HomeMy WebLinkAboutBack-Up DocumentsCoconut Grove Business Improvement District Opera
FYI
Income:
Approved 2017
Income from Oct 1
Protected Income May
Protected Yearly
Proposed 2018
VadzncefComments
Budget
2017 to April 30, 2017
1.2017 to Sept 30,
Totals
Budpet
2017
Parking Waivers
$ 331,965
$ 220,889
$ 168,560
$ 389,449
$ 390,700
The Grove BID isexpected to generate approximately$434,111 in FY'18. This figure includes Acropolis permanent waivers(Juoell7). As of May 2017, there area total of487 monthly Parking Waivers and 434 permanent Parking Waivers, totaling 921.
Budgeted Parking Waiver fees reflect net of 10% contribution to the Parking Waiver Trost fund as required by City Ordinance 13059.
"Parking Surcharge-
Restricted Uses
$ 275.000
$ 272,000
$ -
$ 272,000
$ 275,000
$140,0001571 be utilized forsueelscape expanses, $119,000 FPL- McFadana Roadway & Sidewalk Restoration and $21,00 for Grove Way finding/FumiturelBike Racks/Signage,
Special Events Supplemental
Fees
$ 20,000
$ 11,501
$ -
$ 11,501
$ 11,000
Based on estimated collections.
Sidewalk Cafe fees
$ 45,604
$ 35,844
$ 11,000
$ 46,844
$ 45,000
FY'18 estimates are based on square footage currently being used.
Banner Fees
$ 7,000
$ 4,858
$ -
$ 4,858
$ 6,000
The total budget for FY18 is based ea the number of Banner fees expected to be reserved using the calculations 011ie previous years
BID Assessments
$ 528,000
$ 460,092
$ 25,900
$ 485,092
$ 507,277
Total Amount Billed: $531K. Most property owners (85%) are taking advantage of the early payment discount at 4%, 3%or 2%. It also includes a 2% processing fee for Miami Dade County. LMth all these factors considered the estimated annual payments
would be$507,280. The decrease between FY'16 & FY'17 is due to the net loss of$18K(Folio # 0141220011500 for the Grand Bay Hotel changed to residential thus we lost $12,000, Folio # 01912200f1530 which was part of the Grand Bay Hotel
changed to residential thus we iost$3,392, Folio # 0141213090010 for the Coconut Grove Bank no longer has the parking lot in the back, going from 138,261 Sq. Ft to 0 Sq. Ft, and other folios).
Regatta. Park Parking
$ 2,470
$ 12,500
$ 14,970
$ 21,600
Based on estimated collections.
0iher Income
$ 1,000
$ 2,894
$ •
$ 2,894
$ -
Miscellaneous income, refunds received throughout the year& insurance reimbursements received annually. BID receives GMCVB $500 reimbursement for yearly dues every year.
Investment Income
$ 190,000
$ 126,990
$ 90,O00
$ 215,990
$ 190,000
The Bid is to utilize $190K from the anticipated interest gained from the investment fund
Collections Deterred
$ 1,000
$ -
$ -
$ 15,000
There is currently $60,519'in outstanding deferred Coconut Grove Business Improvement District assessment dues from 2009 to 2017. The assessment detail consists of the following -FY09($1,959), FY'10 ($5,071), F117 ($53,489).
Contribution from BID Fund for
Capital Projects & Marketing
$ 1425;999
$ -
$ 400000
$ 900,000
$ 1,992,000
In FY'18 the BID has bodeeted$1,300,000 to facilitate the FPL Utility Project along McFarlane Road and Grand Ave, $200,000 for Main Highway Tree Remediaion,$250,000for the Business Survival Fund, $102,000 for an hourly rate increase for Black
by Block contract employees, $90,000 for the Million Orchid project, and $100,000 for the BID Marketing opportunity fund.
Total Income:
$ 2,825,568
$ 1,437,538
$ 707,060
$ 1,844,598
$ 3,453,577
88oenses:
Approved 2017
Expenses from Oct l
Protected Totals Mav
Protected Yeariv
Approved 2018
-
Variance/ Comments
Budget
2017 to April 30. 2017
1.2017 to Sept SO,
Totals
8utlpet
2017
Streetscape
$ 160,000
$ 65,826
$ 86,715
$ 152,638
$ 180,000
SOeetscape line items for FY'18 include maintenance costs associated with the flower basket and South Beyshore median maintenance projects, in addition to public right of way tree trimming services, similar to previous years.
