'�i-ri Unthe event that an,award-related question arises from documents or other materials prepared or dis,tributed by OJP that may appear to conflict with, or differ in some way from, the provisions ofthe Part 200 Un,l&orm Requirements, the recipient is to contact OJP promptly for clarification, 2. The recipient agrees tocomply with the Department ofJustiooGnantoFinenoialGuideaspoohedonUhe 3. The recipient acknowledges that fakure to Submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R, Section 42.302) that is approved by the Office for Civil Rights isoviolation ofthe Standard Assurances executed bvthe recipient, and may result jm suspension of funding until such time as the recipient is in compliance, or termination of the award, 4. The recipient understands and agrees that OJP may withho,ld award funds, or may impose othernalated requirements, if the, recipient does not satisfactorily and pnDnnptk/ address outstanding issues from audits required by the Part 2OOUniform Requirements (or bvthe terms cfthis eward). or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards, 5. Recipient understands and agrees that it cannot use any federal funds, either directly Or inUirecUv, in auppmrtoftheenootment.repea|.nnQd8icati0nor8dootionofanyyaa.nugu|stionorpoUcy.atany|eve[of government, without the express prior written approval ofOJp. 07/20/2017 Page 10mf53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA2017'%O18 Organization: City mfMiami Police Department Grant No.:VOCA'2O17-CityofMiami Police Oopo-OUOQG Version Date: 07/20/201708:58:48 Standard Assurances 8. The recipient end any oubrndpiemtsmust refer tothe DDJO[Sany credible evidence that a principal, employee, agent, suUrecipient,contractor, subcontractor, orother person has —(1)submitted o claim for award funds that violates the False Claims Act; or committed a criminal or civil violation of laws pertaining to Maud, conflict ofinterest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Invesfigations Division 950 Pennsylvania Avenue, N.W. Room 4706VVashington. DC 20530 e-mail:hVUineRmsdoiVov hotline: (contact information inEnglish and 5pmnieh):(8QU)889-44OO or hotline fax: (202)616-9881 Addftiona| information is available from the OOJ O|G vvebs[teeiwoww.usdoiqov/olq 7. Restrictions and certifications regarding non -disclosure agreements and related matters. No recipient nrsobnaoipient Linder this award, or entity that receives a contract orsubcontract with any funds under this award, may require any employee or contractor to sign aninternal confidentiality agreement orstatement that prohibits orotherwise nystricts, or purports to prohibit orrestrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood bythe agency making this evvard, to contravene requirementaopphoab|e to Standard Form 312 (which relates tVclassified infVrmnatinn). Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified informafion, 1. |naccepting 8lioavvard,d`erecipient -- a, represents that d neither requires nor has required' internal confidentiality agreements or statements from employees mrcontractors that Currently prohibit or otherwise currently rentdo1 (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if itlearns Oris notified that it in or has been requir�mg its employees or contractors to execute agreements orstatements that prohibit or otherwise restrict (or purport to prohibit or restriot), reporting ofwaste, fraud, orabuse as described above, itwill immediately stop any further obligations of award funds, will provide prompt written notification to the agency making this award, and will resume (or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2, If the recipient does or is authorized to make s,ubawards or contracts under this award -- 07/2012017 Page 11o[53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2D17-2U18 Organization: City ofMiami Police Department Grant No.:VOCA-2D17-CityofMiami Police Depa'00OSG Version Date: 07/20/201,708:56:48 Standard Assurances -- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward, contract, or subcontract) either requires or has required internal confidentiality agreements nrstatements from employees orcontractors thatcurronUy prohibit or otherwise curnsnUy restrict (or purport to prohibit orrestrict) employees or contractors from reporting waste, fraud, orabuse audescribed above; and (2)ithas made appropriate inquiry, orotherwise has anadequate factual basis, tosupport this representation: and b.it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award iaorhas been requiring its employees Orcontractors toexecute agreements nrstahan1ents that prohibit or otherwise restrict (or purport to prohibit orrertrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds toor bvthat entity, will provide prompt vvht8sm notification to the agency making this oward, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 8. Recipient understands and agrees that hcannot use any federal funds, either directly urindirectly, im support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP,. B. The recipient agrees tVcomply with any additional requirements that may be imposedduring the grant performance period if the agency determines that the recipient is a high -risk grantee, �Ct2DC.F.R.parts O0.7O. 10� The recipient agrees to comply with applicable requirements regarding registration with the System for Award Management (8AM)(or with a successor government -wide system officaNvdesignated byOMB and OJP). The recipient aiso agrees to comply with applicable restrictions on subawards to first -tier subreo|pientnthat dn not acquire and provide Data Universal Numbering System (DUNS) number, The details of recipient obligations are posted on the Office of Justice Programs web site at www.ojp.gov/funding/sam.,htm (Award condition: Registration with the System for Award Management and Universal identifier Requirnments). and are incorporated bvreference here. This special condition does not apply boem award to an individual who received the award as a natural person (i.e,, unrelated to any business o[non-pnJfiltorganization that heo[she may own oroperate inhis mrher narne). 11. Pursuant hzExecutive Order 1J513."Federal Leadership nnReducing Text Messaging While Driving," 74Fed. Reg. 51225(October 1.200g),the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach hodecrease crashes caused bydistracted drivers. 07/20/2017 Page 12o[53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA3O17-2018 Organization: City of Miami Police Department Grant No.:VOCA-2D17-CityofMiami Police Depa'UO09�G Version Date: D7/3O/2U17Q8:SG:48 Standard Assurances 12. The recipientagrcestocomolyvvhhaUamoicable|aws.regu|a1ions. policies,and guidance (including specific cost limits, priorapproval and reporting requ�remonts.where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, inClUding the provision of food end/or beverages at such evente, and oVota of attendance at such events. Information on rules applicable tothis award appears in the D[)J Grants Financial Guide (current|y, as section 3,10 of~Postaward Requinennemts" in the"2015 DOJ Girmnta Financial Guide"), 11 The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere tothe OJPTraining Guiding Principles for Grantees and Subgnantees. available at wwvv.oip,usdoi.qov/fundinq/oiptraininqqLjidinqprinciples.htm 14. The recipient agrees that if itourrent�vhas anopen award offederal funds orif itreceives amaward Of federal funds other than this OJP award, and those award funds have been, are being, or are to be used, inw/bo|e or in part. for one ormore ofthe identical cost items for which funds are being provided under this (]jP ovve^d, the recipient will promptly no4ifv, in writing, the grant manager for this OJP award, and, if sorequested bvOJP.seek a budget-modificationorchange-of-p 'ed-acopognantadiuetnnentantice (GAN) to eliminate any inappropriate duplication of funding. 15. The recipient understands and agrees that award funds may not beused b]discriminate against or denigrate the religious or moral beliefs cfstudents who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such students, 16. The recipient understands and agrees that (a)Noaward funds may beused tomaintain Drestablish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and (b) Nothing in SLibsection (a) limits the use of funds necessary for any Federal, State, tribal, orlocal law enforcement agency Drany other entity carrying out criminal investigations, prosecution, or adjudication activities. 17. Arecipient that is eligible under the Part28O Uniform Requirements to use the "de mininnis~ indirect cost rate described in 2 C.F.R. 200,414Ul, and that elects to use the "de minirnis" indirect cost rate, must advise QJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part2OO Uniform Requirements, The ''da minirnia" mete may be applied only to modified total direct costs (MTDC). 