Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #2809 Date: 08/10/2017 Commission Meeting Date: 09/19/2017 Type: Subject: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Resolution Adopt Tentative Budget FY '18 - City of Miami Purpose of Item: FY 2017-18 budget appropriation resolution providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund. Background of Item: N/A Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,059,026,000 General Account No: Various Special Revenue Account No: Various Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Reviewed B Everton Garvis Christopher M Rose Fernando Casamayor Fernando Casamayor Valentin J Alvarez Nicole Ewan Nicole Ewan Nicole Ewan Nicole Ewan Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez Budget Analyst Review Completed Department Head Review Completed Assistant City Manager Review Completed City Manager Review Completed Legislative Division Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Skipped Meeting Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) 08/10/2017 9:56 AM 08/14/2017 9:58 AM 08/14/2017 10:58 AM 08/16/2017 4:15 PM 09/01/2017 2:45 PM 09/12/2017 10:42 PM 09/12/2017 10:42 PM 09/14/2017 5:05 PM 09/19/2017 5:05 PM 09/19/2017 7:33 PM 09/19/2017 7:35 PM 09/28/2017 6:57 PM 09/28/2017 7:24 PM Completed City of Miami Legislation Resolution Enactment Number: R-17-0447 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 2809 Final Action Date:9/19/2017 A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A TENTATIVE BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes (2017), the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2017 and ending September 30, 2018 ("Fiscal Year 2017-18"); and WHEREAS, a copy of the proposed budget has been posted on the City's website and has been on file in the Office of the City Clerk since July 7, 2017; and WHEREAS, the General Fund Budget for Fiscal Year 2017-18 is $726,828,000.00 and the total Budget for all non -capital funds is $1,060,668,000.00; and WHEREAS, the City's proposed tentative general operating ad valorem millage rate is 7.4365; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $325,976,000.00; and WHEREAS, this proposed budget recommends to elevate the City's zoning and planning functions to the status of stand-alone departments herein separately to be called the Planning Department and the Office of Zoning, respectively; and WHEREAS, this proposed budget recommends the creation of a new department to be named Veterans' Affairs and Homeless Services, in which the Homeless Assistance Program functions, previously under the Neighborhood Enhancement Teams Department, will be assumed along with the added responsibility of Veterans' Affairs, which was previously housed in the Mayor's Office; and WHEREAS, by separate Resolution No. 17-0445, adopted September 19, 2017, the City is also amending its Multi -Year Capital Plan ("Plan") and it is in the best interests of the City to authorize the City Manager to make any other necessary changes to adjust, amend, and appropriate for the Plan to make changes corresponding to this Resolution; and WHEREAS, it is also in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, and Strategic Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes (2017); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager has recommended a proposed budget, including the Five - Year Financial Plan, for the City for Fiscal Year 2017-18. Section 3. The Proposed Budget, as submitted to the Miami City Commission ("City Commission") on July 7, 2017, is attached and incorporated herein by reference and is amended to include all of the applicable changes contained in the September 6, 2017, memorandum entitled "Information for First Budget Hearing — Fiscal Year 2017-18 Proposed Budget" and is to become the tentative budget for the City, as hereby adopted. Section 4. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2017-18: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor Commissioners City Manager Office of Agenda Coordination Auditor General City Attorney City Clerk Civil Services Code Compliance Office of Communications Equal Opportunity and Diversity Programs Office of Film and Entertainment Finance Grants Administration Human Resources Information Technology Management and Budget Neighborhood Enhancement Teams (NET) 1,333,000 3,602,000 3,916,000 397,000 1,126,000 8,418,000 1,753,000 428,000 6,728,000 1,592,000 438,000 424,000 8,873,000 1,741,000 4,603,000 10,881,000 2,843,000 6,514,000 Procurement 2,701,000 Office of Resilience and Sustainability 785,000 Veterans' Affairs and Homeless Services (New Department) 1,657,000 Building Department 12,533,000 Planning Department (Change of Department Name) 4,707,000 Office of Zoning (Change of Department Name) 2,305,000 Community and Economic Development 2,411,000 General Services Administration 23,067,000 Public Works Department 21,111,000 Solid Waste 33,291,000 Office of Capital Improvements 3,252,000 Fire -Rescue 130,864,000 Police 235,161,000 Real Estate and Asset Management 12,052,000 Parks and Recreation 44,752,000 Risk Management 2,920,000 Non -Departmental 55,839,000 Transfers - OUT 71,810,000 TOTAL GENERAL FUND $ 726,828,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves TOTAL RESERVES $ 5,000,000 Section 5. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2017-18: GENERAL FUND REVENUES Property Taxes $ 325,976,000 Franchise Fees and Other Taxes 110,344,000 Interest 2,500,000 Transfers -IN 6,464,000 Fines and Forfeitures 15,743,000 Intergovernmental Revenues 67,662,000 Licenses and Permits 65,738,000 Other Revenues (Inflows) 22,728,000 Charges for Services 109,673,000 TOTAL GENERAL FUND $ 726,828,000 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2017-18: DEBT SERVICE FUNDS General Obligation Bonds Special Obligation Bonds APPROPRIATONS $ 27,978,000 51,984,000 TOTAL DEBT SERVICE FUNDS 79,962,000 Section 7. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: DEBT SERVICE FUNDS Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS $ $ REVENUES 27,978,000 51,984,000 79,962,000 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS Bayfront/Riverfront Land Acquisition Rouse Trust City Clerk Services Community Development Real Estate and Asset Management Services Departmental Improvement Initiative Emergency Funds Fire -Rescue Services General Special Revenue Homeless Program Law Enforcement Trust Fund Miami Ballpark Parking Facilities Parks and Recreation Services Planning Services Police Services Public Works Services Solid Waste Recycling Educational Trust Fund Transportation and Transit Tree Trust Fund UASI-Fire-Rescue TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 1,420,000 749,000 50,231,000 1,119,000 11,151,000 100,000 3,087,000 875,000 2,535,000 2,442,000 5,127,000 2,176,000 13,320,000 13,089,000 17,027,000 151,000 20,631,000 3,980,000 14,629,000 $ 163,839,000 Section 9. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2017-18: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ $ 163,839,000 163,839,000 Section 10. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2017-18: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation APPROPRIATIONS $ 53,665,000 18,150,000 Others 18,224,000 TOTAL INTERNAL SERVICE FUND $ 90,039,000 Section 11. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2017-18: INTERNAL SERVICE FUND REVENUES All Sources $ 90,039,000 TOTAL INTERNAL SERVICE FUND $ 90,039,000 Section 12. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized to create awards and to transfer funds between accounts and awards, and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 13. The City Manager is authorized to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Multi -Year Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 14. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 15. The City Manager is authorized to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he or she deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 16. Section 16. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 17. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him or her in the Charter of the City of Miami ("Charter") to fix, adjust, raise, or lower salaries, and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 19. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 20. To effect salary adjustments, the City Manager is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 21. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 22. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 23. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Section 24. The City Manager is authorized to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code, for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with Charter or City Code provisions. Section 25. Further, expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 26. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress, are hereby ratified, approved, and confirmed. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.' APPROVED AS TO FORM AND CORRECTNESS: 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.