Security
$ 214,700
$ 05,182
$ 100,868
$ 198,046
$ 281,700
F1118 budget reflects increase to$151 hour for Block by Block contracted security employees for 132 hours of security coverage, on a weekly basis, Wednesday through Sunday pursuant to RFP#14-601. In addition, there is a decrease In off -duty police
hours from 1,820 hrs to 1,248 annually as a result of a rate increase starting in FY'17. Total of six (6 )safety team personnel patrol the Dislricton foot and bicycle throughout the District
Sanitation
$ 115,000
$ 59,474
$ 55,790
$ 115,262
$ 165,000
FY'18 totals will reflect an increase to $15/ hour for Block by Black contracted sanitation employees, for 114 hours on a weekly basis Wednesday through Sunday. Total offive (5) sanitation employees patrol the District as perprofessienal services
agreement.
Special Events & BID Events
$ 47,000
$ 29,909
$ 18,500
$ 98,409
$ 48,500
In FY'18 the BID will continue with seven FAM Night experiences, the Tree Lighting Ceremony for the Holidays, seasonal events as identified, sae the Grove, and the 4lh of.uly Celebration alPeacock Park.
Marketing&Advertising
$ 230,600
$ 136,435
$ 76,271
$ 212,691
$ 585,900
In FY'18 the BID looks to continue the successful marketing initiatives begun in FY'17, with the addition ofaPR Firm for$50,000, continuation of Grove Ambassador services, GMCVB initiatives, thrice weekly, free, year-round yoga, and free historic
bicycle & walking tours, The BID Board also recoginzed the need fora Business Survival Fund to assist during the time of increased construction anddisruption in the Dlstrct as well as the need fora Marketing 0pportunity Fund,
Capital Projects
$ 1,646,000
$ 29,618
$ 610,750
$ 640,366
$ 1,748,200
The FY'17118 Capital Budget includes fundsfor street furniture, office equipment, a facade improvement program, undergr0unding of FPL lines, tree remediaion, sidewalk restoration, planning investment and securityinfrastuctre.
General 8 Administrative
$ 412,058
$ 241,969
$ 172,226
$ 414,195
$ 464,277
FY'18 General Admin expenses include: staff salaries, annual audit, office rent and utilities, health insurance, insurances, bookkeeping, payroll, licensing and association dues.
"Contribution' to Restricted
Parking Surcharge Fund
$
$ -
Please reference 'Parking Surcharge' comments on the income section.
Total Expenses:
$ 2,825,568
$ 658,913
$ 1,121,116
$ 1,779,611
5 3,453,577
Net Operating Income Wont
Surcharge'Contdbu0on- t0
Restricted Parking Surcharge
Fund
$ -
$ 479,125
$ (414,056)
$ 64,987
$
At the conclusion of FY'18 the net operating income will be $0.00. In FY'18, the BID is going le have a net operating income of $0.00.
Total Contribution to the BID
$ •
$ 479,125
$ (414,056)
S 64,987
$ •
All the surcharge funds will be utilized in 2018,
Fund (NOI+P. Surcharge):
STREETSCAPE
Graffiti Removal
Kiosk Maintenance
South Bayshore Drive Medians
- Plantings
• Maintenance
Tree Fertilization & Trimming
(Whitefly)
Landscaping (Mulching &
Weeding)
Flower Baskets, Post Office,
Planters + (Yearly Maintenance &
IPM)
1 Million Orchid Project
Seasonal Events/ Flag Initiative
Tour Bus Drop -Off Zone
Enhancements
SUBTOTAL:
SECURITY
132 Total Weekly Hours - Security
Agreement
Off -Duly Police Officers
CCTV Maintenance + Utilities
SUBTOTAL:
SANITATION
114 Total Weekly Hours -
Sanitation Agreement
TOTALS:
Coconut Grove Business Improvement District Streetscape. Security & Sanitation Budget FY'18
Approved 2017
Expenses from
Protected Totals
Protected Yearly
Proposed 2018
Variance/ Comments
Budget
Oct 1.2017 to
May 1, 2017 to Sept
Totals
Budget
April 30, 2017
30 2017
$ 500
$
$ 500
$ 500
$ 500
The BID purchases graffiti safe wipes for graffiti removal on sensitive surface areas (city/ county signage, glass, and walls) in order to avoid painting -over issues in the public right-of-way.