18. The recipient must collect, maintain, and provide to OJP, data that measure the performanceand effectiveness of activities under this award, in the manner, and within the timeframes, specified in the program solicitation, orasotherwise specified bv{)JP.Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. ƒS. The Grantee authorizes Office for Victims QfCrime (OVC)and/or the Office of the Chief Financial Officer (OCFO), and its representatives, access to and the right to examine aH records, books, paper or 07/20/2017 Page 13o OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Standard Assurances documents related to the VOCA grant. The State will further ensure that all VOCA subgrantees will authorize representatives of OVC and OCFO access to and the right to examine all records, books, paper or documents related to the VOCA grant. 20. The Grantee agrees to submit a Subgrant Award Report (SAR) to OVC for each subgrantee of the VOCA victim assistance funds, within ninety (90) days of awarding funds to subgrantees. States and territories are required to submit this information through the automated system. 21. VOCA Requirements The recipient assures that the State and its subrecipients will comply with the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 42 U.S,C. 10603(a)(2) and (b) (1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State certifies that funds under this award will: The recipient assures that the State and its subrecipients will comply with the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 42 U.S.C. 10603(a)(2) and (b) (1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State certifies that funds under this award will: a) be awarded only to eligible victim assistance organizations, 42 U.S.C. 10603(a)(2)i b) not be used to supplant State and local public funds that would otherwise be available for crime victim assistance, 42 U.S.C. 10603(a)(2); and c) be allocated in accordance with program guidelines or regulations implementing 42 U.S.C. 10603(a)(2) (A) and 42 U.S.C. 10603(a)(2)(B) to, at a minimum, assist victims in the following categories: sexual assault, child abuse, domestic violence, and underserved victims of violent crimes as identified by the State. 22. Demographic Data The recipient assures that its subrecipients will collect and maintain information on race, sex, national origin, age, and disability of victims receiving assistance, where such information is voluntarily furnished by the victim. 23. Discrimination Findings The recipient assures that in the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the ground of race, religion, national origin, sex, or disability against a recipient of victim assistance formula funds under this award, the recipient will forward a copy of the findings to the Office for Civil Rights of OJP. 24. The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C. section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable, The recipient agrees to assist OJP in carrying out its responsibilities 07/20/2017 Page 14 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Standard Assurances under NEPA and related laws, if the recipient plans to use VOCA funds (directly or through subaward or contract) to undertake any activity that triggers these requirements, such as renovation or construction. (See 28 C.F.R. Part 61, App. D ) The recipient also agrees to comply with all Federal, State, and local environmental laws and regulations applicable to the development and implementation of the activities to be funded under this award. 25, The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at www.ojp.gov/fundingiffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name), 26. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance with applicable federal civil rights laws, The recipient agrees to submit written Methods of Administration (MOA) for ensuring subrecipients° compliance to the OJP's Office for Civil Rights at CivilRightsMOAAusdoi.00v within 90 days of receiving the grant award, and to make supporting documentation available for review upon request by OJP or any other authorized persons. The required elements of the MOA are set forth at www.oip.usdoi.00v/fundinq/other reouirements.htm, under the heading, "Civil Rights Compliance Specific to State Administering Agencies." 27. The recipient agrees to submit (and, as necessary, require sub -recipients to submit) performance reports on the performance metrics identified by OVC, and in the time and manner required by OVC. This information on the activities supported by the award funding will assist in assessing the effects that VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction. Beginning October 1, 2015, the recipient agrees to submit (and, as necessary, require sub -recipients to submit) such information quarterly. 28. The recipient must require all non-profit sub -recipients of VOCA Assistance funding under this award to make their financial statements available online (either on the recipient's, the sub -recipient's, or another publicly available website). OVC will consider sub -recipient organizations that have Federal 501(c)(3) tax status as in compliance with this requirement, with no further action needed, to the extent that such organization files IRS Form 990 or similar tax document (e,g„ 990-EZ), as several sources already provide searchable online databases of such financial statements. 29, The recipient must require all non-profit sub -recipients of VOCA Assistance funding under this award to certify their non-profit status. Sub -recipients may certify their non-profit status by submitting a statement 07/20/2017 Page 15 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Standard Assurances to the recipient (to be placed in the grant file) affirmatively asserting that the sub -recipient is a non-profit organization, and indicating that it has on file, and available upon audit, either — 1) a copy of the recipient's 501(c)(3) designation letter; 2) a letter from the recipient's state/territory taxing body or state/territory attorney general stating that the recipient is a non-profit organization operating within the state/territory; or 3) a copy of the recipient's state/territory certificate of incorporation that substantiates its non-profit status, Sub -recipients that are local non-profit affiliates of state/territory or national non -profits should have available proof of (1), (2) or (3), and a statement by the state/territory or national parent organization that the recipient is a local non-profit affiliate. Agency Name: Name of Authorized Official: Signature of Authorized Official: Date Signed: City of Miami Lillian P. Blondet, Director, Office of Grants Administration February 23, 2017 5-09PM 07/20/2017 Page 16 of 5 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 EEOP Certification Form Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Carefully read the instructions below and then complete the applicable section for your agency. Recipient's Name: City of Miami Police Department Address: Miami Police Department P.O. Box 016777, Miami, Florida, 33101-1706 Grant Title: VOCA 2017 DUNS Number: 072220791 Grant Number: VOCA-2017-City of Miami Police Depa-00096 Requested Award Amount: $85,368 20 Name and Title of Contract Person: Chief Rodolfo Llanes Chief of Police Telephone Number: (305) 603-6100 E-Mail Address: Rodolfo Llanes© iami-police.org Section A - Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply: Recipient has less than fifty employees. Recipient is an educational institution, Recipient is a nonprofit organization. Recipient is a medical institution, Recipient is an Indian tribe, Recipient is receiving an award less than $25,000, [responsible official], certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42.302. I further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Section B - Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying that an EEOP is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or subaward of $25, 000 or more, but less than $500,000, then the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305): I, Lillian P. Blondet [responsible official], certify that City of Miami [recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or 07/20/2017 Page 17 of 3 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 EEOP Certification Form more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify, that within the last twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for Civi0Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: City of Miami Police Department [organization], 400 NW 2nd Avenue, Miami, FL 33128 [Address], Section C - Declaration Stating that an EEOP Utilization Report Has Been Subniitted to the Office for Civil Rights for Review if a recipient agency has fifty or more employees and is receiving a single award or subaward of $500, 000 or more, then the recipient agency must send an EEOP Utilization Report to the OCR for review. 1, [responsible official], certify that [recipient], which has fifty or more employees and is receiving a singe award of $500,000 or more, has formuiated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice. Daniel J. Alfonso, City Manager Name and Title of Authorized Official Signature of Authorized Official July 05, 2017 9:13AM Date Signed 07/20/2017 Page 18 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miarni Police Depa-00096 Version Date: 07/2012017 08:56:48 Related Parties Questionnaire Agency Name: City of Miami 1) Are there currently any family relationships that exist between the board of directors, the agency's No principal officers, the agency's employees, and any independent contractors? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. 2) Are you aware of any interests, direct or indirect, that exist with the current board of directors, the current agency principal officers, the current agency employees, or any current independent contractors in the following area? A) Sale, purchase, exchange, or leasing of property? No B) Receiving or furnishing of goods, services, or facilities? No C) Transfer or receipt of compensation, fringe benefits, or income or assets? No D) Maintenance of bank balances as compensating balances for the benefit of another? No If yes to any above, describe any and all interests that you are aware of at this time. 3) Are any current board of directors, current agency's principal officers, current agency's employees, or any current independent contractors indebted to the agency? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. No 4) Have any current board of directors, current agency principal officers, current agency employees, No or any current independent contractors misappropriated assets or committed other forms of fraud against the agency? If yes, describe any and all family relationships that exist and indicate if your agency has a related parties policy. 07/20/2017 Page 19 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miarni Police Depa-00096 Version Date: 07/20/2017 08:56:48 Related Parties Questionnaire By signing this form, I hereby certify that the information contained in this questionnaire is true and accurate to the best of my knowledge and belief, I acknowledge my obligation to notify the Office of the Attorney General VOCA Grant Manager for this contract of any changes to the information provided. Lillian F. Blondet, Director, Office of Grants Administration Name and Title of Authorized Official February 23, 2017 5:10PM Signature of Authorized Official Date Signed 07/20/2017 Page 20 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA3O17'2018 Organization: City ofMiami Police Department Grant Np.:VOCA-2U17-CityofMiami Police Dopa-00098 Venaion Date: 07/20/201708:58:48 Funding Source Chart Applicants Must provide information that demonstrates Community support of its services� financial support from non-federaY sources; non-federal resources for the req,uired 20% program match (unless in -kind match is utilized); and, if a new program, shows that 25-50% of the total financial suipport is from non-federal sources, Budget and Staffing Provide the amount of funding that is allocated to victim services within the applicant agency for the Current fiscal year and the amount requested fortheproposed VOCAproject, [)onotreporttheentireagemoybudSet un�ess the entire budget is devoted to victim services programs, Round amounts to the nearest dollar, and include all expenses which are budgeted for the victim services program, (i.e., personnel costs which include salaries for directors, n�ehoa|/nupportstaff, victim advocates, cnunne|oro, etc.; training costs; equipment such eScomputers, fax machines, printers, copiors, te|ephones, and furnishings, etc.; operating costs Such as uUUhies, postaga, printing, office supplies, travel, counseling Supplies, etc.). Please note: Do not include in -hind What isthe fiscal year ofYour sub grantee agency? (choose one from the drop -down menu tothe right) Other Defined: October 1 to September 30 Funding Source Agency Total Victim Proposed Services Budget VOCA Project (Current Fiscal Year) Budget Federal Funding *Describe below $O V(]CAgnant request (excluding match) $85.368.00 State Funds Local, Public orPrivate Funds $109.788�00 $21.342.00 ONhrc (Describe etright) Totals G108.788.00 $106.71U8 *For the judicial circuit you are requesting funding with this application * If the applicant agency currently receives federal funding for victim services, indicate the source(s) and the use of those funds (Response is limited to 1000 characters.) If this is not applicable, please indicate "N/A," of 53 OFFICE QFTHE FLORIDA ATTORNEY GENERAL VO�CA20Y7'ZO18 Organization: City ofMiami Police Department Grant Np.:VOCA-2017'C1ty of Miami Police Dopa-00096 Version Date: 07/20/301708:56:48 V{}CAPersonnel Budget: 2 Agency Name: City of Miami Complete the table below and provide information about each position requested. Unthe Budget Narrative eoo|on indicate if the ae�ery/benefitexponsea listed include costs that are anticipated during the 12 month period For example, raises and increases in benefit costs, as well as any other information needed to support the request. Provide ejob description for all proposed VOCA'hundedstaff and indicate the percentage offimnebyeach job cluty, Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description rnuat reflect VOCAallowable activities that are equal to Orgreater than the percentage of the position that isVOCAfunded, RATE, Apercentage should beindicated for those benefits that are calculated bvusing epercentage cfthe gross salary, e,g_ retirement isoften ua[Cu|ahed i�mthio manner. Personnel: PosbiowVictim Advocate 2 Personnel Narrative: Total Actual Cost Total Amount PercentVDCA VOCA Funded (from chart be|mvv) VOCA Funded Funded FTE $50.605.47 $50,605,47 10096 1 Provide cl�ect services tovictims orsurvivors (1QY6).ƒo|low-uo/coaemanagement (20,%) and victim rights information (50%); updates officers on new laws or policy changes (10%); and networks with other providers to enhance service (10%), Agency Contribution for Personnel Expenses $0.00 Pay Schedule: (choose one from the drop -down menu) Bi-VVeeh�y Position Number: Hours per week = 40 Hourly Rate = $1&90 Gross Salary FICA Retirement $33.312�OQ RATE Yearly Per, Pay Period Employer Approved Budget Cost $39^312.00 $1.512�00 7.8596 $3.007.37 $115-67 0% $O $O 07/20/2017 Page 22of5J OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Personnel :udget: 2 Health Ins. $7,661.42 $294.67 Life Ins. $0 $0 Dental Ins. $0 $0 Workers Comp 1.5°/0 $589.68 $22.68 Unemployment 0,5% $35,00 $1.35 (1st $7K) Other: $0 TOTAL $50,605.47 $1,946.36 Explanation (if applicable). This position is funded 100% through the VOCA grant at a cost of 50,605.47, Is this position used as a matching expense Y/N? No 07/20/2017 Page 23 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 0712012017 08:56:48 VOCA Personnel Budget: Victim Advocate 1 1 Agency Name: City of Miami Complete the table below and provide information about each position requested. In the Budget Narrative section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month period. For example, raises and increases in benefit costs, as well as any other information needed to support the request, Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross salary, e,g,, retirement is often calculated in this manner. Personnel: Total Actual Cost Total Amount Percent VOCA VOCA Funded (from chart below) VOCA Funded Funded FTE Position: Victim Advocate $50,605.47 $25,302.73 50% 0.5 1 Personnel Narrative: Provide direct services to victims or survivors (10%), follow-up/case management (20%) and victims rights information (50%). They also update officers on new laws or policy changes (10%); and networks with other providers to enhance service (10%). Sub -Total $50,605,47 $25,302,73 0.5 Agency Contribution for Personnel Expenses $25,302.74 Pay Schedule: (choose one from the drop -down menu) Bi-Weekly Position Number: Hours per week =. 