FY'18 same amount to be purchased by the Coconut Grove BID, in order to facilitate efficient graffiti removals within the District.
$ 500
$ 756
$
$ 853
$ 1 IX10
FY'17 Maintenance costs associated with the 3 kiosks located in the public right-of-way at 3015 Grand Ave, 3191 Grand Ave, and 3471 Main Hwy. Kiosk on Grand Avenue received new
painting and artwork via Eileen Seitz. FY'18 - Kiosk on Grand Ave and 32nd Ave will receive new painting and artwork, seven years after last painting.
Please reference below for breakdown
$ 25,000
$
$ 25,000
$ 25,000
$ 30,000
BID provided maintenance for over 10,000+plants located within 12 median islands along S. Bayshore, Grand Ave and McFarlane Road. In FY17 the BID performed a mass planting in June
2017 to replace worn out medians. FY'18 - Requesting additional $5,000 for additional plantings for new fiscal year,
25,000
$ 7,475
$ 15,000
$ 22,475
$ 20,000
FY'17 - Maintenance services (watering, herbicide application, debris removal, mowing and raking, hedging and trimming) for the 12 median islands & 32nd Ave median. BID installed 9,000+
plants in Nov'10 in conjunction with Miami Dade County & currently maintained by the Southern Blossoms,
$ 35,000
$ 30,675
$ 4,000
$ 34,675
$ 15,000
In FY'17 the final phase of the Brinkman Group tree trim initiative that began In FY'16 was finalized. This initiative consisted of a maintenance program for 330+ trees located within the District.
While no major tree initiative is planned for FY'18, there remains an onging need for trimming service.
$ 2,500
$ -
$ 2,500
$ 2,500
$ 2,500
FY'18 emergency landscaping/ mulching services, as needed, which consist of coverage of 250+tree pits located throughout the District.
$ 65,000
$ 26,135
$ 34,000
$ 60,135
$ 65,000
The professional services agreement with Southern Blossoms is for monthly maintenance services (IPM treatments, trimming, and watering) for 107 hanging flower baskets, 6 planters, 2
islands along Grand Avenue, and the Post Office vine wall was procured in FY'17.
$ 40,000
Funds will be used to partner with Fairchild Tropical Garden's 1 Million Orchid Project, to repopulate orchids along specific BID Roadways.
$ 5,500
$ 785
$ 4,715
$ 5,500
$ 5,000
This BID Holiday initiative consists of November/ Decemberstreetscape decorations and 17 poinsettia planters placed throughout the District by Carrnen's Landscape. Also includes the
installation of 80 American flags for the 4th of July.
$ 1,000
$
$ 1,000
$ 1,000
$ 1,000
Bus/Tour Improvements for the tour bus drop-off zone located at Grand Avenue and Virginia Street. Bus operators include Big Bus, City -Sightseeing, and Miami -Dade Transit Metro bus among
others.
$ 160,000
$ 65,826
$ 88,715
$ 152,638
$ 180,000
$ 134,000
$ 63,085
$ 62,466
$ 125,551
$ 186,000
The professional services agreement with Block by Block is for 132 weekly hours of security ambassador services at $151hr. Block by Block currently employs 6 security ambassadors that work
5 days a week (Thursday - Sunday).
$ 75,000
$ 30,822
$ 35,000
$ 65,822
$ 70,000
FY'18 The Coconut Grove BID currently employs (4) off duty officers to work Wednesday to Sunday from 7pm to 3am as per ratification on April 2013 by the BID Board of Director's. FY'18 -
the BID will continue to use (4) officers, Thursday to Sunday
$ 5,700
$ 1,275
$ 3,400
$ 4,675
$ 5,700
FY'18 Yearly intemet and maintenance services associated with the BID's security camera program, which came online in April 2014 and consists of 12 HD cameras. Comcast high-speed
intemet service averages $215.40 per month ($2,584.80 yearly). Remaining funds will be used for preventative maintenance of the camera set-ups.