40 Hourly Rate = $18.90 Gross Salary FICA $39,312.00 RATE Yearly Per Pay Period Employer Approved Budget Cost $39,312.00 $1,512.00 7.65% $3,007.37 5115,67 07/20/2017 Page 24 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Personnel Budget: Victim Advocate 1 1 Retirement 0% $0 $0 Health Ins. $7,661.42 $294.67 Life Ins, $0 $0 Dental Ins. $0 $0 Workers Comp 1.5% $589.68 $22.68 Unemployment 0.5% $35.00 $1.35 (1st $7K) Other: $0 $0 TOTAL $50,605.47 $1,946.36 Explanation (if applicable): Total employer cost for the position is $50,605.47. We request 50% VOCA funding or $25,302.73.The City will match $21,342.05 or 42.17340% of cost. Is this position used as a matching expense Y/N19 Yes 07/20/2017 Page 25 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VDCA2OY7~201D Organization: City mfMiami Police Department Grant NV.:VOCA-20t7-CitymfMiami PoUneDopa-0OD9G Version Date: 07/28/201708:56:48 V[}C/\Contractual/Fee for Service Budget Agency name: City of Miami For each contraCtUal service listed, include a description of the service to be provided, the business name of the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the narrative section how the number of services requested was determined. Also, give a description of a unit of service, e.g., a 60 minute Unit of legal services, a 60 minute individual therapy session, and a 90, minute group therapy session. Therapy must be requested at a maxiMUM of the following rates, per 15 minute increment/unit: Individual Therapy- $25per unit Family Therapy- $12.25per unit/per person Group Therapy- $8per unit/per person EXAMPLE-Budg*tNarnative: Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used approximately 1Otimes during the year. Contractual Services Contracts for specialized services: Name of Business or Contractor / Budget Narrative Name of Business or Contractor: Budget Narrative: Cost Per Estimated Total Unit of Units of Service Service Contractual Subtotal $0 07/20/2017 Page 20of5J OFFICE {}FTHE FLORIDA ATTORNEY GENERAL VOCA2O1?`2018 Organization: City mfMiami Police Department Grant Nm.:VOCA'3O17-CityofMiami Police Oopa'0009G VermionDate: O7/20/2Ot7Q8:S6:4D VOCAEquipment Budget Agency Name: City of Miami Items included in this aeofion must be furniture and/or equipment costing $2.500 or more. If awarded funds in this ca1egory, prior approval is required before purchasing items. Provide a justification for the equipment purchase requests. EXAMPLE-NornativeResponae: The computer will increase the advocate's ability to reach and better serve crime victims. The cost hsted above �s fora complete computer package which includes the computer, monitor, software and printer. ALL EQUIPMENT PURCHASES MUST BE PRE -APPROVED PRIOR TO THE ACTUAL PURCHASE Equipment: Description of Equipment and a Budget Narrative Description of Equipment, Budoe1Narrath/e� Equipment Subtotal Number Cost Per |bam $0 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Operating Budget Agency name: City of Miami Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims; monthly service costs for telephone or utilities, staff travel (for direct service to crime victims only), etc, Furniture and equipment costing less than $2,500 should be requested from this budget category. In the narrative section, provide a brief description of the operating expenses and note if the cost is pro -rated, Indicate how the number and cost of services requested were determined (by FTE? by % use? by sctift?), EXAMPLE- Narrative Response: The Victim Advocate will need monthly telephone service calculated at $20 per month, which is the standard rate budgeted for new positions in this agency. Operating: Description of Operating Cost and a Budget Narrative Number Cost Per Total Item Description of Operating Cost: 105,000 $0,05 $5,250,00 Victim Advocate Services Brochures Budget Narrative: Victim Advocate brochures provide victims with comprehensive information on victim rights and resources. Approval of the brochures will be obtained from the OAG and contain all acknowledgements. We are requesting 105000 brochures at $0.052 each. Operating Subtotal $5,250,00 07/20/2017 Page 28 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2OY7-2O18 Organization: City ofMiami Po�|iceDepartment Grant No.:V(]CA'20i7-CityofMiami Police Depa'QOOSG Version Date: O7/2O/2O17U8:58:48 V(}CATcaim[ng Budget: Victim Services Training offered by FCPT| Agency Name: City ofMiami Training requested must betwenhance delivery ofvictim services, Travel associated with training must adhere tothe State of Florida Travel Rules, If awarded funds in this category, additional information will be required prior to incurring costs associated with training. The narrative should include the name and detailed information onthe training and a justification for how itwill enhance direct services to crime victims. Florida Administrative Rules related totravel expenses: Click Here Section 1'12.0G1'Florida Statutes- Travel Expenses: C|iokHe�e� Reference Guideh»r State Expenditures: Click Hers, Training Expenses: Description ofTraining Expenses and aBudget Narrative Number Cost Per Total Item Description ofTra�ninSExpenses: 2 $2.800.00 34.000.00 Victim Services Training offered bvFCPT| Budget Narrative: For approved training provided bythe Florida Crime Prevention Institute (FCPT|) and associated approved trave�costs. Training toUeattended byboth Victim, Advocates. Training Subtotal $4,000.00 07/202017 Page 2Qof53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL V8CA2017'2018 Organization: City of Miami Police Department Grant Nn.:VOCA-2017-CityofMiami Police Depa-8OO86 Version Date: 07/2O/2O17 08:56:48 V(JC&Match Budget: Victim Advocate 1 Agency Name: City of Miami � Program Match: The Final Program Guidelines require that a�l proposals provide o 20Y6 match of the total VOCAproject. Total VOC/\Project isdefined eathe V[)CABudget Request Plus the Program Match. Match funds are subject to the same restrictions that govern VOCA grant funds, i.e,, the source of program match must bemV[)CA'aUowab|eexpenditure, Training isnot approved as amatching contribution, To determine the amount of match required by the Final Program Guidelines for the proposed VOCAproject, divide the total amount ofthe VOCA Budget Request bvfour. The result inthe amount of the pro�gnsm match. For example, if the VOCA Budget Request is $30.000. then divide $30.000 byfour which equals $7.500. In this naae, the required match is $7.500vvhich equals 2O96ofthe total VDCAproject. ThefVUnwing/urtheriUusdnatesthe9rmgnammab:hrequimamemt $30,000 +*7,500 $37,500 Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, eqUipment, operati:ng costs, etc, Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project cannot be used! as match for any other grant. Do not over report match, Le., do not provide match in excess Vf2O;6cfthe total VOCAproject. K8atohnnaybeprnvidedoSeitheroashorin-kindorocornblnationof cash and in -kind oafollows: Cash Match: Acash match isany cost component that isincluded imthe agency's overall budget as it applies to the provision of direct services for victims of crime, i.e., staff providing direct victim services, travel related to the delivery of direct victim servioen, rent paid by the agency for the portion of the program providing direct victim services, eto. Vfthe agency pays for the expenae, then itmay boused asa cash match. In -Kind Match: Anin-kind match includes donated iterns or services that benefit the program but which do not have a dollar value assigned for budgeted purposes. For example, programs may use Volunteer hours as match. The va�ue placed on donated services must be consistent with the rate afcompensation paid for similar work inthe applicant agency. |fthe required skills are not found inthe applicant agency, the rate ofcompensation must be consistent with the labor market, Programs may use items donated by other programs or individuals as in! -kind match, i.e,, rent and utilities used for the provision ofdirect services tOvictims and donated byanother source outside the agency. The Program match section is an itemized description by budget category of proposed matching contributions. The budget categories are personnel, contractual senviceS, equipment and Operating expenses. Provide a detai�ed(iternized) list and a budget narrative for each budgeted category, Indicate the funding source and indicate ifitis a cash or in -kind match. Do not over report required match. Unless otherwise approved by the 07/20/2017 Page 30of5J OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2817-2018 Organization: City of88ienmiPolice Department Grant Nm.:VOCA-2O17-CdyofMiami Police Depa'00UBG Venxion Date: 07/2O/2O17O8:56:4D VDCA Match Budget: Victim Advocate 1 OAS.reported match must beconsistent with the monthly reimbursement request. Match Narrative: Describe in detail the type of Match, whether cash or in -kind, the budget category, etc, Submit the same detailed information for match as provided fo,VOCA funded items, If match is in the personnel category for paid staff complete the table below (attach additional page(a)ifneeded) and provide the total salary and benefits and percentage. Attach job descriptions for all paid staff and/or volunteers reported as Match. Job descriptions must reflect VOCAoNmwab|e activities that are equal toorgreater than the percentage ofthe position that ia reported as Match. Failure to provide VOCAahowob|ejob descriptions may result in a reduction toYour request. EXAMPLES- Match Narrative: Our agency utilizes volunteers who provide direct services tovidfirnsnfcrime, such asintake clerks, clerical (types reports and calls victims) and victim advocates. The agency anticipates using volunteers atthe equivalent of20-23hours per week x52weeks x$5.15for amatch of $5,688. ° Only those agencies with an established volunteer component are eligible to utilize volunteers as match, The agency rents office space from the Global Company at $14,400 annually and the agenov'spro+rated portion for office space for volunteers and Supervisor of the victim advocate would be approximately 19% (or $234per month) X12months =$2,8O7. Approximately 596ofthe Victim Advocate Supervisor position will bautilized to providesupervision for the victim advocate position. The supervisor's total salary and benefits equal $32,000. Program Match Description Victim Advocate 1 Match Sub -Total Budget Narrative: VOCAFTE96 0.4217% Hours per week = 40 Hourly Rate = $18.90 AnmuadGross Salary $39.312.00 FICA Retirement Health Ins, Life Ins. Dental Ins, Funding Source Cash or Osud0et Match May not be derived from In -Kind Category Amount Federal Dollars Local, Public orPrivate Cash Personnel $21.342,05 $21,342.05 The total employer cost for the Victim Advocate full-time, temp position is$5O.005.47.VVerequest 5QY6VOCAfunding nr $25,3O2.73.The City will maich $21.342.U5or42.1734Qq6ofcost, O% Employer RBporledMatch= Cost 42,1734% $39.312.00 $18.57921 $3.007.37 $1^258,31 $O $O $7.661A2 $3,231.08 $O $O $0 $O 07/2812017 Page 31of53 Workers Comp Unemployment Other TOTAL OFFICE OF THE IFLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Match Budget: Victim Advocate 1 1.5% 0.5% $589 68 $35 00 $50,605.47 $248.69 $14.76 $0 $21,342.05 Explanation (if applicable): The current Victim Advocate works as a full-time temp for up to 40 hours per week. We are requesting funding to continue this full-time temp position in order to meet the growing needs of the community. 07/20/2017 Page 32 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2017-2018 Organization: City ofMiami Police Department Grant No.:VOCA-2017-C|tynfMiami Police Depa-0009G Version Date: 07/20/201708:56:48 VOCABudget Request Budget Summary By Category Personnn1(1DA) Contractual Smrvioes(1OB) Equipunent(1UC) Operating Expenses (iUD) Training Expenses (1UE) Total Required Match Part 11 Tv1a|VOCA Budget Request $75,908.20 $O $O $5,250.00 $4,00OOO $85,15&2O Total paid staff for agency's victim services program (total number of full-time equivalent staff (FTE) for the cuirrenit fiscal year): Number ofstaff requested from VOCA, expressed in FTE's� Number ofstaff requested osmatching expenses, expressed inFTE'm: Total staff requested, expressed in FTE`o: Child Abuse (Include services for child physical abuse/neglect and child sexual asSouh/obuse) Domestic and Family Violence Adult Sexual Assault Underworved (includes [)LJ|/[}VN crashes, survivors ofhOrOicide victinnn, assault, adults molested as children, elder abuse' victims with dinmbi|ihee, robbery:, other violent crimes) MATCH (financial support from other SOUrces) Value nfin-kind match Cash match Total match Match waiver No $O $21,289.55 $21.289.55 TotaYVOCA Approved Budget $0 $21,28S�55 2 $1�D4.90 $58.487.35 $1,808.27 $23,7010,36 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Use of VOCA and Match Funds INSTRUCTION: For this request, check the category of service and subcategory that best identifies the types of services or activities that will be provided by the VOCA-funded project as described below. Note: Report only those program activities that will be implemented with VOCA and Match funds. Check all that apply INFORMATION & REFERRAL Information about the criminal justice process Information about victim rights, how to obtain notification, etc, PERSONAL ADVOCACY/ACCOMPANIMENT Victim advocacy/accompaniment to emergency medical care Victim advocacy/accompaniment to medical forensic exam Law enforcement interview advocacy/accompaniment Prosecution interview advocacy/accompanii ent (includes accompaniment with prosecuting attorney and with victim/witness) Criminal advocacy/accompaniment Civil advocacy/accompaniment (includes victim advocate assisting with protection orders) Individual advocacy (assistance in applying for public benefits, return of personal property or effects) EMOTIONAL SUPPORT OR SAFETY SERVICES Referral to other victim service programs Referral to other services, supports and resources (includes legal, medical, faith -based organizations, address confidentiality programs, etc.) Performance of medical forensic exam or interview, or medical evidence collection Immigration assistance (e.g. special visa, continued presence application, and other immigration relief) Intervention with employer, creditor, landlord, or academic institution Child and/or dependent care assistance (provided by agency) Transportation assistance (provided by agency) Interpreter services Assistance with victim compensation 07/20/2017 Page 34 of 53 OFFICE QFTHEFLORIDA ATTORNEY GENERAL VOCA2O17'2O18 Organization: City ofMiami Police Department Grant No.: VUC/4-2O17'QtyofMiami Police Oepa'00086 Version Date:U7/2O/2017 08:58:48 Use ofVC)C/\and Match Funds Crisis intervention (in-pemon, includes safety Therapy (trodhional, cwMwnsU, or alternative planning, etc.) haa||mQ: ert, writing, or play ; etc.) HoUine/chsishne Counseling Support groups (facilitated orpeer) Individual Counseling On -scene crisis response (e.g,commumitv crisis response), 6HELTEFDHC)US|NGSERVCE8 Emergency shelter orsafe house Transitional housing CR|K8|NAUCKULJUSTICE SYSTEM ASSISTANCE Notification cfcriminal justice events (m.g,case status, arrest, court proceedings, case disposition, release, etc) Victim impact statement assistance Assistance with pes1tLtiom (includes assistance inrequesting and when collection efforts are not successful) EmergencyjUstice-related assistance Civil legal attorney assistance blobtaining protection or restraining order Emergency financial assistance (ino|odem emergency loans and petty cash, payment for items such asfood and/or clothing, changing windows and/or locks, tomis, prophylactic and non prophylactic meds^ durable medical equipment^etc.) Relocation assistance Immigration attorney assistance (e.0, special visas, continued presence application, and other immigration relief) Other civil legal attorney assistance (e.y.. landlord/tenant, employment, etc.) Prosecution interview advocacy/accompaniment (includes accompaniment with prosecuting attorney and with victim/witness Criminal advocacy/accompaniment Civiladvocacy/accompaniment (includes victim advocate assisting with protection orders) 07/20/2017 Page 35o OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Use of VOCA and Match Funds Civil legal attorney assistance with family law issues (e,g,, custody, visitation, or support) 07/20/2017 Page 36 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2Q17-2018 Organization: City ofMiami Police Department Grant No.:VOCA'2Q17-ChvofMiami Police Depa-VQOgG Version Date: O7/%0/2O170D:56:4D Statement ofNeed Statement ofNeed: The statement ofneed Must provide mdescription about why this project isneeded. Ee clear and avoid acronyms. Underserved Victims; Applicants are encouraged to identify gaps in available services for "underserved" victims and to seek funding to provide services to these victims. Underserved Populations may include, but are not limited to, child -on -child abuse, child abuse by non -caretaker, crimes against the elderly, non-English speaking persons, persons with disabilities, victims of federal crimes, victims of workplace violence and 'I I embers of racial or minorities. 