$ 214,700
$ 95,182
$ 100,866
$ 196,048
$ 261,700
115,000
$ 59,474
$ 55,788
$ 115,262
$ 165,000
The professional services agreement with Block by Block is for 114 weekly hours of sanitation ambassador services. Block by Block currently employs 6 sanitation ambassadors that work 5
days a week (Wednesday - Sunday) at $15/hour. The agreement is for 3 years with an option to extend for an additional 2 years.
$ 489,700
$ 220,482
$ 243,369
$ 463,948
$ 606,700
Special/ Independent Events
Krug Mango Strut
Coconut Grove Ads Festival
Sail the Grove Events Oct-
Apn1
4th of July- Produced by
BID & DII
FAM & Block Party Initiative •
7 month series
SUBTOTAL
BID Events
BID Special Event Inlliaives
SUBTOTAL:
Marketing/ Advertising
Coconut Grove Tour Bus
Ambassador
GMCVB Visitors Guide Pdnd
Pocket/Digital
Miami Herald Neighbors
°Grovite' Insert x 4
Social Media/Web Mgmt
Grove Promotional Materlals
Photographer
Free Yoga at Peacock Park
(TuesTfhurs 6pm) Yearly
Free Grove Historic Tour
Public Relations Firm
Business Survival Fund
Marketing Opportunity Fund
Advertising, Restricted
Marketing Funds
SUBTOTAL:
TOTAL
Pt/proved 2017
Bud et
Expenses up to
April 30, 2017
Prolocted Totals
May 1 201 T to Sept
30,$017
Proleoied Yearly
Totals
Proposed 2018
Bucket
Variance/Comments
$ -
$ -
$ -
$ -
BM special grant program concluded In FY'16. Reference re001110d fund comments.
$ •
$ -
5 -
BID special grant program concluded In FY"1& Reference restricted fund comments.
$ 4,500
$ 3.000
$ 1,500
$ 4,500
$ 4,500
FY'18 projected costs: Sponsorship of Columbus Day $500, Halloween Howler Regatta $500, Miami Sailing Week $2000, "Visit the Grave' design and print $1,500.
$ 17,500'$
519
$ 17,000
$ 17,519
$ 17,500
FY'18projected costs :DJ $750,Park Fees(SelidWaste $1,000, Police/ Fire $1,000,PortableToilets $800, Pyrotechnic vendor fees $17,000, harmer fees $1,075.50, rental equipment $1,000.Tide Sponsorship +$5.000
$ 18,000
$ 19,402
$ -
$ 19,402
$ T9,000
or 18 projected: Musicians & Artist for FAM NIGHT - 7 Saturday, October -April $2,000 per event ($14,000 total). 1.2 BID Sponsored Event(s) street closures $5,000- Includes, City of Miami FermiUng, MOT Closure, rentals, entertainment
$ 40,000
$ 22,921
$ 18,500
$ 41,421
$ 41,000
$
7,000
$ 6,988
$
6,988
$ 7,500
FY18 projected costs: Veteran's Day Parade new- District II event $2,200 Installation $ removal of 40 flags, Installation of Christmas, La Salle High School Banner donation $800, Fit Klds Day Banner District II event $720, Wade's World Bike Sponsor
$1,495, Halloween Community Trick or Treat Candy 8 Candy Pails $800, Board Retreat $500 + additional funding for larger halloween business trick -or -treat and new PR events
7,000
$ 6,9BB
$
6,988
7,500
$ 41,000
$ 22,595
$ 18,000
$ 40,595
$ 41,000
FY 18 projected: Louis del 8onello 40 hrs.($16.131tr) per week+Nkoshka Prince providing 10 hrs.($15Arr.) extra weekend hours and additional hours for special event coverage.
$ 15,500
$ 15,000
$ -
$ 15,000
$ 15,000
FY 18 projected costs Full page color ad in the GMCVB Visitor Guide that is in 156 hotels, 29,287 hotel rooms within Miami, plus a fug page ad in the Travel Planner and Vacation Planner and Pocket Guide.
$ 24,000
8 6,D00
$ 8,000
$ 24,000
$ 24, 100
FY 18: The quarterly Grovite design $1,755 per Issue. Herald print & distribution $4,050 to 24 zip codes. Publications are Inserted In the Weekend Section, reaches approx. 40k people, wllh 10K delivered to the office. The BID offers ad space within the
publication fora potential $3,300 in revenue. FY: 18 Same projected cost design and distdbution of 4 issues .