1) Briefly describe the need for services hovictims ofcrime that will beaddressed using VBCAfunding. If needed, define the deficiency of services to victims. The City ofMiami Police Department (MPD)iarequesting funding toprovide quality and effective services to victims ofviolent crimes, Currently' we have two full-time, temporary Victim Advocates (100% and 50% VOCA funded:, respectively), providing assistance, to the,441,003 residents and over 3.8M annual visitors who may become crime vicfims in Miami. Funding will allow MPD to continue providing comprehensive support toassist victims' access and navigate the services critical totheir recovery, K8pUoVictim Advocate Services Program isanintegral element ofthe comprehensive services available and ommipXements the efforts of officers providing aid to the victims of crime. The workload generated, requires this program to continue with two full-time Advocates hJ ensure [WPD provides the highest level of diligent and compassionate service, Without the continued VOCA fuinded positions, an estimated 5O%ofthe projected victinnsm/iUbounaupportedduringFisca|Year2O1O, D Provide information about crime statistics for all counties that will le served inthe service area, Specifically, detail the statistics related to the need described in #1. Victim Advocates are experienced law enforcement professionals who navigate the various programs and services available tuvictims for recovery from traumatic incidents. Miami's large population significantly affects their workload. |n2O10.their case management included 29O71 cases. The number of cases reported to MPD included 4700 aggravated assaults; 3100 domestic violence; 202 sexual assaults; 1446 robberies; 21 hit & runs; 62 homicides and 306 unclassified deaths. Property crimes including burglary, larceny, and auto -theft totaled 17,171. Advocates were assigned 4.385new cases and continued case management on 29,880 other cases which needed follow-up and are still open, They are responsible for other advocacy efforts such as attending community meetings, providing outreach information to residents, speaking tm law enforcement officers and the Community about services available to crime victims, as well as assisting non-EngWsh speaking residents with U4/isa requests. 3> Provide demographic information about the population of all ofthe counties that will be served. At a minimum, prov�de information about gender, race, or national origin and age for the service area, With approximately8million inhabitants, K8isnni-Oade,BromxardandParnBeachCoumhesonafhenlost populous areas hnFlorida. Per the 2O15Census estimate, 3million (52%)females and 2.Omillion (48%) males reside in these counties. The tri-county population is diverse, consisting of 21.5% BIack, 37,7% 07/20/2017 Page 37of53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2017-2O18 Organization: City of Miami Police Department Grant No,;VOCA-2Q17-Cityof Miami PoUceDepa'U80SG Version Date: D772CN2O1708:SG:48 Statement wfNeed Hispanic, and 37.796White. The Vulnerable populations ofchildren make Up2O.8%.and seniors 17.4% (over 65 years old) of the Population; the median age is 41 . Wages are low, at an average med�an inoJnne of$49.5OOversus G55.775nationally. Families have high poverty rates, with 16,5Y6overall living in poverty, and 18% of females ljv�ng below the poverty line, In 2016, approximately 38.6 million people visited the tri-county area. While MPD does not provide direct law enforcement services in these cVunUes.shou!d a resident of these counties or visitor become a victim in the City of Miami, services wiH baprovided tothem. 4) Provide demographic information about the population to be served through the proposed VOCA project. At a minimum provide information using agency historical data about genider, race or national origin and age for the service area. Miami isthe largest municipality imMiami-Dade County with a2U15,estimated population of441,0O3. encompassing 3Osquare miles, The majority cftheVlotimAdvooedes'c�iantsnaaidehere.|thasan ethnically diverse Population that is, 71% Hispanic, 19.2Y6 Black, and 11.896White, Females comprise 52q6and males 48%ofthe populace; 1896are under age 18and 1G96are seniors S5years and older. ' The median income is $31,0511 versus the USaverage of$55.775; 28.3% of Miami residents live in poverty. In single family households with related children this is higher with 5496 living below the poverty line. Miami's, foreign -born rate is 57% and 76%, of residents speak a language other than English at home, Millions of travelers visit yearly, many not familiar with City laws or unable to access resources when victimized. These factors affect victims' access tovictim eemiueo, increase the difficulty of K0P[>'s OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2017-ZU1O Organization: City ofMiami Police Department Grant No.:V[)CA'2017-CitymfMiami Police Depm'D009G Version Data: 07/20/201708:56:48 Project Proposal The project proposal Must clearly outline what needs tobedone and bywhom klorder toaddress the needs identified' inthe statement mfneed. The project prop0SalpertginSonlytOtheGervlceSK;|atedtothepnopmandTota|VOCAP 'eo K/OCAgnand plus match activities). 1) Describe which services will beprovided tnthe crime victims described imthe statement ofneed. Summarize which services wiH be provided by each proposed VOCA funded personnel position or contractor. Specifically, indicate how the proposed personnel, operating, contractual, equipment and training expenses are associated with the provision of services to crime victims: consistency Victim Advocates will work 7 days a week to provide personal and emotional advocacy, assistance with completing victim compensation forms, criminal justice support and advocacy, telephone and follow-up contacts, mail contacts, on -scene crisis intervention and support, transportation toshelters or support agencies, assistance in completing U:-Visa certification, referrals to appropriate agencies for shelter, and grief or family counseling, and other services. Advocates are available to victims and survivors at the crime scene and are responsible for maintaining relationships with 8 diverse group of service providers. Advocates will also provide victims with a brOChVm* containing rights and resources valuable to them. Training from the Florida Crime Prevention Institute will be provided to Advocates to further enhance their quality of service. 2) Provide elisting mfother agencies that will coordinate services with the applicant for the VOCA project and the services provided by each agency. The City coordinates services with agencies providing assistance within 'its bOundaheoand keeps referrals Sources for Miami -Dade, Broward and Monroe Counties: Coordinated Victim Assistance Center (C\A\C); the Lodge and Safes p@ce'sh8|terfor victims ofdomestic violence; Women's Fund' of Mlarni-Dade County Human Trafficking & Sexual and Domestic Abuse Prognann�the State Attornev'eOffice Victim Advocates 0nitKhstiHouse SexUo�Abuse Program; Community Action and Human Services Department -certifies victims of domestic violence; Switchboard of Miami -provides information and referrals; Jackson Health System for Mental Health Crisis Counseling� Roxy Bolton Rape Treatment Center;The Children's Bereavement Center, Center for Family and CNdEnhohnnent,lmo.K]odoCounty Alliance against Domestic Violence.theHome|ess Assistance Trust Programs and the FbridaDepartment ofChildren and Families, We coordinate with other local police departments; victim advocate units,and others as needed. 3) Describe indetail how the coordination nfservices will h8accomplished. Indicate if a Memorandum of Agreement or other formal coordination plan is in place, Once the initial assessment is prepared, the Viictim Advocate determines the necessary services 07/20/2017 Page 3Sof53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City qfMiami Police Department Grant No.: VOC/\-2017'City of Miami PoUce Depa-0809�6 Version Date: 07/20/301708:58:48 Project Proposal' based on the victims' circumstances, and will either deliver the services in-house, or refer clients to partner agency, |fser0oesare provided bvthe Advocate, they wi0schedule amappointment with the victim at the point of intake to come to the PWPO,s Victim Advocate Program office. If services needed are, within the scope ofanother agency, the Advocate will make areferral tnthe appropriate partner agency. The Vicfim Advocate then f0II0WS-Up with the victim to ensure their needs are being met. Once anexternal referral |smade toone ofMPD'apartner agencies, that agency takes on case management responsibilities. However, the Victim Advocate remains responsible for processing victims' compensation forms and maintains an open door policy for all victims they assist, For minors, MPD has a Multidisciplinary Team Agreement with the DMowdz'LeeChildren Advocacy Center. 4) Does aduplication ofservice exist? (Choose one from the drVo~dowmmenu): If yes, please explain. No 5) The Final Program Guidelines mandate that grant recipients use volunteers in the victim services program. Describe how volunteers will be utilized to provide services tocrime victims. If the agency does not currently utilize volunteers, p;ease explain haw they will be recruited and incorporated into the victim services program. Volunteers are selected via an application process and undergo a background check through the Community Relations Unit, per Miami Police Department policy. Vu]unteer duties include contacting victims, filing cases, answering office phonos, compiling statistics and other administrative dut[esrelated toobtaining incident (crime reports) and maintaining victim case 8) Identify the number ofvolunteer hours supportngthe work cfthis VOCAaward for Suborantee agency's victimization program/services, 1 Volunteers provided 520 Hours ofService annuaU|v 0.25 FTE equivalent (hours provided divided by 2080) 7) If app|icaNe, provide a justification for not billing Victim Compensation for services that may be funded through Victim Compensation, For example, therapy services requested as part of the personnel or contractual budgets, If this is not appflcable, please indicate "N/A." N/A 8) The agencies that receive VOCA grant funding are required to comply with the Federal statutes and 87/202O17 Page 4Oof53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2U17-2U1Q Organization: City of88iarm|Police Department Grant No.:VOCA-2017-CbyofMiami Po|ioeDwpa'U889G Version Date: O7/2U/3017U8:SG:48 Project Proposal regulations that prohibit discrimination in federafly assisted programs or activities.Recipients may not discriminate in employment on the basis of race, color, national OhDin, religion, sex, and disability. Also, recipients may not discriminate in the delivery ofservices orbenefits on the basis Ofrace, co|or, nGt[Dn@| oriQin, re|igimn, sex, disabi|ity, and age. In order to ensure VOCA-funded agencies fulfill the expectations of the Federal civil rights obligations all organizations that receive VOCA fUnding must complete the online civil rights training curriculum, for recipients offered by the Office for Ci0 Rights, If awarded VOC/4 grant funding will the applicant agency complete the required training and comply with all applicable Federal statutes and regulations related to civil rights and nondiscrimination? (Choose one from the drop -down menu below) Yes 07/20/2017 Page 41of53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Victims Served and Types of Services Agency Name: City of Miarr The number of victims indicated should include the number of new victims provided services by VOCA funded and matching staff during the grant period. The figures indicated should be based on historical data and/or the anticipated need of the population served through the VOCA project. If awarded funding, the applicant agency will be expected to fulfill these performance measures. Recipients of VOCA funding are required to provide services to victims of Federal crimes and to provide assistance with the VOCA Crime Victim Compensation program. VOCA Grant Request (from the Budget Summary Page) $85,368,20 # of Victims Type of Victim $ Amount % of Total # of Other For other to be $85,368.20 per Grant Types types of crimes, Served Category Amount of Victims identify and list each to be separately below. Served 1200 Adult Physical Assault $21,699.18 25.42% 0 (Includes Aggravated and Simple Assault) 100 Adult Sexual Assault $1,808,27 2.125/0 0 0 Adults Sexually $0 0.00% 0 Abused/Assaulted as Children 0 Arson $0 0.00% 0 0 Bullying (Verbal, Cyber or $0 0.00% 0 Physical) 0 Burglary $0 0.00% 0 10 Child Physical Abuse or $180.83 0.21% 0 Neglect 0 Child Pornography $0 0.00% 0 50 Child Sexual $904.13 1.06% 0 Abuse/Assault 3235 Domestic and/or Family $58,497.38 68,52% 0 Violence 0 DUI/DWI Incidents $0 0.00% 0 30 EI'der Abuse or Neglect $542.48 0.64% 0 0 Hate Crime: $0 0.00% 0 Racial/Religious/Gender/S exual Orientation/Other 07/20/2017 Page 42 of 53 OFFICE OPTHE FLORIDA ATTORNEY GENERAL VOCA2017'2O18 Organization: City mfMiami Police Department Grant No.:VOCA'2017-Ci,tymfMiami Police Dmpo'OOU9G Version Date: D7/30/3O170O;5G:48 Victims Served and Types of Services (Explanation Required) 8 Human Trafficking: Labor $8 0,00% O O Human Trafficking: Sex $Q U0Y6 O O Identity $O 0.00% O Theft/Fraud/Financial Crime O Kidnapping $8 0�0096 0 0 Mass Violence $Q 0O096 O (Domeakic/|oternstiona[) 15 Other Vehicular $271�24 &32% 8 Victimization (e.Q,Hit and Run) O Robbery $108.50 013% Q Q Stalking/Harassment $10 0.00% 0 75 Survivors of Homicide $1.356.30 1.59% 0 Victims 0 Teen Dating Victimization $O 0,00% O O Terrorism $0 0.0096 O (Domestic/International) Total 4721 $05.368'20 100.00% O v/corne Served Indicate the number nfvictims projected toreceive the following eerwces.inthis section, only count avictim once, regardless of how many times, the victim- received a parficiWar service, The total amount for any one service may not exceed the total number ofvictims projected tobenerved.8eetMeV[)C/\Defimi(inmsfora description of each service. of Victims Type pfService #ofOther Types For other types cf to be of Services to be services, identify and list Served Provided each separately below. 4721 Information and Referral D 4721 Personal Advocacy/Accompaniment 8 4721 Emotional Support orSafety Services 8 O 8he|tar/Huusing8ervices 0 O Criminal/Civil Justice 8ystenmAaeiStance U 4721 Number QfVictims Assisted with a Victim O Compensation Application � Total 18884 0 Subtotal of "Other" OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No,: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Victims Served and Types of Services Services Services 07/20/2017 Page 44 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 Required Documentation Required Documentation: Job descriptions; A job description is required for all proposed VOCA-funded personnel and match personnel and must indicate the percentage of time allocated for each task totaling 100% of the job duties. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage of the position that is VOCA funded. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. Letters of Support: Attach three (3) current letters of support from local community or government groups. A current letter is one that is dated during the current calendar year. It is the responsibility of the applicant agency to ensure letters highlight the applicant agency's record of providing effective services to victims of crime (if applicable), demonstrates the writer's support as well as the community's support of the services that are requested as part of VOCA Grant project. Do not provide more than three letters. The following will not be accepted: *Letters from one individual that is not writing on behalf of a local community or government group *Letters from individuals or units within the applicant agency kLetters acknowledging conference or meeting participation *Letters that are similar in content Documentation of the agency's 501(c) 3 ruling from the Internal Revenue Service: Provide documentation to document the nonprofit status of the applicant agency. This may include: *proof that the Internal Revenue Service recognizes the organization as being tax exempt under 501(c)(3) of the Internal Revenue Code; *a statement from a state taxing body or state secretary of state certifying that the organization is a nonprofit organization and that no part of the organization's net earnings may benefit any private shareholder or individual; *a certified copy of a certificate of incorporation or similar document establishing nonprofit status; *any of the above, if it applies to a state or national parent organization, with a statement by the state or national parent organization that the applicant is a local nonprofit affiliate Required Documentation Uploads Upload Name: The Women's Fund Upload Type: Letters of Support VictimResponse Letters of Support Coordinated Victims Letters of Support Assistance Center State of Florida Certificate 501(c) 3 of Tax Exemption Victim Advocate Job Job Descriptions Description 07/20/2017 Page 45 of 53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VO[AZO17'3U18 Organization: City nfMiami Police Department Grant No.:VOCA'2017-Ci1yofMiami Police Dopa-0OO8G Version Date: 07120/281708:56:48 Required Documentation Job Descripfions OAG Only - Upload Section Upload Name: Upload Type: 07/2012017 Page 48of53 OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2017-2O18 Organization: City ofMiami Police Department Grant No.:VOCA-2817-Cih/ofMiami Police Dapa'OUU9G Version Date: 87Y20/381708:56:48 VOCA Grant Application - Technical Review Rnau|1a Agency Information Review Application Information 1Are there any discrepancies inthe information? Ufyes, then please explain inthe No Co m Agency Eligibility 1. |sthe applicant agency type correct? Yes 2� Is the implementing agency type correct? Yes 3. Is the indicated Judicial Circuit correct for the service area? Yen 4. Are the correct counties selected for the judicial circuit? Yes 5. Are the geographical characteristics correct? Yes 0. Are the indicated Congressional DisthoUo)correct? Yes 7. [othe purpose of the project acoepteb|e? Yes 8. |othe primary use of funding acceptable? Yea Comments: Additional Reviewer Comments: Certification Review Certi�ficateofDebarment 1. Are there any discrepancies in the information provided? If yes, then please expla�n No in the oorurnento field, OFFICE OFTHE FLORIDA ATTORNEY GENERAL VC>CA2817-2O�8 Organization. City of8AiammiPolice Department Grant Nw.:\/0C/\'3O17-CityofMiami Police Depa'O009G Version Date: 07/2[N301708:56:48 V{}CAGrant Application - Technical Review Results Special Conditions Certifioatinm 1 , Is \/OCA funding used to maintain or establish e computer network system? No 2. If VOCA funding is being used to maintain or establish a computer network, is the N/A applicant agency blocking the viewing, downloading and exchange of pornography? 