$ 21,500
$ 12,590
$ 8,990
$ 21,500
$ 22,000
FY 15 Webslte management/server update$8,500 Advansis, Bbs g Posts keel Miami Nice $2,625, Facebook & twitter management$ 700 x 12 months $8,400, Backspace Cloud monthly service $147x 12+$1,764, Social media paid advertising
boost
$ 27,000
$ 19,000
$ 8,000
$ 27,000
$ 27,000
FY' 18:Advertising/ media buy plan for 12 months, creation of new print and digital ad andflyers (graphic design), club flyers 12 months of calendars $ 1,800 + graphic design $6,000, annual report printing $2,630(700 copies +30 color proofs) Visit the Grove
coupon booklet, Walking maps, Promo Event Flyers
$ 3,000
$ 2,000
$ 1,000
$ 3,000
$ 3,000
FY' 18: FAM Night October & April $800, Board Meeting $200, Tree Lighting $500, BID Business project$500, $1000 additional photos for new ads and promotional material.
$ 3,800
$ 3,900
$ 3,900
$ 11,700
FY' 18: $75 x 3 classes x 52 weeks = $11,700, BID staff will seek sponsors to help offset this expense.
$ 5,000
$ 2,125
$ 2,875
$ 5,000
$ 5,000
FY' f8 proposed budget (4) free walking fours $1,600 walking tours and $3,625 bicycle tours with 29 Saturdays.
$ 50,000
$ -
$ 24,996
$ 24,996
$ 50,000
Fr 18: Continuing service with ZMPR at $4,166/month until' April 30, 2018. On April 30, 2018 the BID will need to extend or secure new PR Agency. FY' 17: In 2017 ZMPR was contracted to provide PR services the RFD orginally staled the begin date on
October 2017. The PSA was Finalized and hitting monthly $4,166 began April 1, 2017 .
$ 250,000
Fords to promote the District and help businesses thrive during the numerous construction projects slated for FY 17/10, and beyond.
$ 100,000
FY '18 Funds lobe available for any marketing opportunity that the BID Board of Directors sees 01 to pursue.
$ 40,000
$ 43,225
$ 4,500
$ 47,700
$ 37,200
FY' 18:12 month media buy advertising Miami Herald, New Times, Miami Today, Edible South Florida, Indulge Magazine, Florida Villager and other local publications print and digital. Brand videos. Event small grant program ended - purchased advertising for
CGAF $7,500, King Mango Strut $2,500, Mad Hatter $800.
$ 230,800
$ 136,435
$ 76,271
$ 212,691
$ 585,900
$ 277,800
$ 186,344
$ 94,771
$ 261,100
$ 634,400
! nf'
Special Event Mkt Plan:
Mad Hatter
Miami International Film Festival
King Mango Strut
Coconut Grove Arts Festival
Bacardi Sailing Week
FETE./PAM
4th of July - Produced by BID & DII
Commodore Plaza Block Party
Coconut Grove Tree Lighting Ceremony
BID Advertising Plan:
Miami Herald
Miami Today
Miami NewTimes
Edible SoFL
Indulge Magazine (Miami Herald)
Ivey Biscayne Magazine
City & Shore Magazine (Sun Sentinel)
New Tropic (Digital)
Grovite Quarterly Newsletter (print)
Sail the Grove Brochure - BID (print)
GMCVB:
GMCVB Pocket Guide
GMCVB Visitor Guide/ Travel /Vacation
Digital/Social Media
Grovite Weekly E-Newsletter Blast
BID Facebook (13K) & Event Ads
BID Instagram (15K)
BID Annual Report
Video:
Coconut Grove Brand Video
Welcome Channel Initiative
Overhead Street Banner
BID x2 Year (4th of July, Tree Lighting)
BID Productions
BID Monthly Event Calendar (print)
BID Sponsored Yoga & Tours (print)
BID Walling Maps (print)
October November
December
Coconut Grove BID F1018 Auxiliary Marketing Detail 1 of 2
January February March
April
Mary
une
kgy
August September
1
8
15
22
29
5
12
19
26
3
10
17
24
31
7
14
21
28
4
11
18
25
4
11
18
25
1
8
15
22
29
6
13 20
27,
3
10
17
24
1
8
15
22
29
5
12
19
26
2
9
16
23
30
INHE
MN
pal
LEGEND:
Date of Event or Date of Publication
Coverage
New ads pending (based on pricing) /dates flexible - general promotion of CG
General & Administrative
Staff Salaries
Bookkeeping Staff -
CCSG
Actual Benefits, PTL,
Health
Payroll/ FICA
Licenses, Fees, Dues
Office Equipment &
Supplies
Office Rent
Office Utilities
Annual Audit
IDA
Conference/Networking
Insurance Liability
SUBTOTAL:
FY'18 Coconut Grove BID General & Administrative Budget
Approved 2017
Expenses from
Projected Totals
r Protected Yearly
Proposed 2018
Variance! Comments
Budget
Oct 1, 2017 to
Mav 1, 2017 to
Totals
Budget
April 30, 2017
Sept 30, 2017
$ 225,600
$ 131,844
$ 92,000
$ 223,844
$ 260,000
In FY '18, BID staff will include four full time positions. Executive Director compensation package,includes monthly $100 phone + $400 car allowances, total
package is $110,000 annually. Marketing Coordinator $60,000 + benefits annually; Project Coordinator $55,000 + benefits annually, and Office
Manager/Receptionist $35,000+ benefits annually.
$ 65,000
$ 30,000
$ 35,000
$ 65,000
$ 65,000
As per the conclusion of RFP #13-001, annual agreement services are $5,000 monthly for assessment billing services for 241 total folios, bookkeeping and
collection services for sidewalk & waivers, prep of annual auditing financial statements on a yearly basis.
$ 22,000
$ 11,635
$ 7,220
$ 18,855
$ 31,020
In FY'17 United Healthcare dues were $1,939 per month for three (3) full time employees. In FY'18 - the BID foresees four (4) full-time employees to be covered
by healthcare. Each new BID employee has to wait 90 days before obtaining insurance with the BID office.
$ 17,000
$ 9,550
$ 6,811
$ 16,361
$ 21,757
Payroll FICA dues are for the four (4) full time employees working at the Coconut Grove BID.
$ 4,500
$ 2,474
$ 2,000
$ 4,474
$ 5,000
FY'18 - Misc parking fees, Chamber are the following: Florida Retail Federation Annual Dues $300, GMCVB yearly dues $500, Department of Economic Special
District Fee $175, City of Miami Certificate of Use $170, ACH Debit and payroll bi-wkly dues $50 per payroll period, ($1,300) yearly and SunTrust wire transfer &
credit card payment fee.
$ 7,000
$ 4,226
$ 3,500
$ 7,726
$ 6,500
FY'18: Office equipment ordered from Amazon for Office Depot consist of office essentials, paper, toner, folders, water bottles, stamps and binders for monthly
and quarterly meeting packets.
$ 42,768
$ 28,108
$ 18,295
$ 46,403
$ 46,000
FY'18 - The BID Office Lease term ended in August 2017. The new rent proposed by landlord is under discussion.
$ 5,200
$ 5,457
$ 3,500
$ 8,957
$ 7,000
FY'18 - Office utilities are as follows: FPL $145+/- monthly, $1,744 yearly, Water Boy services $324 yearly, Comcast $210 monthly, $2,520 yearly, GRM $540
yearly and $190 for office copier/printer that was leased in FY'16. Grove BiD foresees similar expenses associated with this line item, reflecting higher monthly
fee for monthly Toshiba copier services in FY'18.
$ 11,500
$ 10,500
$ 1,000
$ 11,500
$ 11,500
In FY'18 the Coconut Grove BID secured the same pricing as FY'16 with auditing firm for $11,000 and a $500 fee for a subsequent audit in the Spring. In FY'16
the annual auditing fees associated with our audited financial statements were $11,500 Financials and subsequent events audit at $500, thus totaling $11,500.
$ 2,000'
$ 1,076
$ 500
$ 1,576
$ 1,000
FY'18 Line item was used for general meetings, conventions, events, networking meals on a yearly basis. The BID foresees similar expenses as FY'17.
$ 9,500
$ 7,099
$ 2,400
$ 9,499
$ 9,500
In FY'18 the annual costs consists of: Florida Municipal Insurance Trust $ 6,066, DOInsurance $1,700, General Liability via FMIT for Landlord $795 and
Hartford Workman's Comp $737. FY'18 expenses forecasted the same as FY'18.