3. If the applicant agency is not able to block the viewing, downloading and exchange N/A ofpornography, what iothe anticipated date ofbeing able toUoso? 4� Are there any discrepancies in the information provided? |fyes. then please explain N/A in the comments field. Comments: EEOPCertification Form 1Are there any discrepancies in the information provided? If yes, then please explain Yes |mthe comments field. 2. |ssection A.B orCcompleted as appropriate? Yee Cunlrniemtn� Agency should review selection and confirm the appropriate section has been COnnpIebad. Related Parties Questionnaire 1. |fany nfthe answers are Yes, isanacceptable explanation provided? N#\ Additional Reviewer Comments: Project Information Review Statement of Need OFFICE OFTHE FLORIDA ATTORNEY GENERAL VOCA2O17-201g Organization: City mfMiami Police Department Grant Nm.:VOCA-3O1?-CityofMiami Police Depa'OOU86 Version Date: 07/2O/2O17O8:5G:48 VOCAGrant Application ' Technical Review Results 1. |sthe need for services, to victims provided by the applicant agency acceptable? Yes 2. |athe information about crime statistics for all counties that will beserved inthe Yea service area acceptable? 3. |sthe demographic information about the population of all ofthe counties that will be Yes served acceptable? 4. Xsthe demographic information about the population tobe served through the Yes proposed VOCAproject auceptob|n? Comments: Project Proposal 1. Are services and service providers acceptable? No 2. Is complete listing ofcoordinating agencies and services identified? Yes 3. |othe description ofhow the coordination nfservices will be accomplished Yea acceptable? 4. If a duplication of services exist, is the explanation acceptable? if no, then please N/A explain imthe comments field. 5� Usthe description onhow volunteers will beutilized acceptable? Yea O. If justification for not billing Victim Compensation was pnJv|Ued, is the justification N64 acceptable? 7. Did the applicant agency confirm that CMI Rights training will be completed? Yes 1.Training hoPolice Officers, residents and talk shows are not approved nmVOCA funded time. Victims Served and Types of Services 1 Are there any d0screpancies in the Victims to be Served section? If yes, then No please explain inthe comments field, m,What inthe proposed total number ofvictims tobeserved? 4,721 b.What isthe current total number ofvictims tobeserved, ifapplicable? 3,852 c.8ne the target numbers appropriate? Yes 2, Are there any discrepancies in the Types of Services section? If yes, then please Yes explain imthe comments field. a.What iothe proposed total number ofservices? 30.000 b.What isthe current total number ofservices, ifapplicable? 14.404 c. Are the target numbers appropriate? No 07/20/2017 Page 49of5: OFFICE QFTHE FLORIDA ATTORNEY GENERAL VOCA2O17-2018 Organization: City ofMiami Police Department Grant No.:\/OCA-3W17-CityofMiami Police Dopa-0�ODBG Version Date: 07/30/2017 08:56:48 VOCA Grant Application ' Technical Flevioxv Results 1 |othe target number entered for Assisting with Victim Compensation applications appropriate for the victim population served? 4. Are "Cthmns"indicated appropriate? Comments: 2. Types ofVictimServices-each service category cannot be more than total victims served (4721). Agency needs to correct this. Required Documentation No 1 Are three letters ofsupport included? Yes a.Ou8ettersofsupport address Victims to be Served and Types cfServices? No b.Are the letters ofsupport Cumamt? Yea n.Are the letters nfsupport from amindividual written on, behalf Vfolocal Yee community nrgovernment group? d.Are the letters ofsupport similar imcontent (exact same nernadve/texd)? No 2� Did the applicant agency provide documentation of it's 501(c)3 ruling from the N/4 Internal Revenue Service? Additional Reviewer Comments: Budget Information Review Funding Source Chart 1. Are there any discrepancies [nthe information |fyes, then please explain Yen inthe comments field. 2. Are the sources indicated for federal funding and the use ofthose funds N/A acceptable? 3 Are the sources described for Other funding amdthause ofthose funds N/A acceptable? 4. For cash match [nthe VOCAMatch Budget identified imthe Proposed VOCA No Project Budget column, what is the funding source? B. What iathe funding source? (Select all ths8opPk/, double dick to de -select a State nadiobytton) Local 07/202017 Page 5Uof53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Grant Application - Technical Review Results Other 5. Does the grant amount requested match the total request amount in the VOCA Yes Budget Request section? Comments: 4. Agency should indicate cash match in the Proposed VOCA Budget column. VOCA Personnel Budget 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Are job descriptions for each position uploaded in the Required Documentation Yes section? 3. Does each job description indicate the percentage of time allocated for each job Yes duty? (totaling 100%) 4. Do allowable duties match requested funding? Yes Comments: Duty 3 must be performed as a result of a crime. VOCA Contractual/Fee for Service Budget 1. Are there any discrepancies in the information provided? If yes, then please explain N/A in the comments field, 2. Does each narrative explain how the expenses were calculated? N/A 3. Are services allowable? N/A 4. Are Consultant fees below the Federal threshold of $450 per 8 hour day? N/A 5. If the applicant agency is requesting a Legal Aid or SATP, are the rates within N/A guidelines? 6. If the applicant agency is requesting a Legal Aid or SATP, is the narrative N/A acceptable? Comments: VOCA Equipment Budget 1, Are there any discrepancies in the information provided? If yes, then please explain N/A in the comments field, 07/20/2017 Page 51 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Grant Application - Technical Review Results 2. Does each narrative explain how the expenses were alculated? 3. Is each item over $2,500 allowable? Comments: VOCA Operating Budget N/A N/A 1, Are there any discrepancies in the information provided? If yes, then please explain Yes in the comments field. 2. If printed material is requested, are they appropriate for VOCA funding? Yes 3. If travel costs are requested, are the costs related to direct service provision? N/A 4. Does each narrative explain how the expenses were calculated? Yes 5. Is each item less than $2,500 allowable? NIA Comments: 1, $.078 per brochure appears to be high. Provide more info on how this cost determined. VOCA Training Budget 1, Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Does each narrative include information on the training and how it will enhance Yes direct services to crime victims? 3. Is the training requested appropriate for VOCA funding? Yes Comments: VOCA Match Budget 1 Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Is the correct match amount listed? (based on the funding request) Yes 3. Is cash or in -kind appropriately identified? Yes 4, Are the budget categories indicated correctly? Yes 5. Does each narrative explain how the expenses were calculated? Yes 6. Is the correct match amount listed for each item based on the narrative provided? Yes 07/20/2017 Page 52 of 53 OFFICE OF THE FLORIDA ATTORNEY GENERAL VOCA 2017-2018 Organization: City of Miami Police Department Grant No.: VOCA-2017-City of Miami Police Depa-00096 Version Date: 07/20/2017 08:56:48 VOCA Grant Application - Technical Review Results 7. Are all match items allowable? 8. Are job descriptions for each position uploaded in the Required Documentation Yes section? 9 Does each job description indicate the percentage of time allocated for each job Yes duty? 10. Are duties described for match allowable? Yes Comments: Duty 3 must be performed as a result of a crime. VOCA Budget Request 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Is the agency's total paid staff in the victimization program/services included in Yes FTE's for the current fiscal year? 3 Is the subaward match complete and correct? Yes Comments: Use of VOCA and Match Funds 1. Are there any discrepancies in the information provided? If yes, then please explain No in the comments field. 2. Did the applicant agency select Emergency Financial Assistance as one of their No services? a. Is Emergency Financial Assistance indicated in the VOCA or Match budget? N/A 3 Did the applicant agency select Sexual Assault Forensic Exams as one of their No services? C omrnents. Additional Reviewer Comments: Signature of Reviewer: Rebekah Smith Date: July 03, 2017 9:23AM 07/20/2017 Page 53 of 53