$ 412,068
$ 241,969
$ 172,226
$ 414,195
$ 464,277
Capital
Grove Way finding/ Street
Furniture/Signage
Office Computer/Network
Shutter/Facade Improvemen
Grants - BID
FPL - Burial of Utility Lines
along McFarlane Road and
Grand Ave
Main Highway Tree
Remediaion
FPL - McFarlane Roadway &
Sidewalk Restoration
Master Planning Report -
2016-2017
Florida Avenue Electrical
City of Miami Trolley
Purchase
HD Security System -
Expansion FY'15
SUBTOTAL:
FY'18 Coconut Grove BID Capital Improvements Budget
Approved 2017
Expenses from
Prolected Totals
Protected Yearly
Proposed 2018
Variance! Comments
Budget
Oct 1, 2016 to
May 1, 2017 to Sept
Totals
Budget
April 30, 2017
30, 2017
$ 40,000
$ 17,117
$ 43,500
$ 60,617
$ 40,000
In FY'18 - in addition to ongoing street furnishing upgardes, funding will be required to paint at of the 23+ blue informational signs located throughout the District and
to maintain the 90+pieces of wayfinding sgnage. In FY17 the Coconut Grove BID Installed three (3) new banner poles, one (1) on South Bayshore and two (2) on
Main Highway. The BID also manufactured and repaired (4) illuminated signs throughout the District that were damaged.
$ 2,000
$ 036
$ 1,650
$ 2,686
$ 2,000
In FY'18 funding will be necessary to continue modernizing the office computers and equipment. In FY17 the BID purchased (8) conference room chairs at a cost of
3185/each, front desk couch and new laptop computer to allow work off -site,
$ 30,000
$ 5,000
$ 25,000
$ 30,000
$ 30,000
In FY18 - Funds will be used for BID Facade Improvement Grants Program throughout the district.
$ 1,300,000
$ -
$ -
$ -
$ 1,300,000
Undergrounding of electrical lines: On August 3, 2016, FPL informed the BID's Capital Committee that the proposed work would not commence for another year,
and the $865,000 expenditure for FY'16 was moved to FY'17. In addition on August 3, 2016, the Capital Committee requested that FPL include three additional
poles on Grand Avenue that were not included in the original quote increasing the project cost by $965k. Total project budget of $1.3m included in FY'17 to cover
the additional utility poles. Fora variety of reasons the projet did not commence in FY'17, but remains a project of Paramount Importance to the BID and is included
in the FY'18 budget.
$ 200,000
Funds to be utilized to undertake Main Highway root pruning, tree remediation and sidewalk restoration. This represent a portion of the Projects of Paramount
importance, purusant to the Resolution of June 22, 2015, and will be appropriated from those funds.
$ 129,000
$ -
$ -
$ -
$ 114,000
On 8.3.16 FFL informed the BID that the work would not commence for another year, thus item has been pushed to FY'17. FPL informed the Capital Committee
that partial roadway and sidewalk restoration would be needed; the BID allocated a total of 3114,000 scheduled for FY"18 toward thls line item as it is an allowable
expense.
$ 120,000
$
$ 120,000
$ 120,000
$ 40,200
The Executive Committee & Board of Directors approved a contract with Flusurbia for a strategic planning study in FY'17, resulting from an RFQ released on
August 7, 2016. These funds will be used for any additional services or refinement necessary in FY'18.
$ -
$ 3,118
$ 600
$ 3,718
$ 2,000
FY'18--These funds will be used for necessary repairs of the electrical junction boxes in various tree beds located along Florida Ave, Virginia St. and Mary St.
$ -
$ -
$ 400,000
$ 400,000
$ -
FY'18 - As per June 27th, 2016 BID Board meeting the Board agreed to help the City of Miami purchase (2) two trolleys following the City of Miami's Transportation
Department "Ultimate AlignmenF route. The BID, via resolution on June 27th, agreed to purchase two trolleys, contingent that the Board pre -approved the proposed
route & City of Miami absorb maintenance and operations fees moving forward. These funds were transferred to the city in FY'17.
$ 25,000
$ 3,347
$ 20,000
$ 23,347
$ 20,000
In FY18 this funding will support additonal CCTV cameras to be installed within the District, with a potential hand-off of system to the Department of Homeland, as
previously agreed.
$ 1,646,000
$ 29,618
$ 610,750
$ 640,368
$ 1,748,200